Ordinance No. 5,3680 ORDINANCE NO. 5368
AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER
TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN AGREEMENT
WITH THE FAMILY SERVICE CENTER OF HOUSTON FOR THE
OPERATION AND MAINTENANCE OF THE EMPLOYEE ASSISTANCE
PROGRAM FOR CITY EMPLOYEES AND THEIR FAMILIES; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS:
Section 2: The City Council hereby authorizes payment of
SEVEN THOUSAND FIVE HUNDRED TWO AND NO/100 ($7,502.00) DOLLARS to
A& the Family Service Center of Houston for
-e and
1qW maintenance of the employee assistance program for City employees
and their families.
Section 3: This ordinance shall take effect immediately
from and after its passage by the City Council of the City of
Baytown®
IATROU#CED, R2143W
City Council of the
September, 1989.
and PASSED by the affirmative vote of the
City of Baytown, this the 28th day of
MMETT 0® HUTTO, Mayor
EILEEN P.
9ALL, City Clerk
aNDALL
qSTR606IN-G�CCiAttorney
B.
C:1:29.8
FAMILY
• SERVICE
CENTER Lloyd H. Sidwell Executive Director
CONTRACT FOR EMPLOYEE ASSISTANCE PROGRAM
BETWEEN FAMILY SERVICE CENTER AND THE CITY OF BAYTOWN, TEXAS
This Contract is between the Family Service Center, a Texas corporation
with its principal offices in Houston, Harris County, Texas and the City of
Baytown, Texas, with municipality offices in Baytown, Texas, for certain
services to be performed by the Employee Assistance Program (EAP) of the
Family Service Center (FSC) to permanent employees of the City of Baytown and
their family members.
I. SERVICES
The Services to be provided pursuant to this Contract include the full
range of services offered by Family Service Center EAP as follows:
1. Diagnosis and Treatment Planning consisting of up to two (2) prepaid
counseling sessions.
2. Short and long -term counseling sessions will be the responsibility
of the employee.
3. Referral of permanent employees and family members to outside
community resources, including area hospitals for alcohol, drug and
severe psychiatric problems.
4. Bi- annual supervisory /management training seminars with annual
training materials provided by EAP.
5. Wellness seminars provided on -site on a bi- annual basis.
5. Program awareness through employee orientation and employee
brochures.
7. Consultation with an EAP representative for permanent employees and
supervisors /managers.
8. Quarterly reports and yearly evaluation by the Employee Assistance
Program.
II. PROCEDURES
An employee will have his initial contact with, and will be referred to,
the Family Service Center Employee Assistance Program. That contact may be
initiated by the employee, a supervisor /manager, or both. A family member
will be referred to the Program by an employee or a supervisor /manager.
4625 LILLLA.N
MEMBER- FAMILY SERVICE AMERICA, UNITED WAY
HOUSTON, TEXAS 77007
XHU
( 713) 861.4849
When a City of Baytown permanent employee or family member contacts the
Employee Assistance Program, he /she will be directed to the most convenient
District Office location where a professional counselor will be assigned to
assess, treat, and /or refer him /her. In all instances, the need and /or
problem will be addressed. The goal of the counseling process for an employee
will be his effective return to full productivity.
111. PUBLICITY OF SERVICES
The City of Baytown agrees to inform its employees of this agreement with
FSC and of the services which are available to them by at least a letter from
management circulated to employees.
Family Service Center Employee Assistance Program agrees to provide
literature in the form of brochures describing the Employee Assistance
Program; in- service training for supervisors /managers of permanent employees;
materials used in training for supervisors /managers of permanent employees;
and other mutually agreed --upon resources.
IV. REPORTING
When the initial contact is a result of a supervisor /manager ''referral in
regard to job performance concerns, the supervisor /manager will be told by the
EAP counselor: 1) whether the employee has contacted the Employee Assistance
Program, 2) whether treatment goals have been established (without
identification of those goals), and 3) whether there is progress (but not the
nature of that progress) toward treatment goals. All referred employees will
be encouraged to share reports of their progress with their supervisors
voluntarily, if deemed appropriate by the Counselor.
Employees who make their own contacts (self - referrals) with the Employee
Assistance Program will be encouraged to share information with
supervisors /managers if deemed appropriate by the Counselor. No reports will
be made to the company by the Employee Assistance Program concerning,
self - referrals other than the quarterly reports described below.
Neither the purpose nor content of the contact by an employee or family
member will be revealed to any representative of the City of Baytown.
The City of Baytown agrees to provide EAP with a list of employees and
their Social Security numbers for verification-of-employment purposes.
EAP will submit quarterly reports to the City of Baytown which will
reflect usage rates and demographic data such as total number of employees and
family members using the Program, problem categories, job categories, length
of employment, sex, marital status, and other related information, provided it
does not violate the confidentiality of the relationship between the EAP and
the employee or family member, or identify that person.
t°
A yearly evaluation will be provided by the Employee Assistance Program
for purposes of evaluating the cost - effectiveness of the program.
Except as provided herein, the identity of the employee or family member,
the nature of the contact, treatment, progress, and prognosis will be
confidential and reported to no one without the written consent of the
employee or family member.
V. CONSULTATION
An EAP representative will be available to permanent employee
supervisors /managers and to permanent employees. The EAP representative may
be called upon to provide on -site or telephone assistance for supervisors or
managers in identifying problems and in preventing minor problems from
becoming more severe. City of Baytown employees or family members may contact
the EAP representative regarding questions about EAP or concerns they may have
about themselves or their family members.
VI. FEE FOR ONGOING COUNSELING
Counseling sessions beyond the two (2) diagnostic sessions for employees
and family members will be the responsibility of the individual employee.
Insurance can be used. EAP will assist employees in filing of insurance
claims.
VII. RETAINER COST
The annual retainer charged by the Family Service Center Employee
Assistance Program is $14.40 per employee per year, as follows:
Number of City of Baytown permanent employees: 521
Cost per employee per year $14.40
Total Contract Cost $7,502
The retainer will be paid within thirty days
VIII.TERM OF CONTRACT
The term of this Contract shall be from October 1, 1989 through
September 30, 1990.
IX. MODIFICATION OR TERMINATION OF CONTRACT
This Contract may be modified at any time, only by the mutual, written
consent of the parties hereto. Either party may cancel this Contract
at any time upon 90 -day notice, in writing, to the other party.
CITY OF BAYTOWN
By
Title
Date
FAMILY SERVICE CENTER
By y L
Title Executive Director
Date 9 -Za