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2018 05 24 CC MinutesMINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN MAY 24, 2018 The City Council of the City of Baytown, Texas, met in a Regular Meeting on Thursday, May 24, 2018, at 6:30 P.M. in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Robert Hoskins Charles Johnson David Himsel Chris Presley Heather Betancourth Laura Alvarado Rick Davis Ignacio Ramirez Leticia Brysch Keith Dougherty Council Member Council Member Council Member Council Member Council Member Mayor Pro Tem City Manager City Attorney City Clerk Sergeant at Arms Mayor Pro Tem Alvarado convened the May 24, 2018, City Council Regular Meeting with a quorum present at 6:30 P.M., all members were present with the exception of Mayor DonCarlos who was absent. Pledge of Allegiance, Texas Pledge, and Invocation was led by Council Member Hoskins. 1. MINUTES a. Consider approving the minutes of the City Council Work Session and Regular Meeting held on April 26, 2018. A motion was made by Council Member Charles Johnson and seconded by Council Member Heather Betancourth approving the April 26, 2018, City Council Work Session and Regular Meeting minutes. The vote was as follows: Ayes: Council Member Charles Johnson, Council Member Robert C. Hoskins, Council Member David Himsel, Mayor Pro Tem Laura Alvarado, Council Member Heather Betancourth, Council Member Chris Presley Nays: None Other: Mayor Stephen DonCarlos (Absent) Approved City Council Regular Meeting Minutes May 24, 2018 Page 2 of 14 2. RECOGNITIONS AND CITIZEN COMMUNICATIONS a. Mrs. Reba A. Eichelberger requested to appear before the Council regarding a dramatic increase in her utility bill. Mrs. Eichelberger stated that on January 10th, she returned home from out of town and had no water. She stated that she called to utility billing department, in which the office was closed. She noted that her bill was paid. Ms. Eichelberger stated that she had a plumber come out in which he informed her that she had a leak, but that he couldn't take care of it because of the recent storm and that he would be back in a couple of days. She stated that the plumber told her that her costs would be $6,599.92, so she contacted another plumber, who came out the next day and she paid him $1,600. She stated that in the meantime her bill from the City continued to escalate. She noted that her bill is typically $200, but that bill was $882 and noted that her new bill was $3,000. Mrs. Eichelberger stated that she signed a contract for two (2) years with the City to pay twenty-four payments of $159.70 for a total of $3,832.80. Additionally, she stated that there's a bill that includes a method by which there's some type of relief, but Baytown does not have such policy or procedure for relief. Mayor Pro Tem Alvarado requested that administration address Mrs. Eichelberger's concern. b. Recognize the group winners and the overall winner of the 2018 Keep Baytown Beautiful Trash -Off art contest. Mr. Scott Sheley, President of Keep Baytown Beautiful, introduced to the Council, Alicia Brooks and Elena Poirot who are board members of Keep Baytown Beautiful. Ms. Elena Poirot, Board Member and Secretary of Keep Baytown Beautiful, presented the agenda item and stated that there were over 275 entries for the contest. She stated that they chose three (3) overall winners for the t -shirt design and there was one (1) winner for each grade level overall submitted, which was from kindergarten to 6th grade. Ms. Poirot stated that the artwork was displayed at Lee College and moving forward would be an annual event, whereas, the artwork would be displayed at Lee College for a week then sent to their respective schools. Additionally, she presented the winners as follows: 1st Place: Litzy Gonzales — Kindergarten Mia Alfaro - 1 st — Hopper Yessenia Dennis - 2nd Crockett Millie Lara - 3rd — Crockett Brianna Gonzales -Gutierrez - 4th — Crockett Daniela Avila - 5th - Alamo T -Shirt Winners: City Council Regular Meeting Minutes May 24, 2018 Page 3 of 14 K- I" - D'Lilah Paz, 1 st -Crockett 2nd -3`d - Aubrie Waltman, 3rd - Alamo 4th -5th - Maddy Gonzales, 5th - Bowie Additionally, Mr. Sheley stated that the trash off is scheduled for July 14th. C. Present a proclamation designating May 21-27, 2018, as Emergency Medical Services Week in Baytown. Public Affairs Coordinator, Patti Jett presented the agenda item and Mayor Pro Tem Alvarado presented to the Fire and EMS staff a proclamation designating May 21-27, 2018, as Emergency Medical Services Week in Baytown. d. Recognize City of Baytown Employees for their Years of Service. Director of Human Resources, Carol Flynt presented the agenda item and recognized City of Baytown Employees for their Years of Service. 