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2019 01 08 CCPD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT January, 8, 2019 The Board of Directors of the Baytown Crime Control and Prevention District (CCPD) met in a Regular Meeting on Tuesday, January 8, 2019, at 4:30 P.M., in the Baytown Conference Room of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Rikki Wheeler President Dr. Chris L. Wardford Vice President Randall B. Strong Director Anesia Lamont Director Lloyd J. Herrera Director James Coker Director Steele Arthur Director Rick Davis General Manager Mike Garner General Counsel Alisha Segovia Deputy Secretary President Wheeler convened the January 8, 2019, CCPD Board Regular Meeting with a quorum present at 4:30 P.M., all members were present. 1. MINUTES a. Consider approving the minutes of the Baytown Crime Control and Prevention District Regular Meeting held on July 10, 2018. A motion was made by Director Lloyd J. Herrera, and seconded by Vice President Dr. Chris L. Warford approving the July 10, 2018, CCPD Board Regular Meeting minutes. The vote was as follows: Ayes: President Rikki Wheeler, Vice President Dr. Chris L. Warford, Director Randall B. Strong, Director Anesia Lamont, Director Lloyd J. Herrera, Director James Coker, Director Steele Arthur Nays: None Other: None Approved 2. BUSINESS ITEMS a. Consider setting the time, date and location of the Baytown Crime Control and Prevention District Meetings for the 2019 Calendar year. CCPD Board Regular Meeting Minutes January 8, 2019 Page 2of 4 Deputy Secretary Alisha Segovia presented the item and stated that this item allows the Board to set the dates, times and location for the Baytown Crime Control and Prevention District meetings for 2019. The proposed dates for the 2019 calendar year CCPD Board Meetings are as follows: • Tuesday, April 9, 2019, • Tuesday, June 11, 2019, • Tuesday, July 9, 2019, and • Tuesday, October 8, 2019. Additionally, Mrs. Segovia stated that the meeting date in June is needed in order to accommodate the CCPD budget timeline. A motion was made by Director Lloyd J. Herrera, and seconded by Vice President Dr. Chris L. Warford approving the CCPD Board meetings for the 2019 calendar year as presented. The vote was as follows: Ayes: President Rikki Wheeler, Vice President Dr. Chris L. Warford, Director Randall B. Strong, Director Anesia Lamont, Director Lloyd J. Herrera, Director James Coker, Director Steele Arthur Nays: None Other: None Approved 3. REPORTS a. Receive the Baytown Crime Control and Prevention District's Quarterly Financial and Investment Reports for the Quarter Ending December 31, 2018. Finance Director Wade Nickerson presented the Baytown Crime Control and Prevention District's Quarterly Financial and Investment Reports for the quarter ending December 31, 2018 and stated that revenues are as expected at 25% and pointed out that the last fiscal year's revenues were up due to Hurricane Harvey spending, and as such in comparison to this year, the revenues are down a bit, but Staff expected this to happen. He further noted that the budget was increased by 2% and that the numbers are tracking right in line with that 2% increase. Furthermore, he noted that the numbers might continue with that same trend based on the numbers from last year, but that headway could be made later on in the year once the numbers from Christmas come in and the taxes for November and December are collected. Mr. Nickerson further stated that expenditures are at 26% of the budget and of that 95% of the capital fund is spent thus far, which is due to the purchase of vehicles and equipment that were previously budgeted and that Staff does not believe this line item will go over budget as these were large ticket items that were purchased early in the year instead of later in the year. CCPD Board Regular Meeting Minutes January 8, 2019 Page 3of 4 Lastly, Mr. Nickerson presented the Investment Report and stated that the Board has an ending balance of $357,413.46, with an average monthly interest rate of 2.21140% and quarterly earnings of $2,336.48 and entertained the Board with any questions. b. Presentation of the Baytown Crime Control and Prevention District Hot Spot and Commercial Vehicle Enforcement (CVE) statistical reports. Police Chief Keith Dougherty presented the Annual Hot Spot Statistics Report for the 2018 Fiscal Year and the First Quarter Commercial Vehicles Enforcement (CVE) Statistics Report for the 2019 Fiscal Year. Chief Dougherty stated that the First Quarter CVE Report will cover the two Officers that were assigned in the second quarter of 2018 and entertained the Board with any questions: 2018 Fiscal Year Annual Hot Spot Statistical Report: Arrests 1152 Citations 3201 Calls 3145 Traffic 3423 Pedestrian Contacts 3529 DWI 3 Total Charges 3236 1st Quarter Fiscal Year 2019 CVE Report: Activity Edmondson #103 Slot #105 Level 1 Inspections 21 3 Level 2Inspections 0 63 Level 3 & 5 Inspections 0 0 Total Number of Inspections 21 66 Hazardous Material Load Inspections 0 3 Out of Service Violations - Vehicles 21 60 Out of Service Violations - Drivers 0 1 CVE Citations Issued for Violations 16 55 CVE Warnings Issued for Violations 58 136 CVSA Safety Decals Issued 5 0 Weight -Related Citations Issued 1 6 Weight -Related Warnings Issued 0 13 4. MANAGER'S REPORT a. The next Baytown Crime Control and Prevention District meeting is scheduled for Tuesday, April 9, 2019, at 4:30 p.m., in the Council Chamber located at City Hall, 2401 Market Street, Baytown, Texas 77520. General Manager Rick Davis noted that sometime in 2019 Staff will bring an item before the Board to discuss a future finance plan to consider constructing a new Police Facility and Staff CCPD Board Regular Meeting Minutes January 8, 2019 Page 4of 4 hopes to be in the design phase within the year. Mr. Davis further stated that this would be a rather large Capital Project at an estimated cost of 65 million dollars. Lastly, Mr. Davis stated that the next Baytown Crime Control and Prevention District meeting is scheduled for April 9, 2019, at 4:30 P.M. in the Baytown Council Chamber. 5. ADJOURN A motion was made by Director James Coker, and seconded by Vice President Dr. Chris L. Warford adjourning the January 8, 2019, CCPD Board Regular meeting. The vote was as follows: Ayes: President Rikki Wheeler, Vice President Dr. Chris L. Warford, Director Randall B. Strong, Director Anesia Lamont, Director Lloyd J. Herrera, Director James Coker, Director Steele Arthur Nays: None Other: None Approved With there being no further business to discuss, President Wheeler adjourned the January, 8, 2019, CCPD Board Regular Meeting at 5:00 P.M. y. +?iNk ?%i��� Leticia Brysch, Secret : ' ►=� City of Baytown ii�����lAdttte�����