Ordinance No. 5,11580922 -19
ORDINANCE NO. 5115
® AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS, AUTHORIZING AND DIRECTING THE CITY MANAGER TO
EXECUTE AND THE CITY CLERK TO ATTEST TO AN AGREEMENT
WITH THE FAMILY SERVICE CENTER OF HOUSTON FOR THE
OPERATION AND MAINTENANCE OF THE EMPLOYEE ASSISTANCE
PROGRAM FOR CITY EMPLOYEES AND THEIR FAMILIES; AND
® PROVIDING FOR THE EFFECTIVE DATE HEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS:
Section 1: That the City Council of the City of Baytown,
Texas, hereby approves an agreement with the Family Service
Center of Houston and authorizes and directs the City Manager and
City Clerk of the City of Baytown to execute and attest to said
agreement for the operation and maintenance of the employee
assistance program for City employees and their families. A copy
of said agreement is attached hereto, marked Exhibit "A," and
made a part hereof for all intents and purposes.
Section 2: The City Council hereby authorizes payment of
FIVE THOUSAND TWO HUNDRED TEN AND N0 1100 ($5,210.00) DOLLARS to
the Family Service Center of Houston for the operation and
maintenance of the employee assistance program for City employees
and their families.
Section 3: This ordinance shall take effect immediately
from and after its passage by the City Council of the City of
Baytown.
INTRODUCED, READ and PASSED by the affirmative vote of the
City Council of the City of Baytown, this the 22nd day of
September, 1988.
EM0TT 0. HUTTO, Mayor
ATTEST:
EILEEN P. HALL, City Clerk
"RANDALL B. STffNG, Ci Attorney
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1 10ENTER SERVICE
E. F Chri. <mull JI.. Execuiive Director
CONTRACT FOR EMPLOYEE`ASSISTANCE PROGRAM
BETWEEN FAMILY SERVICE CENTER AND THE CITY OF BAYTOWN, TEXAS
® This Contract is between the Family Service Center, a Texas
corporation with its principal offices in Houston, Harris County, Texas and
the City of Baytown, Texas, with municipality offices in Baytown, Texas, for
certain services to be performed by the Employee Assistance Program (EAP) of
the Family Service Center (FSC) to permanent employees of the City of Baytown
and their family members.
I. SERVICES
The Services to be provided pursuant to this Contract include the
full range of services offered by Family Service Center EAP as follows:
1. Diagnosis and Treatment Planning consisting of up to two (2)
prepaid counseling sessions.
2. Short and long -term counseling sessions will be the
responsibility of the employee.
3. Referral of permanent employees and family members to outside
community resources, including area hospitals for alcohol, drug
and severe psychiatric problems.
4. Bi- annual supervisory/management training seminars with annual
training materials provided by EAP.
5. Program awareness through employee orientation and employee
brochures.
6. Consultation with an EAP representative for permanent employees
and supervisors /managers.
7. Quarterly reports and yearly evaluation by the Employee
Assistance Program.
II. PROCEDURES
An employee will have his initial contact with, and will be referred
to, the Family Service Center Employee Assistance Program. That contact may
be initiated by the employee, a supervisor /manager, or both. A family member
will be referred to the Program by an employee or a supervisor /manager.
® When a City of Baytown permanent employee or family member contacts
the Employee Assistance Program, he /she will be directed to the most
® convenient District Office location where a professional counselor will be
assigned to assess, treat, and /or refer him /her. In all instances, the need
and /or problem will be addressed. The goal of the counseling process for an
employee will be his effective return to full productivity.
MEMBER: FWIL1 SERXICE AMERICA, UNITED WAY
4625 LILLLA.\ HOUSTON, TX 7700; (413) 861 -4849
HIBIT A
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III. PUBLICITY OF SERVICES
I .,
The City of Baytown agrees to inform its employees of this agreement
with FSC and of the services which are available to them by at least a letter
® from management circulated to employees.
Family Service Center Employee Assistance Program agrees to provide
literature in the form of brochures describing the Employee Assistance
Program; in- service training for supervisors /managers of permanent employees;
materials used in training for supervisors /managers of permanent employees;
and other mutually agreed -upon resources.
IV. REPORTING
When the initial contact is a result of a supervisor /manager
referral in regard to job performance concerns, the supervisor /manager will be
told by the EAP counselor: 1) whether the employee has contacted the Employee
Assistance Program, 2) whether treatment goals have been established (without
identification of those goals), and 3) whether there is progress (but not the
nature of that progress) toward treatment goals. All referred employees will
be encouraged to share reports of their progress with their supervisors
voluntarily, if deemed appropriate by the Counselor.
IsEmployees who make their own contacts (self - referrals) with the
Employee Assistance Program will be encouraged to share information with
supervisors /managers if deemed appropriate by the Counselor. No reports will
be made to the company by the Employee Assistance Program concerning
self- referrals other than the quarterly reports described below.
Neither the purpose nor content of the contact by an employee or
family member will be revealed to any representative of the City of Baytown.
The City of Baytown agrees to provide EAT with a list of employees
and their Social Security numbers for verification -of- employment purposes.
EAP will submit quarterly reports to the City of Baytown which will
reflect usage rates and demographic data such as total number of employees and
family members using the Program, problem categories, job categories, length
of employment, sex, marital status, and other related information, provided it
does not violate the confidentiality of the relationship between the EAP and
the employee or family member, or identify that person.
A yearly evaluation will be provided by the Employee Assistance
Program for purposes of evaluating the cost - effectiveness of the program.
Except as provided herein, the identity of the employee or family
member, the nature of the contact, treatment, progress, and prognosis will be
confidential and reported to no one without the written consent of the
® employee or family member.
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V. CONSULTATION
An EAP representative will be available to permanent employee
supervisors /managers and to permanent employees. The EAP representative may
be called upon to provide on -site or telephone assistance for supervisors or
0' managers in identifying problems and in preventing minor problems from
becoming more severe. City of Baytown employees or family members may contact
the EAP representative regarding questions about EAP or concerns they may have
about themselves or their family members.
VI. FEE FOR ONGOING.COUNSELING
Counseling sessions
employees and family members
employee. Insurance can be
insurance claims.
VII. RETAINER COST
beyond the two (2) diagnostic sessions for
will be the responsibility of the individual
used. EAP will assist employees in filing of
The annual retainer charged by the Family Service Center Employee
Assistance Program is $10.00 per employee per year, as follows:
Number of City of Baytown permanent employees: 521
Cost per employee per year $10.00
Total Contract Cost $5,210.00
The retainer will be paid within thirty days
VIII. TERM OF CONTRACT
The term of this Contract shall be from October 1, 1988 through
September 30, 1989.
IX. MODIFICATION OR TERMINATION OF CONTRACT
This Contract may be modified at any time, only by the mutual,
written consent of the parties hereto. Either party may cancel this Contract
at any time upon 90 -day notice, in writing, to the other party.
CITY OF BAYTOWN
By
Title
Date
FAMILY SERVICE CENTER
By
Title Executive Director/
Date 9
El
II,