Ordinance No. 4,77770813 -4
® ORDINANCE NO. 4777
AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER
TO EXECUTE AN AGREEMENT FOR COMPUTERIZED LIBRARY
SERVICES WITH THE CITY OF HOUSTON; AND PROVIDING FOR THE
EFFECTIVE DATE HEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS:
Section 1: That the City Council of the City of Baytown,
Texas, hereby approves an agreement for computerized library
services with the City of Houston; and authorizes and directs the
City Manager of the City of Baytown to execute said agreement. A
copy of said agreement is attached hereto, marked Exhibit "A,"
and made a part hereof for all intents and purposes.
Section 2: This ordinance shall take effect immediately
from and after its passage by the City Council of the City of
Baytown.
INTRODUCED, READ and PASSED by the affirmative vote of the
City Council of the City of Baytown, this the 13th day of August,
1987.
ETT 0. HUTTO, City Manager
ATTEST:
aDArL0!0RE.21DeputTyCity Clerk
14Pi /��i
STRONG, NDALL B, Ss� • -
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EXHIBIT "A"
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THE STATE OF TEXAS 5
COUNTY OF HARRIS §
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KNOW ALL MEN BY THESE PRESENTS:
AGREEMENT FOR COMPUTERIZED LIBRARY SERVICES
CITY OF HOUSTON
This Agreement made and entered into as of the date last
specified herein, by and between the City of Houston ( "Houston
Public Library "), a home -rule municipal corporation principally
situated in Harris County, Texas and t�,e City of Baytown, Texas
a home -rule city
( "Participating Library ").
W I T N E S S E T H:
WHEREAS, the Texas State Library and Archives Commission
( "Texas State Library ") has designated the City of Houston Public
Library as a Major Resource Center in accordance with the
.provisions of the Texas Library Systems Act, Tex.. Rev. Civ. Stat.
Ann..art.- 5446a; and
WHEREAS, the Texas Library Systems Act provides that
go- erning bodies within a major resource system area may
collectively contract to provide for library services for
participating libraries; and
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WHEREAS, Houston and the Participating Library agree to
provide, joint funding for the Houston Area Library Automated
Network; .
NOW, THEREFORE, for and in consideration of the mutual
covenants and obligations herein contained, the Houston Public
Library and the Participating Library do hereby agree as follows:
I. Purpose.
The Texas State Library through a series of grants has funded
the procurement, operation and maintenance of the Houston Area
Library Automated Network serving the Houston Public Library as
well as the various Participating Libraries. During the Texas
State Fiscal Year 1988 grant funding will terminate. Consequently
the Houston Public Library and the various Participating Libraries
have undertaken the joint funding and operation of the Houston
Area Library Automated Network as detailed herein.
II. Definitions.
Terms used shall have the following meaning for purposes of
this Agreement:
A. "Additional Terminal Units" are described in Article IX.
B. "Central Site Equipment" means the central processing
unit and associated equipment located at 500 McKinney
Avenue, Houston, Texas.
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C. "Communication Lines" means leased telephone lines over
which data may be transmitted between the Central
® Computer Site and a Participating Library.
D. "Computerized Library Services" are defined in Article
III.
E. "Contract Year" means the time period of September 1
through August 31.
F. "Director" means the Director of Libraries for the City
of Houston.
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G. "Houston Area Library Automated Network," sometimes
designated "HALAN," means the. combination of all computer
equipment and software used to provide Computerized
Library Services as described herein.
"Houston
H. Area Library Automated Network Fund," sometimes
designated "HALAN Fund," is defined in Article III(D).
I. Houston Public Library, Texas State Librar y. and
"Participating Library" are defined in the Preamble to
this Agreement. When "Participating Library" is used in
the plural or in a generic sense it refers to each and
every governing body which has executed this identical
agreement with the Houston Public Library for
Computerized Library Services.
J. "Local Site Equipment" means computer equipment that is
®
part of the Houston Area Library Automated Network, which
is located at the site(s) of a Participating Library.
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K. "Locally -owned Equipment" means terminals and peripheral
devices which are purchased by the Participating Library
and which are approved for use with the Houston Area
Library Automated Network by the Houston Public Library.
L. "Materials" means books, pamphlets, periodicals, and
other printed and audio- visual items stocked and
circulated by libraries to the general public.
M. "Network Advisory Board" is described in Article XI.
N. "Telecommunications Equipment" means modems and
multiplexors used to communicate with the Central Site
Equipment.
