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2018 05 16 MDD Minutes, SpecialMINUTES OF THE SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT May 16, 2018 The Board of Directors of the Baytown Municipal Development District (MDD) met in a Special Meeting on Wednesday, May 16, 2018, at 4:10 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Stephen DonCarlos President Chris Presley Vice President Laura Alvarado Secretary Mary Hernandez Director Heather Betancourth Director Robert Hoskins Director David Himsel Director David P. Jirrels Director Gary Englert Director Rick Davis General Manager Ignacio Ramirez, Sr. General Counsel Alisha Segovia Deputy Assistant Secretary President Stephen DonCarlos convened the May 16, 2018, MDD Board Special Meeting with a quorum present at 4:10 P.M., all members were present with the exception of Directors Charles Johnson and Reggie Brewer. 1. PROPOSED RESOLUTIONS a. Consider a resolution authorizing an interlocal agreement with the City of Baytown to fund the Baytown Hotel and Convention Center Project. General Manager Rick Davis presented the item and stated that Resolution No. 331 authorizes an interlocal agreement with the City of Baytown to fund the Baytown Hotel and Convention Center Project. Pursuant to this Agreement, the District will provide funding up to $17,500,000. He further noted that this agreement sets in motion the District's and the City's ability to approve a master development agreement and recommended approval. A motion was made by Secretary Laura Alvarado and seconded by Director Mary Hernandez to approve Resolution No. 331, related to item 1.a. Ayes: President Stephen H. DonCarlos, Vice President Chris Presley, Secretary Laura Alvarado, Director Mary Hernandez, Director Heather Betancourth, Director Robert C. Hoskins, Director David Himsel, Director David P. Jirrels, Director Gary Englert Nays: None MDD Board Special Meeting Minutes May 16, 2018 Page 2 of 4 Other: Director Charles Johnson (Absent), Director Reggie Brewer (Absent), Approved RESOLUTION NO, 331 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING THE BAYTOWN HOTEL AND CONVENTION CENTER PROJECT; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED SEVENTEEN MILLION FIVE HUNDRED THOUSAND AND NO/100 DOLLARS ($17,500,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 2. CITIZEN'S BANK BUILDING a. Discuss options for the redevelopment of the old Citizen's Bank Building located on W. Texas Avenue at the southeast corner of W. Texas Avenue and S. Jones Street. Deputy General Manager Ron Bottoms presented the item and noted that after this afternoon's tour, the District members could see that the structure is in pretty rough conditions. He noted that staff recommends saving the 3,000 square foot piece of the main building and demolishing the rest. However, from the last District Meeting, staff was tasked with getting an estimated cost for saving the entire building, and in order to repair the entire structure, staff estimates that it would need $4 to $5 million dollars. He further noted that staff would like some direction from the District on how to move forward with this structure. Deputy General Manager Bottoms noted that while the District does not have to make a decision on this item today, it would be helpful from budgeting purposes to have an idea of how much of the building to save and what can be demolished. He also noted that staff has gotten a bid on what it would cost to demolish the building with the exception of the 3,000 square feet piece which is right around $50,000. Vice President Chris Presley stated that he is good with the 3,000 square feet on the easternmost portion of the structure and then demolishing everything to the rear. He noted that as far as the western most part of the building, he really hated to see the loss of the front facade, and would still like to try and save this area if possible, which would require some structural engineering advice. Vice President Presley recommended that staff look into options to save as much of the building as possible, as he believes eventually there will be interest from someone to purchase this building from the City in the future. Director Mary Hernandez noted that maybe staff should look into keeping the area where the tellers were at one point, but noted that she is aware that the roof and the windows are in very poor conditions. However, now that the idea of saving the front area has been put out there, what if the roof and the windows were removed and the vaults were saved, as this could be turned into a stage area with an open air concept for a cafe, restaurant or music venue. MDD Board Special Meeting Minutes May 16, 2018 Page 3 of 4 Deputy General Manager Bottoms asked for clarification on the concept. Director Hernandez clarified that she was talking about demolishing the portion of the building that does not have a roof at all, to close the back areas, remove all the windows and literally just save the front area of the building for an open concept use. The District discussed this concept and what parts of the building would support said area; however, Deputy General Manager Bottoms noted that the staff has no preliminary numbers on an open concept venue and further noted that staff has not added additional money or dollars to this project at this point. President Stephen DonCarlos asked if there was an option to demolish the portion of the building that does not have a roof and is exposed to the elements and is in bad condition. He recommended doing the re -roof project on the 3000 square foot, in order to create a box, but also wanted staff to look at ways to preserve the other large portion of the building. He further noted that if the building can be cleaned -up cheaply, and the dangers eliminated, this would at least create the possibility of being able to use this space in the future. President DonCarlos also noted that not all of the options have been looked at, particularly because the options on the table is to either re -do the entire building or taking everything down with the exception of 3,000 square feet, so he wanted to see more options. Vice President Presley stated that he strongly advocates for the coating of all of the thrashes and all of the structural components in that building because similar to the Brunson, it has structural deterioration, but it can still be salvaged, maybe not now, but at some point in the future. Director Laura Alvarado wanted to know if the purpose of the building was to use it or to sell it. She noted that she was not saying that the building should just be torn down because she loves the historical factor of it, but clarified that she is just trying to understand what the intended use of this building is. Vice President Presley noted that they should be flexible and keep all options open. The District discussed this item briefly and requested that the staff get various options along with their related cost estimates, so they could make a more informed decision on this item. Director Robert C. Hoskins stated that after touring the structure he feels that 100% of the structure is salvageable; however, the question is how much it will take to save the whole building. He further noted that all or portions of this structure could make a good building for somebody. He noted that he was against demolishing the entire structure and noted that he would like to see staff look into options to salvage the entire building. Deputy General Manager Bottoms noted that based on the District's comments, staff has a better understanding of the type of options to bring back for the District's consideration, to include the open air concept. He further noted that staff is trying to figure out the most cost effective way of doing of saving the structure, or a piece of the structure, while still letting it be a viable building. 3. EXECUTIVE SESSION a. Recess into and conduct an executive session pursuant to Sections 551.071 and 551.087 of the Texas Government Code to deliberate the offer of a financial or other incentive to a business prospect and to seek the advice of the District's attorneys on legal matters related thereto. This item was not taken. MDD Board Special Meeting Minutes May 16, 2018 Page 4 of 4 4. MANAGER'S REPORT a. The next Baytown Municipal Development District meeting is scheduled for Thursday, June 7, 2018, at 4:30 p.m., in the Council Chamber located at City Ball, 2401 Market Street, Baytown, Texas, 77520. General Manager Rick Davis noted that the District's next meeting is scheduled for Thursday, June 7, 2018, at 4;30 P.M.; however, should a special meeting be needed, staff would reach out to all of them to get that setup. 5. ADJOURN A motion was made by Secretary Laura Alvarado and seconded by Director Mary Hernandez to adjourn the May 16, 2018, MDD Special Meeting. Ayes: President Stephen H. DonCarlos, Vice President Chris Presley, Secretary Laura Alvarado, Director Mary Hernandez, Director Heather Betancourth, Director Robert C. Hoskins, Director David Himsel, Director David P. Jirrels, Director Gary Englert Nays: None Other: Director Charles Johnson (Absent), Director Reggie Brewer (Absent), Approved With there being no further business to discuss, President DonCarlos adjourned the May 16, 2018, MDD Board Special Meeting at 4:27 P.M. ��,'AOwta MUS°✓s�Nz eticia Brysch, Assistan ecretary City of Baytown