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_FY 10-11 COB Adopted BudgetCity of Baytown, Texas Annual Program of Services' Fs t Year Ending 'September 30, 11 V y , J J_ J CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES 2010-11 ADOPTED BUDGET as submitted to MAYOR AND COUNCIL by Garry Brumback, City Manager September 9, 2010 MAP OF THE CITY OF BAYTOWN, TEXAS Major Venues from Baytown, Texas NASA/Johnson Space Center, Houston, Texas — 25 minutes Houston, Texas — 30 minutes Hobby Airport, Houston, Texas —30 minutes Reliant Park, Houston, Texas — 35 minutes Bush Intercontinental Airport, Houston, Texas — 45 minutes Galveston, Texas (coastline) — 55 minutes CITY OF BAYTOWN ELECTED OFFICIALS Mercedes Renteria III Council Member District 1 Scott Sheley Council Member District 2 Mayor Stephen H. DonCarlos Brandon Capetillo Council Member District 3 Lynn Caskey II David McCartney Council Member Mayor Pro Tem District Council Member, District Terry Sain Council Member District 4 IM CITY OF BAYTOWN, TEXAS PRINCIPAL CITY OFFICIALS Garry Brumback City Manager Bob Leiper Deputy City Manager Kevin Troller Assistant City Manager Ignacio Ramirez City Attorney Cynthia Pearson Director of Finance Keith Dougherty Police Chief Shon Blake Fire Chief Darryl Fourte Director of Public Works/Utilities Bill Vola Emergency Management Coordinator Jose Pastrana Director of Engineering Kelly Carpenter Director of Planning & Development Services Scott Johnson Director of Parks & Recreation Asim Khan Director of Information Technology Services Mike Lester Director of Health & Emergency Medical Services Carol Flynt Director of Human Resources & Civil Service Katherine Brown City Librarian Leticia Garza City Clerk Acknowledgments The preparation of the budget on a timely basis could not have been accomplished without the efforts and dedication of the budget staff; Margie Grimes, Assistant Director of Finance, Genie Ginzel, Treasurer and Teri Roche', Budget Officer. We would like to express our appreciation to our staff and other personnel from various departments who assisted in its preparation. iv CITY OF BAYTOWN ORGANIZATION CHART CAM BAYTOWN S GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO City Of Baytown Texas For the Fiscal Year Beginning October 1, 2009 PmIdem Executive Director The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to City of Baytown, Texas for its annual budget for the fiscal year beginning October 1, 2009. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. Vii BAYTOWN S CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2010-11 OF CONTENTS Map of City of Baytown, Texas Elected Officials Principal Officials City of Baytown Core Values Organ 72tion Chart GFOA Distinguished Budget Presentation Award Table of Contents Reader's Guide Reader's Guide Budget Calendar Overview of the City of Baytown, Texas Financial Policies Budget Glossary Manager's Message Manager's Message Technical Adjustments Major Budget Issues Report General Fond General Debt Service Fund Hotel/Mmel Fond Aquatics Fund Water and Sewer Fond Sanitation Fund Storm Water Utility Central Services Garage Fond Warehouse Operations Funded Supplemental Requests Funded Capital Requests Unfunded Supplemental Requests Unfunded Capital Requests Baytown 2025 Comprehensive Plan - Annual Report & Strategic Action Plan Budget Summaries v vi vii 1 5 6 11 14 23 31 33 37 37 39 39 41 42 43 43 43 47 49 55 57 61 Budget Summary Comparison - Comparison of 2010 Budget to 2011 Adopted 71 Budget Summary Comparison - Consolidated Summary of Fund Balances 72 Summary of All Fond Types - Comparative Schedule of Budgets for 2011 73 Summary of Governmental Fond Types - Comparative Schedule of Budgets for 2011 74 Governmental Food Expenditure Detail for Fiscal Year 2011 75 General Fund - Budget Summary by Fund 80 General Debt Service Fund - Budget Summary by Fond 81 Assessed Valuation, Estimated Ad Valorem Collections and Ad Valorem Tax Rate Allocation 82 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2010-11 General Fund Organization Chart Budget Summary by Food (Revenues & Expenditures by Type) Budget Summary by Fund (Revenues & Expenditures by Function) General Food Revenue Summary Revenue Detail Budget Summary by Depamnent Budget Summary by Account General Fund Program Summaries and Departmental Budgets General Administration Fiscal Operations Legal Services Information Technology Services Planning and Development Services Human Resources City Clerk City Facilities General Overhead Police Fire Emergency Management Emergency Medical Services Public Works Administration Streets and Drainage Traffic Control Engineering Public Health Parks and Recreation Sterling Municipal Library Transfers Out 95 96 97 98 99 101 102 General Debt Service Fund Budget Summary by Food 169 Assessed Valuation, Estimated Ad Valorem Collections and Ad Valorem Tax Rate Allocation 170 Assessed Valuations, Tax Levy and Collections - Last Ten Fiscal Years 171 Page Hotel/Motel Fund - Budget Summary by Fond 83 Summary of Proprietary Fond Types - Comparative Schedule of Budgets for 2011 84 Proprietary Fund Expenditure Detail for Fiscal Year 2011 85 Aquatics Fund - Budget Summary by Fond 88 Water and Sewer Fond - Budget Summary by Fund 89 Sanitation Fond - Budget Summary by Fond 90 Storm Water Utility Fond - Budget Summary by Food 91 Garage Food - Budget Summary by Food 92 Warehouse Operations Food - Budget Summary by Food 93 General Fund Organization Chart Budget Summary by Food (Revenues & Expenditures by Type) Budget Summary by Fund (Revenues & Expenditures by Function) General Food Revenue Summary Revenue Detail Budget Summary by Depamnent Budget Summary by Account General Fund Program Summaries and Departmental Budgets General Administration Fiscal Operations Legal Services Information Technology Services Planning and Development Services Human Resources City Clerk City Facilities General Overhead Police Fire Emergency Management Emergency Medical Services Public Works Administration Streets and Drainage Traffic Control Engineering Public Health Parks and Recreation Sterling Municipal Library Transfers Out 95 96 97 98 99 101 102 General Debt Service Fund Budget Summary by Food 169 Assessed Valuation, Estimated Ad Valorem Collections and Ad Valorem Tax Rate Allocation 170 Assessed Valuations, Tax Levy and Collections - Last Ten Fiscal Years 171 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2010-11 TABLE OF CONTENTS Page Annual Requirement to Amortize General Obligation Debt 172 General Long Term Debt Schedule of Fiscal Year 2010-11 Requirements 173 Statement of Bonded Indebtedness Fiscal Yew 2010-11 Hotel/Motel Fund Organization Chart 181 Budget Summary by Food 182 Program Summary 183 Service Level Budget 184 Budget 2010-I1 Programs 186 Aquatics Fund Budget Summary by Fond 187 Aquatics Service Level Budget 189 Water and Sewer Fund Organization Chart 191 Budget Summary by Fond (Revenues & Expenditures by Type) 192 Budget Summary by Fund (Revenues & Expenditures by Function) 193 Revenue Detail 194 Budget Summary by Department 195 Summary by Account 196 Water and Sewer Fund Program Summaries and Departmental Budgets Utility Billing and Collections 198 Water and Sewer General Overhead 201 Water Operations 202 Wastewater Operations 204 Utility Construction 206 Transfers Out 209 Annual Requirement to Amortize Water & Sewer Debt 211 Summary of FY 2010-I1 Debt Requirements 212 Derail Debt Amortization Schedules 213 Sanitation Fund Organization Chart 219 Budget Summary by Fond 220 Solid Waste Program Summary 221 Solid Waste Service Level Budget 222 Storm Water Utility Fund Organization Chart 225 Budget Summary by Fund 227 Storm Water Program Summary 228 Storm Water Utility Service Level Budget 229 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES bAY�K%� ADOPTED BUDGET 2010-11 S Central Services Garage Fond Organization Chart Garage Fond Budget Summary by Fund Garage Operations Program Summary Garage Operations Service Level Budget Warehouse Operations Fwd Organization Chart Warehouse Operations Fwd Budget Summary by Fwd Warehouse Operations Program Summary Warehouse Operations Service Level Budget Ordinances Budget Adoption Ordinance Solid Waste Collections Rate Change Ordinance Adopting the Rate and Tax Levy Ordinance Salary Schedules All Funds Summary of Full-time Positions by Department & Fwd Schedule