0. "Terminal Unit" means a keyboard display device, an OCR
wand reader (on site at either the Houston Public Library
or a Participating Library) plus that portion of the
Central Site Equipment necessary to provide Computerized
Library Services.
III. Duties of the Houston Public Libra
A. The Houston Public Library shall provide the following
on -line services ( "Computerized Library Services ") for
Participating Libraries through operation of the Central Site
Equipment:
1) basic circulation support (charge, discharge,
automatic calculation of fines, patron registration and
control);
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2) production of overdue notices at user - specified
intervals;
3) management reports, including, but not limited to,
circulation statistics, patron registration statistics,
and collection size statistics;
4) database maintenance, include cataloging,
bibliographic maintenance, item creation and maintenance;
and
5) materials booking support.
Hours of service shall be as follows:
7:30 A.M - 9:00 P.M. Mon. -Fri.
8:00 A.M - 6:00 P.M. Saturday
12:30 P.M - 6:00 P.M. Sunday
Provided, however, Computerized terized Librar Y Services will not be
available,, New Year's Day, Memorial Day, the Fourth of July, Labor
Day, Thanksgiving Day, and Christmas Day; and provided further,
that the Network Advisory Board may establish other holidays or
days during which only limited services are available.
B. In addition to the Computerized Library Services
described above, the Houston Public Library shall provide
Participating Libraries the following services:
1) training in use of these functions at local and
central site; and
® 2) assistance in the purchase, installation and
maintenance of Locally -owned Equipment.
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® C. The Houston Public Library shall maintain and operate the
Central Site Equipment. Its maintenance and operation functions
® include the following:
1) provide adequate space and lighting for the Central
Site Equipment;
2) pay costs of power necessary to run the Central Site
Equipment and provide air conditioning for the
Central Site Equipment;
3) Maintain the Central Site Equipment as required;
4) Act as purchasing agent for the Central Site
Equipment;
5) Monitor the Communication Lines; and
6) Provide fire and hazard insurance for Central Site
Equipment.
D. The Houston Public Library shall budget for and maintain
the Houston Area Library Automated Network Fund, into which user
fees shall be paid. Such Fund shall be audited yearly at the time
other City of Houston funds are audited. The audit report for the
HALAN Fund shall be distributed to each Participating Library.
E. Subject to the provisions of Article V, the Houston
Public Library shall pay its share of user fees, which shall
equal:
TU X TUC
® _ Where:
TU is the number of Terminal Units serving the Houston
Public Library; and
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TUC is the assessed per terminal cost for a particular
Contract Year.
® For the initial year of this contract the Houston Public
Library
will be
served by
one
hundred twenty -two Terminal
Units at a
cost of
$ 2,540
each,
for
a total user charge of $
309,880
F. The Houston Public Library shall maintain the Central
Site Equipment in such a fashion as to provide for minimal down
time, but will assume no liability if the HALAN experiences down
time despite reasonable efforts to prevent it. The Houston Public
Library may when necessary temporarily suspend the availability of
Computerized Library Services because of operational or
maintenance requirements of the HALAN. The Houston Public Library
shall provide the Participants with reasonable prior notice of the
unavailability of Computerized Library Services whenever such
unavailability can be foreseen.
The Houston Public Library acts merely in the capacity of an
operating agent to provide the services described herein and does
not warrant or guarantee the HALAN and shall not be liable for any
damages to Participating Libraries arising out of failure of the
HALAN or the use thereof.
IV. Duties of the Participatina Libra
A. The Participating Library shall be responsible for
providing the following at its own site:
1. Patron and item labels.
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Where:
TU is the number of Terminal Units serving the
Participating Library; and
TUC is the assessed per terminal cost for a particular
contract year.
For the initial year of this contract the Participating
Library will be served by six Terminal Units at a cost of
$ 2,540 each, for a total user charge of $ 15,240
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2.
Overdue forms.
notice
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3.
Maintenance of all
Local Site Equipment.
(Maintenance vendors
must be approved by the
Director of the Houston
Public Library)
4.
Contract for Communication Lines and pay the costs
therefor.
5.
Pay for electrical and
other work necessary for the
installation, operation
and maintenance of the Local
Site Equipment.
