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Ordinance No. 1,679ORDINANCE NO.1679 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN,TEXAS, AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK OF THE CITY OF BAYTOWN TO EXECUTE AND ATTEST TO A CONTRACT BETWEEN THE HOUSING AUTHORITY OF THE CITY OF BAYTOWN AND THE CITY OF BAYTOWN, TEXAS,WITH REGARD TO PROVIDING CITY OF BAYTOWN PARKS &RECREATION DEPARTMENT PERSONNEL FOR THE ORGANIZATION,SUPERVISION,AND ADMIN ISTRATION OF COMMUNITY ACTIVITIES PROGRAMS AT EDISON COURT, DEZAVALA COURT,AND LINCOLN-SAM HOUSTON COURT COMMUNITY CENTERS AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN,TEXAS: Section 1:That the City Council of the City of Baytown,Texas,hereby approves the contract between the Housing Authority of the City of Baytown and the City of Baytown,Texas,with regard to providing the City of Baytown Parks &Recreation Department personnel for the organization,supervision,and ad ministration of community activities programs at Edison Court,DeZavala Court, and Lincoln-Sam Houston Court Community Centers in Baytown,Texas,and authorizes and directs the Mayor and City Clerk of the City of Baytown to execute and attest to such contract,a copy of said contract being attached hereto,marked Exhibit "A,"and made a part hereof for all intents and purposes. Section 2:This ordinance shall take effect from and after its passage by the City Council of the City of Baytown,Texas. INTRODUCED,READ and PASSED by the affirmative vote of the City Council this 10th day of October ,1974. TOM GENTRY,Mayor ATTEST: I,Deputy City Clerk APPROVED: ^9, NEEL RfCHABOSON,City Attorney EXHIBIT "A" THE STATE OF TEXAS J I KNOW ALL MEN BY THESE PRESENTS COUNTY OF HARRIS J This agreement,made and entered into by and between the Housing Au thority of the City of Baytown,Texas,hereinafter called "Housing Authority," acting herein by and through its Chairman and Secretary thereunto duly au thorized,and the City of Baytown,Texas,hereinafter called "City,"a body corporate and politic,organized and existing by the general laws of the State of Texas,acting herein by and through its Mayor,thereunto duly authorized. WITNESSETH; WHEREAS,the Housing Authority is a public corporation of the State of Texas created by the provisions of the Housing Authorities Law,Article 1269k,Vernon's Civil Statutes,as amended,and is authorized pursuant to said law,in lieu of the payment of taxes,to agree to make payments to the City for services furnished by the City in an amount not to exceed the es timated cost of services;and WHEREAS,the Housing Authority presently has under management Edison, .DeZavala,and Lincoln-Sam Houston Courts,low-rent housing projects being used to house families of low income,each of which project contains a community building;and WHEREAS,the Housing Authority does not presently have in its employ personnel trained or experienced in the operation of community service centers; and WHEREAS,the Parks &Recreation Department of the City of Baytown has had extensive experience in rendering social services and is presently engaged in the administration and management of the Baytown Community Center;and WHEREAS,the Housing Authority,in order to have effectively operated community service centers at the said Edison,DeZavala,and Lincoln-Sam Houston Courts Community Buildings,has requested that activities at these centers be supervised and administered by the Parks &Recreation Department of the City of Baytown;now therefore,Housing Authority and City agree as follows: X * The Parks &Recreation Department of the City of Baytown will supervise and administer the operation of community activities programs at the community service centers at Edison,DeZavala,and Lincoln-Sam Houston Courts in a manner consistent with the Policy For Community Activities adopted by the Housing Au thority,a copy of said policy is attached hereto,marked Exhibit "A,"and made a part hereof for all intents and purposes. City will furnish City Parks &Recreation Department personnel to or ganize a broad program of community activities and will provide the personnel necessary to administer such activities.It is understood that City personnel jpn so furnished shall be strictly under the direction and control of the Director of the Parks & Recreation Department of the City of Baytown and that the ad ministration and supervision of the said community activities programs shall be the sole responsibility of the Parks &Recreation Department of the City of Baytown,and that any other person or organization conducting activities at the community centers will co-ordinate such activities with the programs being ad ministered and supervised by the Parks &Recreation Department of the City of Baytown. II. The term of this contract is from the date of execution through September 30,1975.The parties