of Full-time Budgeted Positions Endnotes for Personnel Changes Grade Structure 2010-11 Salary Schedules Statistical Section Net Assets by Components Last Seven Fiscal Years Changes in Net Assets Last Seven Fiscal Years Changes in Net Assets Las[ Seven Fiscal Years (Continued) To Revenues by Source, Governmental Activities Last Seven Fiscal Years Fond Balance, Governmental Foods Last Seven Fiscal Years Changes in Food Balances, Governmental Foods Last Seven Fiscal Years Tax Revenues By Source, Governmental Activities Last Ten Fiscal Years Assessed Value and Estimated Actual Value of Taxable Property Last Ten Fiscal Years Property Tax Rates - Direct and Overlapping Governments Last Ten Fiscal Years Principal Property Taxpayers Current Year and Nine Years Ago Property Tax Levies and Collections Last Ten Fiscal Years Ratios of Outstanding Debt By Type Last Seven Years Ratios of General Bonded Debt Outstanding Last Ten Years Direct and Overlapping Goverrwental Activities Debt As of September 30, 2009 Legal Debt Margin Information Last Seven Fiscal Years Pledged Revenues Coverage (Water and Sewer Food) Last Ten Years Demographic and Economic Statistics Last Seven Fiscal Years Principal Employers Current Fiscal Year and Nine Years Ago Full -Time Equivalent City Employees By Function/Program Last Ten Fiscal Years Operating Indicators by Function/Program Last Ten Fiscal Years Capital Asset Statistics By Function/Program Last Ten Fiscal Years 231 233 234 235 237 239 240 241 243 245 248 251 252 261 268 269 CITY OF BAYTOWN 95 ANNUAL PROGRAM OF SERVICES 6AYTOWAt ADOPTED BUDGET 2010-11 S TABLE OF CONTENTS Pass Component Units Baytown Area Water Authority (BAWA) Adopted Budget Baytown Area Water Authority Board Organization Chan Baytown Area Water Authority Board of Directors Baytown Area Water Authority - Manager's Message Baytown Area Water Authority Major Budget Issues Baytown Area Water Authority Budget Summary by Fond BAWA - Capital Improvement Program Fond Budget Summary by Fund 518 Baytown Area Water Authority Program Summary Baytown Area Water Authority Service Level Budget Baytown Area Water Authority Revenue Bonds Long Term Debt Amortization Schedules Baytown Area Water Authority Revenue Bonds Detail Debt Amortization Schedules Baytown Area Water Authority Untreated Water Rates & Treated Water Rates Baytown Area Water Authority - City of Houston's Notification of Increased Water Rates Adjustment - April 1, 2010 Baytown Area Water Authority - City of Houston's Notification of Increased Water Rates Adjustment - May 14, 2010 Baytown Area Water Authority Ordinance Crime Control and Prevention District (CCPD) Adopted Budget Crime Control and Prevention District (CCPD) Board Members Crime Control and Prevention District (CCPD) Budget Summary by Food 206 Crime Control and Prevention District (CCPD) Base Level Footnotes Crime Control and Prevention District (CCPD) Ordinance Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) Adopted Budget Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) Board Members Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) Budget Summary by Fund 207 Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) Special District - Fre - 20701 Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) Special District - Fire - 20702 Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) 2010-11 Base Level Footnotes Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) Ordinance Municipal Development District (MDD) Adopted Budget Municipal Development District (MDD) Members Municipal Development District (MDD) - Manager's Message Municipal Development District (MDD) Major Budget Issues Municipal Development District (MDD) Program Fund Budget Summary for Fiscal Yew 2010-11 Municipal Development District (MDD) - Supplemental Information Included for Planning Purposes Municipal Development District (MDD) Program Fund Budget Summary - Projected Working Capital Municipal Development District (MDD) Detail Debt Amortization Schedules Municipal Development District Resolution Baytown Reinvestment Zone #1 Fond 216 Budget Summary Baytown Reinvestment Zone #1 Fond 216 Budget Summary by Fund Capital Imrovements Capital Improvement Program Budget Overview 375 Capital Improvements Program 2007 - Approved by Voters on November 6, 2007 Revisions: Jane 26, 2008; Sept. 10, 2009; July 15, 2010 388 Utility Capital Improvement Projects Summary Active and Future Projects 389 Municipal Development District (MDD) Program Fond - Budget Summary - Projected Working Capital 390 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2010-11 TABLE OF Miscellaneous Funds Paue Miscellaneous Foods Overview 393 Street Maintenance Tax Fund 211 Budget Summary 398 Community Development Block Grant (CDBG) Fund 270 Budget Summary by Fund 399 Capital Replacement Food (CRF) 350 Budget Summary 400 Capital Replacement Food (CRF) 350 - Capital Lease List 401 Capital Improvement Program Food (CIPF) 351 Budget Summary 402 Water & Sewer - Capital Improvement Program Fund (CIPF) 527 Budget Summary 403 Water & Sewer - Impact Fees 529 Budget Summary 404 Bayland Island Operations Fund 540 Budget Summary by Food 405 Medical Benefits Food 560 Budget Summary by Fund 406 Workers Compensation Fund 561 Budget Summary by Food 407 Other Miscellaneous Foods 408 READER'S GUIDE TO THE 2010-11 ANNUAL PROGRAM OF SERVICES (OPERATING BUDGET) The Reader's Guide provides an overview of the City of Baytown's budget process and budget documents. Also included in this section is a glossary of budget terms. The City of Baytown has prepared a budget designed to meet the highest standards of performance in municipal budgeting. The budget presentation format for division/department summaries has been designed to include program goals, objectives and meaningful workload and productivity measures. Various financial summaries, statistical information and detailed revenue sources are provided to help define the City's goals, purposes and assumptions for projections. The Budget Basis, the Major Budget Documents, the Budget Process and Organization of the Budget itself are described below. BUDGET BASIS Our Budget Process is based on a working capital approach and budgets are adopted on a basis consistent with generally accepted accounting principals. Working capital is defined as the amount by which the total current assets exceed total current liabilities. It is used to balance the budget as long as it does not have a negative impact on that particular fund. Annual appropriated budgets are adopted for the Governmental Funds (i.e., General Fund, General Debt Service Fund and Hotel/Motel Fund) and the Proprietary Funds (i.e., Pirates Bay Water Park, Water and Sewer Fund, Sanitation Fund, Storm Water Utility Fund and Central Services Funds). All annual appropriations lapse at fiscal year end to the extent that they shall not have been expended or lawfully encumbered. Outstanding encumbrances will be re -appropriated in the ensuing year's budget. Project length financial plans are adopted for all capital project funds. ACCOUNTING BASIS The budget for the General, General Debt Service and Hotel/Motel Funds (Governmental) are prepared on the modified accrual basis of accounting. Under this basis of accounting, revenues are recognized when they become both measurable and "available" to finance expenditures of the current period. Expenditures are recognized when the related fund liability is incurred, except for (1) inventories of material and supplies which may be considered expenditures either when purchased or when used; (2) prepaid insurance and similar items which need not be reported; (3) accumulated unpaid vacation, sick pay and other employee benefit amounts which need not be recognized in the current period and (4) principal and interest on long-term debts which are generally recognized when due. All proprietary fund types are accounted for on a flow of economic resources measurement focus and use the accrual basis of accounting. Revenues are recognized when they are earned and expenses are recognized when they are incurred. FINANCIAL STRUCTURE The financial structure of the Budget is organized by funds. The two types of Funds utilized in this budget are Governmental and Proprietary. The specific funds that make up the Governmental Fund type are General Fund, General Debt Service Fund and Hotel/Motel Fund. The