5 Years: Nicholas Medrano, Patrol Officer 3. PROPOSED ORDINANCES a. Consider an ordinance approving Baytown Area Water Authority's issuance and awarding the sale of Baytown Area Water Authority Water Supply Contract Revenue Bonds, Series 2018, for the BAWA East Plant Project. Finance Director, Wade Nickerson presented the agenda item and stated that Ordinance No. 13,775 approves Baytown Area Water Authority's ("BAWA") issuance and awarding the sale of BAWA Water Supply Contract Revenue Bonds, Series 2018, in an amount not to exceed $30,000,000, for the first part of the BAWA East 6 MGD Surface Water Treatment Plant. He stated that BAWA held a special meeting on May 24, 2018, to consider the issuance of the bonds and further introduced Mr. David Medanich, the financial advisor from Hilltop Securities, to provide the details of the sale of the bonds. Mr. David Medanich stated that bids were received at 9:30 A.M., the board met at 10:30 A.M., whereas, the bonds were awarded. He stated that the bond issues started out at $23,690,000, and because the way it was structured ended up being $22,040,000, but with other contributions will be about $28 million. He stated that they maintained their Double A3 rating with Moody's, as well as, their S&P rating of A+ and noted that based on some of the criteria, their S&P rating could be upgraded higher. He stated that they applied for bond insurance, which makes the bond issuance a Double A rating altogether. He stated that it's an option to the bidder to purchase bond insurance and one (1) of the bidders chose not to do so, in which that bidder who opted not to purchase the insurance ended up having the best bid with the lowest interest rate of 3.4288%. City Council Regular Meeting Minutes May 24, 2018 Page 4 of 14 Mr. Medanich noted that since 1993, the rates were on a favorable environment. He stated that there were ten (10) bidders signed up and seven (7) actual bids from Mesirow Financial, Inc.; Raymond James & Associates, Inc.; Hutchinson, Shockey, Erley & Co.; Citigroup Global Markets, Inc.; Bank of America Merrill Lynch; Robert W. Baird & Co. Inc.; and SAMCO Capital Markets, which are all active in the market. Mr. Medanich stated that included in the pricing book were descriptions of how Moody's and S&P developed their ratings, as well as, comparisons of ratings from other cities. He noted that the City of Garland's rate was 3.758% and the City of Seguin was 3.588%. Additionally, Mr. Nickerson stated that staff recommended approval of the sale of the bonds related to the BAWA East Plant Project. A motion was made by Council Member Robert C. Hoskins and seconded by Council Member Chris Presley approving Ordinance No. 13,775, related to agenda item 3.a. The vote was as follows: Ayes: Council Member Charles Johnson, Council Member Robert C. Hoskins, Council Member David Himsel, Mayor Pro Tem Laura Alvarado, Council Member Heather Betancourth, Council Member Chris Presley Nays: None Other: Mayor Stephen DonCarlos (Absent) Approved ORDINANCE NO. 13,775 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING A RESOLUTION OF THE BAYTOWN AREA WATER AUTHORITY AUTHORIZING THE ISSUANCE OF BAYTOWN AREA WATER AUTHORITY WATER SUPPLY CONTRACT REVENUE BONDS, SERIES 2018 (CITY OF BAYTOWN PROJECT); ACCEPTING THE TERMS AND CONDITIONS OF SUCH RESOLUTION; PROVIDING FOR CONTINUING DISCLOSURE WITH RESPECT TO SUCH BONDS; AND PROVIDING FOR AN EFFECTIVE DATE. b. Consider an ordinance awarding a construction contract to Angel Brothers Enterprises, LTD, for the McKinney Road Wastewater Improvements Project. Director of Engineering, Jose Pastrana presented the agenda item and stated that a few years ago the City of Baytown entered into an agreement with the Texas Commission of Environmental Quality "TCEQ" to implement projects designed to reduce sanitary sewer overflows. He stated that sixteen of those projects have been completed totaling $7.5 million in a six (6) year period. He stated that the project presented in agenda item 3.b. is #17, whereas, the scope of the work City Council Regular Meeting Minutes May 24, 2018 Page 5 of 14 includes demolition of existing sewer lines and lift stations; installation of a new 10" force main and lift station; replacement of service lines; and to mill and overlay of a two (2) lane road approximately 3,000 feet long. Mr. Pastrana stated that four (4) bids were received and publicly opened on April 24, 2018, whereas, Angel Brothers was the lowest responsible bidder at $1,082,794.50. A motion was made by Council Member Robert C. Hoskins and seconded by Council Member Chris Presley approving Ordinance No. 13,776, regarding agenda item 3.b. The vote was as follows: Ayes: Council Member Charles Johnson, Council Member Robert C. Hoskins, Council Member David Himsel, Mayor Pro Tem Laura Alvarado, Council Member Heather Betancourth, Council Member Chris Presley Nays: None Other: Mayor Stephen DonCarlos (Absent) Approved ORDINANCE NO. 13,776 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF ANGEL BROTHERS ENTERPRISES, LTD, FOR THE MCKINNEY ROAD WASTEWATER IMPROVEMENTS PROJECT; AUTHORIZING