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2019 04 17 BAWA MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY April 17, 2019 The Board of Directors of the Baytown Area Water Authority (BAWA) met in a Regular Meeting on Wednesday, April 17, 2019, at 8:30:00 A.M., in the Conference Room of the Baytown Area Water Authority Facility, 7425 Thompson Road, Baytown, Texas with the following in attendance: Brenda Bradley Smith Mike Wilson Frank McKay III Harland Forrest, Jr. Brandon Benoit Ron Bottoms Ignacio Ramirez, Sr. Alisha Segovia President Vice President Secretary Director Director Deputy General Manager General Counsel Deputy Assistant Secretary President Bradley Smith convened the April 17, 2019, BAWA Board Regular Meeting with a quorum present at 8:30 A.M., all members were present. 1. HIGH SERVICE PUMP PROJECT CEREMONY AND TOUR a. The Baytown Area Water Authority Board Members will attend and participate in a Ribbon Cutting Ceremony and tour for the High Service Pump Project. After the meeting was convened, the members of the Baytown Area Water Authority participated in a Ribbon Cutting Ceremony and tour for the High Service Pump Project. Upon completion of the Ceremony, the board members returned to the Baytown Area Water Facility Conference Room, to continue the meeting. 2. PROPOSED RESOLUTIONS a. Consider a resolution adopting the Water Conservation/Drought Contingency Plan for Texas Commission on Environmental Quality. BAWA Superintendent Sterling Beaver presented agenda item 2.a. and stated that Resolution No. 2019-09 approves the updated Water Conservation/Drought Contingency Plan which must be approved by the BAWA Board and submitted to Texas Commission on Environmental Quality ("TCEQ") every five years. Mr. Sterling further stated that the last plan was approved, adopted, and submitted to TCEQ on April 16, 2014, and that this plan is fairly consistent with the last submittal, with the exception of a few minimal changes. A motion was made by Director Harland Forrest, Jr., and seconded by Director Brandon Benoit approving Resolution No. 2019-09, regarding agenda item 2.a. The vote was as follows: BAWA Board Regular Meeting Minutes April 17, 2019 Page 2 of 5 Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank McKay III, Director Harland Forrest, Jr., Director Brandon Benoit Nays: None Other: None Approved RESOLUTION NO. 2019-09 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ADOPTING THE BAYTOWN AREA WATER AUTHORITY'S WATER CONSERVATION/DROUGHT CONTINGENCY PLAN; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. b. Consider a resolution approving the Baytown Area Water Authority's Investment Policy and Strategy Statement in accordance with the Public Funds Investment Act. Finance Director Wade Nickerson presented agenda item 2.b. and stated that Resolution No. 2019-10 approves the Baytown Area Water Authority's Investment Policy and Strategy Statement in accordance with the Public Funds Investment Act, Section 2256.005 (e). Mr. Nickerson further stated that there are no substantive changes to the policy and that the only change is to amend the authorized broker/dealers. A motion was made by Secretary Frank McKay III, and seconded by Vice President Mike Wilson approving Resolution No. 2019-10, regarding agenda item 2.b. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank McKay III, Director Harland Forrest, Jr., Director Brandon Benoit Nays: None Other: None Approved RESOLUTION NO.2019-10 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ADOPTING THE BAYTOWN AREA WATER AUTHORITY'S INVESTMENT POLICY AND STRATEGY STATEMENT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. BAWA Board Regular Meeting Minutes April 17, 2019 Page 3 of 5 C. Consider a resolution approving the preliminary official statement and notice of sale and appoints the paying agent/registrar for BAWA's issuance of Water Supply Contract Revenue Bonds, Series 2019. Finance Director Wade Nickerson presented agenda item 2.c. and stated that Resolution No. 2019-11 approves the preliminary official statement and notice of sale and appoints the Bank of New York Mellon as the Paying Agent/Registrar for BAWA's issuance of Water Supply Contract Revenue Bonds, Series 2019, in the amount not to exceed $18,000,000, and the closing date is tentatively scheduled sometime in late May. A motion was made by Director Harland Forrest, Jr., and seconded by Director Brandon Benoit approving Resolution No. 2019-11, regarding agenda item 2.c. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank McKay III, Director Harland Forrest, Jr., Director Brandon Benoit Nays: None Other: None Approved RESOLUTION NO. 2019-11 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY APPROVING THE PRELIMINARY OFFICIAL STATEMENT AND NOTICE OF SALE, APPOINTING THE PAYING AGENT/REGISTRAR; AND APPROVING OTHER MATTERS INCIDENTAL THERETO. d. Consider a resolution setting the time, date and place of a special meeting of the Board of Directors of the Baytown Area Water Authority. Deputy City Manager presented agenda item 2.d. and stated that Resolution No. 2019-12 sets a special meeting of the BAWA Board of Directors for May 9, 2019, in the Council Chamber at City Hall at 5:00 p.m. Mr. Bottoms further stated that at this special meeting the Board will consider adopting a bond resolution and awarding the sale of bonds. A motion was made by Vice President Mike Wilson, and seconded by Director Harland Forrest, Jr. approving Resolution No. 2019-12, regarding agenda item 2.d. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank McKay III, Director Harland Forrest, Jr., Director Brandon Benoit Nays: None Other: None Approved BAWA Board Regular Meeting Minutes April 17, 2019 Page 4of5 RESOLUTION NO.2019-11 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY APPROVING THE PRELIMINARY OFFICIAL STATEMENT AND NOTICE OF SALE, APPOINTING THE PAYING AGENTIREGISTRAR; AND APPROVING OTHER MATTERS INCIDENTAL THERETO. 3. REPORTS a. Receive an update regarding the Baytown Area Water Authority East Plant Project. Deputy City Manager Ron Bottoms stated that the Baytown Area Water Authority East Plant Project continues as scheduled and that there are not any significant updates to provide the Board at this time. b. Receive the Baytown Area Water Authority's Quarterly Financial and Investment Reports for the Quarter Ending March 31, 2019. Finance Director Wade Nickerson presented the Baytown Area Water Authority's Financial Report for the quarter ending March 31, 2019 and the Investment Report for quarter ending March 31, 2019. 4. MANAGER'S REPORT a. The next Baytown Area Water Authority meeting will be the special meeting scheduled for Wednesday, May 9, 2019, at 5:00 a.m., in the Council Chamber located at City Hall, 2401 Market Street, Baytown, Texas 77520. Deputy City Manager Ron Bottoms stated that the next Baytown Area Water Authority meeting will be the special meeting scheduled for Thursday, May 9, 2019, at 5:00 p.m., in the Council Chamber located at City Hall, 2401 Market Street, Baytown, Texas 77520. 5. ADJOURN A motion was made by Vice President Mike Wilson, and seconded by Director Brandon Benoit to adjourn the April 17, 2019, BAWA Board Regular Meeting. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank McKay III, Director Harland Forrest, Jr., Director Brandon Benoit Nays: None BAWA Board Regular Meeting Minutes April 17, 2019 Page 5 of 5 Other: None Approved With there being no further business to discuss, President Bradley Smith adjourned the April, 17, 2019, BAWA Board Regular Meeting at 9:17A.M. Le cia Brysch, Assistant S etary City of Baytown