Loading...
2018 07 17 FCPEMSD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT July 17, 2018 The Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) met in a Regular Meeting on Tuesday, July 17, 2018, at 4:30 P.M., in the Baytown Conference Room of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Brenda Bradley Smith President John Adkins Vice -President Barry L. Hawkins Director Maurice Watts Director Richard Carr Director Gerald Baldwin Director Kevin Troller Deputy General Manager Deane King General Counsel Alisha Segovia Deputy Secretary President Brenda Bradley Smith convened the July 17, 2018, FCPEMSD Board Regular Meeting with a quorum present at 4:30 P.M., all members were present with the exception of Director Adelina Gomez-Abshire who was absent. 1. MINUTES a. Consider approving the minutes of the Baytown Fire Control, Prevention, and Emergency Medical Services District Regular Meeting held on June 19, 2018. A motion was made by Vice President John Adkins, and seconded by Director Barry L. Hawkins approving the June 19, 2018, FCPEMSD Board Regular Meeting minutes. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President John Adkins, Director Barry L. Hawkins, Director Maurice Watts, Director Richard Carr, Director Gerald Baldwin Nays: None Other: Director Adelina Gomez-Abshire (Absent) Approved 2. 2018-19 FCPEMSD PROPOSED BUDGET FCPEMSD Board Regular Meeting Minutes July 17, 2018 Page 2 of 6 a. Conduct a public hearing regarding the Baytown Fire Control, Prevention, and Emergency Medical Services District's Fiscal Year 2018-19 Proposed Budget. At 4:31 P.M., President Bradley Smith opened and conducted a public hearing regarding the Baytown Fire Control, Prevention, and Emergency Medical Services District's Fiscal Year 2018- 19 Proposed Budget. Finance Director, Wade Nickerson presented a summary of the public hearing regarding the Baytown Fire Control, Prevention, and Emergency Medical Services District's ("FCPEMSD") Fiscal Year 2018-19 Proposed Budget, which is required pursuant to the Board's alternate budget adoption procedures. Mr. Nickerson stated that the bottom line of the budget will not change; however, staff is requesting that the Lieutenant position, which is currently in the budget, change class to a Battalion Chief, along with the reallocation of the funds from Unforeseen Personnel to fund this change in classification. Fire Chief Kenneth Dobson noted that the Fire Department had recently filled most of its open positions with the exception of a few. Chief Dobson stated that of the new employees, 42% of them have five (5) years or less of experience and about 20% have one (1) year or less of experience. As such, staff reviewed the Departments' training division and identified the need to develop a training program that would include yearly basic firefighting skills training for each employee, in addition to the already required new employee orientation and training. Chief Dobson further stated that the currently the budget includes a training Lieutenant position; however, staff recommends that this position be changed to a Battalion Chief, in order to allow for this individual to have the background, training and capabilities to handle the responsibilities that come with a robust training program that will include monthly and annually training components. Mr. Nickerson stated that the cost for this classification increase the allotted budget amount for this position by $12,800, leaving the budgeted revenues at $1,872,762,with expenditures of $2,270,915 and a zero balance in the Fund Balance. Deputy General Manager Kevin Troller clarified that any monies remaining in Fund Balance have been moved over to the Contingency line item, which allows for the Board more flexibility throughout the year to reallocate monies to fund any unforeseen circumstances that could arise throughout the year. With there being no one registered to speak regarding agenda item 2.a., President Bradley Smith closed the public hearing at 4:40 P.M. b. Consider a resolution adopting the Baytown Fire Control, Prevention, and Emergency Medical Services District's Fiscal Year 2018-19 Proposed Budget. Mr. Nickerson stated that Resolution No. 57 adopts the FCPEMSD FY 2018-19 budget, which is scheduled for City Council receipt at their July 26thmeeting, a public hearing on August 9th, and final consideration on August 23rd. A motion was made by Director Barry L. Hawkins, and seconded by Vice President John Adkins approving Resolution No. 57, regarding agenda item 2.b. The vote was as follows: FCPEMSD Board Regular Meetmg Mmutes July 17, 2018 Page 3 of 6 Ayes: President Brenda Bradley Smith, Vice President John Adkins, Director Barry L. Hawkins, Director Maurice Watts, Director Richard Carr, Director Gerald Baldwin Nays: None Other: Director Adelina Gomez-Abshire (Absent) Approved RESOLUTION NO. 57 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2018, AND ENDING SEPTEMBER 30, 2019, IN ACCORDANCE WITH CHAPTER 344 OF THE TEXAS LOCAL GOVERNMENT CODE AND THE ALTERNATIVE PROCEDURES ADOPTED BY THE DISTRICT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 3. PROPOSED RESOLUTIONS a. Consider a resolution authorizing an Interlocal Agreement with the City of Baytown for the Fire Training Facility Debt Service. Mr. Nickerson presented the item and stated that Resolution No. 58 approves an Interlocal Agreement between the City of Baytown and the Baytown fire Control, Prevention, and Emergency Management District to allow the City to issue Certificates of Obligations associates to the Fire Training Facility Phase III Project and that the debt associated will be paid by the FCPEMSD District. Mr. Nickerson further stated that this item will go before Council for consideration on July 26`h' A motion was made by Vice President John Adkins, and seconded by Director Maurice Watts approving Resolution No. 58, regarding agenda item 3.a. