2019 01 10 WS MinutesMINUTES OF THE REGULAR WORK SESSION OF THE
CITY COUNCIL OF THE CITY OF BAYTOWN
JANUARY 10, 2019
The City Council of the City of Baytown, Texas met in a Regular Work Session on Thursday,
January 10, 2019, at 5:30 P.M., in the Hullum Conference Room of the Baytown City Hall, 2401
Market Street, Baytown, Texas with the following in attendance:
Laura Alvarado Council Member
Charles Johnson Council Member
Robert C. Hoskins Council Member
Chris Presley Council Member
David Himsel Council Member
Heather Betancourth Mayor Pro Tern
Ron Bottoms Deputy City Manager
Ignacio Ramirez City Attorney
Leticia Brysch City Clerk
Mayor Pro Tern Betancourth convened the January 10, 2019, City Council Regular Work
Session with a quorum present at 5:30 P.M., all members were present with the exception of
Mayor Capetillo, who was absent.
DISCUSSIONS
a. Receive and discuss a presentation regarding, the City of Baytown's Five -Year Street
Maintenance Plan.
Deputy City Manager Ron Bottoms presented the item and stated that Public Works Director
Frank Simoneaux would present the Council with an overview of the street plan and Planning
and Development Services Director Tiffany Foster would present an overview of the San Jacinto
Boulevard overlay district plan.
Mr. Simoneaux stated that he was going to give the Council an overview of the City's streets and
their respective PCIs. He gave each Council Member a handout with all City streets and their
exiting PCI score.
Mr. Simoneaux noted that he would give an overview of the background information related to
pavements in order to have a common understanding of terminology and concepts, followed by
the Staffs proposed maintenance. Mr. Simoneaux noted the different pavement types are
included and stated that pavement is generally crushed drive or aggregate that is held together by
glue. The glue is either a petroleum based asphalt or cement, so the asphalt pavement is flexible
in nature and is less expensive to install and maintain; however, it has a shorter life cycle. On the
other hand, cement is rigid and has a longer life cycle, but is more expensive to install and
maintain. Mr. Simoneaux noted that in talking about maintenance, the cause of the problems
must be considered when identifying appropriate maintenance, in order to prevent future issues.
City Council Regular Work Session Minutes
January 10, 2019
Page 2 of 6
Mr. Simoneaux noted that in general asphalt will begin to wear and deteriorate when the asphalt
is at the lighter ends of the asphalt product because it will begin to evaporate; this makes the
asphalt pavement lose its flexibility and will become brittle and cracks, which will allow water
into it and thus undermine the base material. He further noted that concrete has similar issues
and can get cracks that allow for water infiltration that undermines the base, which is under the
pavement and causes problems. Mr. Simoneaux noted that staff tries to gear maintenance to
combat those issues. For example, for the asphalt, staff tries to put back some of the lighter -end
products towards maintaining the flexibility of the pavement by sealing off the cracks, so water
does not get into it. He further noted that staff takes a similar approach to concrete; i.e., sealing
off the cracks so water does not get into it.
Mr. Simoneaux noted that the chart gives Council information on the asphalt pavement. First, he
noted that the PCI, short for the Pavement Condition Index, is a measure of how smooth a
pavement is at any given time. A perfect and newly installed street is 100 and if it is completely
deteriorated it is considered a zero. Mr. Simoneaux noted that the chart also shows how the
pavement is going to deteriorate over time and it is important to maintain the roads prior to them
hitting a certain point, because after a certain point the deterioration will be precipitated to such a
degree that they are not salvageable and must be replaced completely, which is obviously more
expensive. Therefore, staffs strategy is to give the city's pavement good maintenance early,
which often reduces costs and extends the life of the roads.
Mr. Simoneaux noted that in 2015, the City had a consultant run the PCI for city streets and give
an estimate of the cost to maintain the exiting PCIs; the report noted that it would take an
estimated 6 million dollars a year to maintain the pavement and excluded the costs of stripping,
sidewalks, curbs and gutters. The City has in the last few years averaged about 6 million dollars
a year, which shows that the City is on the right track; however, if that amount can be increased,
the street conditions might be improved and not just maintained at around 73. Mr. Simoneaux
noted that the City is using a contractor to do some of the pavement, along with increasing the
crews in Public Works that can do a number of improvement projects throughout the city. He
noted that staff can control the work a little bit better if in-house and that is one thing that is
being proposed; bring the mill and overlay process in-house.