AND DIRECTING THE CITY MANAGER AND CITY CLERK TO EXECUTE AND ATTEST TO A CONTRACT WITH ANGEL BROTHERS ENTERPRISES, LTD, FOR SAID PROJECT; AUTHORIZING PAYMENT NOT TO EXCEED THE SUM OF ONE MILLION EIGHTY-TWO THOUSAND SEVEN HUNDRED NINETY-FOUR AND 50/100 DOLLARS ($1,082,794.50); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 4. DISCUSSIONS a. Present and discuss the 2018 DirectionFinder citizen survey results. Director of Strategic Initiatives, Nick Woolery presented the 2018 DirectionFinder citizen survey results and stated that this is the sixth year that the City has conducted a citizen survey, by ETC Institute. He stated that the results would be posted on the City's website after the meeting, loaded to the community score card for review, and a hard copy would be provided to council at a later date. Additionally, he introduced Mr. Jason Morado, Senior Project Manager at ETC Institute, to provide more information about the survey. City Council Regular Meeting Minutes May 24, 2018 Page 6 of 14 Mr. Morado stated that the ETC Institute is a marketing research firm based in Olathe, Kansas that specializes in doing community surveys for local governments across the country. He stated that they've been doing this type of work for over 30 years and within the last 10 years have done surveys in more than 900 communities in 49 states, which include more than 40 cities throughout the state of Texas. He stated that the reasons to do this type of survey is to objectively access how satisfied residents are with major city services, to determine what the priorities are for the city, measure trends from the previous years, and compare results with other communities regionally and nationally. Mr. Morado stated that the survey was over six (6) pages long, which is the typical length for a community survey. He stated that the survey was administered through the combination of mail, online, and by phone to randomly selected residents throughout the City. He stated that the goal is to get at least 600 completed surveys and 614 were actually completed. He noted that they check the demographics to make sure that it reflects the actual population of the city. He stated that they results of the surveys at the 95% level of confidence has a margin of error +/-3.9%, which essentially means that if this survey was done the same way 100 times, 95 times the results would be +/-4% of what would be reported. Mr. Morado stated that the main conclusions of the survey were as follows: residents have a positive perception of the City as 66% were satisfied with the overall quality of City services compared to only 8% who were dissatisfied; satisfaction ratings increased or stayed the same in 71 of 104 areas since 2017, and increased or stayed the same in 83 of 104 areas since 2016; Baytown rates higher than other cities in the overall quality of City services as the City rated 19% above the Texas average and 17% above the U.S. average in the overall quality of services provided by the City; Baytown rates higher than other cities in providing customer service as the City raged 16% above the Texas average and 12% above the U.S. average in the quality of customer service provided by City employees. He stated that the overall priorities for improvement included: traffic flow/congestion management; maintenance of City streets; stormwater runoff/flood prevention. He noted that the traffic flow congestion improved over the last few years. He stated that the significant satisfaction increases in city services were in library, police, and drinking water. He further stated that a significant decrease in satisfaction was in stormwater runoff and flood prevention. He stated with regards to satisfaction with items that influence perceptions of the City of Baytown that quality of services increased and quality of new development decreased. Mr. Morado stated that satisfaction increased in maintenance services to include significant increases in mowing/trimming and sidewalk maintenance. With regards to transportation, he stated that there was an increase in satisfaction in the availability of sidewalks and traffic management, but a decrease in traffic flow on state highways. He stated that last year drinking water had the biggest decreases in service, but this year was the opposite. He stated that satisfaction regarding public safety services were compatible to the previous year overall and noted that the City's efforts to prevent crime increased significantly. He stated that residents feel safer due to the percentage increase regarding the perception of safety. He stated that library services overall remained the same as the previous year and noted that there was a significant increase in the quality and quantity of e -learning materials. During further discussion, Mr. Morado stated that compared to other communities, Baytown ranked higher in the regional and national average in the areas of