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2018 06 19 FCPEMSD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT June 19, 2018 The Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) met in a Regular Meeting on Tuesday, June 19, 2018, at 4:30 P.M., in the Baytown Conference Room of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Brenda Bradley Smith John Adkins Barry L. Hawkins Richard Carr Rick Davis Deanie King Alisha Segovia President Vice -President Director Director General Manager General Counsel Deputy Secretary President Brenda Bradley Smith convened the June 19, 2018, FCPEMSD Board Regular Meeting with a quorum present at 4:43 P.M., all members were present with the exception of Directors Gerald Baldwin, Maurice Watts, and Adelina Gomez-Abshire, who were absent. 1. MINUTES a. Consider approving the minutes of the Baytown Fire Control, Prevention, and Emergency Medical Services District Regular Meeting held on April 17, 2018. A motion was made by Director Barry L. Hawkins and seconded by Vice President John Adkins approving the April 17, 2018, FCPEMSD Board Regular Meeting minutes as amended with corrections to the presenters name on item 3.b. of the minutes. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President John Adkins, Director Barry L. Hawkins, Director Richard Carr Nays: None Other: Director Gerald Baldwin (Absent), Director Maurice Watts (Absent), Director Adelina Gomez-Abshire (Absent) Approved 2. DISCUSSIONS FCPEMSD Board Regular Meeting Minutes June 19, 2018 Page 2 of 3 a. Discuss the Baytown Fire Control, Prevention, and Emergency Medical Services District Fiscal Year 2018-19 Proposed Budget and budget process. General Manager Rick Davis presented the agenda item and provided the following recap of the Baytown Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) Fiscal Year 2018-19 budget and budget process: Mr. Davis noted that the proposed FCPEMSD budget includes projected sales tax revenues of $1,865,344 which includes a 2% increase compared to the current budget year. Mr. Davis stated that Hurricane Harvey and other varying factors slightly raised the numbers for the current year•, however, staff took a conservative approach with the Fiscal Year 2018-19 budget because they do not want to over project. Salaries and benefits are being budgeted with a 5% increase as per the Collective Bargaining Agreement. Supplies and Maintenance includes $22,400 this year for MDT's and $101,000 for Minor Equipment, for a total of $123,400. Mr. Davis noted that these items do not fit the definition of capital because they are short-term, do not meet a certain expense amount, etc.; therefore, these items are going to be paid out of the Machinery & Equipment Maintenance Fund. Hence, this is why you see the additional monies in that line item compared to previous years. Mr. Davis sated that that the Services line item contains $30,000 for the November 2019 Election to reapprove the continuation of the Special District and that funds are expended in advance of the election. Finance Director Wade Nickerson reiterated that the expenses for the elections are occurred in advance of the election and that the remainder balances are due after the election to the Counties. Capital Outlay includes $230,000 to replace an ambulance that was totaled last year and $22,565 in radio and training equipment. Transfer of $789,753 to the General Obligation Interest and Sinking for debt service cost related to Phase III of the Fire Training Facility. Mr. Davis stated that Contingencies includes a savings of $350,000 to cover half of the cost for a new pumper apparatus and $335,025 for new initiatives to be used during the year. Mr. Davis further noted that having an ending balance of zero is different from what has been done in the past, and clarified that any fund balance had been rolled into new initiatives, which will allow the Board to access those funds for any unknown initiative or contingency through the reprogramming of funds versus a budget amendment. Mr. Nickerson noted that the next Baytown Fire Control, Prevention, and Emergency Medical Services District ("FCPEMSD") meeting is scheduled for July 17th, at which time the District will hold a public hearing and consider approving the budget. 3. REPORTS a. Receive an update regarding the Baytown Fire Training Field. Assistant Fire Chief Ronald Roberts presented the Baytown Fire Training Field update and stating that the slab floor repair contract was awarded at the last Council meeting and they should start on that project soon. Phase III has 100% submittal and is now in review by all of the departments. All AV's and FFNE's have been selected and ground breaking is still on schedule for July 24th and Fire Blast is currently on site to install the remaining three props. Mr. Davis FCPEMSD Board Regular Meeting Minutes June 19, 2018 Page 3 of 3 mentioned to the Board that the Chief has aligned his Organization to ensure that personnel will take care of the assets and effectively marketing the facility. Fire Chief Kenneth Dobson reiterated to the Board that once Phase III is complete they will ensure that they are utilizing the field as much as possible and including their industrial partners and etc. 4. MANAGER'S REPORT a. The next Baytown Fire Control, Prevention, and Emergency Medical Services District meeting is scheduled for Tuesday, July 17, 2018, at 4:30 p.m. in the Baytown Conference Room located at City Hall, 2401 Market Street, Baytown, Texas. General Manager Rick Davis announced the July 4th Celebration and stated that the next Baytown Fire Control, Prevention, and Emergency Medical Services District meeting is scheduled for July 17, 2018, at 4:30 P.M. in the Baytown Conference Room, City Hall, 2401 Market Street, Baytown, Texas. UNNEWMA/lS"11" A motion was made by Director Barry L. Hawkins, and seconded by Director Richard Carr adjourning the June 19, 2018, FCPEMSD Board Regular meeting. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President John Adkins, Director Barry L. Hawkins, Director Richard Carr Nays: None Other: Director Gerald Baldwin (Absent), Director Maurice Watts (Absent), Director Adelina Gomez-Abshire (Absent) Approved With there being no further business to discuss, President Bradley Smith adjourned the June, 19, 2018, FCPEMSD Board Regular Meeting at 4:54 P.M. Leticia Brysch, Secretary City of Baytown