B. On
or before September 1
of each Contract Year and
subject to the
provisions of Article
V. the Participating Library
shall pay to
the Houston Public Library for deposit in the Houston
Area Library
Automated Network Fund
user fees, which shall equal:
TU
X TUC
U
LJ
Where:
TU is the number of Terminal Units serving the
Participating Library; and
TUC is the assessed per terminal cost for a particular
contract year.
For the initial year of this contract the Participating
Library will be served by six Terminal Units at a cost of
$ 2,540 each, for a total user charge of $ 15,240
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0 V. Disposition of Grant Monies
A. The Texas State Library through its funding of the
® Houston Area Library System ( "HALS ") may provide grant monies for
the HALAN. Such funding is subject to review by libraries that are
members of the Houston Area Library System and the approval of the
HALS Advisory Council. Participating Libraries in HALAN as
members .of HALS have the same rights of review of the HALS grant
budget as all other members of HALS. Such funding may reduce but
will not eliminate user fees. Although the various Contract Years
LJ
of this Agreement and the Texas state fiscal years are coincident,
it is anticipated that grant agreements with the Texas State
Library may be executed after approval of the HALAN budget or
after payment of user fees for a particular Contract Year.
Accordingly the Houston Public Library and the Participating
Libraries agree as follows with regard to grant funding from the
Texas State Library:
1. The Houston Public Library shall have authority to enter
into grant agreements with the Texas State Library in
support of HALAN.
2. The terms and conditions provided in such grant
agreements shall be incorporated as provisions of this
Agreement.
3. The Director of the Houston Public Library is authorized
to grant the Houston Public Library and the Participating
Libraries credits toward payment of their respective user
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® fees or refunds of user fees already paid in accordance
with the grant agreement with the Texas State Library.
® Whenever the Director provides for such credits or
refunds, he shall supply each Participating Library a
copy of the subject grant agreement together with a
statement of the manner in which the credits or refunds
are derived for each of the Participating Libraries and
the Houston Public Library.
B. It is anticipated that for the 1988 Texas state fiscal
year approximately $340,000 of grant money will be available from
the Texas State Library based on anticipated telecommunications
costs for the Houston Public Library and the Participating
Libraries. The grant monies, if available, will be used for
granting credits to the Houston Public Library and the various
Participating Libraries toward payment of user fees rather than
direct payment of telecommunications charges. A schedule
detailing allocation of the anticipated grant from the Texas State
Library is attached hereto as Attachment C.
VI. Ownership of Equipment
Ownership of the various items of equipment comprising the
HALAN is described in the following table.
Description
® A. Equipment purchased with
funds of the Partici-
pating Library or the
Houston Public Library
Title
Title is in the entity which
purchased the equipment.
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C
VII. Network Standards, Rules and Procedures.
All Participating Libraries shall participate in the Houston
Area Library Automated Network on the same terms, and have signed
identical agreements with the Houston Public Library. As
participants of the Network, Participating Libraries agree to meet
cataloging and equipment standards as described in Attachment A.
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B. Equipment
purchased with
Nominal
title in the Houston
funds from the HALAN Fund
Public Library for the benefit
of the Participating
Libraries
®
and the
Houston Public Library.
C. Central Site Equipment
Title is
in the Houston Public
purchased with grant
Library.
funds prior to Texas
state fiscal year 1986,
costing less than $1,000.
D. Central Site Equipment
Title is
in the Texas State
purchased with grant
Library.
funds prior to Texas
fiscal year 1986, costing
$1,000 or more.
E. Equipment (either Central
Title is
in the Participating
Site Equipment or Local
Library
or the Houston Public
Site Equipment) purchased
Library
(depending on where the
with grant funds in Texas
equipment is located), unless
state fiscal year 1986 or
specific
grant agreement
later and costing less
provides
otherwise.
than $300.
®
F. Equipment (either Central
Title is
in the Texas State
Site Equipment or Local
Library,
unless specific grant
Site Equipment) purchased
agreement
provides otherwise.
with grant funds in Texas
state fiscal year 1986 or
later.
C
VII. Network Standards, Rules and Procedures.
All Participating Libraries shall participate in the Houston
Area Library Automated Network on the same terms, and have signed
identical agreements with the Houston Public Library. As
participants of the Network, Participating Libraries agree to meet
cataloging and equipment standards as described in Attachment A.
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VIII. Sharing Resources.
The bibliographic database has been constructed by Houston
® Public Library and -the Participating Libraries for use by the
current and future participants, and as such is a shared resource
among the Houston Public Library and the Participating Libraries.
