Ordinance No. 6,211920409 -3
ORDINANCE NO. 6211
AN ORDINANCE AUTHORIZING PAYMENT TO DELOITTE & TOUCHE FOR
ACCOUNTING SERVICES; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF.
WHEREAS, the City Council of the City of Baytown, Texas,
authorized the City Manager to select and recommend an accounting
firm to assist the City of Baytown with accounting services for the
period beginning October 1, 1991; and
WHEREAS, the City of Baytown engaged Deloitte & Touche to
perform certain professional services relating to this project; and
WHEREAS, the cost of said accounting services was not to
exceed $74,180; NOW THEREFORE,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS:
Section 1: That the City Council hereby authorizes payment
of money not to exceed $74,180 to Deloitte & Touche as
consideration for professional services rendered within the scope
as follows:
1) Deloitte & Touche will provide the project management
skills and supplemental staff to work with the existing
City staff to conduct all account analysis,
reconcilements and postings which will bring the
accounting current for the period beginning October 1,
1991.
2) Deloitte & Touche will assist the City staff in the
preparation of interim monthly financial statements for
the period beginning October 1, 1991 and ending March 31,
1992.
3) Deloitte & Touche will provide written accounting
policies and procedures which will improve the
understanding of duties and responsibilities of the
governmental accounting process.
4) Deloitte & Touche will provide specific training to all
of the City's accounting staff which will include formal
classroom training equal to at least two- (2) hours per
week in addition to on- the -job instruction as part of the
conduct of accounting services.
5) Deloitte & Touche will provide a review of the
organizational structure for the accounting functions and
tasks with written job descriptions recommended for the
City of Baytown.
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49 6) Deloitte & Touche will provide the City with a specific
work plan for staying current beyond this engagement.
This work plan will include a detailed calendar for
accomplishing monthly and annual accounting requirements;
schedules and worksheets which define the common
accounting tasks such as adjusting and closing entries;
and the assignment of tasks to positions within the
department to manage timely accounting transactions and
reports.
7) Deloitte & Touche will develop a monthly reporting
package the period beginning October 1, 1991 and ending
March 31, 1992 and present the reports to the City
Council as soon as possible with highlights of the City's
financial condition.
8) The staff provided by Deloitte & Touche will be William
Shireman, Partner and Ross Johnson, Manager as project
managers.
9) Accounting staff provided by Deloitte & Touche to
supplement the City's staff will be a minimum of two (2)
Senior Accountants, Senior Auditors or In- Charges with
2 -5 years experience or greater including work with
governmental clients.
10) The billing rate for all consulting hours will be $76.75
per hour. There will be no travel expenses added and
travel time will not be billed. Other out -of- pocket
expenses, if any, will be reimbursed upon approval of the
City Manager up to $500 in total.
11) Deloitte & Touche will provide a weekly status briefing
with the City Manager. The briefing shall include a
recap of hours spent for the most recent week and for the
project to date; a summary of the progress made for the
current or previous week; and an estimate of the workload
remaining to complete the project as outlined.
12) Deloitte & Touche will begin on April 13, 1992 and will
present a brief report to the City Council on April 2:7,
1992 regarding the firm's impressions of initial findings
and the extent to which this scope and dollar amount is
reasonable, including an estimate of the total costs to
provide the accounting services outlined.
13) The City of Baytown reserves the right to decide at any
time to take over the responsibilities of Deloitte &
Touche by simply notifying them in writing within 5 days
and paying for services rendered through the last date.
Ll
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• 14) Deloitte & Touche agrees to place the level of effort
high enough to accomplish all tasks outlined within a 10-
week period to the extent possible. An incapability to
accomplish this assignment within the desired time period
will be communicated to the City Manager as soon as
possible.
15) Deloitte & Touche agrees to be held accountable regarding
progress and cost, but does not represent that the
estimate provided will be adequate to meet all
objectives. The Council will be kept informed regarding
the project status and fee requirements that may be above
the maximum provided in this ordinance. Approval of
additional costs shall be indicated as soon as the need
is projected and shall be authorized only by action of
the City Council.
Section 2. This ordinance shall take effect immediately from
and after its passage by the City Council of the City of Baytown.
INTRODUCED, READ and PASSED by the affirmative vote of the
City Council of the City of Baytown, this the council meeting,
April 9, 1992.
=NMETT O. HUTTO, Mayor
ATTEST:
c
E LEEK P. HALL, aity Clerk
C434te�)
.11211ACIO RAMIREZ, SR., ity Attorney
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