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2018 05 03 MDD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT May 3. 2018 The Board of Directors of the Baytown Municipal Development District (MDD) met in a Regular Meeting on Thursday May, 3, 2018, at 4:30 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Stephen DonCarlos Chris Presley Laura Alvarado Charles Johnson Robert Hoskins David P. Jirrels Gary Englert Rick Davis Ignacio Ramirez, Sr. Leticia Brysch President Vice President Secretary Director Director Director Director General Manager General Counsel Assistant Secretary President Stephen DonCarlos convened the May 3, 2018, MDD Board Regular Meeting with a quorum present at 4:30 P.M., all members were present with the exception of Directors, Mary Hernandez, Heather Betancourth, David Himsel, and Reggie Brewer who were all absent. 1. MINUTES a. Consider approving the minutes of the Municipal Development District Special Meeting held on April 3, 2018. A motion was made by Director Robert C. Hoskins and seconded by Director Charles Johnson approving the April 3, 2018, MDD Board Special Meeting minutes. The vote was as follows: Ayes: President Stephen H. DonCarlos, Vice -President Chris Presley, Secretary Laura Alvarado, Director Charles Johnson, Director Robert C. Hoskins, Director David P. Jirrels, Director Gary Englert Nays: None Other: Director Mary Hernandez (Absent), Director Heather Betancourth (Absent), Director David Himsel (Absent), Director Reggie Brewer (Absent) Approved 2. PROPOSED RESOLUTIONS MDD Board Regular Meeting Minutes May 3, 2018 Page 2 of 5 a. Consider a resolution authorizing an interlocal agreement with the City of Baytown to fund the purchase and installation of a double -face blade sign with mounted channel lettering and all related appurtenances for the Brunson Redevelopment Project located at 315 W. Texas Avenue. General Manager, Rick Davis presented the agenda item and stated that this is the funding portion of the purchase of the sign for the Brunson. He noted that the Council had approved the City side of this interlocal at their April 26, 2018, meeting and this item would approve the Board's participation in said agreement. General Manager Davis noted that staff recommends approval of the item. A motion was made by Vice -President Chris Presley and seconded by Director Charles Johnson approving Resolution No. 330, regarding agenda item 2.a. The vote was as follows: Ayes: President Stephen H. DonCarlos, Vice -President Chris Presley, Secretary Laura Alvarado, Director Charles Johnson, Director Robert C. Hoskins, Director David P. Jirrels, Director Gary Englert Nays: None Other: Director Mary Hernandez (Absent), Director Heather Betancourth (Absent), Director David Himsel (Absent), Director Reggie Brewer (Absent) Approved RESOLUTION NO. 330 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING THE PURCHASE AND INSTALLATION OF A SIGN FOR THE BRUNSON REDEVELOPMENT PROJECT; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED THREE HUNDRED THOUSAND AND NO/100 DOLLARS ($300,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 3. DISCUSSION. a. Discuss options for the redevelopment of the old Citizen's Bank Building located on W. Texas Avenue at the southeast corner of W. Texas Avenue and S. Jones Street. Deputy City Manager, Ron Bottoms presented the item and noted that staff with the help of some preliminary engineering studies of the old Citizen's Bank building has identified some options MDD Board Regular Meeting Minutes May 3, 2018 Page 3 of 5 for moving forward with this structure. Mr. Bottoms noted that it was cheaper to rebuild than to try and repair the entire structure. He noted that the second floor is completely gone, the building has no roof and there seems to have been an add-on to the original structure that is not in good shape. The engineering firm that completed the structural analysis found that the area of the building that is more stable is the part along Texas Avenue that represents the historical and nostalgic elements of the building. Mr. Bottoms noted that in order to keep the presence of the bank building, staff recommended the demolition of the substandard add-on to the building and leave the main structure along Texas Avenue that has the facade. He noted that this area is about 3,000 sq. feet, which is the space where the original stairs went up to the second floor, and while it is a smaller footprint than the entire structure, he noted that a roof could be added at a reasonable cost and since this area is in pretty decent conditions, the building could be rehabbed easier and at a more reasonable costs. Mr. Bottoms also noted that some of the building's stone can be salvaged and used to enhance the look and feel of the structure that is going to be rehabbed; the area left vacant from the tear down can be used as additional parking for the Brunson Theater and other businesses along Texas Avenue. He further noted that staff would like to gauge the Board's feelings about this project in order to budget some monies in this year's MDD budget and/or the City's Capital Improvement Projects fund (CIP). The Board discussed the item and noted the following recommendations to the staff, which include: • Salvage as much rock (stone) as possible for the remaining