The Participating Libraries and the Houston Public Library agree
to use this shared resource for internal library purposes only,
and not to sell or otherwise provide information to third parties
for purposes other than local library use.
IX. Acquisition of Additional Terminal Units.
During the term of this Agreement. the Houston Public Library
shall act as purchasing agent for the acquisition of Additional
® Terminal Units for itself and the Participating Libraries. Costs
per unit will vary from year -to -year depending on the number of
Participating Libraries which wish to acquire Additional Terminal
Units.
X. Term and Termination.
A. The initial term of. this Contract runs from September 1,
1987 to August 31, 1988. This Contract is renewable annually for
one -year renewal terms, each running from September 1 to August
31, in accordance with the following procedure: The Director of
® the Houston Public Library not later than sixty (60) days prior to
the expiration of any Contract Year will declare the intent of the
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Houston Public Library to continue operation of the Houston Area
Library Automated Network for the forthcoming Contract Year,
® contingent on the availability of .adequate operating funds. The
Director will send each Participating Library a copy of his
declaration, together with a schedule of user fees for operation
and maintenance of the Houston Area Library Automated Network for
the forthcoming year. This schedule of costs shall include a
proposed budget similar to Attachment B (Budget for 1987 -88
Contract Year) and may include the cost for purchasing Additional
Terminal Units for the forthcoming year. Each schedule of costs
must be approved by the Network Advisory Board described in
Article X. Payment by the Participant of the user fees on or
before the commencement (September 1) of a particular Contract
® Year shall constitute renewal of this Contract for the particular
Contract Year. For good cause the Director may extend the date
payment is due. Renewal by the Houston Public Library shall be
authorized by ordinance adopted by the Houston City Council and
duly certified by the Controller of the City of Houston.
B. The Participating Library has the right to terminate this
Agreement by sending at least 90 days' written notice to the
Director.
C. The Houston Public Library through the Director may
terminate this agreement for cause in the event the Participating
® Library fails to comply with any of its obligations under this
Agreement and such failure is not cured prior to the thirtieth
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(30th) day after the Director's notice of termination is received
by the Participating Library. To be effective, the Director's
notice of termination must: (1") give an effective date of
termination (which must be at least 30 days after receipt of
notice by Participating Library); and (2) cite the specific
activities or omissions of the Participating Library which are
noncompliant with the terms of this Agreement.
D. In the event this Contract is terminated either for
convenience or for cause as provided herein, the Participating
Library within two (2) weeks of the effective date of termination
shall return to the Houston Public Library all Houston Public
Library and Texas State Library equipment, and the Houston Public
Library shall: (a) terminate access to the HALAN on the effective
date of termination and (b) shall offload the Participating
Library's data base onto computer tapes provided by the
Participating Library.
XI. Network Advisory Board.
A. In .order to provide oversight, review and.guidance to the
operation, funding and future development of the Houston Area
Library Automated Network there is hereby created the Network
Advisory Board. Initial membership of the Network Advisory Board
shall be determined as follows:
three (3) members Appointed to
serve by the City Council
of Houston
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® two (2) members
® one (1) member
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Appointed to
serve by the Harris County
Commissioners Court
Appointed. by unanimous agreement by
other Participating Libraries
Terms of office shall be two years, concurrent with two (2)
Contract Years as defined herein. Upon the expiration of the
members' terms of office or resignation, vacancies shall be filled
as follows: three (3) members chosen by the Houston City Council,
two (2) members chosen by Harris County Commissioners Court, and
one (1) member chosen by unanimous choice of the remaining
Participating Libraries. Proviaea, noweveL, �« •_��- - - - --
Library and the Participating Libraries by agreement approved by
their respective governing bodies may vary the appointment, terms,
or numbers of Network Advisory Board members.
B. Duties of the Network Advisory Board shall include the
following:
1. Holding a meeting at least twice each Contract Year.
2. Establishing its own rules of procedure, except that
a quorum shall equal five members and that simple
majority shall be required for passage of any
measure.
3. Providing by -laws not inconsistent with this
agreement relating to the operation, funding,
development and governance of the Houston Area
Library Automated Network.
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4. Approval of user fees and costs for Additional
Terminal Units each Contract Year. Approval of
yearly budget for the .Houston Area Library Automated
Network Fund.
XII. Patron Information.
Patron information in the Houston Area Library Automated
Network database remains the property of the Participating Library
which entered it. Except to the extent required by the Texas Open
Records Act, such information shall be restricted to necessary
official in- library use of the Participating Library and Houston
Public Library, and shall not be released to others without the
written consent of the library which entered it.