library services; City Council Regular Meeting Minutes May 24, 2018 Page 7 of 14 trash/recycling/yard waste services; parks and recreation programs and facilities; quality of services provided by the City; and customer service received from city employees. He stated that Baytown ranked lower in the areas of management of stormwater runoff and flood prevention, as well as, flow of traffic/congestion management. With regards to maintenance services Baytown ranked higher in the areas of landscaping in median; mowing/trimming along city streets; and maintenance of major roadways and sidewalks in Baytown. He stated that Baytown ranked lower in the areas of cleanliness of city streets and public areas, as well as, adequacy in city street lighting. Mr. Morado stated with regards to public safety that Baytown remained steady on most of the questions from the survey, but stated that in the areas of overall quality of local police protection and the city's efforts to prevent crime, Baytown ranked higher than other communities. He further noted that feeling safe along with the quality of animal control services, Baytown ranked lower than other communities. With regards to public services, Baytown ranked higher than other communities in the areas of trash collection; curbside recycling; and water pressure on a typical day, but ranked lower in the taste of tap water. Mr. Morado stated that Baytown ranked much higher than other communities in the areas of customer services, whereas, employees were courteous and polite; employees provided prompt and complete answers; employees completed task in a timely manner, and employees helped resolve issues to the residents satisfaction. With regards to priorities for improvement, Mr. Morado stated that overall traffic flow and congestion management ranked the highest of importance, maintenance of City streets ranked second, and management of stormwater runoff and flood prevention ranked third. Regarding specific areas, he stated that the overall maintenance of City streets and stormwater ditches ranked as the top two (2) priorities for improvement in the area of maintenance services. He stated that the overall quality of animal control services and efforts to prevent crime were the top two (2) priorities for public safety services. Additionally, he stated that the number of walking and biking trails, along with, senior recreation opportunities were the top two (2) priorities parks and recreation services. Council Member Presley inquired if there were any survey questions asked with regards to tax rates in communities and how citizens feel. In response to Council Member Presley's inquiry, Mr. Morado stated that they do ask those questions, in which it can be considered in the next survey. Additionally, Mr. Morado stated that there was a question asked regarding how the residents rate the value received for City tax dollars and the rating was similar to that of the previous year and comparable to other communities. b. Receive and discuss the 2018 Charter Review Committee's Final Report. Committee Chair, Calvin Mundinger presented the final report with its recommendations regarding proposed amendments to the Charter. He stated that the Charter is like the constitution of the City and must be consistent with the constitution and laws of the state and federal government. He noted that the Charter was first approved in 1948 and amended five (5) times. Mr. Mundinger stated that since 2006, the citizens amended 64 of the 141 sections of the City Council Regular Meeting Minutes May 24, 2018 Page 8 of 14 Charter, an estimated 45% of the entire Charter, in which the Charter has 12 separate Articles subdivided into 141 sections. He stated that pursuant to the provisions of the Charter, City Council must appoint a Charter Review Committee 18 months prior to calling the election (in line with mayoral election date). He stated that the classification system was based on the system created by previous committees and included the following: no change; housekeeping; efficiency; conformance to law; and substantive change, which were identified by a number rating system with one (1) being the most important and five (5) being the least important. He stated that the 27 proposed amendments had 20 rated as "I", six (6) rated as "2", and one (1) rated as "3". Mr. Mundinger stated that Proposition 2: Section 13 - Qualifications, adds language stating that council members must continue to maintain their qualifications as citizen of the United States, a qualified voter of the City and residence in the district in which they were elected through the duration of their term, which would be a violation of the Charter if a council member moves out of the area during the term of service. He stated that the proposed amendments were as follows: Proposition 4 - Section 22, Administrative Departments - corrects the title of the City departments and gives Council the ability