part of the structure; • Salvage the blocks/brick to use on the side walls; • Paint the rear of the building; • Preserve the front facade of the building; and • Attempt to rehab more than the recommended footprint; i.e. save as much of the building as possible. After a brief discussion, the staff was given the tasks of getting estimates for the salvaging of more portions of the building; and scheduling a tour of the bank, in order to allow the new members of the Board to see the structure in question in order to have a better idea of how to move forward with this item. 4. REPORTS a. Receive the Baytown Municipal Development District's Quarterly Financial and Investment Reports for the Quarter Ending March 31, 2018. Finance Director, Wade Nickerson presented the financial report and stated that the District's collection of sales tax revenues came in a little over 56% of the budgeted amount, which is mostly due to Hurricane Harvey and a hardy Christmas spending season. He stated that sales tax receipts were 16.3% higher than the previous year which staff also believes is related to Harvey repairs and the Christmas season. He stated that the sales tax revenues were a little under 12% on a rolling twelve month average and if it continues, as history has shown, we will end the year strong. MDD Board Regular Meeting Mmutes May 3, 2018 Page 4 of 5 Mr. Nickerson further stated that as it relates to expenditures everything is tracking very well so far, however there are several development projects worth noting: • The Brunson Project: the Brunson Project came in at 50% which is expected as the project recently started, • Street Projects: there are a lot of street projects for the downtown infrastructure, which equates to about $600,000 of that $800,000 budget item, and • Parks & Recreation Projects. He notes that these development projects are coming in lower than expected but that development projects tend to be encumbered early in the year, and they tend to even out and come in on budget towards the end of the year. Lastly, Mr. Nickerson stated that the District's ending balance as of March 31, 2018, was about $5.1 million, with an earned weighted average yield of 1.6% for quarterly earnings of $18,245. b. Receive the Economic Development Foundation's Second Quarter Report. Mr. BJ Simon, representative for the Economic Development Foundation (EDF) presented the Board with their second quarter report for the period covering January 1St through March 31St, 2018. Mr. Simon gave a broad overview of the EDF's activities and entertained questions from the Board. Council Member Presley questioned if there is a plan and what the EDF is doing to address retail development recruitment for the southern portion of the City; i.e. around the Bayland Island development. Mr. Simon responded that anything to promote infill throughout the City is on the EDF's radar and also noted that complimentary development around the Bayland project has been discussed and they will be working with staff and surrounding area partners to promote this area for retail and other activities of interest to the City. 5. MANAGER'S REPORT a. The next Baytown Municipal Development District meeting is scheduled for Thursday, June 7, 2018, at 4:30 p.m., in the Council Chamber located at City Hall, 2401 Market Street, Baytown, Texas, 77520. General Manager Davis congratulates the Board, Parks and Recreation Department, Tourism and Staff for new status on social media as the place to take "selfies". General Manager Davis further stated that Thursday, June 7, 2018 is the next regularly scheduled MDD meeting, however, a Special MDD Meeting might need to be held to discuss item(s) related to the Hotel and Convention Center Project. 6. EXECUTIVE SESSION a. Recess into and conduct an executive session pursuant to Sections 551.071 and 551.087 of the Texas Government Code to deliberate the offer of a financial or other MDD Board Regular Meeting Minutes May 3, 2018 Page 5 of 5 incentive to a business prospect and to seek the advice of the District's attorneys on legal matters related thereto. At 5:11 P.M., President DonCarlos recessed into and conducted an executive session pursuant to 551.071 and 551.087 of the Texas Government Code to deliberate the offer of a financial or other incentive to a business prospect and to seek the advice of the District's attorney on legal matters related thereto. At 5:38 P.M., President DonCarlos reconvened the Open Meeting of the MDD Board Regular Meeting and announced that in accordance with Section 551.102 of the Texas Open Meetings Act, no action was taken in the Executive Session. 7. ADJOURN A motion was made by Director Charles Johnson and seconded by Director Robert C. Hoskins adjourning the May 3, 2018 MDD Board Meeting. The vote was as follows: Ayes: President Stephen H. DonCarlos, Vice -President Chris Presley, Secretary Laura Alvarado, Director Charles Johnson, Director Robert C. Hoskins, Director David P. Jirrels, Director Gary Englert Nays: None Other: Director Mary Hernandez (Absent), Director Heather Betancourth (Absent), Director David Himsel (Absent), Director Reggie Brewer (Absent) Approved With there being no further business to discuss, President DonCarlos adjourned the May 3, 2018, MDD Board Regular Meeting at 5:38 P.M. LILY U1 DUYLUWll