Proprietary Fund types are made up of the Pirates Bay Water Park, Water and Sewer Fund, Sanitation Fund, Storm Water Utility Fund and Central Services Fund (Garage and Warehouse Operations). Each of the above mentioned funds operate separately and independently from one another; therefore, they are budgeted separately and include separate financial statements. A fund is generally defined as a fiscal and accounting entity, which has its own self -balancing set of accounts recording cash and other financial resources, as well as any liabilities or residual equities or balances. Funds are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulation restrictions or limitations. MAJOR BUDGET DOCUMENTS The City of Baytown's budget process includes the production of four key documents. It is important to understand the timing and purpose of these documents in order to fully understand the process itself. The Budget Manual - February/Early Marclt Prior to budget development and training of departmental support staff, the Budget Manual is drafted and completed in late February. This document serves as a developmental guide and includes sections on annual budget highlights and specific development instructions, as well as appendices with rate calculations, format examples and supplemental forms. 2. Budget Priorities Through various strategic planning sessions held throughout the year and individual communications to the City Manager, the City Council has provided input concerning the City functional areas and the preferred methods of addressing anticipated revenue shortfalls; operational expenditures related to voter approved referendums; rising health care costs; sewer capacity/compliance issues and water and sewer rate increases. The Proposed Budget - Late July Pursuant to City Charter, the Proposed Budget is required to be submitted to the City Council in late July or "at least sixty (60) days prior to the beginning of each budget year". (See Article V, Section 41 contained in the City Charter.) This document represents a modified and balanced version of departmental budget READER'S GUIDE (Continued) requests versus projected revenues. The Proposed Budget is a product of policy as proposed by the departmental budget requests and the review of the City Manager, Deputy City Manager and Assistant City Manager. 4. The Adopted Budget - Late September The Adopted Budget represents a modified version of the Proposed Budget after the public hearing and the City Council's review in August and September. Any changes deemed necessary by City Council to funding levels or revenue projections are reflected in the Adopted Budget. Revisions may also be made to reflect any updates to budget information. THE BUDGET PROCESS The City of Baytown uses a hybrid zero based program oriented budgeting process. Each budgeting division within a department is given a target or "base level" funding based upon the previous year's funding level which all expenditures must be justified each new fiscal year. With a few exceptions, no new fixed assets or new supplemental program funding requests/positions may be included in base level funding. Any funding request that represents new expenditures and programs, or that is in excess of base level funding, must be submitted as a supplemental program funding request. These supplemental requests may be either a new or enhancement to an existing program for resources, depending upon the budgeting division/department's funding targets. I . Budget Training for Support Staff/Budget Guideline Review January/February is the time when existing budget guidelines, procedures and forms are reviewed. Changes may be made to the budget process in order to make budget development more efficient and address format requests from staff. More formal budget training is held in March and April. Departmental staff is convened for a review of any changes to the budgetary process. If changes to the process are significant, division managers and department managers are informed via general Budget Office meetings and management discussions in late February. During the training, the staff is informed of budgeting concepts, the budget process and the budget template, as well as given a quick introduction to the City's budget forms. 2. Revenue Projection The budget revenue projection for the new fiscal year begins mid -year of the current fiscal year. The Finance Director makes this projection with the help of department directors and division managers. Projections are based upon consultations with state and local agencies, trend analysis, anticipated changes in the local and regional economy and discussions with directly associated staff members. Although beginning earlier, the budget revenue projection occurs concurrently with departmental budget development and extends until the budget is adopted based upon the receipt of any new information. 3. Proposed Budget Development During the budget development at the division and departmental level, the Budget Office staff works with division/department managers to analyze requests, provide advice and lend assistance. Budget requests are based upon a base level funding, and any additional funding is made in the form of supplemental program funding requests. The program goals, objectives and measures are evaluated during budget development to determine effectiveness of program activities and levels of appropriate funding. Proposed Budget Analysis/Compllatlon Once division and departmental budget requests are completed, the Budget Office reviews and compiles a preliminary draft of the Proposed Budget in the form of detail workbooks. These workbooks are then submitted to the Director of Finance, City Manager, Deputy City Manager and Assistant City Manager, known as the Budget Review Committee, for review and are referenced during staff budget meetings. After each City department gives a summary budget presentation and answers questions from the Budget Review Committee during staff budget meetings, the funding requests and target levels are reviewed and discussed. Given revenue projections and base level funding requirements, budget programs or supplemental program funding requests are proposed for funding. A total recommended funding level is determined from both base level and supplemental program funding requests proposed. At this time the funding level is weighed against available resources. A tax rate increase may or may not be recommended depending upon program priorities and issues. 5. City Council Budget Study The Major Budget Issues Report is prepared by the City Manager for the Proposed Budget, which highlights and summarizes funding requirements, major changes in programs and alternatives for funding. The Major Budget Issues Report is then reviewed and discussed by the Council during the work sessions. READER'S GUIDE (Continued) 6. Public Hearing/Budget Adoption A public hearing on the budget and tax rate is held in late August to early September prior to final budget consideration. At the public hearing, the citizens or any other individual may make formal comment either for or against the Proposed Budget. The public also has the opportunity to attend City Council budget work sessions. Budget adoption occurs in September after the City Council deliberations and the public hearing. The City Council may take action to modify the Proposed Budget per its discretion. The City Council also adopts a tax rate to support adopted funding levels. Pursuant to City Charter, the Proposed Budget as submitted by the City Manager becomes the Adopted Budget if no action is taken by September 27th. (See Article V, Section 46 contained in the City Charter.) 