Loading...
2019 01 10 WS MinutesMINUTES OF THE REGULAR WORK SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN JANUARY 10, 2019 The City Council of the City of Baytown, Texas met in a Regular Work Session on Thursday, January 10, 2019, at 5:30 P.M., in the Hullum Conference Room of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Laura Alvarado Council Member Charles Johnson Council Member Robert C. Hoskins Council Member Chris Presley Council Member David Himsel Council Member Heather Betancourth Mayor Pro Tern Ron Bottoms Deputy City Manager Ignacio Ramirez City Attorney Leticia Brysch City Clerk Mayor Pro Tern Betancourth convened the January 10, 2019, City Council Regular Work Session with a quorum present at 5:30 P.M., all members were present with the exception of Mayor Capetillo, who was absent. DISCUSSIONS a. Receive and discuss a presentation regarding, the City of Baytown's Five -Year Street Maintenance Plan. Deputy City Manager Ron Bottoms presented the item and stated that Public Works Director Frank Simoneaux would present the Council with an overview of the street plan and Planning and Development Services Director Tiffany Foster would present an overview of the San Jacinto Boulevard overlay district plan. Mr. Simoneaux stated that he was going to give the Council an overview of the City's streets and their respective PCIs. He gave each Council Member a handout with all City streets and their exiting PCI score. Mr. Simoneaux noted that he would give an overview of the background information related to pavements in order to have a common understanding of terminology and concepts, followed by the Staffs proposed maintenance. Mr. Simoneaux noted the different pavement types are included and stated that pavement is generally crushed drive or aggregate that is held together by glue. The glue is either a petroleum based asphalt or cement, so the asphalt pavement is flexible in nature and is less expensive to install and maintain; however, it has a shorter life cycle. On the other hand, cement is rigid and has a longer life cycle, but is more expensive to install and maintain. Mr. Simoneaux noted that in talking about maintenance, the cause of the problems must be considered when identifying appropriate maintenance, in order to prevent future issues. City Council Regular Work Session Minutes January 10, 2019 Page 2 of 6 Mr. Simoneaux noted that in general asphalt will begin to wear and deteriorate when the asphalt is at the lighter ends of the asphalt product because it will begin to evaporate; this makes the asphalt pavement lose its flexibility and will become brittle and cracks, which will allow water into it and thus undermine the base material. He further noted that concrete has similar issues and can get cracks that allow for water infiltration that undermines the base, which is under the pavement and causes problems. Mr. Simoneaux noted that staff tries to gear maintenance to combat those issues. For example, for the asphalt, staff tries to put back some of the lighter -end products towards maintaining the flexibility of the pavement by sealing off the cracks, so water does not get into it. He further noted that staff takes a similar approach to concrete; i.e., sealing off the cracks so water does not get into it. Mr. Simoneaux noted that the chart gives Council information on the asphalt pavement. First, he noted that the PCI, short for the Pavement Condition Index, is a measure of how smooth a pavement is at any given time. A perfect and newly installed street is 100 and if it is completely deteriorated it is considered a zero. Mr. Simoneaux noted that the chart also shows how the pavement is going to deteriorate over time and it is important to maintain the roads prior to them hitting a certain point, because after a certain point the deterioration will be precipitated to such a degree that they are not salvageable and must be replaced completely, which is obviously more expensive. Therefore, staffs strategy is to give the city's pavement good maintenance early, which often reduces costs and extends the life of the roads. Mr. Simoneaux noted that in 2015, the City had a consultant run the PCI for city streets