XIII. Additional Participating Libraries; Favorable Amendments
After September 1, 1988 additional Participating Libraries may
be added to the HALAN by agreement with the Houston Public
Library. Any such additional Participating Library shall:
(1) execute an agreement with the Houston Public Library
substantially identical to this Agreement, and (2) shall pay user
fees that are applicable for the particular Contract Year during
which the Participating Library is added to HALAN.
Any amendments to this Agreement that have the effect of
providing lower costs or otherwise more - favorable terms shall be
simultaneously tendered to all other Participating Libraries.
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XIV. Provisions of State and Federal Law.
This Agreement is subject to all applicable provisions of the
® laws of the United States of America and the State of Texas,
including but not limited to, the Texas Library Systems Act, Tex.
Rev. Civ. Stat. Ann. art. 5446a.
XV. Limitation of Funds
Notwithstanding anything herein to the contrary or that may be
construed to the contrary, it is understood that the Participating
Library has the total maximum sum of $15,240 specifi-
cally allocated to fully discharge any and all liabilities which
may be incurred by Participating Library, including any and all
costs for any and all things or purposes, ensuing under or out of
® this Agreement, irrespective of the nature thereof.
IN WITNESS WHEREOF, the parties hereto have affixed their
hands this day of , 1987•
C
PARTICIPATING LIBRARY:
Sterling Municipal Library, Baytown, Texas
[Name of Library]
OFFICER.EMPOWERED TO-ENTER INTO
CONTRACTS:
By:
Printed Name of Signator
e4U 0a 0 e,,-
Title of Signatoir
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APPROVED:
Printed Name
Director of Libraries for Signator
ATTEST:
By:
City Secretary
APPROVED AS TO FORM:
By:
Assistant City Attorney
COUNTERSIGNED:
City of Houston Controller
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CITY OF HOUSTON ( "Houston Public
Library ")
By:
Name:
Title: Mayor
APPROVED:
By:
Director of Libraries
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ATTACHMENT A
HOUSTON AREA LIBRARY AUTOMATED NETWORK
NETWORK STANDARDS, RULES AND PROCEDURES
® I. Eauipment _
Equipment purchased for use on the Utlas T /Series 50 System must be approv-
ed by the Houston Public Library. The following equipment is currently ap-
proved for use by libraries participating on the T /Series 50 System:
1) Modems:
Racal Vadic Model 1123003
Stand Alone chassis 1601U
Multitech
Stand Alone chassis MT 113D -S
Rack Mount MT202T
2 ) Mul ti pl exors
Paradyne Model 2030
Paradyne Model DCX861
Doel z Model ELITE 1
3) Terminals:
Zentec Model 8001
Tandem Model 6526
4) Wands:
REI Model 1001
Model 040
Model 025
5) Printers:
Okidata Model ML82A
Okidata Model 193
AT &T Model 5310/5320
II. Policy on Bibliographic Data Base Maintenance:
A. Some information detailed in this section may also be found in the "Da-
tabase Maintenance Manual ", latest edition developed by the HALS UTLAS
Users Group. This manual is considered part of the Network Standards,
Rules, and Procedures.
B. In order to avoid unnecessary duplication of bibliographic records,
Participating Libraries should use a standard item record creation
(i.e., conversion) approach consisting of an online search using at
least the Library of Congress card number, author, and title.
70813 -4u
HOUSTON AREA LIBRARY AUTOMATED NETWORK
NETWORK STANDARDS, RULES AND PROCEDURES
Page 2
® C. Converting and cataloging fiction:
1. Record information for new books using the author shown on the
title page.
2. Record information for retrospective conversion titles not previ-
ously entered by another library as it is now in your catalog.
3. For retrospective conversion titles already entered by another
library, a library should add its copies to that record. If the
.record uses a different author's name, the library should do as
follows:
a) If the author already in the file is obviously not the title
page author, the library adding extra copies should correct
the author.
b) If the author already in the file differs from the author in
the catalog or shelf list of the inquiring library and it is
not obvious which is the title page author, the inquiring lib-
rary should enter its holdings under the catalog record as it
stands, and may enter an author added entry for its form of
the author's name.
4. Libraries may enter variant editions of fiction if their own needs
dictate. They may,-if they wish, add their own holdings to any of
the various editions of a fiction title without regard for pub-
lisher, date, critical annotations, etc.