to consolidate departments as it deems necessary. Proposition 5 - Section 23, City Clerk - change to consider the City Clerk a department head who is appointed by the City Manager and Confirmed by the City Council. Proposition 6 - Section 26 Council to be judge of qualifications for its members - add language to establish a procedure which requires the City Council to investigate formal complaints filed against other members of council, in which they could address this concern via ethics ordinance if desired. Proposition 7 - Section 27, Rules of Procedure; journal - add language to reflect that a "journal" of the business of the City Council in executive session is not available for inspection. Proposition 8 - Section 41, Preparation and submission of budget - change language to reflect the current practice whereby the City Manager develops the budget with input from the department director; and update the language regarding public hearings to note that they are performed in accordance with state law. Proposition 9 - Section 67, Director of finance; powers and duties - update language regarding the director's report concerning disbursements and receipts; to reflect that the director is responsible for the finances of the City as a whole; to change the reference from resolution to ordinances since depository contracts are approved by ordinance; and to conform to the financial practices of the City. Proposition 10 - Section 96, Canvassing elections - update language to conform to Section 67.003 of the Election Code regarding the time for the canvass. Proposition 11 - Section 117, Franchise; power of council - change the language to allow for the City Council to consider an ordinance instead of reading the entire franchise ordinance. City Council Regular Meeting Minutes May 24, 2018 Page 9 of 14 Proposition 12 - Section 124, Accounts of municipally owned utilities - update language to conform to current practice on the number of times a certified public accountant will review the accounts of the City's utilities. Proposition 13 - Section 125, Regulation of rates and services - change language to recognize that the manner in which the City can regulate rates depends on applicable legislation. Proposition 14 - Section 128, Oath of Office - change language to be consistent with state law by removing statement of office verbiage. Proposition 15 - Section 130, Hospital; operation & Section 131, Hospital; finances - remove these provisions from the Charter since they are governed under Chapter 262 of the Texas Health and Safety Code. Proposition 16 - Section 133, remove this provision from the Charter since it is governed under Chapter 392 of the Texas Local Government Code and has no bearing on the Baytown Housing Authority. Proposition 17 - Section 134, Provisions relating to assignment, execution and garnishment - update existing language to recognize assignments of wages as required by law for child support payments, etc. Proposition 18 - Section 136, Effects of this charter on existing law - remove this provision as it is obsolete. Proposition 19 - Section 137, Interim municipal government - remove this provision as it is obsolete. Proposition 20 - Section 138, change language to allow but not require the City Council to appoint a Charter Review Committee every three years. Proposition 21 - Section 5, Eminent domain - remove reference of power of eminent domain by railroad companies. Proposition 22 - Section 6, Streets powers - remove unnecessary reference to fruit stands; and make consistent with Chapter 311 of the Transportation Code. Proposition 23 - Section 7, Street improvements - remove outdated citations to Chapter 106, Fortieth Legislature, First Called Session, Act 1927. Proposition 24 - Section 12, Number, selection, term - remove outdated references for the transition period from 2 -year to 3 -year terms, as this time period has already occurred. Proposition 25 - Section 123, Franchise records - remove first part of paragraph as it is obsolete. City Council Regular Meeting Minutes May 24, 2018 Page 10 of 14 Proposition 26 - Section 140, Construction of Charter - add code construction provisions dealing with: singular/plural, delegation of authority, and references to law. Proposition 27 - Section 39, City Attorney; powers and duties - add language to reflect the City's use of outside legal counsel. Council Member Presley stated that the rationale to the amendments to the Charter is to be in conformance with state law, but yet the residence change comes into play would be contradictory to state law and state law would prevail. He stated that the decision should not be for the Council, but rather the constituents. He further inquired of the definition of residence. City Attorney, Ignacio Ramirez stated that what the court's interpretation of residency is an issue and further noted that although Council could include any language in the Charter with