2018 07 17 FCPEMSD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS
OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND
EMERGENCY MEDICAL SERVICES DISTRICT
July 17, 2018
The Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical
Services District (FCPEMSD) met in a Regular Meeting on Tuesday, July 17, 2018, at 4:30
P.M., in the Baytown Conference Room of the Baytown City Hall, 2401 Market Street,
Baytown, Texas with the following in attendance:
Brenda Bradley Smith
President
John Adkins
Vice -President
Barry L. Hawkins
Director
Maurice Watts
Director
Richard Carr
Director
Gerald Baldwin
Director
Kevin Troller Deputy General Manager
Deane King General Counsel
Alisha Segovia Deputy Secretary
President Brenda Bradley Smith convened the July 17, 2018, FCPEMSD Board Regular Meeting
with a quorum present at 4:30 P.M., all members were present with the exception of Director
Adelina Gomez-Abshire who was absent.
1. MINUTES
a. Consider approving the minutes of the Baytown Fire Control, Prevention, and
Emergency Medical Services District Regular Meeting held on June 19, 2018.
A motion was made by Vice President John Adkins, and seconded by Director Barry L. Hawkins
approving the June 19, 2018, FCPEMSD Board Regular Meeting minutes. The vote was as
follows:
Ayes: President Brenda Bradley Smith, Vice President John Adkins, Director Barry L.
Hawkins, Director Maurice Watts, Director Richard Carr, Director Gerald
Baldwin
Nays: None
Other: Director Adelina Gomez-Abshire (Absent)
Approved
2. 2018-19 FCPEMSD PROPOSED BUDGET
FCPEMSD Board Regular Meeting Minutes
July 17, 2018
Page 2 of 6
a. Conduct a public hearing regarding the Baytown Fire Control, Prevention, and
Emergency Medical Services District's Fiscal Year 2018-19 Proposed Budget.
At 4:31 P.M., President Bradley Smith opened and conducted a public hearing regarding the
Baytown Fire Control, Prevention, and Emergency Medical Services District's Fiscal Year 2018-
19 Proposed Budget.
Finance Director, Wade Nickerson presented a summary of the public hearing regarding the
Baytown Fire Control, Prevention, and Emergency Medical Services District's ("FCPEMSD")
Fiscal Year 2018-19 Proposed Budget, which is required pursuant to the Board's alternate budget
adoption procedures.
Mr. Nickerson stated that the bottom line of the budget will not change; however, staff is
requesting that the Lieutenant position, which is currently in the budget, change class to a
Battalion Chief, along with the reallocation of the funds from Unforeseen Personnel to fund this
change in classification. Fire Chief Kenneth Dobson noted that the Fire Department had recently
filled most of its open positions with the exception of a few. Chief Dobson stated that of the new
employees, 42% of them have five (5) years or less of experience and about 20% have one (1)
year or less of experience. As such, staff reviewed the Departments' training division and
identified the need to develop a training program that would include yearly basic firefighting
skills training for each employee, in addition to the already required new employee orientation
and training.
Chief Dobson further stated that the currently the budget includes a training Lieutenant position;
however, staff recommends that this position be changed to a Battalion Chief, in order to allow
for this individual to have the background, training and capabilities to handle the responsibilities
that come with a robust training program that will include monthly and annually training
components. Mr. Nickerson stated that the cost for this classification increase the allotted budget
amount for this position by $12,800, leaving the budgeted revenues at $1,872,762,with
expenditures of $2,270,915 and a zero balance in the Fund Balance.
Deputy General Manager Kevin Troller clarified that any monies remaining in Fund Balance
have been moved over to the Contingency line item, which allows for the Board more flexibility
throughout the year to reallocate monies to fund any unforeseen circumstances that could arise
throughout the year.
With there being no one registered to speak regarding agenda item 2.a., President Bradley Smith
closed the public hearing at 4:40 P.M.
b. Consider a resolution adopting the Baytown Fire Control, Prevention, and
Emergency Medical Services District's Fiscal Year 2018-19 Proposed Budget.