7. Compilation ojAdopted BudgedBudget Maintenance An Adopted Budget is compiled and published during the first months of the new fiscal year. The Adopted Budget in the form of an amended Proposed Budget is available for public inspection in late September. Ledger amounts are prepared for the new fiscal year prior to October 1. Budget Maintenance is a year-round activity of division/department directors and the Budget Office. In addition to spending controls such as appropriation level "lock -out" and position control review, any unbudgeted expenses in the capital appropriation unit require authorization via a budget transfer. Other spending control mechanisms include monthly review of expenditures by the Budget Office. Quarterly budget analysis reports are prepared to present budget versus actual expenditure variances. These reports are reviewed by the staff and the City Council to identify and communicate any major expenditure variances. If necessary, a budget amendment ordinance is adopted based upon the third quarter budget analysis report. DEPARTMENT/DIVISION PROGRAM SUMMARIES Each division within a department is described by narrative information displayed on pages facing resource and expenditure information in order to give the City Council a well-rounded presentation of each division. Program summaries include the following information. Program Description - This section outlines the function and responsibilities performed by the division. It is provided to enable the reader to understand the program elements included in each particular division budget. Major Division Goals - Goals describe the purpose or benefit the division/department plans to provide to the community and/or organizations its serves. Goals identify the end result the division/department desires to achieve with its activities. Goals are often ongoing and may not be achieved in one year. Major Division Objectives - Objectives are quantifiable steps toward accomplishing stated goals. They should have a specific time frame or measurable achievement. Objectives should be able to be reached or completed within the current fiscal year. Objective statements are not required for every activity performed, but should focus on the major steps necessary for achieving established goals. Workload Measures - Workload measures reflect major activities of the division/department. They indicate the amount of work, which has been done in the past and projected workload levels for the current and next year. Workload measures should be able to be tracked with a reasonable amount of time and effort. Erpenditures - The summary of expenditures show the category of expenses for each of the division's programs as compared from year to year. OTHER FUNDS The Baytown Area Water Authority (BAWA), Crime Control and Prevention District (CCPD), Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) and Municipal Development District (MDD) included in the Component Unit section are presented for the overall comparability and are not subject to annual appropriation. Other miscellaneous funds are included in the budget to reflect the overall City's operations. BAWA operates under a Board of Directors, which is appointed by the City of Baytown. The City of Baytown exercises oversight authority over the operations of BAWA; as a result, BAWA is reported as a component unit of the City. On May 13, 2006 the citizens voted to create the Baytown CCPD dedicated to crime reduction programs and the adoption of a proposed local sales and use tax at a rate of one-eighth of one percent (1/8%). The City Council appoints all members of the governing board of CCPD. On May 13, 2006 the citizens voted to create the Baytown FCPEMSD dedicated to fire safety and emergency medical services and the adoption of a proposed local sales and use tax at a rate of one-eighth of one percent (1/8%). The City Council appoints all members of the governing board of FCPEMSD. READER'S GUIDE {Continued) The MDD was created to levy and account for the collection of a sales and use tax at the rate of one-half of one percent for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. The boundaries of MDD include the portion of the City that is in Harris County and excludes the portion that is in Chambers County. The City Council appoints all members of the governing board of MDD and approves any debt issued by MDD. The Miscellaneous section consists of various funds designated for a single purpose. The presentation is a matter of information. Authorization is received by a grant, contractual arrangement, legislative requirement or budget appropriation in other funds. CITY OF BAYTOWN 2010-11 BUDGET CALENDAR Date Governing Body Activity April 8 Budget kickoff meeting May 5 Departments submit draft of their budget to Finance department for review May 8 Election da June 4 Distribute departmental budgets to City management and Finance staff June 8 CCPD Review the proposed budget and call two public hearings June 14-18 Departmental budget work sessions with City management and Finance staff June 29 FCPEMSD Review the proposed budget and calla public hearing July I MDD Review the proposed budget and call the public hearing July 4 CCPD Publish notices of two public hearings on proposed budget (no later than 10 days before the public hearings) July 9 FCPEMSD Publish notice of the public hearing on proposed budget (no later than 10 days before the public hearing) July 20 FCPEMSD Conduct a public hearing and adoption of the proposed budget (no later than 60 days before Oct I') July 21 BAWA Review the proposed budget and call a public hearing July 22 CC Receive the City's budget submitted by the City Manager and set public hearing on the City budget July 22 CC Receive the CCPD and FCPEMSD budgets (no later than 10 days after their Boards' adoption) July 23 MDD Publish notice of the public hearing on the proposed budget July 23 CC Publish notices of the City Council public hearings on the proposed CCPD and FCPEMSD budgets (no late than 10 days before the public hearings) July 27 CCPD Conduct two public hearings; at conclusion, board adopts the budget (no later than 80 days before Oct 1st) August 2-6 CC City Council budget work sessions August 5 MDD Conduct public hearing on and adoption of the proposed budget August 6 BAWA Publish notice of the public hearing on the proposed budget August 12 CC Hold oublie hearin on ro oscd bud ets of the CCPD and FCPEMSD no later than 45 days before Oct 1 August 18 BAWA Conduct public hearing on and adoption of the proposed BAWA budget. August 26 CC City Council approves budgets of CCPD FCPEMSD, MDD and BAWA no later than 30 days before Oct lu August 27 CC Publish notice of the City Council public hearing on the proposed City budget. September 9 CC IH;ld public hearing on and adoption of the proposed City budget. Tax Calendar Dates Dependent on Receipt of Certified Rolls September 23 CC Certification of anticipated collection rate by tax collector September 23 CC Receive 2010 Certified Appraisal Rolls - Harris and Chambers County Appraisal Districts September 23 CC Submit to City Council the Calculation of Effective and Rollback Tax Rates September 23 CC Meeting of City Council to discuss tar rate. (If proposed tax rate exceeds the rollback rate or the effective tax rate, then vote to place a proposal to adopt the rate at future meeting. If motion passes, schedule two public hearings; second hearing may not be held earlier than the 3rd day after the first hearing.) September 23 CC City Council adopts the 2010 Tax Rate ordinance September 24 CC Publication of Effective and Rollback Tax Rates; schedules and fund balances (GCCISD publishes) Sept. 14 & 21 CC Publish notices of the Adopted Budget No Action Needed CC If Proposed Tax Rate exceeds the Rollback Rate or Effective Tax Rate, publish "Notice of Public Hearing on Tax Increase" (Ist qtr -page notice) at least seven days before public hearings; also on website and TV channel (60 second notice runs until 2nd hearing over) for first public hearing No Action Needed CC If Proposed Tax Rate exceeds the Rollback Rate or Effective Tax Rate, publish "Notice of Public Hearings on Tax Increase" (1st qtr -page notice) at least seven days before public hearings; also on website and TV channel (60 second notice runs until 2nd hearing over) for second public hearing No Action Needed CC If Proposed Tax Rate exceeds the Rollback Rate or Effective Tax Rate, hold 1st public hearing on the tax increase and announce the date, time and place of the meeting at which it will vote on the tax rate (vote shall be no less than 3 days and no more than 14 days after the second public hearing) No Action Needed CC If Proposed Tax Rate Exceeds The Rollback Rate or the Effective Tax Rate, hold 2nd public hearing on the tax increase (may not be held earlier than the 3rd day after the date of the first hearing) and announce the date, time and place of the meeting at which it will vote on the tax rate (vote shall be no less than 3 days and no more than 14 days after the second