and give an estimate of the cost to maintain the exiting PCIs; the report noted that it would take an estimated 6 million dollars a year to maintain the pavement and excluded the costs of stripping, sidewalks, curbs and gutters. The City has in the last few years averaged about 6 million dollars a year, which shows that the City is on the right track; however, if that amount can be increased, the street conditions might be improved and not just maintained at around 73. Mr. Simoneaux noted that the City is using a contractor to do some of the pavement, along with increasing the crews in Public Works that can do a number of improvement projects throughout the city. He noted that staff can control the work a little bit better if in-house and that is one thing that is being proposed; bring the mill and overlay process in-house. Mr. Simoneaux noted that Staff has a 5-year plan for the streets that will need major reconstruction, which include the pull-out of the surface of the street, as well as, the base material and just completely redoing the street. This plan includes the use of mill and overlay, which are the asphalt streets that are being milled up on the surface and putting a new surface. Mr. Simoneaux noted that in the chart, Council is going to see some streets with high PCIs and some with low PCIS; however, he noted that staff does not consider just PCI, but also include things like traffic counts, higher volume streets, areas damaged by weather conditions. He noted that staff is recommending the following program moving forward: City Council Regular Work Session Minutes January 10, 2019 Page 3 of 6 Asphalt Mill and Overlay phased transition to PW o Phase -in large capital items and staff over 3 years Major Concrete Street Reconstruction by Contractors o Major thoroughfares o Large sections of residential streets Minor Concrete Street Reconstruction by PW o Residential streets of a couple of blocks o Panel replacement The Council discussed the streets listed on the chart for FY 19 to include but not limited to: Major Reconstruction Y Street !From To PCI Cost Total Y19 RoUM&NA Decker Bridge 38 $ 578,600 Y19 Allenbrook W Baker EOP 44 $ 652,132 19 am -He Ward Sheridan 31 S 496,400 Y19 Flamingo Bight Bay Oaks Harbor Bay Oaks Harbor 39 $ 189,711 FY19 Egrat Cenal Bay Oaks Harbor Bay Oaks harbor 55 $ 194,779 Y19 &&ebrook Allenbrook Birdsong 27 $ 551,665 19 %wJ#&M Goose Creek Fairway29 $ 269,004 Y19 ustan Glenn Haven Inverness 21 S 153,731 19 ib rmtm EOP 30 IS 620,011 IS 3,706,034 Mill and Oveday Y Street From To PCI Cost Total I9 Garth Rd Decka Pak 79 S 439,987 Y19 Market St MinnesotaSt Wisconsin 71 S 50,683 19 Market St Mirmcsotast Finley St 85 S 73,355 Y19 Market S[ Finley St Harbor 81 S 48,576 Y19 Market St Harbor Cherry 69 S 33,123 Y19 Market St Minnesota St Huggins St 69 $ 6,848 19 Market St Huggins St Pine St 55 S 18,395 Y20 Market St Pine St Magnolia St 51 S 35,160 FY 19 Market St Magniaha St Wisconsin 69 S 12,984 Y 19 Market St Cypress S[ Louissuria St 69 S 20,490 FY 19 Madket St Cypress St S Aidtart 55 S 49,157 $ 788,748 City Council Regular Work Session Minutes January 10, 2019 Page 4 of 6 The Council discussed the streets listed on the chart for FY 20 to include but not limited to: Major Reconstruction FY Street From To PCI Cost Total lager Creek S 1,994,609 Y20 Cinnamon _ _ Old Oaks Pecan Grove 18 S 295,583 FY20 Maple Maple 26 S 165,053 Y20 Maple —Maple Maple Scoltwood 36 S 98,844 20 Old beta Contention PARSLEY AVE 26 S 93,314 Y20 Id Oaks Scottwood Cinnamon 37 S 81,251 20 Jd Oaks leyAVE PEPPERMILL 40 S 29,072 Y20 arsley Pecan Grove W CBL RD 6 S 57,170 20 ley Oaks Pecan Grove 3 S 285,756 Y20 ecan Grove Cinnamon Parsley 27 S 66,741 F"Y20 Grove Scottwood Cumasman 33 S 69,268 Y20 Pecan Grove Parsley Pepper Mill 6 S 82,157 FY20 PepperMill OM Oaks Pecan Grove 50 IS 322,582 Y20 Scottwood Maple Maple 16 $ 196,597 FY20 Sca twood Ma le CBL RD 24 S 51,221 Y20 Montego Briarcliff Pine Brook 33 S 337,291 10 Arrowhead Goose Creel airway 57 S 454,000 Y20 Dolphin Harbors Bay0aksHarbor Ba OaksHarbor 54 S 385,000 20 CanvubackCay Bay0aksHarbor BayOala Harbor 50 S 385,000 Y20 Tamarach Goose Creek Fairway 20 S 357.579 20 ontana daho souri 39 $ 278.077 S 4,091,584 Mill and Overlay FY Street From To PCI Cost Total FY20 MlarketSt SAnhart WMain 69 S 68,144 FY20 MarketSt W Main Civic Cir 69 S 207,608 FY20 Marketst Civic Cir Civic Cir 63 S 90,843 FY20 MarketSt Civic Cif Avon St 55 S 46,528 PY20 St Avon St S SH 146 69 S 98,416 FY20 MarketSt S SH 146 JB LeFever Rd 53 S 95,093 S 606,632 City Council Regular Work Session Minutes January 10, 2019 Page 5 of 6 The Council thanked Staff for such a thorough discussion on the topic and felt that the City was on the right track to ensuring quality streets and infrastructure. b. Discuss any or all of the agenda items on the City Council Regular Meeting Agenda for January 10, 2019, which is attached below. Mrs. Foster introduced her Principal Planning Manager Christopher Chavis to give an overview of the San Jacinto Boulevard Overlay District items that are listed on the Council Regular Meeting agenda. Mr. Chavis stated that in order to protect the City's investment in the San Jacinto Boulevard area, staff has created an overlay district that breaks the area into three (3) different tiers. Mr. Chavis identified the tiers on a color -coded map with Tier 1 being the most urgent cross -sections that would be diversified with taller buildings, buildings at a closer proximity, and with limited parking in the front, and most of the parking located behind the building; Tier 2 which is the protection of the long roadways, with a 700 foot distant from center line and a 700 foot distance from Hunt road as well; and Tier 3 which are spots located mostly on the outskirts of the overlay that can have a more suburban look and/or standards. Mr. Chavis discussed many of the prohibited uses in the proposed overlay and noted that the allowed uses are chosen specifically to keep people moving and walking throughout the area. He further noted that by building the structures in close proximity and away from the existing retail model; i.e., with the building towards the back of the lot and the parking area fronting the road, it will allow for more people and bicycles to be mobile and better interaction with the traffic. He also noted that this area would also introduce mixed -use buildings with retails on the bottom floor and residential and/or commercial spaces on the top floors. The Council asked about the type of manufacturing would be allowed in this area. Mr. Chavis noted that this area will allow for manufacturing custom, which has a maximum square footage of 10,000 square feet, and caters to more of the customs type crafts; such as, wine sales and beer distillery, which are usually sold in retail windows. Mr. Chavis showed the Council different standardized looks for the streets, trails, lighting, streets signs, and business signage that once decided upon will be required of the developers in the overlay, in order to maintain a uniform look and feel to the area. Mr. Chavis noted that the intent of the new regulations is to create a district that has compatible uses and will allow for easy transitions between commercial, residential and recreational uses. He further noted that the application and development process for a prospective developer would remain pretty much the same with the only difference being City Council Regular Work Session Minutes January 10, 2019 Page 6 of 6 the addition of a circulation plan as the construction of the local streets would have to allow for the circulation of traffic and pedestrians. Mr. Bottoms noted that because some of the major property owners in the new overlay area have requested some time to review the uses and details of the proposed overlay, have requested more time to review the proposed overlay and its uses, staff recommends that the Council move forward with the public hearings on the agenda and suspend the action items to the first meeting in March. He noted that this will give the property owners sufficient time to review the information and get their comments back to the staff prior to taking action. 2. ADJOURN With there being no further business to discuss, Mayor Pro Tern Betancourth adjourned the January 10, 2019, City Council Regular Work Session at 6:26 P.M. Leticia Brysch, City C City of Baytown .r n