Loading...
2018 12 05 BAWA Minutes, SpecialMINUTES OF THE SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY December, 5, 2018 The Board of Directors of the Baytown Area Water Authority (BAWA) met in a Special Meeting on Wednesday, December 5, 2018, at 9:00 A.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Brenda Bradley Smith President Mike Wilson Vice President Frank McKay III Secretary Harland Forrest, Jr. Director Brandon Benoit Director Rick Davis General Manager Ignacio Ramirez, Sr. General Counsel Alisha Segovia Deputy Assistant Secretary President Bradley Smith convened the December 5, 2018, BAWA Board Special Meeting with a quorum present at 9:00 A.M., all members were present. 1. MINUTES a. Consider approving the minutes of the Baytown Area Water Authority Regular Meeting held on September 19, 2018. A motion was made by Vice President Mike Wilson, and seconded by Secretary Frank McKay III approving the September 19, 2018, BAWA Board Regular Meeting minutes. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank McKay III, Director Harland Forrest, Jr., Director Brandon Benoit Nays: None Other: None Approved 2. PROPOSED RESOLUTIONS a. Consider a resolution authorizing Change Order No. 3 with Pepper Lawson Waterworks, LLC, for the 6 MGD Surface Water Treatment Plant Project. BAWA Board Special Meeting Minutes December 5, 2018 Page 2 of 4 Assistant City Engineer Ajay Shakyaver presented the agenda item and stated that Resolution No. 2018-23 authorizes Change Order No. 3 with Pepper Lawson Waterworks, LLC, for the 6 MGD Surface Water Treatment Plant Project to add the back-up generator and gear in the amount of $1,658,000.00. Mr. Shakyaver stated that this change order is necessary to ensure that the plant remains operational in the event of an emergency and that the original contract was in the amount of $52,186,000.00; with subsequent change orders in the amount of ($6,054,777.09). Secretary Frank Mckay III questioned a separate line that was previously discussed that would run from the HL&P Plant and Mr. Shakyaver answered that there were some logistical issues with CenterPoint Energy and TCEQ strongly recommended that the plant has an independent secondary source of power. Deputy General Manager Ron Bottoms stated that the Board and Council expressed some concern about this item and as such this item adds the back-up generator and gear back into the project. Vice President Mike Wilson questioned if this item was taken out of the 6 million and if this item would add it back and General Manager Rick David stated that Capital monies will be used to bring this item back and that it would come out of the CIP Fund. Vice President Wilson further questioned if the amount stayed the same as previously bided and Mr. Shakyaver confirmed this information. Secretary McKay III also quested if the generator would be raised above the 500 year flood plain in order to avoid flooding and Mr. Shakyaver confirmed that generally it would be built above the 500 year flood plain, plus two -feet. A motion was made by Vice President Mike Wilson, and seconded by Director Brandon Benoit approving Resolution No. 2018-25, regarding agenda item 2.a. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank McKay III, Director Harland Forrest, Jr., Director Brandon Benoit Nays: None Other: None Approved RESOLUTION NO. 2018-25 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY AUTHORIZING CHANGE ORDER NO. 3 WITH PEPPER LAWSON WATERWORKS, LLC, FOR THE BAWA 6 MGD SURFACE WATER TREATMENT PLANT PROJECT IN THE AMOUNT OF ONE MILLION SIX HUNDRED FIFTY-EIGHT THOUSAND AND NOl100 DOLLARS ($1,658,000.00); AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. BAWA Board Special Meeting Minutes December 5, 2018 Page 3 of 4 3. REPORTS a. Receive the Baytown Area Water Authority's Quarterly Financial and Investment Reports for the Quarter Ending September 30, 2018. Finance Director Wade Nickerson presented the Baytown Area Water Authority's Quarterly Investment Report for the Quarter ending September 30, 2018, and stated that there is not a lot to report on revenues, with the exception of a few line items that are at 640% of revenues, which is a very small amount of $3,400, which is due to late fees that were charged to several customers. Overall the bottom line for revenues is at 104% of what was budgeted. Mr. Nickerson further noted that expenditures came in at 95.11% of the budget and that all line items came within the budgeted range and that CIP Fund Expenditures includes expenditures related to the High Service Pumps, engineering of the BAWA East Plant, and construction, with a total encumbrance of 10.3 million dollars, of which all will not be spent by the end of the year because construction will be ongoing. Lastly Mr. Nickerson presented the quarterly interest earnings of 3.22% on 17 million for total earnings of $92,784 and offered up any questions from the Board. Vice President Mike Wilson questioned how the funds are invested and Mr. Nickerson stated that it invested in numerous places, such as commercial paper, TX Pool, Federal Treasuries, and etc. b. Receive an update regarding the Baytown Area Water Authority East Plant Project. Assistant City Engineer Ajay Shakyaver presented the item by showing the Board a bird's eye view of the BAWA East Plant construction site that was filmed on November 27, 2018. Mr. Shakyaver stated that there have been some issues with the construction of the dewatering intake structure due to the elevation of the water table and that the low lift station is already constructed. Additionally, Mr. Shakyaver stated that the water lines are being placed, the back wash basin is already constructed, and preparation working is being done for the ground water storage tank, as well ground stabilizing is continuing. 4. MANAGER'S REPORT a. The next Baytown Area Water Authority meeting is scheduled for Wednesday, January 16, 2019, at 9:00 a.m., in the Council Chamber located at City Hall, 2401 Market Street, Baytown, Texas 77520. General Manager Rick Davis stated that the next Baytown Area Water Authority meeting is scheduled for Wednesday, January 16, 2019, at 9:00 a.m., in the Council Chamber. 5. ADJOURN A motion was made by Vice President Mike Wilson, and seconded by Director Harland Forrest, Jr. to adjourn the December 5, 2018, BAWA Board Special Meeting. The vote was as follows: BAWA Board Special Meeting Minutes December 5, 2018 Page 4 of 4 Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank McKay III, Director Harland Forrest, Jr., Director Brandon Benoit Nays- None Other: None Approved With there being no further business to discuss, President Bradley Smith adjourned the December, 5, 2018, BAWA Board Special Meeting at 9:15 A.M. Leticia Brysch, Assist `n Secretary City of Baytown