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2019 03 28 WS MinutesMINUTES OF THE REGULAR WORK SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN March 28, 2019 The City Council of the City of Baytown, Texas met in a Regular Work Session on Thursday, March 28, 2019, at 5:33 P.M., in the Hullum Conference Room of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Laura Alvarado Council Member Robert Hoskins Council Member Charles Johnson Council Member David Himsel Council Member Chris Presley Council Member Heather Betancourth Council Member Brandon Capetillo Mayor Rick Davis City Manager Ignacio Ramirez City Attorney Leticia Brysch City Clerk Keith Dougherty Sergeant at Arms Mayor Capetillo convened the March 28, 2019, City Council Regular Work Session with a quorum present at 5:33 P.M, all members were present with the exception of Council Member Presley who arrived at 5:35 P.M. 1. DISCUSSIONS a. Receive and discuss a presentation regarding the Baytown Fire Department's Strategic Plan. Chief Kenneth Dobson presented the item and stated that at their last presentation, he had discussed the reorganization of the Fire Department and since that time, some of those changes have been implemented as follows: • Assistant Chief Dana Dalbey is over the Administration Section, which includes the Fire Marshal's Office; • Assistant Chief Aaron Smith is over the Logistics Section, which includes Apparatus, Facilities and Training; • Assistant Chief, Victor Medrano is over the Operations Section, which includes a Special Operations Teams; and • Assistant Chief Ronald Roberts is over what is a new section called Planning that includes the Emergency Management Division, but also has the responsibility of the accreditation process, maintaining the City's ISO "I" rating and really is looking into the future and planning the growth of the City and the Fire Department. City Council Regular Work Session Minutes April 11, 2019 Page 2 of 4 Chief Dobson noted that the Fire Department is very busy; however, he wanted to focus on its accreditation, and strategic plan. As it relates to the accreditation, the staff is working through the Center of Public Safety Excellence, they are the group that does accreditation and professional designations; such as Chief Fire Officer (CFO). Chief Dobson noted that he has been through this process before with them and they are currently helping the department work through the community driven strategic plan and standard of cover. This process will include: a comprehensive self -assessment, quality improvement model that enables organizations to examine past current and future service levels, and internal performance measures and compare them to current research and industry best practices, the process leads to a more efficient and effective emergency services organization. There are three main components to accreditation, (1) the community driven strategic plan, (2) the committee risk assessment, standard of cover, and (3) the self -assessment. Chief Roberts presented information regarding the Fire Department Strategic Plan and noted that staff started this process in July and finished it in October. Chief Roberts handed out the paper document of the plan for the Council's review. Chief noted that this document is available to anyone that wants a copy and will be on the Fire Department's website. He further noted that this is a living — breathing document that will change over time as the Fire Department's critical tasks and goals change. Chief Dobson noted that the Fire Department is starting its community risk assessment — standard of cover this month, and they hope to complete this task by the end of November. Items considered in this assessment include: a risk based evaluation to help determine whether fire station locations and distribution, quality of forces and fire service concentration or effective in our community, heat mapping, etc. Chief Dobson also noted that the last piece of the accreditation process is a self -assessment that takes about six months to complete. They hope to start that in January and be done towards the end of the year and it is a systematic process of assessing what the Fire Department is doing in comparison to state standards, and the accreditation model. The accreditation model has 10 categories with 45 criteria, 52 performance indicators, and 86 of those are core competencies are things that the Fire Department must meet. The Council and staff discussed the graph and map of the standard of cover and the self - assessment scoring system, along with overall strengths and weaknesses, and citizen outreach. He noted that as the team works through this self -assessment they will identify needs for improvement such as staffing, better utilization of resources, location of fire stations, number of ambulances, and other capital and operational items. Chief Dobson in response to a question stated that the Fire Department is always looking at its staffing capabilities and noted that there are some challenges when vacations get stacked a little bit, and there is the use of a little bit of overtime, in order to make sure that all shifts are covered at all times. City Council Regular Work Session Minutes April 11, 2019 Page 3 of 4 Chief Dobson noted that the Fire Department hopes to have better utilization of the City's social media and outreach programs to get information out to the public, as well as, to promote volunteerism; however, that is something that will be looked into after this process is completed. Chief Dobson noted that the Department is also addressing the marine program, and have received a grant to purchase a fireboat to help with small fires, and search and rescue efforts. Staff and Council discussed the tower truck. Chief Dobson noted that this community does not need large and heavy trucks, and staff is working on a policy that identifies the best type of apparatus and equipment for this city. He noted that in general, all apparatus purchases will go through a review process and Chief Smith is going to oversee the review committee to better discuss and identify what is really needed. Chief Dobson answered questions regarding the plan forward and closed by noting that tradition within the fire department at times can hold people back, but there are a lot of good traditions that should be kept. He noted that they want to set the example for other departments by protecting the staff and most importantly, by providing the best service to the community through the new vision statement that reads as follows: The department's 2023 vision is to be widely known for embracing excellence as an internationally accredited department that is mission oriented. For those we serve. We remain dedicated to out history are looking to the future by embracing and managing for change. Because we have realized our community's expectations we will continue to focus on efficiency through better management of our physical resources. Thus proving we are good stewards of the things we are entrusted through more effective administrative processes. We will break the bonds of status quo and build a stronger department our teamwork. Through the pursuit of greater quality training programs and opportunities will strengthen department unity for us to personify who we are and why we exist. We will invest in our greatest asset, our members, as we reach for better ways to recruit, retain, and develop the best of the best. There are more progressive human resources training and professional development initiatives. We will also demonstrate their value by the pursuit of our health and wellness initiative, making sure that we remain fit, healthy, and ready now and in the future. Altogether, this will enhance our ability to serve and to fulfill our core values dedicated to the residents, visitors and industrial partners. The Council thanked the Fire Chief and his staff for all their hard work on this very important endeavor. It. Discuss any or all of the agenda items on the City Council Regular Meeting Agenda for March 28, 2019, which is attached below. City Council Regular Work Session Minutes April 11, 2019 Page 4 of 4 Mr. Nathan Dietrich, Senior Planner for the Planning and Development Services Department gave the Council a brief overview of items related to Ameriport, LLC / Chamber County Improvement District No. 2, items Ta. - Te. Mr. Tony Gray, Interim Health Director, gave the Council an overview of potential amendments to the Animal Ordinance to allow for farm animals in certain residential areas depending on the lot size. 2. ADJOURN With there being no further business to discuss, Mayor Capetillo adjourned the March 28, 2019, City Council Regular Work Session at 6:30 P.M. cy Leticia Brysch, City C City of Baytown '','