hereto contemplate that after the expiration of this con- tract it may be renewed by mutual consent of the parties for one year periods, and the payment to be made by the Housing Authority will be adjusted to an amount which will reflect changes in estimates of future costs. III. It is specifically agreed and understood that the Housing Authority will be responsible for all overhead expenses incurred incident to maintenance and operation of the Edison,DeZavala,and Lincoln-Sam Houston Courts Community Center Buildings and shall furnish all furniture and equipment needed for the various programs.It is further agreed and understood that any such furniture or equipment so acquired shall be property of the Housing Authority,unless f^such property or equipment is acquired by gift or donation and designated as a gift or donation to the City. -2- IV. That the consideration to be paid by the Housing Authority shall be the sum of Six Thousand Three Hundred and Seventy Dollars ($6,370.00)Dollars to be paid quarterly;One Thousand Five Hundred Ninety-Two and 50/100 ($1,592.50) Dollars,payable by October 1,1974;One Thousand Five Hundred and Ninety-Two and 50/100 ($1,592.50)Dollars,payable by January 1,1975;One Thousand Five Hundred Ninety-Two and 50/100 ($1,592.50)Dollars,payable by April 1,1975; and One Thousand Five Hundred Ninety-Two and 50/100 ($1,592.50)Dollars,payable by July 1,1975 V. Housing Authority agrees to save,hold harmless,and defend the City and its officers,agents,or employees and their successors in offense from any claim for damages which the City or its officers,agents,or employees may be held liable because of any act of the Housing Authority officers,agents,or employees or because of any act of any independent contractor retained by the Housing Authority. EXECUTED IN DUPLICATE ORIGINALS by the Housing Authority of the City of Baytown,acting herein by and through its Chairman and Secretary,thereunto duly authorized,and the City of Baytown,Texas,acting herein by and through its Mayor,thereunto duly authorized,this the day of , 1974. HOUSING AUTHORITY OF THE CITY OF BAYTOWN BY Chairman CITY OF BAYTOWN Secretary BY TOM GENTRY,Mayor ATTEST: BELINDA BINGHAM,Deputy City Clerk -3- EXHIBIT "A" tt&WaIi£^5a3W^^;fi££S£i£Jc^.^■^L4^M^fe*^3I^i^*r>v "ALi^.'^',*.-lLJUjZ*•'•v,-*..-.''.-,££o'*--^-J ...j.-^'.i i JlS POLICY FOR COMMUNITY ACTIVITIES The Housing Authority of the City of Bay town recognizes the need for a well- Integrated program of community activities.As one of the special utilities of the community,the public housing facilities represent an opportunity to provide programs to meet the normal growth needs of project residents and residents of the neighborhood alike.These can supplement and compliment the educational, soda),and recreational facilities and programs already being made available in the project areas.In providing necessary physical facilities and working with the responsible social,educational,and recreational agencies of the community,the "Authority wTll make a solid contribution to the development and improvement of the total community,and at the same time protect and preserve,the community's and the federal government's investment in the public housing property and fulfill the basic purpose of the housing program;to improve the living environment and standards of Its project residents. The community facilities to be provided are to be designed to make possible a broad program of community activities.Such a program may include: (1)Educational activities,both formal and informal. (2)Athletic and recreational activities. (3)Civil endeavors for the betterment of the Immediate orwider commun I ty. (4)Group work designed to strengthen the Individual and groups through direct group experience. (5)Social activities to promote civic concern and responsible -citizenship.—- The Housing Authority of Baytown believes that the normal public and private services available to any resident of this City should be made equally available Page 1 te.the f¥§}dent5 9f \%s hpuslng communities.Except for the supplying of certain physical facilities within which to operate (such as indoor and outdoor spaces and pSFflaient eguipment),the Authority believes that the actual operation of health, FeSF§§tipnal facilities belongs to the whole urban community. If?8F&F tg make these services available to its residents in a fair and F!3RneFi £h§Heyslfig Authority of Baytown sets forth the following policies F§iy?§tl9D§99V§Fning the y§§of its physical facilities within its various 1 ?6=h@y§!PS communities noy/[n §x|5tence or hereafter constructed. I:PR06RAH AND SUPERVISION OF THE USE OF THE FACILITIES: A?