Mr. Simoneaux noted that Staff has a 5-year plan for the streets that will need major
reconstruction, which include the pull-out of the surface of the street, as well as, the base
material and just completely redoing the street. This plan includes the use of mill and overlay,
which are the asphalt streets that are being milled up on the surface and putting a new surface.
Mr. Simoneaux noted that in the chart, Council is going to see some streets with high PCIs and
some with low PCIS; however, he noted that staff does not consider just PCI, but also include
things like traffic counts, higher volume streets, areas damaged by weather conditions. He noted
that staff is recommending the following program moving forward:
City Council Regular Work Session Minutes
January 10, 2019
Page 3 of 6
Asphalt Mill and Overlay phased transition to PW
o Phase -in large capital items and staff over 3 years
Major Concrete Street Reconstruction by Contractors
o Major thoroughfares
o Large sections of residential streets
Minor Concrete Street Reconstruction by PW
o Residential streets of a couple of blocks
o Panel replacement
The Council discussed the streets listed on the chart for FY 19 to include but not limited to:
Major Reconstruction
Y
Street
!From
To
PCI
Cost
Total
Y19
RoUM&NA
Decker
Bridge
38
$ 578,600
Y19
Allenbrook
W Baker
EOP
44
$ 652,132
19
am -He
Ward
Sheridan
31
S 496,400
Y19
Flamingo Bight
Bay Oaks Harbor
Bay Oaks Harbor
39
$ 189,711
FY19
Egrat Cenal
Bay Oaks Harbor
Bay Oaks harbor
55
$ 194,779
Y19
&&ebrook
Allenbrook
Birdsong
27
$ 551,665
19
%wJ#&M
Goose Creek
Fairway29
$ 269,004
Y19
ustan
Glenn Haven
Inverness
21
S 153,731
19
ib
rmtm
EOP
30
IS 620,011
IS 3,706,034
Mill and Oveday
Y
Street
From
To
PCI
Cost
Total
I9
Garth Rd
Decka
Pak
79
S 439,987
Y19
Market St
MinnesotaSt
Wisconsin
71
S 50,683
19
Market St
Mirmcsotast
Finley St
85
S 73,355
Y19
Market S[
Finley St
Harbor
81
S 48,576
Y19
Market St
Harbor
Cherry
69
S 33,123
Y19
Market St
Minnesota St
Huggins St
69
$ 6,848
19
Market St
Huggins St
Pine St
55
S 18,395
Y20
Market St
Pine St
Magnolia St
51
S 35,160
FY 19
Market St
Magniaha St
Wisconsin
69
S 12,984
Y 19
Market St
Cypress S[
Louissuria St
69
S 20,490
FY 19
Madket St
Cypress St
S Aidtart
55
S 49,157
$ 788,748
City Council Regular Work Session Minutes
January 10, 2019
Page 4 of 6
The Council discussed the streets listed on the chart for FY 20 to include but not limited to:
Major Reconstruction
FY
Street
From
To
PCI
Cost
Total
lager Creek
S 1,994,609
Y20
Cinnamon
_ _
Old Oaks
Pecan Grove
18
S 295,583
FY20
Maple
Maple
26
S 165,053
Y20
Maple
—Maple
Maple
Scoltwood
36
S 98,844
20
Old beta
Contention
PARSLEY AVE
26
S 93,314
Y20
Id Oaks
Scottwood
Cinnamon
37
S 81,251
20
Jd Oaks
leyAVE
PEPPERMILL
40
S 29,072
Y20
arsley
Pecan Grove
W CBL RD
6
S 57,170
20
ley
Oaks
Pecan Grove
3
S 285,756
Y20
ecan Grove
Cinnamon
Parsley
27
S 66,741
F"Y20
Grove
Scottwood
Cumasman
33
S 69,268
Y20
Pecan Grove
Parsley
Pepper Mill
6
S 82,157
FY20
PepperMill
OM Oaks
Pecan Grove
50
IS 322,582
Y20
Scottwood
Maple
Maple
16
$ 196,597
FY20
Sca twood
Ma le
CBL RD
24
S 51,221
Y20
Montego
Briarcliff
Pine Brook
33
S 337,291
10
Arrowhead
Goose Creel
airway
57
S 454,000
Y20
Dolphin Harbors
Bay0aksHarbor
Ba OaksHarbor
54
S 385,000
20
CanvubackCay
Bay0aksHarbor
BayOala Harbor
50
S 385,000
Y20
Tamarach
Goose Creek
Fairway
20
S 357.579
20
ontana
daho
souri
39
$ 278.077
S 4,091,584
Mill and Overlay
FY
Street
From
To
PCI
Cost
Total
FY20
MlarketSt
SAnhart
WMain
69
S 68,144
FY20
MarketSt
W Main
Civic Cir
69
S 207,608
FY20
Marketst
Civic Cir
Civic Cir
63
S 90,843
FY20
MarketSt
Civic Cif
Avon St
55
S 46,528
PY20
St
Avon St
S SH 146
69
S 98,416
FY20
MarketSt
S SH 146
JB LeFever Rd
53
S 95,093
S 606,632
City Council Regular Work Session Minutes
January 10, 2019
Page 5 of 6
