Ordinance No. 5,16981222 -1
ORDINANCE NO. 5169
AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER
TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN INTERLOCAL
AGREEMENT WITH THE HOUSTON - GALVESTON AREA COUNCIL
APPOINTING THE HOUSTON- GALVESTON AREA COUNCIL AS THE
CITY'S PURCHASING AGENT FOR CERTAIN VEHICLES AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN
TEXAS:
Section 1: That the City Council of the City of Baytown,
Texas, hereby approves an Interlocal Agreement with the Houston -
Galveston Area Council appointing the Houston - Galveston Area
Council as the City of Baytown's Purchasing Agent for certain
vehicles. A copy of said agreement is attached hereto, marked
Exhibit "A," and made a part hereof for all intents and purposes.
Section 2: That the City Manager and City Clerk of the City
of Baytown are authorized and directed to execute and attest to
the agreement with the Houston - Galveston Area Council for the
above mentioned service.
Section 3: This ordinance shall take effect immediately
from and after its passage by the City Council of the City of
Baytown.
INTRODUCED, READ, and PASSED by the affirmative vote of the
City Council of the City of Baytown, this the 22nd day of
December, 1988.
MMETT 0. HUTTO, Mayor
ATTEST:
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EILEEN,-P.: HALL, City Clerk
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RANDATX,�. STRONG, City
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INTERLOCAL AGREEMENT
STATE OF TEXAS ( )
COUNTY OF ( )
CITY -VEH
THIS INTERLOCAL AGREEMENT ( "Agreement•), made and entered into pursuant
to the Interlocal Cooperation Act (Article 4413(32c)V.T.C.S.) by and between
City of
Texas, hereinafter called the °City', and
the Hous on- a ves on Area Council, a council of governments of the State of
Texas, thereinafter called the •Council.•
WITNESSETH
The City of constitutes and appoints the
Houston- Galveston Area Council, its true and lawful purchasing agent for the
purchase of certain vehicle(s) through the Council's Cooperative Purchasing
Program. Said vehicle(s) will be specified by the City to the Council through
submission of purchase orders duly signed by an appropriate City official. The
City agrees that the Council shall be the exclusive purchasing agent for the
vehicle(s), and agrees that the bidding shall be conducted by the Council
according to the regulations contained in Section IV of the Council's Financial
and Accounting Procedures Policy Handbook.
WHEREAS, the City desires to purchase certain vehicle(s) and
WHEREAS, the Council is willing to procure the vehicle(s) for the City.
NOW, THEREFORE, KNOW ALL MEN BY THESE PRESENTS:
THAT in consideration of the mutual covenants, agreements, and benefits
to both parties, it is hereby agreed as follows:
I. Within 90 days after the date of execution hereof, the Council will
Procure the vehicle(s) described in the order form for vehicle(s)
(Exhibit °A') attached hereto. The vehicle(s) shall be procured .in
accordance with the regulations governing competitive bidding procedures
of the Council; the terms hereof; and the quantities, qualities, and at
the unit prices and administrative surcharge as indicated on Exhibit W.
II. All of the vehicle(s) purchased hereunder shall be of new manufacture and
undamaged and shall meet the specifications as determined by Council
staff in response to requests from the City. The vehicle(s) shall carry
the manufacturer's full warranty to the City. Provided, however, that
it is understood and agreed that the Council has acted only as an agent
for the City in its purchase and make no warranty, either implied or
expressed, regarding the fitness or merchantability of the vehicle(s).
III. The City, by execution of this agreement, agrees to furnish to the
Council a valid Purchase Order with the H -GAC Order Form. When vendor
notifies the Council of definite date for pickup at factory or delivery
of the vehicle(s) to be transferred from vendor to end user, the Council
will invoice the City for the full amount of the •order" including the
administrative fee. The City agrees to remit full payment immediately
prior to pick -up or delivery of the ordered vehicle(s).
IV. The City agrees to Present an authorized representative at the appropri-
ate contracted vendor(s) for the respective ordered vehicle(s), for the
express purpose of "check out` and acceptance of the vehicle(s) within
five (5) days after notification that said vehicle(s) are ready for
delivery. Further, the City shall verify acceptance of the vehicle(s)
in writing to the Council within five (5) days after acceptance of same.
5/23/88- - -105J
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CITY -YEH
BY
Mayor or City Manager
ATTEST
5/23/88- - -105J
BY
JACK S EELE, EXECUTIVE DIRECTOR
ATTEST
EXHIBIT A
V. The City agrees that Manufacturer's Statement of Origin (title) will be
endorsed by the vendor directly to the City at the time of receipt and
acceptance of the vehicle(s). Further the City accepts responsibility
for vehicle registration and transfer.
This agreement, (inclusive of the attached Exhibit "A ") constitutes the entire
agreement between the parties hereto relating to the rights herein granted and
the obligations herein assumed.