D. Converting and cataloging non - fiction:
1. Each library should enter as full information as is available us-
ing the Library of Congress established main entry if available.
2. Each edition of a separate non - fiction work should be entered as a
separate record.
3. Retrospective conversion titles not already entered by another
library should be entered as recorded in the catalog or shelf list
of the inquiring library (both main entry and subject catalog-
ing).
® 4. Other libraries may upgrade cataloging by changing the main entry
to the Library of Congress standard or by adding additional infor-
mation so long as they are concerned with exactly the same edi-
tion.
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HOUSTON AREA LIBRARY AUTOMATED NETWORK
NETWORK STANDARDS, RULES AND PROCEDURES
Page 3
® 5. Library of Congress subject headings will be used.
6. Libraries are encouraged to upgrade outdated subject headings
found in the file to the most current LC subject heading form.
E. Converting and cataloging rush /best seller items:
For libraries wishing to enter a brief catalog record for rush items,
it is required that the author, title, and LC card number be entered.
The entering library may upgrade the record later when full cataloging
information becomes available or another library may upgrade the record
if it needs that title record and has more current information avail-
able.
F. Generic titles:
For libraries wishing to convert their non - cataloged collections (espe-
cially paperbacks and audio- visual materials), a number of generic
records have been entered into the database. These records may be used
for conversion of these items; if the library desires, an item note
with a specific title or item information may be added to each item
record. The Automation Office at the Central Computer Site distributes
this list as new generic titles are added. Additional copies may also
be requested from the Database Manager in the Automation Office.
G. Deletions:
Until further notice no bibliographic records will be deleted. At the
point where the majority of the libraries have completed their retro-
spective conversion projects, we will begin a systematic deletion of
bibliographic records.
® Revised 06/87
Revised 03- Jun -87
411STON LIBRARY COMPUTER NETWORK,
BUDGET NEEDS FOR
FY88
Ou
i pment
$64,300
Freight
$6,000
Salaries
$210,135_
Fringe Ben.
$37,229
Indirect cast
$841054
SUB -TOTAL
$401,718
Maintenance
$174,728
Supplies
$5,000
Travel
$31600
Training.
$3,000
Postage
$820
Pr i rat i rig
$3,750
Aephone
$8,700
Books
$500
Memb & Dues
$200
Insurance
$5,000
TOTAL BUDGET
$607,016
E,
L J
no. 1
ATTACHMENT B
70813 -4w
Revised 03- Jun -87
0
ANNUAL COSTS:
Equipment
Qight
Personnel
Maintenance
Supplies
Travel
Training
Postage
Printing
Telephone
Books
Insurance
4W & dues
TOTAL ANN. $
No. CRTs
ANNUAL COST
PER CRT
pw
$64,300
$6,000
$331,416
$174,728
$5,000
$3,600
$3,000
$820
$3,750
$8,700
$500
$5,000
$200
$607,016
239
$2,540
ATTACHMENT F
70813 -4x
TOTAL EQUIPMENT $64,300 $270
TOTAL FREIGHT $6,000
Total for ongoing sites: $64,300 $270
SALARIES
$210,135
OVERTIME
$3,210
INDIRECT COST
$S4,054
FRINGE BENEFITS
$37,229
MAINTENANCE
Hardware $116,720
Software
Tandem $13,892
UTLAS $27,872
Forms burster $7,372
Power conditioner $8.872
70813 -4y
Revised 037Jun787
ATTACHMENT r
P�GET NEEDS FOR FY88 (Sept.
1987 - Aug, 1988)
T
EQUIPMENT _
CQST
Mo. Piaint.