-Ja-the interest of providing the best services to the Housing Authority _fhsll fonsylt with representatives oj;responsible agenrieSj skJJled in PF8Vlding ©f health,welfare,educational,and recreational services. -.areas,and to <tetermine leadership needs of the project and to f sereev ©ne public ©r private agency which will accept the responsibility for the direction of the entire activities program.The agency so SfUfl§d shall agree to provide professional competent leadership,and to assign one full-tine agency staff member the responsibility for >g and supervising a Community Activities Program and in scheduling y§§ef all community facilities within the housing community.He fee Instructed by the private or public agency (hereinafter referred f8 8§lh§"Agency11)by which he is employed to: (1)fneoyrage and welcome the participation of all -f©$p§n§|b.U public and private agencies In the (I)Seh§duli the use of all community activity facilities. (I)Pr@Vlde adequate supervision for all groups under the general program of community activities,and determine thlt ©ther groups using the facilities have provided Page 2 adequate supervision. (k)Encourage participation in the planning and execution of the program on the part of the residents and others In the neighborhood who are not necessarily residents of the project. (5)Endeavor to engender within those who use the facili ties a respect "for property and to assume responsibility for the care of the property. (6)Supply to the Authority such statistics and information as the Agency may have available as to the program and Us-ope-ration;-and assist -in-compiling-s-uch statistics as the Authority may find necessary for its various reports.. ^.(7)Arrange for regularly scheduled conferences bringing together representatives of the Authority,the Agency, and the users -regarding any and all of the subjects listed herein.These conferences shall not be construed as establishing an employer-employee relationship between the Authority and the Director or other workers in the activities center,but rather as supporting and facilitating the best possible working relationship between the various interests involved. B.The use of the community facilities shall be reserved first for those ^/^Ps —--——... v activities which serve all the residents.Any activity which does not serve all the residents can tenporarily be permitted the use of facilities until such time as those facilities are required for an activity serving all the residents.Nothing in this statement shall bar the reservation of certain facilities for activities limited as to age,sex,and group 3 . functions.All groups desiring to use the space and facilities for • legitimate social,recreational,or civic purposes may have access to them under these regulations. C.The Housing Authority shall retain at all times the right to withdraw * from use any facility which is being used or misused.No such with- —-drawal shall be made without consultation with the Parks and Recreation -01 rector. D. It shall be a recognized principal that adequate supervision shall be available before any facility shall be used for community activities. Adequate supervision shall be determined by the Parks and Recreation Department.s_ubject to the^approval of the Authority. E.The use of intoxicating beverages shall not be permitted in any facility. F.The-Community Activities facilities shall not be made available for the use of any organization found by the United States Attorney General to be opposed or subversive to the principles of a democratic society. II.USE OF FACILITIES WHERE MONEY IS COLLECTED: A.Community facilities shall not be used for commercial enterprises. Mo Individual shall derive any private gain from the use of the facilities.It is recognized that in the normal growth and activities of a group It Is at times beneficial for the group to engage in activities which involve the charging of admission to meet expenses of an activity, and to raise money through the use of community facilities for certain community projects.The following policy is to be imposed by the Authority, the Parks and Recreation Department, and other community activity leaders In the permitting of the use of community facilities for such purposes. (1)Any group wishing to conduct a fee activity under the Community Activities Program shall first have the permission of the Parks and Recreation Department.. Page k (2)Groups desiring to charge admission only to defray expenses of the particular activity for which the admission is charged may be permitted to so use the facilities -providing the activity is one within the Community Activities Program or is approved by the Parks and Recreation Department. (3)In any activity involving expenses to the Housing Authority, such as the use of janitors for overtime work or other special services,the Parks and Recreation Department shall consult with the Authority prior to the activity and arrangements shall be made for the payment to the Authority for the services rendered. Page 5