CC Resolution No. 2592RESOLUTION NO. 2592
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS, ADOPTING A REVISED PURCHASING POLICIES AND
GUIDELINES FOR COMMUNITY DEVELOPMENT; PROVIDING FOR A
REPEALING CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF.
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BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS:
Section 1: That the City Council of the City of Baytown, Texas, hereby adopts a
revised purchasing policies and guidelines for Community Development, which are attached
hereto as Exhibit "A" and incorporated herein for all intents and purposes.
Section 2: All resolutions or parts of resolutions inconsistent with the terms of this
resolution are hereby repealed, provided, however, that such repeal shall be only to the extent of
such inconsistency; and in all other respects, this resolution shall be cumulative of other
resolutions regulating and governing the subject matter covered by this resolution.
Section 3: This resolution shall take effect immediately from and after its passage by
the City Council of the City of Baytown.
INTRODUCED, READ and PASSED, by the affirmative vote of the City Council of the
City of Baytown, this the 131h day of June, 2019.
BRANDON CAPETILLO, Mlyor
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LETICIA BRYSCH, C' lerk �oF•e° °'°'"s�r'F,
APPROVED AS TO FORM:
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NACIO RAMIREZ, SR., P
A orney
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Exhibit "A"
PURCHASING POLICIES & GUIDELINES
EFFECTIVE DATE: REVISION DATE PROCEDURE NUMBER: PAGE NUMBER:
02/01 /94 11 /16/16 100/2.00 5 OF
40 SECTION/SUBJECT:
DUTIES OF PURCHASING DEPARTMENT
GENERAL STRUCTURES AND DUTIES con't.
The supplier may begin receiving bids after proving the mistakes have been
corrected.
13. The Purchasing Department will oversee the City of Baytown purchases of
gasoline and diesel fuel. Purchasing will monitor and order fuel for the MSC
facility. Departments that have gasoline and/or diesel fuel storage tanks
should monitor the level of fuel in their tanks. Departments should contact
the Equipment Services when fuel levels reach the reorder point. Equipment
Services will deliver fuel and top off tanks.
14. The Purchasing Department will oversee the City of Baytown purchases of
stationery supplies, printed forms and office equipment. Departments that
require these supplies should submit a bid information sheet to the
Purchasing Department stating their quantities, needs or requirements.
15. The Purchasing Manager prepares the policies and procedures connected
with the purchasing activities of the City and will keep the Finance Director
advised of such policies and procedures.
16. SYSTEM FOR AWARD MANAGEMENT (SAM}
Federal funds are not to be issued to any contractor that has been officially
excluded from performing work for the government. The Federal
Government maintains a list of all excluded parties as a website:
https://www.sam.gov for utilization by any entity. As a safeguard,
precautionary & prudent method, every contractor recommended for award
of an annual contact or formal bid process will be checked on the SAM
(System For Award Management) to avoid the possibility of any ineligible
contractor receiving any federal funds. A copy of the SAM check
(Debarment Verification) will be including in the agenda packet when
presenting contracts for award. All reasonable efforts will be made in
conformance with 2 CFR § 200 Appendix 11 to Part 200 (H). +adisat ag
PURCHASING POLICIES & GUIDELINES
EFFECTIVE DATE: REVISION DATE: PROCEDURE NUMBER: PAGE NUMBER:
01/01/95 02/20/2018 _._ 100/16.00
35 OF 40 SECTIONISUBIECT:
PURCHASING PROCEDURES FOR COMMUNITY DEVELOPMENT
PURCHASING PROCEDURES FOR COMMUNITY DEVELOPMENT
The Community Development Division is responsible for administering and
implementing the Community Development Block Grant program.
Departments requesting funds from the Community Development Block Grant
program should coordinate all competitive bids and contracts through the
Community Development Division. The Community Development Planner is
required to provide written approval to initiate any activity or purchase with
Community Development Block Grant funds. All procurement will follow 2
CFR § 200.317-326 (Procurement Standards).
The Community Development will advertise the letting of a contract including
the general conditions, time, and place of opening sealed bids. In addition to
following the City of Baytown guidelines, Community Development will
follow the federal regulations for the Community Development Block Grant
program (i.e. Davis -Bacon and related acts Wage Rates Environmental
Reviews procedures, and administrative and financial regortinq..
II. SALEIDISPOSAL OF PROPERTY_ PURCHASED WITH GRANT Formatted: NotHigh�ight
FUNDING
The Community Development will dispose of property purchased with grant
funding in the manner described in this Purchasing Policies and Guidelines
(see section 100/11.03). In the event the item(s) are not suitable for auction,
the Community Development Division will coordinate with the Purchasing
Department to yield the highest rate of return (if any) through a scrap/salvage
process. It is the intent of this policy to follow 2 CFR� 200.313 (d) (115). Formatted: Not Highlight^