E
2 Disc drives (04 )
$45,375
$200
1 Disc controllers (3108)
$18,075
$64
1 Disc patch panel
$850
$6
TOTAL EQUIPMENT $64,300 $270
TOTAL FREIGHT $6,000
Total for ongoing sites: $64,300 $270
SALARIES
$210,135
OVERTIME
$3,210
INDIRECT COST
$S4,054
FRINGE BENEFITS
$37,229
MAINTENANCE
Hardware $116,720
Software
Tandem $13,892
UTLAS $27,872
Forms burster $7,372
Power conditioner $8.872
70813 -4z
Revised 03- Jun -87 ATTACHMENT b
2130 SUPPLIES
$5,000
4250 TRAVEL
$3,600
4255
TRAINING
$3,000
2110
POSTAGE
X8`0
3235
PRINTING
$3,750
0
TELEPHONE
$8,700
2140 LIBRARY BOOKS
$500
4150 MEMBERSHIP /DUES
$200
INSURANCE
$5,000
GRAND TOTAL $610,226
i•
P9• 4
Revised 03- Jun -87 ATTACHMENT B
DETAIL OF BUDGET ITEMS
pl ies: _
100 cartons stock paper @ $40 /ctn
10 reels computer tapes @ $25 /each
50 ribbons for system printer @ $10 /each
170 wand bulbs @ $1.47 /each
Travel:
UTLAS Users Group
Local travel to users sites
ALA Conference
TLA Conference
Training:
3 Tandem courses @ $1,000 each
Postage:
75 user sites x 18 memos (@ .22 each)
75 user sites x 4 updates to manual
(@ $1.50 each)
52 weekly reports x 15 lib, sites @ $.22 each
Printing:
4 updates (approx. 50 pgs. each)
@ $.25 /pg. x 75 copies
Telephone:
2254764 avg. $441.25/mo from 1 -85 to 6 -86
HALS accnt 1804070 avg. $282.74/mo
Library books
Tandem manuals
® Other office tools
Membership and dues
UTLAS /Tandem Users Group
International Tandem Users Group
p9•
70813 -4aa
$4, 000
$250
$500
$250
$5, 000
$1,000
$1,001
$1,000
$600
$3,600
$3,000
$3,000
$198
$450
$175
$823
$3,750
$5,295
$3,396
$8,691
$300
$200
$500
$100
$100
$200
Revised 03- Jun -87
ATTACHMENT b
70813 -4bb
frF
POSITION
SALARY
PENSION
FICA
HOSP
TOT FRINGE
Dixon Jeannie
Coordinator
$32,m
$1,694
$2,358
$1,560
$S,626
_toh a Lori
DPMO
I
$125726
$655
$910
$613
$2,378
Johnson Harriet
DPMO
II
$16,184
$779
$1,082
$15449
$3,310
Le Lam
DPMO
11
$151704
$762
$1,058
$813
$2,633
Goodin Margaret
DPMO
III
$20,085
$1,034
$1,436
$813
$3,283
Sh u l t s Mary F
DPMO
III
$0,865
$971
$1,349
$813
$3,133
Wigfall Marvin
DPMO
III
$19,217
$914
$1,268
$813
$25595
Vacant
DPMO
III
$14,646
$753
$1,046
$875
$2,S74
Lair Joyce
Lib.
Asst. I
$11,796
$607
$843
$1,580
$3,030
Seybold Marilyn
Libn.
III
$23,977
$1,235
$1,714
$1,449
$4,398
Linbeck Sharon
Sys.
Analyst II
$24,039
$1,238
$1,718
$813
$3,765
T TAL
$210,135
$10,642
$14,776
$11,811
$37,229
C7
11
C.
LIBRARY NETWORK FEES
70813 -4cc
ATTACHMENT C
W lo,,:s-lon Area �, � ra_. y S r s e: ; . as i l ed a budge-, request w.- Ih _ e etas
to Library whit' includes funding for YALA* . '. - -Ls funding, if approved
by the Teicas State Library w:l take the form of a credit to each Participate g
Library wh_cil Is a ,..ember of HALS ea,;a� to that library's antic4pated iCCa�
tpleco m,anication_s cost. This a.,our_t is described below as Anticipated
Credit Paid by HALS. This credit will only be given upon confirmation of
Z_ und;:g of HALS budge + a t + Lh'e level reques t wed, by -he Texas State i
ibrary .
T�IBRARY
BAYTOWN
BEAUMONT
FT BEND
GALVESTON
HARRIS CO
HOUSTON
ORANGE
PASADENA
PT ARTHUR
TO L
6.3.87
7__j
No.of CRT's NETWORK
$2,540 each
ANTICIPATED CREDIT'
PAID BY HALS
6
$15,240
$3,616
2
$5,080
$5,138
9
$22,860
$15,971
5
$12,7,00
$7,092
83
$210,820
$91,857
122
$309,880
$195,590
1
$2,540
$2,304
6
$15,240
_$3,426
5
$12,700
$8,091
239
$607,060
$343,085
*Credit paid in the following manner:
$7,700 mux equipment, installation, maintenance
and $2,358 additional in Collection. Development