2019 06 19 BAWA MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS
OF THE BAYTOWN AREA WATER AUTIIORITY
June 19, 2019
The Board of Directors of the Baytown Area Water Authority (BAWA) met in a
Regular Meeting on Wednesday, June 19, 2019, at 9:00 A.M., in the Council Chamber of the
Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance:
Brenda Bradley Smith
Mike Wilson
Frank McKay III
Harland Forrest, Jr.
Rick Davis
Ignacio Ramirez, Sr.
Alisha Segovia
President
Vice President
Secretary
Director
General Manager
General Counsel
Deputy Assistant Secretary
President Bradley Smith convened the June 19, 2019, BAWA Board Regular Meeting with a
quorum present at 9:00 A.M., all members were present with the exception of Director Brandon
Benoit who was absent.
1. PROPOSED RESOLUTIONS
a. Consider a resolution authorizing Change Order No. 6 with Pepper Lawson
Waterworks, LLC, for the BAWA 6 MGD Surface Water Treatment Plant.
Interim Engineering Director Ajay Skakyaver presented agenda item La and stated that
Resolution No. 2019-15 authorizes Change Order No. 6 between Baytown Area Water Authority
(BAWA) and Pepper Lawson Waterworks, LLC, for the BAWA 6 MGD Surface Water
Treatment Plant Project (the "Project") in the amount of $550,559.20. Mr. Skakyaver stated that
this item is a two part component consisting of (1) a Supervisory Control and Data Acquisition
System ("SCADA") which accounts for the majority of cost for this change order and (2) Radar
Type Level transmitters which will replace the originally designed ultrasonic transmitters and
transducers to the Project. Mr. Skakyaver further stated that the install and configuration of
SCADA was originally included in the scope of work that was presented form Jones and Carter,
Inc. but was taken out as a process of value engineering and now is being added back.
Secretary Frank McKay III questioned why this item was removed and now added back and Mr.
Skakyaver stated that SCADA was always a part of the project and that originally the anticipated
design was that Jones and Carter, Inc. would take over the design and implementation of
SCADA, but that there were still some gaps remaining between the coordination between Jones
and Carter, Inc. and the subcontractor that would be hired. At that time the City went through the
process of value engineering and at that time there were resources in house to undertake the
coordination of SCADA. However, that staff member has since retired and is no longer available
to do this project; as such the item is back before the Board. Furthermore Mr. Skakyaver stated
that Pepper Lawson Waterworks, LLC is promising a seamless operation, implementation,
testing and etc. to provide a complete system.
BAWA Board Regular Meeting Minutes
June 19, 2019
Page 2 of 4
Secretary Frank McKay III, Harland Forest and Vice President Mike Wilson all voiced their
concern with the amount of Change Orders for this project and any item(s) that might be added
in the future and how that could affect the bottom line for the project. Mr. Skakyaver responded
that the final price from the subcontractor has not changed from what was presented form the
contractor with their original bid. What has changed is the overhead and profit in the prime.
Vice President Mike Wilson questioned if the time was a factor to this issue and Mr. Skakyaver
responded that SCADA was always included in the contract; however, it was a question of
whether it was a coordination between to several entities such as the contractor and the City of
Baytown staff or giving the entire project to Pepper Lawson Waterworks, LLC to coordinate
with their subcontractors.
President Brenda Bradley Smith summarized clarified to the Board that Jones and Carter, Inc.
(Consulting Engineering Firm of the Project) was originally going to be the designer, coordinator
and assistant for the implementation of the SCADA System and that a staff member that was
knowledgeable and had expertise in that area was going to handle this function. Therefore, the
City pulled this item out of the scope of the work that Jones and Carter, Inc. originally provided.
llowever, the employee is now retired from the City of Baytown and is no longer a resource for
the City of Baytown and the coordination and implementation of SCADA is needed. President
Bradley Smith questioned if the amount for this item is for the coordination and implantation or
the hardware and software and Mr. Skakyaver responded that the software and hardware is
included in the cost for the contractor and that Pepper Lawson Waterworks, LLC would be
responsible for the coordination and implementation of SCADA, which includes programing,
testing, debugging, and coordinating with the subcontractors that will be responsible for the
installation of the hardware.