®
The later date of execution by the of the City, or the
Official
Executive Director of the Council hereinbelow shall constitute the date of
execution hereof.
IN WITNESS HEREOF this instrument, in duplicate originals, has been executed by
the parties hereto as follows:
a. It has on the day of 1988, been executed by the
of the City, on behalf of the City. pursuant to
ayor, y Manager) an of the City (attached
(ordinance, resolution or purchase order)
(hereto) so authorizing.
b. It has on the day of 1988, been executed by the
Executive Director of the Council on behalf of the Council, pursuant to
an order of the Board of Directors of the Council so authorizing.
CITY OF HOUSTON- GALYESTON AREA COUNCIL
BY
Mayor or City Manager
ATTEST
5/23/88- - -105J
BY
JACK S EELE, EXECUTIVE DIRECTOR
ATTEST
EXHIBIT A
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H -GAC COOPERATIVE PURCHASING Lotus file disk 119 File name:EXSTAFOR
ORDER FORM FOR EXECUTIVE STAFF CAR (IFB:88 -11)
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PLEASE ORDER THE EXECUTIVE STAFF AUTOMOBILIE(S) AS SPECIFIED BELOW FOR:
Agency name
mail address
city TX. Zip
CONTACT PERSON: Phone:
RECEIVER, IF OTHER THAN CONTACT PERSON:
DESCRIPTION QTY Unit Price TOTAL PRICE
Chevrolet Caprice JIBL69 $13,628.00
OPTIONS:
19 Trunk release wired to battery (11.00
20 Trunk release switch on instrmnt
panel left of steering post.
$51.00
21 6 way pwr adjust; drivers seat
$196.00
22 Tilt steering wheel
$102.50
23 Exterior bodyside vinyl insert
$51.00
21 Bumper guards front and rear
$101.12
28 Aircraft -type clamps w/ silicone
rubber heater and radiator hoses
$103.00
29 Full rustproofing
$82.00
30 60 spotlite mounted
in left front pillar
$79.60
31 Speedometer adapted for radar
$15.58
32 Gauges for oil pressure, water temp.,
$163.36
and amp meter
33 8 pair if 12 gauge wires for
light bars, siren, etc.
$47.65
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Signature SUB TOTAL
Title Adm(n fee:
Date
COG /RPC member 3%
Mon - member 6%
TOTAL:
Add options not listed by H -GAC:
SELECT PAINT COLOR HERE
1ST CHOICE
2ND CHOICE
Please contact Knapp Chevrolet
713-228 -1311 before making color
selections.
Interior color selection
Prices honored until 21 Feb 1989
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EXHIBIT A
COOPERATIVE PURCHASING: Lotus file disk # 19: File name: PPCOROFM
ORDER FORM FOR POLICE PATROL CAR (1FB:88 -12) for 1989 vehicles
WEASE ORDER THE POLICE PATROL CAR(S) AS SPECIFIED BELOW FOR:
Agency name
City Tx. zip Contact person Phone
RECEIVER, IF OTHER THAN CONTACT PERSON: Phone
DESCRIPTION QTY Unit Price Total price
® Ford LTD Crown Victoria 'S' $12,843.00
Estimated delivery = 90/110 days Add options not listed by H -GAC:
OPTIONS:
19 Wiring dash to roof thru 'B' pillar $45.00
7n wnlo in rnnf fnr wire N/C
21
AM414 pushbutton radio controls
$175.00
12
Trunk release switch on instrument
panel left of steering post.
$24.80
23
Tilt steering wheel
$106.00
24
Undercoating
$55.00
�25
Electric door lines
$166.00
26
Mount twin 6' spotlights
$159.90
27
Mount single 6' spotlight
$79.95
28
Bumper guards, front and rear
$53.00
29
Exterior bodyside vinyl trim
$56.06
30
Full rustproofing
$75.00
31
Non - operating inside, rear door handles
N/C
31
Power windows with lock -out switch
$331.00
33
One.set manuals /fleet: for shop and parts _
$80.00
34
Electric adjusted driver's seat
$214.00
35
Substitute V -8 302 c.i.d.
081.00)
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Select exterior paint here:
1st choice
2nd choice
Please contact Tom Teel or Cliff
Berryhill at A.C. Collins Ford
Tel. 713 -173 -8131 before selecting
exterior paint and interior colors.
