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2018 07 10 CCPD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT July 10, 2018 The Board of Directors of the Baytown Crime Control and Prevention District (CCPD) met in a Regular Meeting on Tuesday, July 10, 2018, at 4:30 P.M. in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Rikki Wheeler Lloyd J. Herrera Anesia Lamont Randall B. Strong Steele Arthur Rick Davis Deanie King Alisha Segovia President Director Director Director Director General Manager General Counsel Deputy Secretary President Wheeler convened the July 10, 2018, CCPD Board Regular Meeting with a quorum present at 4:30 P.M., all members were present with the exception of Vice President, Chris L. Warford and Director James Coker who were both absent. 1. MINUTES a. Consider approving the minutes of the Baytown Crime Control and Prevention District Special Meeting held on June 26, 2018. A motion was made by Director Lloyd J. Herrera, and seconded by Director Anesia Lamont approving the June 26, 2018, CCPD Board Special Meeting minutes. The vote was as follows: Ayes: President Rikki Wheeler, Director Lloyd J. Herrera, Director Anesia Lamont, Director Steele Arthur Nays: None Other: Vice President Dr. Chris L. Warford (Absent), Director Randall B. Strong (Abstain), Director James Coker (Absent) Approved 2. 2018-19 CCPD PROPOSED BUDGET a. Conduct the first public hearing regarding the Baytown Crime Control and Prevention District Fiscal Year 2018-19 Proposed Budget. CCPD Regular Mmutes July 10, 2018 Page 2 of 5 President Wheeler opened the first public hearing regarding the Baytown Crime Control and Prevention District Fiscal Year 2018-19 Proposed Budget at 4:32 P.M. and requested that staff give the Board an overview of the proposed budget. Finance Director Wade Nickerson stated that the presented budget is unchanged from what was presented and discussed at the last CCPD meeting held on June 26, 2018. The budget contemplates at total revenue of $1,871,338, with total expenditures of 2,427,558, leaving the board with an ending fund balance of zero dollars. President Wheeler noted that having no one signed up to speak on this item she closed the first public hearing regarding the Baytown Crime Control and Prevention District Fiscal Year 2018- 19 Proposed Budget at 4:32 P.M. b. Conduct the second public hearing regarding the Baytown Crime Control and Prevention District Fiscal Year 2018-19 Proposed Budget. President Wheeler opened the second public hearing regarding the Baytown Crime Control and Prevention District Fiscal Year 2018-19 Proposed Budget at 4:32 P.M. and requested that staff give the Board an overview of the proposed budget. Finance Director Wade Nickerson stated that there was no change to the budget information from the last hearing. President Wheeler noted that having no one signed up to speak on this item she closed the second public hearing regarding the Baytown Crime Control and Prevention District Fiscal Year 2018-19 Proposed Budget at 4:33 P.M. C. Consider a resolution adopting the Baytown Crime Control and Prevention District's Fiscal Year 2018-19 Proposed Budget. Mr. Nickerson presented the item and stated that this proposed resolution adopts the Baytown Crime Control and Prevention District's ("CCPD") Fiscal Year 2018-19 Budget. If the budget is approve, the City Council will receive this budget at their July 12th meeting and staff recommends approval. A motion was made by Director Randall B. Strong, and seconded by Director Lloyd J. Herrera approving Resolution No. 57, regarding agenda item 2.c. The vote was as follows: Ayes: President Rikki Wheeler, Director Lloyd J. Herrera, Director Randall B. Strong, Director Anesia Lamont, Director Steele Arthur Nays: None Other: Vice President Dr. Chris L. Warford (Absent), Director James Coker (Absent) Approved CCPD Regular Minutes July 10, 2018 Page 3 of 5 RESOLUTION NO. 57 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT ADOPTING A BUDGET FOR TIIE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2018, AND ENDING SEPTEMBER 30, 2019, IN ACCORDANCE WITH CHAPTER 363 OF THE TEXAS LOCAL GOVERNMENT CODE AND THE ALTERNATIVE PROCEDURES ADOPTED BY THE DISTRICT; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 3. BUSINESS ITEMS a. Consider the election of officers for President and Vice President