Mr. Nickerson stated that Resolution No. 57 adopts the FCPEMSD FY 2018-19 budget, which is
scheduled for City Council receipt at their July 26thmeeting, a public hearing on August 9th, and
final consideration on August 23rd.
A motion was made by Director Barry L. Hawkins, and seconded by Vice President John Adkins
approving Resolution No. 57, regarding agenda item 2.b. The vote was as follows:
FCPEMSD Board Regular Meetmg Mmutes
July 17, 2018
Page 3 of 6
Ayes: President Brenda Bradley Smith, Vice President John Adkins, Director Barry L.
Hawkins, Director Maurice Watts, Director Richard Carr, Director Gerald
Baldwin
Nays: None
Other: Director Adelina Gomez-Abshire (Absent)
Approved
RESOLUTION NO. 57
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES
DISTRICT ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR,
BEGINNING OCTOBER 1, 2018, AND ENDING SEPTEMBER 30, 2019, IN
ACCORDANCE WITH CHAPTER 344 OF THE TEXAS LOCAL
GOVERNMENT CODE AND THE ALTERNATIVE PROCEDURES
ADOPTED BY THE DISTRICT; AND PROVIDING FOR THE EFFECTIVE
DATE THEREOF.
3. PROPOSED RESOLUTIONS
a. Consider a resolution authorizing an Interlocal Agreement with the City of Baytown
for the Fire Training Facility Debt Service.
Mr. Nickerson presented the item and stated that Resolution No. 58 approves an Interlocal
Agreement between the City of Baytown and the Baytown fire Control, Prevention, and
Emergency Management District to allow the City to issue Certificates of Obligations associates
to the Fire Training Facility Phase III Project and that the debt associated will be paid by the
FCPEMSD District. Mr. Nickerson further stated that this item will go before Council for
consideration on July 26`h'
A motion was made by Vice President John Adkins, and seconded by Director Maurice Watts
approving Resolution No. 58, regarding agenda item 3.a. The vote was as follows:
Ayes: President Brenda Bradley Smith, Vice President John Adkins, Director Barry L.
Hawkins, Director Maurice Watts, Director Richard Carr, Director Gerald
Baldwin
Nays: None
Other: Director Adelina Gomez-Abshire (Absent)
Approved
FCPEMSD Board Regular Meeting Minutes
July 17, 2018
Page 4 of 6
RESOLUTION NO. 58
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL
SERVICES DISTRICT AUTHORIZING AND DIRECTING THE PRESIDENT
TO EXECUTE AND THE SECRETARY TO ATTEST TO AN INTERLOCAL
AGREEMENT FOR FIRE TRAINING FACILITY DEBT SERVICE WITH THE
CITY OF BAYTOWN; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF.
b. Consider a resolution authorizing a budget appropriation transfer within the capital
line items from Radio & Testing (84045) to Machinery & Equipment (84042) to enable the
Baytown Fire Department to upgrade the current Knox Box system.
Fire Chief Dobson presented the item and stated that Resolution No. 59 approves the reallocation
of funds for the purchase of upgrades to the current Knox Box Systems. Chief Dobson stated that
the upgrade would allow staff to remotely program access codes for each of the lock boxes and
auditing features to allow for a secure internal control process.
A motion was made by Director Barry L. Hawkins, and seconded by Director Maurice Watts
approving Resolution No. 59, regarding agenda item 3.b. The vote was as follows:
Ayes: President Brenda Bradley Smith, Vice President John Adkins, Director Barry L.
Hawkins, Director Maurice Watts, Director Richard Carr, Director Gerald
Baldwin
Nays: None
Other: Director Adelina Gomez-Abshire (Absent)
Approved
RESOLUTION NO. 59
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES
DISTRICT AMENDING THE BAYTOWN FIRE CONTROL, PREVENTION,
AND EMERGENCY MEDICAL SERVICES DISTRICT'S FISCAL YEAR 2017-
2018 BUDGET FOR THE PURCHASE OF UPGRADES TO THE CURRENT
KNOX BOX SYSTEM; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF.