Interior color selection
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Signature SUB TOTAL: Prices honored until 14 Feb 1989
Admin Fee:
Title COG /RPC member 3%
Mon - member 63
Date Your P.O. Number
TOTAL:
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COOPERATIVE PURCHASING: lotus file disk /19: File name: MUSTANG
ORDER FORM FOR SPECIAL SERVICE VEHICLE )IFB 88-16) for 1989 vehicles
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Please order the Special Service Vehicle(s) below for:
Agency name
® City Tx. zip Contact person _
RECEIVER, IF OTHER THAN CONTACT PERSON:
DESCRIPTION QTY . UNIT PRICE TOTAL PRICE
Ford Mustang, lx, 5.0 Liter,
2 door sedan
Estimated delivery time = 90/120 days
OPTIONS:
a. Factory air conditioning/
heating systems
b. Rear window defroster
c. Tilt steering wheel
d. Silicone- rubber hoses for
radiator and heater
e. Radio noise suppression
f. Automatic transmission,
'4 speed, overdrive
$10,759.00
N/C
$113.00
included
$107.25
_ Phone
Phone
Add options that are not listed by
the H -GAC.
Please contact Tom Teel of Gene
Berryhill at A. C. Collins ford
713 -473 -8131
Interior color selection
included
Select exterior paint here:
;137.00 Ist Choice
2nd Choice
g. One set manuals /fleet for
shop and parts (80.00
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Signature
Title
Date
Your P.O. Number
Sub total: Prices honored until 24 Feb 1989
Admin Fee:
COG /RPC member 3%
Non - member 61
TOTAL:
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EXHIBI T A
Issued y: id Identification to Issued: age No. No. o ages
Number
Houston- Galveston Area Council
public Services Department T
INVITATION FOR BIDS
Sealed bids, in duplicate, subject to the Terms and Conditions of this Invitation for Bids and the accompanyinq Schedule,
such other contract provisions, specifications, drawings, Or other data as are attached or incorporated by reference in the
Schedule, will be received at the Houston- Galveston Area Council, 3555 Timmons lane, Suite SOD, Houston, Texas. until
_p'30a na a D 1991 , for furnishinq the supplies or services described in the accomoan'yinq schedule. Bids
received by that time wi 1 Fe opened and publicly read at a.D6 AM R-8 B�Z _19% ' . A )Q '/c- _, bid bond
is required with each bid submitted. Any bid submitted without the bid bond is automatically disqualified. Performnnce
deposit in the amount of )OZ2 of the total amount of the bid must be furnished by the successful bidder. Re:
gftagraph 10 of Terms and Conditions.
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HALF -TON PICKUP TRUCKS - SHORTBED
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It is the purpose of this procurement to acquire six (6) 1/2 ton shortbed
pickup trucks for H -GAC Cooperative Purchasing participants. The quantities
of vehicles expressed herein are conservative estimates of actual numbers to
be purchased by those jurisdictions. H -GAC reserves the right to increase or
decrease the quantity of automobiles depending on availability of funds during
the automotive year for 1989 models. BID PRICES MUST BE FIRM FOR THE MODEL
YEAR.
ITEM QUANTITY DESCRIPTION
1_ 6 1989 Half -Ton Pickup Truck - Shortbed
E COMPLETE THE FOLLOWING:
Delivery will be completed within �0 calendar days from date vendor receives order from H -GAC. (Delivery time must b
shown or bids will be rejected).
Prompt Payment Discount: U1f- XN814- days. (Normal Payment Net 30)
Bid Basis: Bidders may submit quotes on one item, any or all items. ��,�,_,
Prices bid will apply to additional orders submitted during contract period. Yes. up to V404VWr(maximum acceptable)
(Blanks will be considered as a Yes response) No .
Please check the following blanks which apply to Ur company:
Ownership of firm (51% or more): Non - Minority Hispanic Black -
Other Minority (specify) "'7�����""" Female Owned
Handicapped Owed Sam 1 BusinesslTess than ST.DDO.000 annuaireceipts or 100 emmloyees)
BIDDER INDICATE STATUS, AS TO: E OR PRIM TYPE OR PRINT CONTACT PERSON'S
'PARTNERSHIP': 'CORPORATION': TITLE RAND NAME. TITLE, AND PHONE NLIRBER:
SOLE PROPRIETORSHIP': FTC.
0Qep6qM0/ l-jv Q ��
H-GAC USE ONLY
AWARD
3
APPROVED: NOUSTON4ALVESTON AREA COUNCIL
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SPECIFICATIONS EXHIBIT A
1. State Safety Inspection Certificate.
2. Wheelbase: 107 inch minimum. Box: 72 inch min.
3. Curb weight to be 2600 lbs. minimum. GVWR 3900 lbs.
4. Factory installed fresh air type heater, defroster and air conditioning.
5. Two (2) speed windshield wipers with intermittent feature and electric
windshield washer.
6. Cigarette lighter and ash receiver.
7. Seats: split bench (60/40) cloth. —WIA- ?ZI.S1-9%L'f 14 pgsi
S. Wheels to be truck type, 15 inch. Tires to be standard
truck tires. Full size spare same as on vehicle (total 5 tires b rims).
Jack, handle and lug wrench included.