public hearing) No Action Needed CC Publish "Notice Of Vote On Tax Rate" (2nd qtr -page notice); newspaper, web and 60 -Second notice on TV - after the public hearings and before the meeting scheduled for the vote. November I 1 CC Present published copy of budget document to City Council, City Clerk and County Clerk 5 OVERVIEW OF THE CITY OF BAYTOWN, TEXAS General Information The City of Baytown, Texas is the third largest city in the Houston Metropolitan Area. Located east of Houston, Baytown is only 20 miles from downtown Houston, within 35 minutes of Houston Hobby Airport and within 55 minutes of Housmn Intercontinental Airport. Houston is readily accessible via Interstate 10, a major thoroughfare running through the north side of Baytown. The City encompasses an area of 34 square miles with an estimated population of 75,743 for 2010-11. Baytown boasts a rich environment, history and economic heritage. It is surrounded by six bays and the Houston Ship Channel, which has led not only to the development of a booming petrochemical industry, but also a variety of recreational activities centered around the area's waterways. In the past, _ Baytown was home to the Rarankawa Indians, and some of thew artifacts can still be found at the Baytown Nature Center. Many historic battles also took place in the Baytown area including the Battle of San Jacinto where Texas won its independence. The City was incorporated January 24, 1948 as a Home Rule City operating under the Council -Manager form of government. The City Council is composed of the Mayor and six City Council members. All six of the Council members are required to reside within defined districts from which they are elected. The Mayor is elected at large. As a result of a May 13, 2006 Charter election, all City�w;- Council positions and the Mayor are elected for thine -year staggered terms. Article III, Section 32 of the City Charter requires that the Council appoint a City Manager to act as the chief administrative and executive officer of the City. It is the responsibility of the City Manager to appoint and remove department heads and condom the general affairs of the City in accordance with the policies of the Council. Summary of Local Economy The City of Baytown has experienced nearly $246 million in new commercial construction and almost $102 million in new residential value in the past five years. Both sectors were slowed due to the economic recession and Hurricane Ike. In April and May 2010, residential valuation shows a decrease over the same periods in 2009. New commercial construction as well as additions to commercial structures showed an increase over the same months in 2009. This would indicate that commercial growth is helping to make up for the current gap in residential development. City and Community Initiatives The community is proud of its industrial r heritage and the many opportunities a strong industrial base provides. City officials, citizen groups, business and industry have a similar vision; to make this community a better place to live, work and raise our children. Some of those efforts include: • On May 5, 2001, in the general election, the citizens of the City of Baytown voted to authorize the creation of the Baytown Municipal Development District (NIDD) and the collection of a 'h cent sale and use tax for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. The MDD will fund additional economic and public improvements in the amount of $27 million dollars over the next ten years. • Voters approved a charter amendment on May 4, 2002, increasing minimum staffing for the fie department. • Voters approved a street maintenance sales tax in the amount of/. of 1% on May 15, 2004. In May 2008, the voters approved to continue the street maintenance sales tax. The funds generated by the sales tax will be limited to the maintenance of existing residential streets. Three types of maintenance we planned: concrete street repair, asphalt milling/overlay, chip seal and crack seating, • On May 13, 2006, citizens voted to create the Baytown Crime Control and Prevention District dedicated to crime reduction programs and the adoption of a local sales and use tax at a rate of one-eighth of one percent (1/8%). • On May 13, 2006, citizens voted to create the Baytown Fire Control, Prevention, and Emergency Medical Services District dedicated to fire safety and emergency medical services and the adoption of a local sales and use tax at a rate of one-eighth of one percent (1/8%). • On May 13, 2006, citizens approved 7 charter amendments approving three-year Council Member terms, new methods for filling vacancies in office, executive sessions, changes for initiative, referendum and recall petitions, and grammatical updates. • With the support of the community, numerous amenities continue to be developed including (1) the Goose Creek Greenbelt Project, which creates a linear park through the heart of the community; (2) The Baytown Nature Center, a 450 acre preserve within the city limits developed from what was known as the Brownwood subdivision that was destroyed by subsidence and Hurricane Alicia. The Nature Center is on The Great Texas Birding Trail and is host to over 300 different species of birds along with numerous varieties of floor and fauna and (3) The Eddie V. Gray Wetlands Education and Recreation Center, a cooperative effort of the School District, Lee College and the City to provide an opportunity for young and old in learn more about fisheries, wildlife, ecology, etc. • Pirates Bay Water Park is a Caribbean themed 3 - acre water park. Operated by the Baytown Parks and Recreation Department, the family -friendly resort styled park opened in June 2010. Pirates Bay features attractions for everyone with zero beach entry, a large active and colorful Pirate themed water play center complete with a large dumping bucket and an awesome affay of spiny nozzles, and water guns, a 671 foot long lazy river and two large slide towers. Tower activities include fun for both the little ones and daredevils with everything from rim -outs to racing tubes. The feature attraction is a Flowrider surfing machine. The Flowrider will provide an endless moving mountain of water with all the excitement of ocean surfing that will challenge all who enter. Surfer boys and girls will ride the waves with an audience, as two covered bleachers flank the machine. The park also features a climbing wall, and a small rectangular pool for lap swimming and programs such m swim lessons, and water volleyball. A concession stand will provide tasty burgers and other snacks; and covered picnic areas invite visitors to rest between activities. An ah conditioned meeting room will be available year-round for rentals for family reunions, company outings. The park also offers three large picnic pavilions available for rentals for birthday parties or family get-togethers. • The Neighborhood Protection Division has been reorganized and expanded to provide improved response to appearance issues. They serve as the focal point for numerous community clean up activities. • Quality of life continues to be a focus for City of Baytown. Projects such w the new walking trail, renovated parking facilities and a new Sprayground at Roseland Park are examples of efforts to make Baytown a better place to call home. • The civil plan review and building permit application process has been improved so that the turnaround period once again meets our target of 20 days for commercial plans, improving am service to citizens and developers. • The City has built a new 4.0 million gallons per day (MGD) sewer treatment plant in the northeast part of the community. Estimated war of the plant is $28,500,000. Construction began in 2006 and was completed in June 2009. The sewer treatment plant started operation in Jane 2009. The plant's design allows it to be expanded up to 16 MGD in accommodate future growth of Baytown. The plant was built through a contract between the City and CSA Construction, Inc. Funding was provide through a contribution from Municipal Development District, a loan from the Texas Water Development Board and from the sale of certificates of obligation. • Phase I of the expansion of the Baytown Area Water Authority (BAWA) plant is complete. Phase 11 is on hold pending the Texas Commission on Environmental Quality (TCEQ) study to develop