9
a. Consider the election of the President and Vice President and the appointment of the
Secretary.
FCPEMSD Board Regular Meeting Minutes
July 17, 2018
Page 5 of 6
A motion was made by Director Harry L. Hawkins, and seconded by Director Maurice Watts for
the current officers of Brenda Bradley Smith, President; John Adkins, Vice President; and the
City Clerk as the Secretary to be re-elected and remain in the same positions for another term.
The vote was as follows:
Ayes: President Brenda Bradley Smith, Vice President John Adkins, Director Barry L.
Hawkins, Director Maurice Watts, Director Richard Carr, Director Gerald
Baldwin
Nays: None
Other: Director Adelina Gomez-Abshire (Absent)
Approved
5. REPORTS
a. Receive the Baytown Fire Control, Prevention, and Emergency Medical Services
District's Quarterly Financial and Investment Reports for the Quarter Ending June 30,
2018.
Mr. Nickerson presented the Baytown Fire Control, Prevention, and Emergency Medical
Services District's Financial and Investment Report for the Quarter ending June 30, 2018, and
stated that the District's revenue came in strong at 85%, which is typically at 75% for this time of
year. Mr. Nickerson mentioned that staff believes this increase is mostly due to Hurricane
Harvey and a hardy Christmas spending season. He further stated that sales tax revenue is up
14% on a twelve (12) month average, but that staff does not expect this trend to continue into the
next year.
Mr. Nickerson noted that maintenance is at 85%, which staff does not anticipate will go over its
budget; 38% of capital has been spent so far, and those items include $160,000 on fire props,
$80,000 on EKG monitors, and the maintenance of equipment; such as, tractors and etc. What
has not been spent thus far is the concrete slab repair and additional fire props for the Fire
Training Field.
Additionally, Mr. Nickerson stated that the total investment was $919,444.32, with an average
monthly interest rate of 1.73350% and quarterly interest earning of $3,898.44.
b. Receive an update regarding the Baytown Fire Training Field Project.
Assistant Fire Chief Ronald Roberts presented the update on the Baytown Fire Training Field
Project and stated that the date for ground breaking is not set yet, but that the contractor is
reviewing the drawings and making comments back and forth with staff. He further noted that
once the plans are finalized a date for ground breaking will be available. Vice President, John
Adkins questioned why contractors have not started on floor repair at the burn building and
Chief Dobson replied that staff is scheduled to meet with the contractor next week to discuss this
issue. Assistant Chief Roberts further noted that the delay could be due to the overload of
construction work for contractors due to Hurricane Harvey.
FCPEMSD Board Regular Meeting Minutes
July 17, 2018
Page 6 of 6
6. MANAGER'S REPORT
a. The next Baytown Fire Control, Prevention, and Emergency Medical Services
District meeting is scheduled for Tuesday, October 16, 2018, at 4:30 p.m. in the Baytown
Conference Room located at City Hall, 2401 Market Street, Baytown, Texas.
Deputy General Manager Kevin Troller stated that the next Baytown Fire Control, Prevention,
and Emergency Medical Services District meeting is scheduled for October 16, 2018, at 4:30
P.M. in the Baytown Conference Room.
7. ADJOURN
A motion was made by Director Maurice Watts, and seconded by Director Richard (James)
Carr adjourning the July 17, 2018, FCPEMSD Board Meeting. The vote was as follows:
Ayes: President Brenda Bradley Smith, Vice President John Adkins, Director Barry L.
Hawkins, Director Maurice Watts, Director Richard Carr, Director Gerald
Baldwin
Nays: None
Other: Director Adelina Gomez-Abshire (Absent)
Approved
With there being no further business to discuss, President Bradley Smith adjourned the July, 17,
2018, FCPEMSD Board Regular Meeting at 4:47 P.M.
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Leticia Brysch, Secret
City of Baytown
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