Director Harland Forrest, Jr. questioned where the funds to support this item will come from and
Deputy City Manager Ron Bottoms responded that the funds will come from Capital Funds
associated with this project.
RESOLUTION NO. 2019-15
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
BAYTOWN AREA WATER AUTHORITY AUTHORIZING CHANGE
ORDER NO. 6 WITH PEPPER LAWSON WATERWORKS, LLC, FOR THE
BAWA 6 MGD SURFACE WATER TREATMENT PLANT PROJECT IN THE
AMOUNT OF FIVE HUNDRED FIFTY THOUSAND FIVE HUNDRED
FIFTY-NINE AND 20:'100 DOLLARS ($550,559.20); AND PROVIDING FOR
THE EFFECTIVE DATE THEREOF.
A motion was made by Vice President Mike Wilson, and seconded by Director Harland Forrest,
Jr. approving Resolution No. 2019-15, regarding agenda item l.a. The vote was as follows:
Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank
McKay III, Director Harland Forrest, Jr.
Nays: None
BAWA Board Regular Meeting Minutes
June 19, 2019
Page 3 of 4
Other: Director Brandon Benoit (Absent)
Approved
2. REPORTS
a. Receive an update regarding the Baytown Area Water Authority East Plant Project.
Interim Public Works Director Ajay Shalyaver presented the item by showing the Board a bird's
eye view of the BAWA East Plant construction site and stated that construction continues and
provided an update on the following items:
• Main Operations Building:
o conduit and electrical wiring installation
o installation of conduit for street and lighting installation
o concrete and form work in and around the operation building
• South Backwash Basin:
0 formed tie and rebar work
• Disinfection Basin:
formed tie and rebar work
is wall, poll No. 3, tie rebar installation for walls
• Pulse Bed Clarifier:
tie-rebar for walls
• Raw Water Intake:
o installing processing piping, valves, and pumps
o construction of safety fence
• Low Lift Station:
o backfill fine grade around structure around the four bay
o form in pipe supports
o install process piping and valves
• LLPS Electrical Building:
o install outriggers, wood blocking/decking
• House Keeping Pad:
o form work and concrete pouring
install in wall conduit and boxes
• High Service Pump Station:
exterior masonry wall is being constructed
install in wall conduit and boxes
• Transfer Pump Station:
o backfill around structure
• Offsite Improvements:
o waterline contract was awarded and will start soon
• Sewer Line Contract:
o design and negations with CCISD No. One for a discharge sewer line
BAWA Board Regular Meeting Minutes
June 19, 2019
Page 4 of 4
Mr. Shalyaver further stated that the next three months will be the highest cash flow, with the
majority of the constructed work being conducted during the summer months and thereafter
construction will slowly taper off.
3. MANAGER'S REPORT
a. The next Baytown Area Water Authority meeting is scheduled for Wednesday, July
17, 2019, at 9:00 a.m., in the Council Chamber located at City Hall, 2401 Market Street,
Baytown, Texas 77520.
General Manger Rick Davis stated that the next Baytown Area Water Authority meeting is
scheduled for Wednesday, July 17, 2019, at 9:00 a.m., in the Council Chamber, at which time the
Fiscal Year 2019-20 proposed Budget will be presented to the Board. Mr. Davis further invited
the Board Members to the July 3rd and 4th festivities at the Baytown Roseland Park.
4. ADJOURN
A motion was made by Director Harland Forrest, Jr., and seconded by Secretary Frank McKay
III to adjourn the June 19, 2019, BAWA Board Regular Meeting. The vote was as follows:
Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank
McKay III, Director Harland Forrest, Jr.
Nays: None
Other: Director Brandon Benoit (Absent)
Approved
With there being no further business to discuss, President Bradley Smith adjourned the June 19,
2019, BAWA Board Regular Meeting at 9:22 A.M.
Leticia Brysch, Assistant retary
City of Baytown