new recommendations pertaining to disinfection programs (Ozone). A two year raw water monitoring began in January of 2007 and will be used to determine if ozone should be implemented at the BAWA surface water plant. The effect of the new rules regarding the BAWA Plant and recommendations for implementation will follow the review. Phase IH is complete. This included the replacement of equipment that has reached its useful life; pumping improvement to achieve a firm capacity of 26 MGD; and safety improvements. These expansions are required due to growth in and around Baytown. • The City has established Tax Increment Reinvestment Zone (TIRZ) in the Garth Road/San Jacinto Mall area. Two 300 -home subdivisions are under construction and plans include improving the mall and re- establishing it as a regional retail amenity. The mall plan includes public attractions such as public plazas, fountains and landscaping. Areas within the zone adjacent to the mall will be developed with commercial retail and additional residential areas. Two nationally recognized restaurants have developed mall pad sites. • The Grand Parkway is a 170 -mile outer loop planned to serve the regional mobility needs of Houston and seven surrounding counties. It is being developed through a partnership with the Texas Department of Transportation, private landowners, local governments and public interest groups. The Grand Parkway (SH 99) has been divided into nine segments (A-12), each of which is a complete and independently justifiable project. Segment 1-2, from SH 146 to IH 10 near Baytown will be the second leg of SH 99 constructed. The project was began in 1991. A DEIS, schematics, and FEIS were prepared. The Record of Decision was signed in August 1998. • The Baytown City Council approved ordinance number 9854 on August 26, 2004, which establishes impact fees to ensure the provision of adequate facilities to serve new development in the service area by requiring each such development to pay its pro rate share of the cost of water and wastewater capital improvements necessitated by and attributable to such new development • The City has initiated numerous ordinances (Smoking, Sign/Billboards, Sexually Oriented Business, Landscaping, Gated Communities, etc.) that improve the livability and visual appearance of the community. • Baytown has been recognized by several organizations and agencies by being the recipient of the following awards: • Govemment Finance Officers Association (GFOA) Distinguished Budget Presentation Award for Fiscal Year2009-10. • GFOA Certificate of Achievement for Excellence in Financial Reporting for Fiscal YearEnding 2008. • Texas Comptroller Silver Leadership Circle 2010 • National Recreation & Parks Society Southwest Regional Council Arts & Humanities Award, "Art is Awesome" Summer Science Camp. • Texas Recreation & Parks Society, Commercial Service Award for ExxonMobil • Texas Recreation & Parks Society, Lone Star Programming Award for Camp Ike. • Keep Texas Beautiful Awards for Health Department for 2010: o Mrs. Eleanor Albon, BBAC member received a Citation of Merit our Volunteer of the Yew; o The Baytown Sun received the First Place Award in the Daily Print Media category for its continued coverage of the City of Baytown's efforts to Keep Baytown Beautiful; o ExxonMobil received a Citation of Merit in the Halliday/Acers Business Award Category; o The City of Baytown received a Citation of Merit in the Government Award category; a The City of Baytown received an Award of Excellence in the Governor's Community Achievement Award competition; and o The City of Baytown achieved Gold Sur Award status for being a Keep Texas Beautiful Affiliate which goes above and beyond the requirements to remain in good standing. The City of Baytown and its citizens share a vision of what this community can be. The decision was made several years ago to improve our quality of life and the information above is an example of the commitment that has been made. Major Industries' Effect on the City's Economy The City has created, within its extraterritorial jurisdiction, three industrial districts. The City has entered into contracts with industries located therein. The contracts specify payments to be made to the City in lieu of ad valorem taxes in exchange for the City not annexing specific properties during the seven-year terms of the contracts. The City of Baytown currently has 32 active Industrial District Agreements (LDAs). Every seven years the City Council approves a new industrial district policy and form of agreement that becomes the model as existing agreements expire or new agreements are executed. The proposed IDA policy is similar to the former 2002 policy. The key revisions are: 1. The industrial district payment rate will increase from 61% to 64% over the seven year life of the agreement; 2. An additional 1% yearly public community improvement rate will be added to the industrial district payment rate and will be available for rebate to the company for approved beautification projects; 3. If monies from the public community improvement rate are not utilized for a beautification project by the industry, the funds will be available for use by the City on public beautification projects; and 4. The "base value" concept will continue with the value set at the higher value of January 1, 2002, January 1, 2009 or the most recent certified value as of the time on which a contract is executed. This base value remains constant throughout the seven -yew terms, allows for predicable revenue for the City, and also encourages economic development since added value is not taxed until the next contract period. The existing contracts that have not come up for renewal compute the payments based upon fifty to sixty percent (50%60%) of the fair market value of the industry within the City limits and its industrial districts times the current tax rate minus the amount paid by the industry to the City w taxes on that portion of the industry within the City limits. The contract has a base year of 2002 or the latest certified value whichever is greater. Any future value increases over that base you value are excluded from the payment calculation. In addition, any value decreases are not considered in the payment calculation. The City's strong industrial tax base provides the foundation for stable economic conditions necessary for maintaining a healthy, vibrant economy. The cornerstones of Baytown's industrial development are three world -recognized entities consisting of ExxonMobil, Bayer and Chevron Phillips. The ExxonMobil Baytown Complex is one of the largest integrated and most technologically advanced petroleum and petrochemical complexes in the world. Founded in 1919, ExxonMobil's Baytown, Texas complex is located on approximately 3,400 acres along the Houston Ship Channel. The Baytown complex is comprised of three manufacturing sites (a refinery, a chemical plant and an olefins plant), the Chemical Company's Technology and Engineering Complex and a regional downstream engineering office. The Baytown complex is staffed by approximately 3,340 ExxonMobil employees and 1,349 contract personnel, who manage the businesses and operate and maintain the manufacturing facilities on a 24-hour, year-round basis. The Baytown Refinery is fully integrated with the Chemical and Olefins plants, and is a major source of petrochemical feedstocks for these plants. The Baytown Refinery is one of the largest refinery in the United States, with a crude oil capacity of 563,000 barrels per day. The Baytown Refinery has the flexibility to process heavy, high -sulfur and - metal crudes into a full range of petroleum products, including motor gasoline, jet and diesel fuels, heating oil and coke. The Baytown Chemical Plant produces more than 7.2 billion pounds of petrochemical products each year through its three ExxonMobil Chemical manufacturing groups. These are used in everyday products such as polyester fabric and plastic bottles, packaging and appliance parts. The Baytown Olefins Plant (BOP) is adjacent to the Baytown Refinery and Chemical Plant. The plant produces 6 billion pounds of the world's most widely used primary petrochemicals — ethylene, propylene and butadiene -- and is feedstock flexible. These are used in everyday products such as disposable diapers, automobile parts, safety gear