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2018 12 13 MDD Minutes, SpecialMINUTES OF THE SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT December 13, 2018 The Board of Directors of the Baytown Municipal Development District (MDD) met in a Special Meeting on Thursday, December 13, 2018, at 4:32 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Stephen H. DonCarlos President Laura Alvarado Secretary Mary Hernandez Director Charles Johnson Director Heather Betancourth Director Robert C. Hoskins Director David P. Jirrels Director Rick Davis General Manager Ignacio Ramirez, Sr. General Counsel Alisha Segovia Deputy Assistant Secretary President Stephen H. DonCarlos convened the December 13, 2018, MDD Board Special Meeting with a quorum present at 4:32 P.M., all members were present with the exception of Vice President Chris Presley, Directors Suhey Rios -Alvarez, David Himsel and Gary Englert who were absent and Director Charles Johnson who arrived at 4:34 P.M. 1. DISCUSSION a. Receive a presentation and discuss updates concerning the Baytown Hotel/Convention Center Project. Chief Development Officer and Head of Design & Construction at Garfield Public/Private LLC Stephen Galbreath presented the Board with an update on the design phase of the Baytown Hotel/Convention Project and stated that staff is wrapping up the Initial Guaranteed Maximum Price ("IGMP") and it should be submitted in the next few days. Deputy General Manager Ron Bottoms requested Mr. Galbreath to explain to the Board the process of obtaining a GMP and Mr. Galbreath clarified that the IGMP is formed it becomes the basis for the top of the budget that the contractor can charge for the Guaranteed Maximum Price ("GMP"), and as the drawings are developed and prior to construction, the GMP for the Final Guaranteed Maximum Price ("FGMP") numbers can come down slightly, and once the GMP is established contingencies can be added by the City of Baytown and/or the Owner as well. Mr. Galbreath continued by presenting the Board with a PowerPoint Presentation of the preliminary design of the Hotel and Convention Center and stated that a lot of work has been done by the design team, as they meet weekly on Tuesday's with a group of 15 to 16 members. MDD Board Special Meeting Minutes December 13, 2018 Page 2 of 4 President Stephen H. DonCarlos asked about the design tie in of the Fred Hartman Bridget and Mr. Galbreath responded that the architects had some concerns about copyright infringements and staff has tried numerous times to reach out to the firm that now owns the company that did the design work for bridge to get their consent, but as of date they have not received such approval. Mr. Galbreath further stated that Deputy City Manager Ron Bottoms has also tried to reach out to TxDOT to no avail, but noted that they are happy to reconsider the design of the structure if the City can provide some sort of letter of agreement from the interested parties. Additionally, Mr. Galbreath presented information for the entry sign to the facility and stated that the renderings of the signage does not include the scope of the Hotel and Convention Center Project and that Mr. Bottoms requested them to put together some design options and budgets to be presented to the Board. As such Mr. Galbreath presented two preliminary options to the Board and requested any ideas and input to be provided to Mr. Bottoms for consideration: • Option No. One: Replace the sign in the current location with a blue and gray sign (blue to represent the Hotel/Convention Center and gray to represent the other uses (marina, boat ramp, and etc.), and • Option No. Two: Same sign as option one but the location of the sign would be installed to the side of the median, as opposed to option one which would be installed in the center of the median. President Stephen H. DonCarlos and Director Charles Johnson both voiced their preference for option one and Mr. Galbreath reiterated that these are preliminary design and can change as things progress and that his staff will be reaching out to Mr. Bottoms in a few days with budget information for these options. 2. RESOLUTIONS a. Consider a resolution authorizing an engagement letter with Bracewell LLP, for services as bond counsel and other legal services in connection the Hotel/Convention Center Project. General Counsel Ignacio Ramirez, Sr. presented item 2.a. and stated that Resolution No. 364 authorizes an engagement letter with Bracewell LLP, for services as bond counsel and other legal services in connection the Hotel/Convention Center Project in an amount not to exceed $200,000. A motion was made by Secretary Laura Alvarado, and seconded by Director Charles Johnson approving Resolution No. 364, regarding agenda item 2.a. The vote was as follows: Ayes: President Stephen H. DonCarlos, Secretary Laura Alvarado, Director Mary Hernandez, Director Charles Johnson, Director Heather Betancourth, Director Robert C. Hoskins, Director David P. Jirrels MDD Board Special Meeting Minutes December 13, 2018 Page 3 of 4 Nays: None Other: Vice -President Chris Presley (Absent), Director Suhey Rios -Alvarez (Absent), Director David Himsel (Absent), Director Gary Englert (Absent) Approved ORDINANCE NO. 364 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN ENGAGEMENT LETTER WITH BRACEWELL LLP, FOR SERVICES AS BOND COUNSEL AND OTHER LEGAL SERVICES IN CONNECTION WITH THE HOTEL/CONVENTION CENTER PROJECT; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED TWO HUNDRED THOUSAND AND NO/100 DOLLARS ($200,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 3. MANAGER'S REPORT a. The next Baytown Municipal Development District meeting is scheduled for Thursday, January 3, 2018, at 4:30 p.m., in the Council Chamber located at City Hall, 2401 Market Street, Baytown, Texas, 77520. General Manager Rick Davis stated that the next Baytown Municipal Development District meeting is scheduled for Thursday, January 3, 2019, at 4:30 p.m., unless a Special Meeting is needed before such time, as Staff is trying to expedite the next set of agreements for the Hotel/Convention Center Project. 4. ADJOURN A motion was made by Director Charles Johnson, and seconded by Secretary Laura Alvarado adjourning the December 13, 2018, MDD Board Special Meeting. The vote was as follows: Ayes: President Stephen H. DonCarlos, Secretary Laura Alvarado, Director Mary Hernandez, Director Charles Johnson, Director Heather Betancourth, Director Robert C. Hoskins, Director David P. Jirrels Nays: None Other: Vice -President Chris Presley (Absent), Director Suhey Rios -Alvarez (Absent), Director David Himsel (Absent), Director Gary Englert (Absent) Approved MDD Board Special Meeting Minutes December 13, 2018 Page 4 of 4 With there being no further business to discuss, President DonCarlos adjourned the December. 13, 2018 MDD Board Special Meeting at 5:14 P.M. L icia Brysch Assistant etar�, City of Baytown