regards to residency, if the person in question says that it is his/her intent to return to his/her home in that district, the courts have ruled in that person's favor and that he/she is still a resident of that district. Council Member Johnson inquired as to how many amendments were brought forth as a result of the Charter Review Committees. Mr. Ramirez stated that approximately 50-60 amendments were presented in recent times. City Clerk, Leticia Brysch stated that the work from the last three (3) Charter Committees have been extensive and the preparation starts 18 months prior to a mayoral election, so the reason for the recommended change is to allow for Council to discuss whether or not the committee is necessary. Mr. Ramirez noted that there's a limitation in state law which states that a charter can only be reviewed every two (2) years. Council Member Hoskins inquired as to how many people showed up to the two (2) public meetings and noted that the portion of Proposition 14, which stated "and the charter and ordinance of this city" should remain inclusive and not be removed. In response to Council Member Hoskins inquiry, Mr. Mundinger stated that no one showed up to the public meetings. In response to Council Member Hoskins recommendation to include the above noted verbiage, Mr. Mayo stated that when this item was discussed it was on the basis of not wanting to follow the Charter when it violates state law. Mr. Ramirez noted that the Council will review the ballot language that the citizens would actually be voting on. Additionally, Mrs. Brysch requested that Council's comments be submitted to her or Mr. Ramirez, because this item would be available for further discussion and approval at the June 14, 2018, council meeting. 5. CONSENT A motion was made by Council Member Chris Presley and seconded by Council Member Robert C. Hoskins approving consent agenda items 5.a. through 5.e. The vote was as follows: City Council Regular Meeting Minutes May 24, 2018 Page 11 of 14 Ayes: Council Member Charles Johnson, Council Member Robert C. Hoskins, Council Member David Himsel, Mayor Pro Tem Laura Alvarado, Council Member Heather Betancourth, Council Member Chris Presley Nays: None Other: Mayor Stephen DonCarlos (Absent) Approved a. Consider an ordinance authorizing the purchase and installation of a natural gas generator at the Baytown Fire Department South Command Station from Millennium Project Solutions, Inc. ORDINANCE NO. 13,777 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING THE PAYMENT OF THE SUM OF EIGHTY-SIX THOUSAND ONE HUNDREDFOURTEEN AND 55/100 DOLLARS ($86,114.55) TO MILLENNIUM PROJECT SOLUTIONS, INC., FOR THE PURCHASE AND INSTALLATION OF A 150 KVA GENERATOR AND TWO (2) TRANSFER SWITCHES AT THE BAYTOWN FIRE DEPARTMENT SOUTH COMMAND STATION LOCATION AT 109 S. MAIN ST., BAYTOWN, TEXAS; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. b. Consider an ordinance authorizing the sole -source purchase of ProQA Emergency Police Dispatch (EPD) and Emergency Fire Dispatch (EFD) software from Priority Dispatch. ORDINANCE NO. 13,778 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING THE PAYMENT OF THE SUM OF ONE HUNDRED FOUR THOUSAND NINE HUNDRED TWENTY-ONE AND 45/100 DOLLARS ($104,921.45) TO PRIORITY DISPATCH CORP., FOR THE SOLE - SOURCE PURCHASE OF PROQA EMERGENCY POLICE DISPATCHAND EMERGENCY FIRE DISPATCH SOFTWARE LICENSES, TRAINING, AND SUPPORT; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. C. Consider an ordinance authorizing Change Order No. 1 to Mike Bricker & Associates, Inc. for the Evergreen Clubhouse Renovation Project. City Council Regular Meeting Minutes May 24, 2018 Page 12 of 14 ORDINANCE NO. 13,779 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING CHANGE ORDER NO. 1 WITH MIKE BRICKER & ASSOCIATES, INC., FOR THE EVERGREEN CLUBHOUSE RENOVATION PROJECT, IN THE AMOUNT OF EIGHTY-SIX THOUSAND SEVENTY- FOUR AND NO/100 DOLLARS ($86,074.00); AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. d. Consider an ordinance awarding the Annual Fittings, Valves and Meter Boxes Contract to Ferguson Waterworks. ORDINANCE NO. 13,780 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF FERGUSON WATERWORKS FOR THE ANNUAL FITTINGS, VALVES AND METER BOXES CONTRACT; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF ONE HUNDRED SEVENTY-THREE THOUSAND ONE HUNDRED ELEVEN AND 08/100 DOLLARS ($173,111.08); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. e. Consider an ordinance authorizing a contract with the Department of State and Health Services for online computer access to its Vital Event Electronic Registration System for the purpose of issuing individual birth certificates. ORDINANCE NO. 13,781 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING A CONTRACT WITH THE TEXAS DEPARTMENT OF STATE HEALTH SERVICES FOR ONLINE COMPUTER ACCESS TO THE VITAL EVENT ELECTRONIC REGISTRATION SYSTEM FOR THE PURPOSE OF ISSUING INDIVIDUAL