2018 04 17 FCPEMSD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS
OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND
EMERGENCY MEDICAL SERVICES DISTRICT
April 17, 2018
The Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical
Services District (FCPEMSD) met in a Regular Meeting on Tuesday, April 17, 2018, at 4:30
P.M., in the Baytown Conference Room of the Baytown City Hall, 2401 Market Street,
Baytown, Texas with the following in attendance:
Brenda Bradley Smith President
John Adkins
Vice -President
Gerald Baldwin
Director
Barry L. Hawkins
Director
Maurice Watts
Director
Richard Carr
Director
Rick Davis General Manager
Deanie King General Counsel
Alisha Segovia Deputy Secretary
President Bradley Smith convened the April 17, 2018, FCPEMSD Board Regular Meeting with a
quorum present at 4:30 P.M., all members were present with the exception of Director Adelina
Gomez-Abshire.
1. MINUTES
a. Consider approving the minutes of the Baytown Fire Control, Prevention, and
Emergency Medical Services District Special Meeting held on January 23, 2018.
A motion was made by Director Maurice Watts and seconded by Vice President John
Adkins approving the January 23, 2018, FCPEMSD Board Special Meeting minutes. The vote
was as follows:
Ayes: President Brenda Bradley Smith, Vice President John Adkins, Director Gerald
Baldwin, Director Barry L. Hawkins, Director Maurice Watts, Director Richard
Carr
Nays: None
Other: Director Adelina Gomez-Abshire (Absent)
Approved
FCPEMSD Board Regular Meetmg Mmutes
Apnl 17.2018
Page 2 of 4
2. PROPOSED RESOLUTIONS
a. Consider a resolution approving the Baytown Fire Control, Prevention and
Emergency Medical Services District's Investment Policy and Strategy Statement in
accordance with the Public Fund's Investment Act.
Finance Director, Wade Nickerson presented the agenda item and stated that Resolution No. 56
approves some updates to the FCPEMSD Investment Policy. He noted that the changes are small
items and include the addition of another authorized training organization; clarifying the type of
collateral that is accepted from the banks, and amending diversification when purchasing
different types of securities. Mr. Nickerson noted that these types of clean-ups are done an
annual bases and staff recommends approval.
A motion was made by Vice President John Adkins and seconded by Director Maurice
Watts approving Resolution No. 56 regarding agenda items 2.a. The vote was as follows:
Ayes: President Brenda Bradley Smith, Vice President John Adkins, Director Gerald
Baldwin, Director Barry L. Hawkins, Director Maurice Watts, Director Richard
Carr
Nays: None
Other: Director Adelina Gomez-Abshire (Absent)
Approved
RESOLUTION NO. 56
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES
DISTRICT ADOPTING THE BAYTOWN FIRE CONTROL, PREVENTION,
AND EMERGENCY MEDICAL SERVICES DISTRICT'S INVESTMENT
POLICY AND STRATEGY STATEMENT; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
3. REPORTS
a. Receive the Baytown Fire Control, Prevention, and Emergency Medical Services
District's Quarterly Financial and Investment Reports for the Quarter Ending March 31,
2018.
Finance Director Wade Nickerson presented the financial report and stated that the District's
collection of sales tax revenues came in a little under 58% of the budgeted amount which is
slightly ahead of where staff expected it to be. He stated that staff believes this increase is mostly
due to Hurricane Harvey repairs and a hardy Christmas spending season. He stated that sales tax
receipts are up 17% higher than the previous year which staff believes will remain high for the
remainder of the year but is expected to come back down toward the beginning of the next year.
FCPEMSD Board Regular Meeting Minutes
April 17, 2018
Page 3 of 4
Mr. Nickerson further stated that as it relates to expenditures everything is tracking as expected.
Capital outlay is at 26%, which is due to equipment purchases and other items that were
budgeted. He further noted that in previous years, Maintenance was not budgeted; however,
$32,000 was budgeted in the current year for the purchase of battery replacements for the strikers
and other miscellaneous maintenance items. The bottom line expenditures are at 40% for the
quarter (excluding Capital), which is well under where it is expectations for this time of year and
that is due to items not being spent in a linear fashion. Lastly, Mr. Nickerson stated that the
District's ending balance as of March 31, 2018, is $898,937 million, with an earned weighted
average yield of 1.38020% for quarterly earnings of $3,637.67.
b. Present update regarding the Baytown Fire Training Field Project.
Assistant Fire Chief Ronald Roberts presented the update regarding the Baytown Fire Training
Field and noted that the floors are scheduled to be bid the first part of June. He noted that once
the floor is completed, the industrial props will go in shortly thereafter. He further noted that
the geotech report is complete with 90 to 95% submittal, and the phase three design is expected
to be completed by the first week of May. He noted that staff anticipates the awarding of the
construction contract by the third week of June with an estimated cost on the slab at $200,000
and estimated cost of for the construction at $8.1 million.
General Manager Rick Davis asked Finance Director Wade Nickerson to provide the Board an
update on the financing plan for the project. Finance Director Wade Nickerson responded that
they plan on going out to bond for this project. He further stated that the timing of this is
probably going to be sometime middle to late summer and that they are looking into combining it
to the Hotel and Conference Center in order to save money. Mr. Davis added that this project is
consuming almost half of their budget with debt services for this project so they have to either:
1.) market the use of the facility successfully and/or 2.) take a conservative approach to
apparatus replacements.
Director Maurice Watts stated that they are required to have two men on the field, so it comes
down to personal preference and what makes good business sense for them. Mr. Watts also
questions how does the city market their facilities and Mr. Davis responded that social media,
print and T.V. are utilized, as well as other contacts that the city has.
4. MANAGER'S REPORT
a. The next Baytown Fire Control, Prevention, and Emergency Medical Services
District meeting is scheduled for Tuesday, June 19, 2018, at 4:30 p.m. in the Baytown
Conference Room located at City Hall, 2401 Market Street, Baytown, Texas.
Mr. Davis noted that the City of Baytown received an ISO 1 status and that a celebration is being
planned in the near future to recognize this great achievement. Additionally, he stated that the
next Baytown Fire Control, Prevention, and Emergency Medical Services District meeting is
scheduled for June 19, 2018, at 4:30 P.M. in the Baytown Conference Room, City Hall, 2401
Market Street, Baytown, Texas.
FCPEMSD Board Regular Meeting Minutes
April 17, 2018
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5. ADJOURN
A motion was made by Vice President John Adkins and seconded by Director Maurice Watts
adjourning the April 17, 2018, FCPEMSD Board Regular meeting. The vote was as follows:
Ayes: President Brenda Bradley Smith, Vice President John Adkins, Director Gerald
Baldwin, Director Barry L. Hawkins, Director Maurice Watts, Director Richard
Carr
Nays: None
Other: Director Adelina Gomez-Abshire (Absent)
Approved
With there being no further business to discuss, President Bradley Smith adjourned the April, 17,
2018, FCPEMSD Board Regular Meeting at 4:54 P.M.
City of Baytown