2018 12 13 MDD Minutes, SpecialMINUTES OF THE SPECIAL MEETING OF THE BOARD OF DIRECTORS
OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT
December 13, 2018
The Board of Directors of the Baytown Municipal Development District (MDD) met in a Special
Meeting on Thursday, December 13, 2018, at 4:32 P.M., in the Council Chamber of the Baytown
City Hall, 2401 Market Street, Baytown, Texas with the following in attendance:
Stephen H. DonCarlos President
Laura Alvarado
Secretary
Mary Hernandez
Director
Charles Johnson
Director
Heather Betancourth
Director
Robert C. Hoskins
Director
David P. Jirrels
Director
Rick Davis General Manager
Ignacio Ramirez, Sr. General Counsel
Alisha Segovia Deputy Assistant Secretary
President Stephen H. DonCarlos convened the December 13, 2018, MDD Board Special Meeting
with a quorum present at 4:32 P.M., all members were present with the exception of Vice
President Chris Presley, Directors Suhey Rios -Alvarez, David Himsel and Gary Englert who
were absent and Director Charles Johnson who arrived at 4:34 P.M.
1. DISCUSSION
a. Receive a presentation and discuss updates concerning the Baytown
Hotel/Convention Center Project.
Chief Development Officer and Head of Design & Construction at Garfield Public/Private LLC
Stephen Galbreath presented the Board with an update on the design phase of the Baytown
Hotel/Convention Project and stated that staff is wrapping up the Initial Guaranteed Maximum
Price ("IGMP") and it should be submitted in the next few days. Deputy General Manager Ron
Bottoms requested Mr. Galbreath to explain to the Board the process of obtaining a GMP and
Mr. Galbreath clarified that the IGMP is formed it becomes the basis for the top of the budget
that the contractor can charge for the Guaranteed Maximum Price ("GMP"), and as the drawings
are developed and prior to construction, the GMP for the Final Guaranteed Maximum Price
("FGMP") numbers can come down slightly, and once the GMP is established contingencies can
be added by the City of Baytown and/or the Owner as well.
Mr. Galbreath continued by presenting the Board with a PowerPoint Presentation of the
preliminary design of the Hotel and Convention Center and stated that a lot of work has been
done by the design team, as they meet weekly on Tuesday's with a group of 15 to 16 members.
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December 13, 2018
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President Stephen H. DonCarlos asked about the design tie in of the Fred Hartman Bridget and
Mr. Galbreath responded that the architects had some concerns about copyright infringements
and staff has tried numerous times to reach out to the firm that now owns the company that did
the design work for bridge to get their consent, but as of date they have not received such
approval. Mr. Galbreath further stated that Deputy City Manager Ron Bottoms has also tried to
reach out to TxDOT to no avail, but noted that they are happy to reconsider the design of the
structure if the City can provide some sort of letter of agreement from the interested parties.
Additionally, Mr. Galbreath presented information for the entry sign to the facility and stated that
the renderings of the signage does not include the scope of the Hotel and Convention Center
Project and that Mr. Bottoms requested them to put together some design options and budgets to
be presented to the Board. As such Mr. Galbreath presented two preliminary options to the Board
and requested any ideas and input to be provided to Mr. Bottoms for consideration:
• Option No. One: Replace the sign in the current location with a blue and gray sign (blue to
represent the Hotel/Convention Center and gray to represent the other uses (marina, boat ramp,
and etc.), and
• Option No. Two: Same sign as option one but the location of the sign would be installed to the
side of the median, as opposed to option one which would be installed in the center of the
median.
President Stephen H. DonCarlos and Director Charles Johnson both voiced their preference for
option one and Mr. Galbreath reiterated that these are preliminary design and can change as
things progress and that his staff will be reaching out to Mr. Bottoms in a few days with budget
information for these options.
2. RESOLUTIONS
a. Consider a resolution authorizing an engagement letter with Bracewell LLP, for
services as bond counsel and other legal services in connection the Hotel/Convention
Center Project.
General Counsel Ignacio Ramirez, Sr. presented item 2.a. and stated that Resolution No. 364
authorizes an engagement letter with Bracewell LLP, for services as bond counsel and other
legal services in connection the Hotel/Convention Center Project in an amount not to exceed
$200,000.
A motion was made by Secretary Laura Alvarado, and seconded by Director Charles Johnson
approving Resolution No. 364, regarding agenda item 2.a. The vote was as follows:
Ayes: President Stephen H. DonCarlos, Secretary Laura Alvarado, Director Mary
Hernandez, Director Charles Johnson, Director Heather Betancourth, Director
Robert C. Hoskins, Director David P. Jirrels
MDD Board Special Meeting Minutes
December 13, 2018
Page 3 of 4
Nays: None
Other: Vice -President Chris Presley (Absent), Director Suhey Rios -Alvarez (Absent),
Director David Himsel (Absent), Director Gary Englert (Absent)
Approved
ORDINANCE NO. 364
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE
PRESIDENT TO EXECUTE AN ENGAGEMENT LETTER WITH
BRACEWELL LLP, FOR SERVICES AS BOND COUNSEL AND OTHER
LEGAL SERVICES IN CONNECTION WITH THE HOTEL/CONVENTION
CENTER PROJECT; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO
EXCEED TWO HUNDRED THOUSAND AND NO/100 DOLLARS
($200,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
3. MANAGER'S REPORT
a. The next Baytown Municipal Development District meeting is scheduled for
Thursday, January 3, 2018, at 4:30 p.m., in the Council Chamber located at City Hall, 2401
Market Street, Baytown, Texas, 77520.
General Manager Rick Davis stated that the next Baytown Municipal Development District
meeting is scheduled for Thursday, January 3, 2019, at 4:30 p.m., unless a Special Meeting is
needed before such time, as Staff is trying to expedite the next set of agreements for the
Hotel/Convention Center Project.
4. ADJOURN
A motion was made by Director Charles Johnson, and seconded by Secretary Laura Alvarado
adjourning the December 13, 2018, MDD Board Special Meeting. The vote was as follows:
Ayes: President Stephen H. DonCarlos, Secretary Laura Alvarado, Director Mary
Hernandez, Director Charles Johnson, Director Heather Betancourth, Director
Robert C. Hoskins, Director David P. Jirrels
Nays: None
Other: Vice -President Chris Presley (Absent), Director Suhey Rios -Alvarez (Absent),
Director David Himsel (Absent), Director Gary Englert (Absent)
Approved
MDD Board Special Meeting Minutes
December 13, 2018
Page 4 of 4
With there being no further business to discuss, President DonCarlos adjourned the December.
13, 2018 MDD Board Special Meeting at 5:14 P.M.
L icia Brysch Assistant etar�,
City of Baytown