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President John Adkins, Director Barry L. Hawkins, Director Maurice Watts, Director Richard Carr, Director Gerald Baldwin Nays: None Other: Director Adelina Gomez-Abshire (Absent) Approved FCPEMSD Board Regular Meeting Minutes July 17, 2018 Page 4 of 6 RESOLUTION NO. 58 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT AUTHORIZING AND DIRECTING THE PRESIDENT TO EXECUTE AND THE SECRETARY TO ATTEST TO AN INTERLOCAL AGREEMENT FOR FIRE TRAINING FACILITY DEBT SERVICE WITH THE CITY OF BAYTOWN; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. b. Consider a resolution authorizing a budget appropriation transfer within the capital line items from Radio & Testing (84045) to Machinery & Equipment (84042) to enable the Baytown Fire Department to upgrade the current Knox Box system. Fire Chief Dobson presented the item and stated that Resolution No. 59 approves the reallocation of funds for the purchase of upgrades to the current Knox Box Systems. Chief Dobson stated that the upgrade would allow staff to remotely program access codes for each of the lock boxes and auditing features to allow for a secure internal control process. A motion was made by Director Barry L. Hawkins, and seconded by Director Maurice Watts approving Resolution No. 59, regarding agenda item 3.b. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President John Adkins, Director Barry L. Hawkins, Director Maurice Watts, Director Richard Carr, Director Gerald Baldwin Nays: None Other: Director Adelina Gomez-Abshire (Absent) Approved RESOLUTION NO. 59 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT AMENDING THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT'S FISCAL YEAR 2017- 2018 BUDGET FOR THE PURCHASE OF UPGRADES TO THE CURRENT KNOX BOX SYSTEM; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 9 a. Consider the election of the President and Vice President and the appointment of the Secretary. FCPEMSD Board Regular Meeting Minutes July 17, 2018 Page 5 of 6 A motion was made by Director Harry L. Hawkins, and seconded by Director Maurice Watts for the current officers of Brenda Bradley Smith, President; John Adkins, Vice President; and the City Clerk as the Secretary to be re-elected and remain in the same positions for another term. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President John Adkins, Director Barry L. Hawkins, Director Maurice Watts, Director Richard Carr, Director Gerald Baldwin Nays: None Other: Director Adelina Gomez-Abshire (Absent) Approved 5. REPORTS a. Receive the Baytown Fire Control, Prevention, and Emergency Medical Services District's Quarterly Financial and Investment Reports for the Quarter Ending June 30, 2018. Mr. Nickerson presented the Baytown Fire Control, Prevention, and Emergency Medical Services District's Financial and Investment Report for the Quarter ending June 30, 2018, and stated that the District's revenue came in strong at 85%, which is typically at 75% for this time of year. Mr. Nickerson mentioned that staff believes this increase is mostly due to Hurricane Harvey and a hardy Christmas spending season. He further stated that sales tax revenue is up 14% on a twelve (12) month average, but that staff does not expect this trend to continue into the next year. Mr. Nickerson noted that maintenance is at 85%, which staff does not anticipate will go over its budget; 38% of capital has been spent so far, and those items include $160,000 on fire props, $80,000 on EKG monitors, and the maintenance of equipment; such as, tractors and etc. What has not been spent thus far is the concrete slab repair and additional fire props for the Fire Training Field. Additionally, Mr. Nickerson stated that the total investment was $919,444.32, with an average monthly interest rate of 1.73350% and quarterly interest earning of $3,898.44. b. Receive an update regarding the Baytown Fire Training Field Project. Assistant Fire Chief Ronald Roberts presented the update on the Baytown Fire Training Field Project and stated that the date for ground breaking is not set yet, but that the contractor is reviewing the drawings and making comments back and forth with staff. He further noted that once the plans are finalized a date for ground breaking will be available. Vice President, John Adkins questioned why contractors have not started on floor repair at the burn building and Chief Dobson replied that staff is scheduled to meet with the contractor next week to discuss this issue. Assistant Chief Roberts further noted that the delay could be due to the overload of construction work for contractors due to Hurricane Harvey. FCPEMSD Board Regular Meeting Minutes July 17, 2018 Page 6 of 6 6. MANAGER'S REPORT a. The next Baytown Fire Control, Prevention, and Emergency Medical Services District meeting is scheduled for Tuesday, October 16, 2018, at 4:30 p.m. in the Baytown Conference Room located at City Hall, 2401 Market Street, Baytown, Texas. Deputy General Manager Kevin Troller stated that the next Baytown Fire Control, Prevention, and Emergency Medical Services District meeting is scheduled for October 16, 2018, at 4:30 P.M. in the Baytown Conference Room. 7. ADJOURN A motion was made by Director Maurice Watts, and seconded by Director Richard (James) Carr adjourning the July 17, 2018, FCPEMSD Board Meeting. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President John Adkins, Director Barry L. Hawkins, Director Maurice Watts, Director Richard Carr, Director Gerald Baldwin Nays: None Other: Director Adelina Gomez-Abshire (Absent) Approved With there being no further business to discuss, President Bradley Smith adjourned the July, 17, 2018, FCPEMSD Board Regular Meeting at 4:47 P.M. !1� +�I Leticia Brysch, Secret City of Baytown 'r