and the appointment of Secretary. A motion was made by Director Lloyd J. Herrera, and seconded by Director Steele Arthur for the current officers of Rikki Wheeler, President; Chris L. Warford, Vice President; and the City Clerk as the Secretary to be re-elected and remain in the same positions for another term. The vote was as follows: Ayes: President Rikki Wheeler, Director Lloyd J. Herrera, Director Randall B. Strong, Director Anesia Lamont, Director Steele Arthur Nays: None Other: Vice President Dr. Chris L. Warford (Absent), Director James Coker (Absent) Approved 4. REPORTS a. Receive the Baytown Crime Control and Prevention District's Quarterly Financial and Investment Reports for the Quarter Ending June 30, 2018. Mr. Nickerson presented the item and stated that this quarterly report is for the quarter ending June 30, 2018. Mr. Nickerson noted that as it relates to the revenues, the Board is a little under 84% of its budget with most of this being related to Harvey expenditures, along with a rather robust Christmas season, and collections in June that were way above normal. This strong revenue stream has allowed for an increase of 3.95% in revenue collection from the same time last year and an estimated 13.4% increase for in revenue collection for the entire year. Staff believes that this large increase in revenue collections is an anomaly and anticipates that next year's revenues will not be as high, but more in line with historical numbers. Mr. Nickerson noted that as it relates to the expenditures for this fund, at this time the Board should be at 75% of its budget, and noted that the budget is well under its budgeted amount on the personnel line item which is expected because of the way the officers assigned to CCPD are CCPD Regular Minutes July 10, 2018 Page 4 of 5 being paid now. He noted that the supplies line item is at 100% because all of the budgeted supplies have been purchased. Mr. Nickerson noted that a it relates to the Capital Fund is a little high at this time because staff has not paid for this year's the body camera program, this is typically handled in mid to late July, so the year-end report should show that expenditure. General Manager Rick Davis stated in response to a question regarding the buildup of reserve monies that in this year's budget staff has attempted to make all the monies available to the Board through a new line item called New/Unforeseen Initiatives. He noted that for Districts such as CCPD that have a very specific purpose for the Police Department, such as enforcement, security, technology, etc., it does not make as much sense to maintain a reserve in the budget, but to try and use the monies as much as possible, through the approval of the Board to support the mission. President Wheeler noted that the Board has the discretion of purchasing items that the Police Department needs throughout the year through this unforeseen line item, and noted that if money is not budgeted, the Board cannot use it; this process gives the Board a mechanism to deal with unforeseen/budget items. Mr. Nickerson noted that as it relates to the investment report, the Board has an ending balance of $422,072.87, with a monthly interest rate of 1.7331°,o and quarterly earnings of $1,821.59. 5. MANAGER'S REPORT a. The next Baytown Crime Control and Prevention District meeting is scheduled for Tuesday, October 9, 2018, at 4:30 p.m., in the Council Chamber located at City Hall, 2401 Market Street, Baytown, Texas 77520. Mr. Davis stated that the next Baytown Crime Control and Prevention District meeting is scheduled for Tuesday, October 9, 2018, at 4:30 p.m., in the Council Chamber located at City Hall, 2401 Market Street, Baytown, Texas 77520. 6. ADJOURN A motion was made by Director Randy B. Strong, and seconded by Director Lloyd J. Herrera adjourning the July 10, 2018, CCPD Board Meeting. The vote was as follows: Ayes: President Rikki Wheeler, Director Lloyd J. Herrera, Director Randall B. Strong, Director Anesia Lamont, Director Steele Arthur Nays: None Other: Vice President Dr. Chris L. Warford (Absent), Director James Coker (Absent) Approved CCPD Regular Minutes July 10, 2018 Page 5 of 5 With there being no further business to discuss, President Wheeler adjourned the July 10, 2018, CCP oard R Meeting at 4:45 P.M. Leticia Brysch, Sec City of Baytown ;� A F.