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2018 01 23 FCPEMSD Minutes, SpecialMINUTES OF THE SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT Tuesday, January 23, 2018 The Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) met in a Special Meeting on Tuesday, January 23, 2018, at 4:30 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Brenda Bradley Smith President John Adkins Vice -President Richard Carr Director Maurice Watts Director Barry L. Hawkins Director Rick Davis General Manager Mike Garner General Counsel Alisha Segovia Deputy Secretary President Bradley Smith convened the January 23, 2018, FCPEMSD Board Special Meeting with a quorum present at 4:30 P.M., all members were present with the exception of Directors Gerald Baldwin and Adelina Gomez-Abshire who were both absent. 1. MINUTES a. Consider approving the minutes of the Baytown Fire Control, Prevention, and Emergency Medical Services District Regular Meeting held on October 17, 2017. A motion was made by Director Barry L. Hawkins and seconded by Director Maurice Watts approving the October 17, 2017, FCPEMSD Board Regular Meeting minutes. The vote was as follows: Ayes: Vice President John Adkins, President Brenda Bradley Smith, Director Richard (James) Carr, Director Maurice Watts, Director Barry L. Hawkins Nays: None Other: Director Gerald Baldwin (Absent), Director Adelina Gomez-Abshire (Absent) Approved FCPEMSD Board Special Meeting Minutes January 23, 2018 Page 2 of 4 b. Consider approving the minutes of the Baytown Fire Control, Prevention, and Emergency Medical Services District Special Meeting held on October 31, 2017. A motion was made by Director Maurice Watts and seconded by Director Barry L. Hawkins approving the FCPEMSD Board Special Meeting minutes. The vote was as follows, Ayes: Vice President John Adkins, President Brenda Bradley Smith, Director Richard (James) Carr, Director Maurice Watts, Director Barry L. Hawkins Nays: None Other: Director Gerald Baldwin (Absent), Director Adelina Gomez-Abshire (Absent) Approved 2. PROPOSED RESOLUTIONS a. Consider a resolution amending the Baytown Fire Control, Prevention, and Emergency Medical Services District's Fiscal Year 2017-18 Budget in order to transfer monies from Fund Balance to Machinery & Equipment (20701-84042) in order to purchase fire props for the Baytown Fire Training Facility. Finance Director, Wade Nickerson presented the agenda item and stated that the FCPEMSD Board approved the purchase of props in the last budget, but there were some delays in the negotiation of the associated contract and staff was not able to complete the purchase of said props prior to the end of the FY 2016-2017 budget cycle. He stated that the props were not received until this year, so the monies went to the fund balance; therefore, Resolution No. 55 amends the FCPEMSD's Fiscal Year 2017-18 Budget in order to transfer $319,379.00 from Fund Balance to Machinery & Equipment (20701-84042) in order to purchase the fire props for the Baytown Fire Training Facility. A motion was made by Vice President John Adkins and seconded by Director Maurice Watts approving Resolution No. 55, regarding agenda item 2.a. The vote was as follows: Ayes: Vice President John Adkins, President Brenda Bradley Smith, Director Richard (James) Carr, Director Maurice Watts, Director Barry L. Hawkins Nays: None Other: Director Gerald Baldwin (Absent), Director Adelina Gomez-Abshire (Absent) Approved FCPEMSD Board Special Meeting Minutes January 23, 2018 Page 3 of 4 RESOLUTION NO. 55 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT AMENDING THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT'S FISCAL YEAR 2017-2018 BUDGET FOR THE PURCHASE OF FIRE PROPS FOR THE BAYTOWN FIRE TRAINING FACILITY; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 3. REPORTS a. Present an update regarding the Baytown Fire Training Field. Fire Chief, Kenneth Dobson stated that Lieutenant Roberts would provide an update on Phase III of this agenda item and noted that the legal department is assisting them with the issues regarding the burn building, in which the City would be moving forward and work on repairing the building, while the legal department addresses the issues with the contractor. With regards to the update on Phase III, Lieutenant Roberts stated that they were at 50% of the submittal and noted that everything was on schedule with the hopes of breaking ground by the summer. Additionally, he stated that the design was still the same with the exception of small modifications to the classroom. Director Adkins inquired with regards to the previously approval to transfer funds, as to what props would be installed. Lieutenant Roberts stated that there were three (3) props (hallway, kitchen, and attic) that would go into the existing burn building and noted that they currently have two (2) props, which would be a total of five (5) props. Lieutenant Roberts further stated that there's lots of use of the facility, specifically, the rescue tower and noted that as the props are installed in the burn building there will be more use of it from outside agencies as well. b. Receive the Baytown Fire Control, Prevention, and Emergency Medical Services District's Quarterly Financial and Investment Reports for the Quarter Ending December 31, 2017. Mr. Nickerson presented the agenda item and stated that the total sales tax revenues were just less than 28% and 13.27% ahead of last year's projections. He noted that the numbers were higher than last years, which was because of more purchases due to the Hurricane Harvey. With regards to expenditures, he stated that the personnel services were just under 25% and last year was at 15%, which was due to having some vacancies. Mr. Nickerson stated that the capital percentage was at 12%, in which this line item included the purchases of high water vehicles, the ECG machines, a mower and tractor, and some reimbursements from the wrecked ambulance. He further stated that the bottom line for expenditures was only at 20%, but they expect to come in at budget. FCPEMSD Board Special Meeting Minutes January 23, 2018 Page 4 of 4 With regards to the investment report, Mr. Nickerson stated that at the end of the quarter there was $1,054,358 in the bank at 1.0867% interest rate with $2,900.29 in interest earnings. 4. MANAGER'S REPORT a. Reminder that the next Baytown Fire Control, Prevention, and Emergency Medical Services District meeting is scheduled for April 17, 2018, at 4:30 P.M., in the Baytown Conference Room, City Hall, 2401 Market Street, Baytown, Texas. General Manager Davis stated that administration would meet with the City Council at a retreat on February 17th, which would be followed by a Department Head retreat a week afterwards to discuss budgets that include the continued progress of the fire department. Director Adkins inquired if the new Friendswood Development Company's development north of Wallisville and Garth was in the City and if it would be in the ESD 75. General Manager Davis stated that the development in question was in the City's ETJ and that he wasn't sure if it would be in the ESD. Additionally, General Manager Davis noted that he met the President and CEO of the Friendswood Development, who noted that he wanted to be in the GCCISD and part of the City of Baytown in every regard. 5. ADJOURN A motion was made by Vice President John Adkins and seconded by Director Maurice Watts adjourning the January 23, 2018, FCPEMSD Board Meeting. The vote was as follows: Ayes: Vice President John Adkins, President Brenda Bradley Smith, Director Richard (James) Carr, Director Maurice Watts, Director Barry L. Hawkins Nays: None Other: Director Gerald Baldwin (Absent), Director Adelina Gomez-Abshire (Absent) Approved With there being no further business to discuss, President Bradley Smith adjourned the January 23, 2018, FCPEMSD Board Special Meeting at 4:44 P.M. Leticia Brysch, Secretary City of Baytown i Y./