and medical supplies and garments. It is one of the largest ethylene plants in the world. Baytown Olefins Plant also houses most of the cogeneration facilities that produce all of the power and steam required to operate the ExxonMobil Baytown complex. Total cogeneration capacity is approximately about 500 megawatts. The Baytown Technology and Engineering Complex provides worldwide research and development support to ExxonMobil Chemical's eleven global business groups, and houses Chemical's global manufacturing and engineering organizations. Over 1,300 of ExxonMobil's employees volunteer around Baytown annually. Their contributions along with annuitants and the ExxonMobil Foundation total over $1.3 million to United Way agencies in Baytown. In the Baytown area, over $1 million was contributed in community relations programs, which focus on education, environment and health. This contribution also includes $75,000 for the Mayor and ExxonMobil Green Team Summer Work Program. Another industrial corporate citizens' presence in Baytown, the Bayer Baytown Industrial Park, is distinguished by steady expansion. Strategically positioned along Cedar Bayou for barge access, the Baytown plant is located on 1,688 acres, of which 35% is developed and employs approximately 2,000 people, including permanent contractors. Since 1971, when the fust polyurethane unit started up, the site has grown more than ten -fold. Over the last ten years, Bayer Corporation has invested over $1.3 billion, by far the single largest capital investment within Bayer worldwide. Guest facilities (flexion (Borden), Calpine Construction Finance Corporation (Baytown Energy Center), First Chemical, EI Dorado Nitrogen, and Texas Brine) have been invited to join Bayer's industrial park site to provide strategic raw materials and energy for Bayer's consumption. Today, Baytown is the largest of Bayer's U.S. chemicals operations, home to three active business groups — Bayer Polymers, Bayer Chemicals and Bayer Corporate and Business Services. Bayer Technology Services occupies a newly constructed headquarters at Baytown to serve the Bayer businesses in the Americas. A new gulf coast distribution center opened mid 2003 to consolidate Bayer's growing shipments and is adjacent to the manufacturing operations. Chevron Phillips Chemical Company LLC (Chevron Phillips Chemical), with its affiliates, is one of the world's top producers of olefins and polyolefins and a leading supplier of aromatics, alpha olefins, styrenics, specialty chemicals, piping and proprietary plastics. The company has total assets of almost $7 billion and is owned equally by Chevron Corporation and ConocoPhillips. Located in Baytown, Chevron Phillips Chemical's Cedar Bayou Chemical Plant is the largest of the company's domestic manufacturing facilities with approximately 592 employees and approximately 350 contract employees. The Cedar Bayou Plant is an integrated olefins chemical complex that (1) manufactures ethylene and propylene from light hydrocarbons, natural gas liquids and refinery feedstocks; and (2) upgrades its ethylene product into alpha olefins and polyethylene resins. The Cedar Bayou Plant consists of approximately 1,200 acres with 650 of those developed to date. Cedar Crossing Business Park located in the extraterritorial jurisdiction of Baytown in Chambers County. The infrastructure is designed to address the requirements for a wide range of commercial and industrial uses. It also provides two advantages critical to manufacturing and distribution. It is close to hundreds of existing manufacturers, distributors and potential customers and is relatively isolated from potential conflicting land uses. The Texas Department of Economic Development has identified Cedar Crossing as the prime industrial site in the Texas Gulf Coast region. As a planned industrial park its primary uses are industrial, manufacturing warehousing and distribution. Amenities include water, mil and highway transportation, on-site feedstock pipeline and abundant surface water for process operations. Top -tier companies including Home Depot, Wal-Mart, Seapac and US Filters have positioned themselves within Cedar Crossing. A recent addition to the industrial perk includes a 750,000 square foot Home Depot regional distribution warehouse with 300 newjobs. The possibility exists for an expansion to more than double the size and employment at this facility. One of the largest Super Wal-Mart stores in Texas opened in July 2001 with one-quarter of a million square feet in sales area. In 2005, the company also built and operates a massive distribution center in the Cedar Crossing Business Park. It is a 2 million square -foot distribution center on a 296 -acre site which employs between 300 and 400 people. t0 City Outlook On May 22, 2007 City Council adopted the Baytown 2025 Comprehensive Plan. The Baytown 2025 Comprehensive Plan is an official public document that acts as a general guide for how the City should grow and operate over the next 20 years. The Comprehensive Plan plays many important roles in shaping the future of the community by the following: • Serving as a general "blueprint' for future development (and redevelopment) in and around Baytown with an emphasis on improving the community's desirability as a place to live, work, play and shop; • Documenting the character of the community, as well as anticipated issues, trends, opportunities, and challenges facing the City; • Providing a common vision supported by a series of goals and objectives for the next 20 years; • Defining policies to guide daily decision-making regarding Baytown's physical and economic growth; and • Establishing a core set of strategies for aggressive implementation that emphasizes action and results. CITY OF BAYTOWN FINANCIAL POLICIES BUDGET ADMINISTRATION AND DEVELOPMENT INTRODUCTION The City of Baytown, Texas financial policies set forth the basic framework for the fiscal management of the City. These policies were developed within the guidelines established by the applicable provisions of the Texas Local Government Code and the Charter of the City of Baytown, Texas. They are intended to assist the City Council, management and staff in evaluating current activities and proposals for future programs. The policies are to be reviewed on an annual basis and modified to accommodate changes in circumstances or condition. 401 BUDGET PERIOD 401.1 Establishment of Fiscal Year. The City of Baytown's fiscal year shall begin on October 1 and end on September 30. (City of Baytown Charter, Article V, Section 40) 401.2 Appropriation lapse at end of year, All appropriations shall lapse at the end of the budget year to the extent that they shall not have been expended or lawfully encumbered. (City of Baytown Charter, Article VII, Section 70) 402 BUDGET PROCESS 402.1 Determining Priorities. The budget shall provide a complete financial plan for the fiscal year, and the budget shall be prepared on the basis of policy priorities. 402.2 Budget Prepared from Departmental Request. The City of Baytown departments shall prepare budgetary decision packages in a manner directed by the City Manager. Department directors shall indicate funding priorities. 402.3 Deadline for Budget Submission. "At least (60) days before the end of each fiscal year, City Manager shall submit to the Council a proposed budget for the ensuing fiscal year." (City of Baytown Charter, Article V, Section 41) 402.4 Public Hearing on Budget Submission. "The Council, after giving at least seven (7) days' notice of publication in the official newspaper of the City, shall hold a public hearing on the proposed budget, at which all interested persons shall be given an opportunity to be heard for or against any item thereof." (City of Baytown Charter, Article V, Section 4 1 ) 402.5 Truth in Taxation. Budget development procedures will be in conformance with the State law outlined in the Truth in Taxation process. In the event of a tax increase, two notices will be given and a public hearing held in conformance to this State law. 403 BUDGET ADMINISTRATION 403.1 Balanced Budget Required. The City of Baytown will develop balanced budgets in which current resources (current revenues plus fund balance) will equal or exceed current expenditures. The City will avoid budgetary procedures that balance the budget at the expense of meeting future year's expenses, such as: postponing expenditures, accruing future year's revenues, or rolling over short-term debt. The budget will provide for adequate maintenance and replacement of capital plant and equipment. 