BIRTH CERTIFICATES; AUTHORIZING PAYMENT IN AN AMOUNT NOT TO EXCEED TEN THOUSAND AND NO/100 DOLLARS ($10,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 6. MANAGER'S REPORT a. The Annual Memorial Day Service will be held at the Veterans Memorial Plaza at Bicentennial Park on Monday, May 28, 2018, at 11:00 A.M. Director of Parks and Recreation, Scott Johnson presented the agenda item and stated that the Annual Memorial Day Service would be held at the Veterans Memorial Plaza at Bicentennial City Council Regular Meeting Minutes May 24, 2018 Page 13 of 14 Park, 1001 Market Street, on Monday, May 28, 2018, at 11:00 A.M. He further stated that in the event of rain, the event would be moved to the Baytown Community Center, located at 2407 Market Street. b. Pirates Bay Water Park and Calypso Cove will be open for the Memorial Day weekend. Mr. Scott Johnson stated that Pirates Bay Water Park and Calypso Cove opened for the Memorial Day weekend and would open June 1 st, for the summer. C. The Summer Meals in the Park program will begin on Tuesday, June 5, 2018, at six neighborhood parks and the Sterling Municipal Library. Mr. Scott Johnson stated that in partnership with the Goose Creek Consolidated Independent School District (GCCISD), the Summer Meals in the Park program would begin on Tuesday, June 05, 2018, at Bergeron Park, Central Heights Park, McElroy Park, Jenkins Park, Roseland Park, Pelly Park and the Sterling Municipal Library. Additionally, he noted that the meals are funded by the United States Department of Agriculture and last summer, the program provided a daily average of 213 meals. d. The Parks and Recreation Department and Burditt Consultants LLC., are hosting a Town Hall Meeting on Thursday, May 31, 2018 from 6:30 P.M. to 8:00 P.M. to discuss a proposed Recreation Center at the Baytown Community Center, 2407 Market Street, Baytown, Texas. Lastly, Mr. Scott Johnson stated that the City of Baytown is currently studying the feasibility of developing a municipal recreation center and that a Community Input Town Hall listening session is planned for May 31, 2018, from 6:30 P.M. - 8:00 P.M. at the Baytown Community Center, 2407 Market Street, Baytown, Texas. Council Member Presley inquired for clarity, if a location for the center was selected. Mr. Scott Johnson stated that there were options, but that a location was not selected. Mr. Woolery recognized Kevin Troller, Rick Davis, Kevin Harvill, and Leticia Brysch for achieving their Black Belt certification from the Process Improvement in People Empowerment Academy. He stated that 53 people were trained in the Black Belt class, 147 in the Green Belt Class, and many in the Yellow Belt class. He stated that projects were completed in the areas of permitting, utility billing, library, public works, ITS, parks and recreation, city clerk, tourism, engineering, health, human resources, legal, and planning, which resulted in over $300,000 in savings. He stated that savings were broken into the three (3) categories of employee productivity, which was not a hard dollars savings, but rather work time freed to do other things; hard dollars budget savings; and customer productivity, which is time the customer saves during the City's processes. Additionally, Mr. Woolery noted that 2/3 of the City's leadership is Black Belt certified and that 100% is Green Belt certified. City Council Regular Meeting Minutes May 24, 2018 Page 14 of 14 City Manager Davis recognized the police department for exemplifying professionally which is a compliment from a citizen and also a reporter who responded to a scene in Baytown. He acknowledged Jose Barbosa and Devin Finley of the public works department, Glenda Bruce of the city clerk's office, and Officer Thomas Brown for going over a beyond while assisting customers with their needs. He stated that the US Department of Justice Drug Enforcement Administration recognized Officers Juan Reyes and Dallas Dish for their contributions to the DEA Houston Enforcement Group D25 for the organized crime drug enforcement task force for the Up Goose Creek investigation that led to the seizure of drugs and assets totaling over $331,000, indictments, as well as, arrests. Additionally, he acknowledged Health Department Director, Mike Lester for being recognized as a Leader by TML. 7. ADJOURN A motion was made by Council Member Charles Johnson and seconded by Council Member Chris Presley adjourning the May 24, 2018, City Council Regular Meeting. The vote was as follows: Ayes: Council Member Charles Johnson, Council Member Robert C. Hoskins, Council Member David Himsel, Mayor Pro Tem Laura Alvarado, Council Member Heather Betancourth, Council Member Chris Presley Nays: None Other: Mayor Stephen DonCarlos (Absent) Approved With there being no further business to discuss, Mayor Pro Tern Alvarado adjourned the May 24, 2018, City Council Regular Meeting at 8:14 P.M. Leticia Brysch, City City of Baytown