The Council thanked Staff for such a thorough discussion on the topic and felt that the City was
on the right track to ensuring quality streets and infrastructure.
b. Discuss any or all of the agenda items on the City Council Regular Meeting Agenda
for January 10, 2019, which is attached below.
Mrs. Foster introduced her Principal Planning Manager Christopher Chavis to give an
overview of the San Jacinto Boulevard Overlay District items that are listed on the
Council Regular Meeting agenda.
Mr. Chavis stated that in order to protect the City's investment in the San Jacinto
Boulevard area, staff has created an overlay district that breaks the area into three (3)
different tiers. Mr. Chavis identified the tiers on a color -coded map with Tier 1 being the
most urgent cross -sections that would be diversified with taller buildings, buildings at a
closer proximity, and with limited parking in the front, and most of the parking located
behind the building; Tier 2 which is the protection of the long roadways, with a 700 foot
distant from center line and a 700 foot distance from Hunt road as well; and Tier 3 which
are spots located mostly on the outskirts of the overlay that can have a more suburban
look and/or standards.
Mr. Chavis discussed many of the prohibited uses in the proposed overlay and noted that
the allowed uses are chosen specifically to keep people moving and walking throughout
the area. He further noted that by building the structures in close proximity and away
from the existing retail model; i.e., with the building towards the back of the lot and the
parking area fronting the road, it will allow for more people and bicycles to be mobile
and better interaction with the traffic. He also noted that this area would also introduce
mixed -use buildings with retails on the bottom floor and residential and/or commercial
spaces on the top floors.
The Council asked about the type of manufacturing would be allowed in this area. Mr.
Chavis noted that this area will allow for manufacturing custom, which has a maximum
square footage of 10,000 square feet, and caters to more of the customs type crafts; such
as, wine sales and beer distillery, which are usually sold in retail windows.
Mr. Chavis showed the Council different standardized looks for the streets, trails,
lighting, streets signs, and business signage that once decided upon will be required of the
developers in the overlay, in order to maintain a uniform look and feel to the area. Mr.
Chavis noted that the intent of the new regulations is to create a district that has
compatible uses and will allow for easy transitions between commercial, residential and
recreational uses. He further noted that the application and development process for a
prospective developer would remain pretty much the same with the only difference being
City Council Regular Work Session Minutes
January 10, 2019
Page 6 of 6
the addition of a circulation plan as the construction of the local streets would have to
allow for the circulation of traffic and pedestrians.
Mr. Bottoms noted that because some of the major property owners in the new overlay
area have requested some time to review the uses and details of the proposed overlay,
have requested more time to review the proposed overlay and its uses, staff recommends
that the Council move forward with the public hearings on the agenda and suspend the
action items to the first meeting in March. He noted that this will give the property
owners sufficient time to review the information and get their comments back to the staff
prior to taking action.
2. ADJOURN
With there being no further business to discuss, Mayor Pro Tern Betancourth adjourned the
January 10, 2019, City Council Regular Work Session at 6:26 P.M.
Leticia Brysch, City C
City of Baytown .r n