2018 10 16 FCPEMSD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS
OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND
EMERGENCY MEDICAL SERVICES DISTRICT
October 16, 2018
The Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical
Services District (FCPEMSD) met in a Regular Meeting on Tuesday, October 16, 2018, at 4:47
P.M., in the Baytown Conference Room of the Baytown City Hall, 2401 Market Street,
Baytown, Texas with the following in attendance:
Brenda Bradley Smith President
Barry L. Hawkins Director
Adelina Gomez-Abshire Director
Richard Carr Director
Kevin Troller Deputy General Manager
Ignacio Ramirez, Sr. General Counsel
Alisha Segovia Deputy Secretary
President Brenda Bradley Smith convened the October 16, 2018, FCPEMSD Board Regular
Meeting with a quorum present at 4:47 P.M., all members were present with the exception of
Vice President John Adkins, Director Gerald Baldwin, and Director Maurice Watts who were
absent.
1. MINUTES
a. Consider approving the minutes of the Baytown Fire Control, Prevention, and
Emergency Medical Services District Regular Meeting held on July 17, 2018
A motion was made by Director Barry L. Hawkins, and seconded by Director Richard Carr
approving the Fire Control, Prevention, and Emergency Medical Services District Regular
Meeting minutes held on July 17, 2018, as presented. The vote was as follows:
Ayes: President Brenda Bradley Smith, Director Barry L. Hawkins, Director Richard
Carr, Director Adelina Gomez-Abshire
Nays: None
Other: Vice President John Adkins (Absent), Director Gerald Baldwin (Absent), Director
Maurice Watts (Absent)
Approved
2. PROPOSED RESOLUTIONS
a. Consider a resolution authorizing a budget transfer within the Baytown Fire
Control, Prevention, and EMS District (FCPEMSD) line items to reclassify budgeted funds.
FCPEMSD Board Regular Meetmg Minutes
October 16, 2018
Page 2 of 5
Finance Director Wade Nickerson presented the item and stated that this proposed resolution
authorizes a budget transfer within the Baytown Fire Control, Prevention, and EMS District
(FCPEMSD) line items to reclassify budget amounts from Capital Outlay to Maintenance in the
amount of $189,000 and staff recommended approval.
A motion was made by Director Barry L. Hawkins, and seconded by Director Richard
Carr approving Resolution No. 60, regarding agenda item 2.a. The vote was as follows:
Ayes: President Brenda Bradley Smith, Director Barry L. Hawkins, Director Richard
Carr, Director Adelina Gomez-Abshire
Nays: None
Other: Vice President John Adkins (Absent), Director Gerald Baldwin (Absent), Director
Maurice Watts (Absent)
Approved
RESOLUTION NO. 60
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES
DISTRICT AMENDING THE BAYTOWN FIRE CONTROL, PREVENTION,
AND EMERGENCY MEDICAL SERVICES DISTRICT'S FISCAL YEAR
2017-2018 BUDGET FOR THE REPAIR OF THE FOUNDATION AT THE
FIRE TRAINING FACILITY; AND PROVIDING FOR THE EFFECTIVE
DATE THEREOF.
b. Consider a resolution amending the Baytown Fire Control, Prevention, and
Emergency Medical Services District's Fiscal Year 2018-19 Budget in order to transfer
monies from Contingency/New Initiatives to Machinery & Equipment in order to purchase
fire props for the Baytown Fire Training Facility.
Mr. Nickerson presented the item and stated that the proposed resolution amends the Baytown
Fire Control, Prevention, and Emergency Medical Services District's Fiscal Year 18-19 Budget
in order to transfer $175,000 from Contingency/New Initiatives to Machinery & Equipment in
order to purchase fire props for the Baytown Fire Training Facility.
Mr. Nickerson noted that the monies associated with this purchase were budgeted in the
Baytown Fire Control, Prevention, and Emergency Medical Services District's Fiscal Year 2017-
18 Budget. However, due to repairs being made to correct the foundation of the burn building,
staff was not able to complete the purchase of said props prior to the end of the FY 2017-18
budget cycle. Therefore, this amendment allows for those monies to be transferred from
Contingency/New Initiatives to the appropriate line item in the current budget to complete the
purchase.
