Ordinance No. 5,698901108 -14
ORDINANCE NO. 5698
AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER
TO EXECUTE AND THE CITY CLERK TO ATTEST TO A CONTRACT
WITH THE FAMILY SERVICE CENTER FOR THE OPERATION AND
MAINTENANCE OF THE EMPLOYEE ASSISTANCE PROGRAM FOR CITY
EMPLOYEES AND THEIR FAMILIES; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS:
Section 1: That the City Council of the City of Baytown,
Texas, hereby approves a contract with the Family Service Center
and authorizes and directs the City Manager and City Clerk of the
City of Baytown to execute and attest to said contract for the
operation and maintenance of the employee assistance program for
City employees and their families. A copy of said contract is
attached hereto, marked Exhibit "A," and made a part hereof for
all intents and purposes.
Section 2: The City Council hereby authorizes payment of
SEVEN THOUSAND FIVE HUNDRED TWO AND N01100 ($7,502.00) DOLLARS to
the Family Service Center for description.
Section 3: This ordinance shall take effect immediately
from and after its passage by the City Council of the City of
Baytown.
INTRODUCED, READ and PASSED by the affirmative vote of the
City Council of the City of Baytown, this the 8th day of
November, 1990.
\,EMMETT '• • Mayor
ATTEST
EILEEN P. HALL, City Clerk
/; I -c- � ��' /�-- ' � � -
'AANDALL B. STRONG, CW Attorney
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FAMILY
• SERVICE
CENTER
I'residm and Chid Fxcciairc ( )Ihrcr
CONTRACT FOR EMPLOYEE ASSISTANCE PROGRAM
CITY OF BAYTOWN
This Contract is between the Family Service Center, a Texas
corporation with its principal offices in Houston, Harris County,
Texas, for certain services to be performed by the Employee Assistance
Program (EAP) of the Family Service Center (FSC) to permanent and
contract employees of the CITY OF BAYTOWN and their immediate family
members.
I. SERVICES
The Services to be provided pursuant to this Contract include the
full range of services offered by Family Service Center EAP as
follows:
1. Diagnosis, Referral and Counseling Services of up to two (2)
prepaid counseling sessions.
2. Long -term counseling sessions will be the responsibility of
the employee.
3. Referral of permanent /contract employees and family members
to outside community resources, including area hospitals for
alcohol, drug and severe psychiatric problems.
4. Supervisory /management re- training seminars provided one
time per every two years, with training materials provided
by EAP.
5. Wellness seminars provided on -site on a bi- annual basis.
6. Program awareness through employee orientation and employee
brochures.
7. Consultation with an EAP representative for
permanent /contract employees and supervisors /managers.
8. Quarterly reports and yearly evaluation by the Employee
Assistance Program.
II. PROCEDURES
An employee will have his initial contact with, and will be
referred to, the Family Service Center Employee Assistance
Program. That contact may be initiated by the employee or sug-
gested by a supervisor /manager, or both. Family members can self -
refer to the Program.
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EXI"I,N`3171'
When a CITY OF BAYTOWN permanent /contract employee or family
member contacts the Employee Assistance Program, he /she will be
directed to the most convenient District Office location where a
professional counselor will be assigned to assess, treat, and /or
refer him /her. In all instances, the need and /or problem will be
addressed. The goal of the counseling process for an employee
will be his effective return to full productivity.
III. PUBLICITY OF SERVICES
CITY OF BAYTOWN agrees to inform its employees of this agreement
with FSC and of the services which are available to them by at
least a letter from management circulated to employees.
Family Service Center Employee Assistance Program agrees to
provide literature in the form of brochures describing the
Employee Assistance Program; in- service training for supervi-
sors /managers of permanent /contract employees; materials used in
training for supervisors /managers of permanent /contract
employees; and other mutually agreed -upon resources.
IV. REPORTING
When the initial contact is a result of a supervisor /manager
referral in regard to job performance concerns, the
supervisor /manager will be told by the EAP counselor: 1) whether
the employee has contacted the Employee Assistance Program, 2)
whether treatment goals have been established (without
identification of those goals), and 3) whether there is progress
(but not the nature of that progress) toward treatment goals. All
referred employees will be encouraged to share reports of their
progress with their supervisors voluntarily, if deemed
appropriate by the Counselor.
Employees who make their own contacts (self - referrals) with the
Employee Assistance Program will be encouraged to share
information with supervisors /managers if deemed appropriate by
the Counselor. No reports will be made to the company by the
Employee Assistance Program concerning self - referrals other than
the quarterly reports described below.
Neither the purpose nor content of the contact by an employee or
family member will be revealed to any representative of CITY OF
BAYTOWN.
CITY OF BAYTOWN agrees to provide EAP with a list of employees
and their Social Security numbers for verification -of- employment
purposes.
EAP will submit quarterly reports to CITY OF BAYTOWN which will
reflect usage rates and demographic data such as total number of
employees and family members using the Program, problem
categories, job categories, length of employment, sex, marital
status, and other related information, provided it does not
violate the confidentiality of the relationship between the EAP
and the employee or family member, or identify that person.
A yearly evaluation will be provided by the Employee Assistance
Program to CITY OF BAYTOWN for purposes of evaluating the cost -
effectiveness of the program.
Except as provided herein, the identity of the employee or family
member, the nature of the contact, treatment, progress, and
prognosis will be confidential and reported to no one without the
written consent of the employee or family member.
V. CONSULTATION
An EAP representative will be available to permanent /contract
employee supervisors /managers and to permanent /contract
employees. The EAP representative may be called upon to provide
on -site or telephone assistance for supervisors or managers in
identifying problems and in preventing minor problems from
becoming more severe. CITY OF BAYTOWN employees or family
members may contact the EAP representative regarding questions
about EAP or concerns they may have about themselves or their
family members.
VI. FEE FOR ONGOING COUNSELING
Counseling sessions beyond the two (2) diagnostic sessions for
employees and family members will be the responsibility of the
individual employee. The fee is charged on a sliding scale basis
and insurance may be used. EAP will assist employees in filing
of insurance claims.
VII. RETAINER COST
The annual retainer charged by the Family Service Center Employee
Assistance Program is $14.40 per employee per year, as follows:
Number of CITY OF BAYTOWN permanent /contract employees: 521
Cost per employee per year $14.40
Total Contract Cost $7,502.00
The retainer will be paid within thirty days of receipt of this
contract.
VIII.TERM OF CONTRACT
The term of this Contract shall be from October 1, 1990 through
September 30, 1991.
•
XI. MODIFICATION OR TERMINATION OF CONTRACT
This Contract may be modified at any time, only by the mutual,
written consent of the parties hereto. Either party may cancel
this Contract at any time upon 90 -day notice, in writing, to the
other party.
CITY OF BAYTOWN
By
Title
Date
FAMILY SERVICE CENTER
By
Title [� President CEO
Date