9. Dry type air cleaner, engine oil filter with replaceable spin -on element.
10. Brakes must be disc on front, drum on rear, power assisted.
11. Engine: 2.9 liter EFI, Y -6 or I -6. Automatic transmission, in -line fuel
filter.
12. Heavy duty radiator system, including radiator shroud and maximum duty 5
bladed fan. Coolant recovery system.
13. Power steering.
14. Minimum 60 amp alternator. Battery: heavy duty 12 -volt, 54 amp -hour.
15. Vehicle will be painted a standard factory (available) color to be selected
by the ordering agency.
16. Safety package shall include: padded dash, day-night inside rear -view
mirror; outside, rear -view mirrors, low- mounted painted backsides, 9" x
6.5, left and right sides dual padded s nvisors; high note horn; backup
lights; turn signals,A#e hazard flashers tractable seat belts.
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17. Locking gas cap with two (2) keys. Three (3) complete sets of keys
supplied with each vehicle. Gauges for fuel, water temp, oil pressure,
amp meter, speedometer, odometer and trip (mileage) gauge.
18. Tinted glass all windows.
19. AM /FM radio push- button select; plus tuning dial.
20. Bumpers: Eron ; black. $gam; step type, black.
21. Must have factory standard tailgate.
22. Must have two sun visors.
23. Must have slide open, and lockable rear window(s). 1*7 P U -2S8 9/23/83
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461CLTUN
Date of Bid
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HISi T A _
PURCHASE AND DELIVERY
Delivery is to be completed within 90 days from date of order. Purchases will
be defined by duly signed Purchase Orders from H -GAC indicating the purchasing
jurisdiction. Following the initial order placed at time of execution of the
contract, it is anticipated that more orders will be placed from time to time
during the model production year. Each of those later orders will be expected
to be delivered within the same 90 days after placement of the additional
order.
Delivery of vehicles to be accepted at dealership by duly authorized represen-
tative of the receiving agency upon presentation of a receipt from H -GAC for
payment for the ordered vehicle(s). Delivery will be made within 20 days
following notification of arrival at dealership. H -GAC will be given at least
five (5) days notice that vehicles have been serviced and are ready for
delivery pickup.
Title and license registration shall pass directly to receiving agency named on
the purchase order. Payment to contracted vendor will be made within thirty
(30) days upon receipt of individual invoice for each vehicle by H -GAC.
WARRANTY
Warranty time is to start the date the vehicle is placed in service, not on the
delivery date. The dealer will be notified by letter of the in- service date of
each vehicle by serial number.
ADDRESS ENVELOPES CONTAINING BIDS TO: Hou ion- Galieston Area Council
3555 Timmons, Suite 500, P. 0. Box 22777
Houston, Texas 77227 -9972
USE ENCLOSED LABEL ON YOUR BID:
BID DEADLINE DATE: October 28, 1988
10:30 a.m.
SEALED BID, DO-NOT OPEN IN MAIL ROOM
SEALED BID TO FURNISH 1/2 TON SHORTBED
PICKUP TRUCK
BID NUMBER 88 -14
EACH AND EVERY PAGE MUST BE SIGNED BY THE AUTHORIZING OFFICIAL OF THE BIDDER,
OR THE SUBMITTED BID WILL BE SUBJECT TO REJECTION AT THE DISCRETION OF THE
H -GAC BOARD OF DIRECTORS.
UNIT PRICE: S ' '" vO
MAKE 6 MODEL:A
hT P U SB -3 9/23/88 - -98J
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Name of Bidder or Contractor Sig f Au r ea,51gner us TX WT 0 1
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H . A - 7 ,
PLEASE CHECK ( ✓) THE OPTIONS WHICH REQUIRE LEAD TIME AND WRITE WHAT THE LEAD
TIME IS.
hT P U SB-4 9/23/88 - -98J
Ramc of Bidder or Contractor aw a OT zn I Leo p9n, u UT o10
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The following options
may be requested. Costs will
be added to the cost of
®
the above
vehicle at the discretion of the ordering
agency. Show
bid prices
®
below
for options. Also list factory order number
VON) for ese
op ions.
wThese options will be
added to base price in determining
the bid award.
OPTIONS:
FON
*24.
Undercoating.
P5,
Full rustproofing
including roof and hood
2E.
Push button AM Radio, credit option.
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27.
External molding
- l" molding full length of vehicle.
S IX 40
28.
Carpet to replace
rubber mat.
$ ! zj-'r gV
29.
Special one tone
paint.
S W
31.
Special two tone
paint
Deluxe
Special
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32,
Heavy duty springs (front and rear).
S�
*33.
One set of parts
and service manuals.
PLEASE CHECK ( ✓) THE OPTIONS WHICH REQUIRE LEAD TIME AND WRITE WHAT THE LEAD
TIME IS.
hT P U SB-4 9/23/88 - -98J
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