A motion was made by Director Barry L. Hawkins, and seconded by Director Richard Carr
approving Resolution No. 61, regarding agenda item 2.b. The vote was as follows:
FCPEMSD Board Regular Meeting Minutes
October 16, 2018
Page 3 of 5
Ayes: President Brenda Bradley Smith, Director Barry L. Hawkins, Director Richard
Carr, Director Adelina Gomez-Abshire
Nays: None
Other: Vice President John Adkins (Absent), Director Gerald Baldwin (Absent), Director
Maurice Watts (Absent)
Approved
RESOLUTION NO. 61
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES
DISTRICT AMENDING THE BAYTOWN FIRE CONTROL, PREVENTION,
AND EMERGENCY MEDICAL SERVICES DISTRICT'S FISCAL YEAR
2018-2019 BUDGET FOR THE PURCHASE OF FIRE PROPS FOR THE
BAYTOWN FIRE TRAINING FACILITY; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
3. BUSINESS ITEMS
a. Consider setting the dates, times and location for the Baytown Fire Control,
Prevention, and Emergency Medical Services District meetings for 2019.
Deputy General Manager Kevin Troller presented the item and stated that this item allows the
Board to set the dates, times and location for the Baytown Fire Control, Prevention, and
Emergency Medical Services District meetings for 2019. The proposed dates for the 2019
calendar year FCPEMSD Board meetings are as follows:
• Tuesday, January 15, 2019;
• Tuesday, April 16, 2019;
• Tuesday, June 18, 2019;
• Tuesday, July 16, 2019; and
• Tuesday, October 15, 2019.
He further noted that the meetings in June and July for the development, review, and approval of
the FCPEMSD budget and all meetings will begin at 4:30 P.M. in the Baytown Conference
Room located in Baytown City Hall, 2401 Market Street.
4. REPORTS
a. Receive the Baytown Fire Control, Prevention, and Emergency Medical Services
District's Quarterly Financial and Investment Reports for the Quarter Ending September
30, 2018.
FCPEMSD Board Regular Meeting Minutes
October 16, 2018
Page 4 of 5
Mr. Nickerson stated that the reports being presented to the Board are preliminary as the audit
has not been completed yet, but is scheduled to begin on December 1, 2018, and should be
completed by the beginning of January. He further noted that while he does not expect the
numbers to change, they might change slightly pending the results of the audit.
Mr. Nickerson noted that as it relates to the revenues, the Board came in at 111 °'o of what was
budgeted and sales tax came in 11 % over its budgeted amount with most of this being related to
Harvey expenditures, along with a rather robust Christmas season, and collections in June that
were way above normal. This strong revenue stream has allowed for an 11.33% increase for in
revenue collection for the entire year. Staff believes that this large increase in revenue
collections is an anomaly and anticipates that next year's revenues will not be as high, but more
in line with historical numbers.
Mr. Nickerson noted that as it relates to the expenditures for this fund came in very well and
ended the year at 83% of the budget, and noted that this is due to savings in Capital for items
that were not purchased in the 2017-18 budget year, but will be used in the 2018-19 budget per
your approval earlier; all other line items came in right on target. Mr. Nickerson noted that as it
relates to the investment report, the Board has an ending balance of $1,134,821.62, with a
monthly interest rate of 1.937% and quarterly earnings of $4,856.15.
Mr. Nickerson noted that overall it was a good budget year with high revenue and low expenses.
b. Receive an update regarding the Baytown Fire Training Field Project.
The fire training field project is moving along, the contractor is completing the floor to the burn
building, the props are being purchased, and Phase Three is almost complete; staff is wrapping
up some comments on the project before closing it out. The groundbreaking for Phase Three of
the Fire Training Field will be sometime at the beginning of next year and it will be a good time
for the Board to tour the facility.
5. MANAGER'S REPORT
a. Reminder that the next Baytown Fire Control, Prevention, and Emergency Medical
Services District meeting is scheduled for January 15, 2019, at 4:30 p.m. in the Baytown
Conference Room, City Hall, 2401 Market Street, Baytown, Texas.
Mr. Troller stated that the next Baytown Fire Control, Prevention, and Emergency Medical
Services District meeting is scheduled for January 15, 2019, at 4:30 p.m. in the Baytown
Conference Room.
7. ADJOURN
A motion was made by Director Barry L. Hawkins, and seconded by Director Richard Carr to
adjourn the October 16, 2018, FCPEMSD Regular Meeting. The vote was as follows:
FCPEMSD Board Regular Meeting Minutes
October 16, 2018
Page 5 of 5
Ayes: President Brenda Bradley Smith, Director Barry L. Hawkins, Director Richard
Carr, Director Adelina Gomez-Abshire
Nays: None
Other: Vice President John Adkins (Absent), Director Gerald Baldwin (Absent), Director
Maurice Watts (Absent)
Approved
With there being no further business to discuss, President Bradley Smith adjourned the October,
16, 2018, FCPEMSD Board Regular Meeting at 4:55 P.M.
lkch
Leticia Brysch, Secretary
City of Baytown