403.2 Funding of Current Expenditures with Current Revenues. The budget will assure that current expenditures are funded with current revenues. Current operating expenses will not be capitalized or funded through the use of long- term debt. 403.3 Use of Non -Recurring Resources. The City Of Baytown will use non-recurring resources to fund non-recurring expenditures. 403.4 Performance Measures and Productivity Indicators. An annual budget where possible will utilize performance measures and productivity indicators. 403.5 Department Budget Reporting. Regular reporting on budgetary status will be provided. 404 REVENUE POLICIES 404.1 Revenue Goal. The City will try to maintain a diversified and stable revenue system to protect itself from short run fluctuations in any individual revenue source. 404.2 Development of Revenue Projection. The City will estimate its annual revenues using an objective analytical process. CITY OF BAYTOWN FINANCIAL POLICIES BUDGET ADMINISTRATION AND DEVELOPMENT 404.3 User Charges and Fees Required. User charges and fees will be established at levels related to cost of providing the services. The City will periodically revise user fees when necessary to adjust for inflation, program changes and policy changes. 404.4 For Enterprise Funds, the City shall establish user fees and charges that fully support the total direct and indirect cost of the activity. Indirect costs include the cost of administration borne by other operating funds. 404.5 For programs within the General Fund, the City shall establish and maintain fees for whose cost activities are to be supported by the user. For each supported activity, the City shall establish the level of support necessary. The fees shall be reviewed and adjusted when necessary to maintain the proper level. 404.6 Tax Collection. The City will follow an aggressive policy of collecting property tax revenues. 404.7 Tax Assessment. The City will monitor the appraisal procedures of the Harris & Chambers County Tax Appraisal Districts and provide necessary input to assure that sound appraisal procedures are maintained. Property will be assessed at 100% of full market value. 405 BUDGET AMENDMENT AND MODIFICATION 405.1 Adoption of Budget. "The budget shall be finally adopted by the favorable votes of at least a majority of all members of the council not later than the twenty-seventh day of the last month of the fiscal year. Should the Council take no final action not later than the twenty-seventh day of the last month of the fiscal year, the budget as submitted by the City Manager shall be deemed to have been finally adopted by the Council." (City of Baytown Charter, Article V, Section 46) 405.2 Budget, a Public Record. The budget, budget message and all supporting schedules shall be a public record in the office of the City Clerk open to public inspection. Sufficient copies of the final budget shall be available for the use of all offices, departments and agencies, and for the use of interested persons and civic organizations. (City of Baytown Charter, Article V, Section 47) 405.3 Authority to Transfer Appropriations within a Department. Office, or Agency. "The City Manager may at any time transfer any unencumbered appropriation balance or portion thereof between general classifications of expenditures within an office, department or agency." (City of Baytown Charter, Article VII, Section 68) 405.4 Authority to Transfer Appropriations Between Departments or Agencies. "At the request of the City Manager and within the last three (3) months of the budget year, the Council may by resolution transfer any unencumbered appropriation balance or portion thereof from one office, department or agency to another." (City of Baytown Charter, Article VII, Section 68) 405.5 Amending the Budget. In case of grave public necessity, emergency expenditures to meet unusual and unforeseen condition, which could not by diligent thought and attention have been included in the original budget, may be authorized by the Council as an amendment to the original budget. In every case where such amendment is made, a copy of the ordinance adopting the amendment shall be filed with the City Clerk, published in the next issue of the official newspaper of the City, and attached to the budget originally adopted. 405.6 Authority to Reduce Appropriations. The City Manager may at any time reduce appropriations for a department, office or agency. 406 RESERVE POLICY 406.1 Undesignated Reserved Fund Balance. The City will establish a budgeted reserve to provide expenditures of a non- recurring nature, or to meet unexpected increases in service delivery cost. End of year fund balances will be sufficient to provide working capital for the various funds that will assure positive cash balance at all times during the year; and/or the fund balance will provide for seventy (70) to eighty (80) days working capital. The risk management funds for workers compensation and health benefits will provide for ninety (90) to one hundred - twenty (120) days. 407 DEBT POLICY 407.1 Debt Policy. The objectives of the debt management policies is to maintain the City's ability to incur present and future debt at minimal interest rates in amounts needed for infrastructure and economic development of the City without endangering the City's ability to finance essential City services. Debt financing may include, but is not 12 limited to, general obligation bonds, revenue bonds, certificate of obligation and lease/purchase agreements. The CITY OF BAYTOWN FINANCIAL POLICIES BUDGET ADMINISTRATION AND DEVELOPMENT underlying asset that is being financed should have a longer life than the maturity schedule of the debt issued for the financing of the asset. Since issuing debt costs more to the entity than purchasing assets outright, the use of financing will be carefully evaluated to ensure the benefits, tangible and/or intangible, derived from financing exceed the related financing costs. 407.2 Debt Limits. The City operates under a Home Rule Charter that limits the maximum tax rate, for all City Purposes, to $2.50 per $100 assessed valuation. Article XI, Section 5, of the Texas Constitution, provides for an overall limitation for Home Rule Cities of $2.50 per $100 assessed valuation. The Attorney General of Texas follows a policy, with respect to Home Rule Cities which have such a $2.50 limitation, of approving ad valorem tax bonds only to the extent that all of such city's ad valorem tax debt can be serviced by a tax rate of $1.50 at 90% collection. (See Statistical Section Tab for Computation of Legal Debt Margin.) 408 CAPITAL POLICY 408.1 Capitalization of an Item. An item is capitalized when it is recorded as a fixed asset and the acquisition cost is charge to a capital account. 408.2 Capital Assets. It includes property, plant, equipment and infrastructure. Capital assets are defined as assets with an initial cost of more than $5,000 and useful life of more than one year is to be capitalized. 408.3 Capitalization Policv. Any item or group of identical items with an acquisition cost of $5,000 or more and a useful life of more than one year is to be capitalized. Acquisition cost includes the purchase price, transportation costs and/or installation. Any item or group of items with an acquisition cost of less than $5,000 or a useful life of less than one year is not to be capitalized. Its acquisition cost should be charged to an operating expense. Capital Projects are capitalized if it is new construction or if it extends the useful life of an existing fixed asset. 409 CAPITAL IMPROVEMENT POLICY 409.1 Capital Project or "Project". (a) Any physical public betterment or improvement and any preliminary studies and surveys relative thereto; (b) the acquisition of property of a permanent nature; (c) the purchase of equipment for any public betterment or improvement when first erected or acquired. City of Baytown Charter, Article VI, (Section 56) 409.2 Power to Incur Indebtedness by Issuing Bonds and Notes. The City may incur indebtedness by issuing its negotiable bonds, and notes in anticipation of bonds, pursuant to the City Charter, to finance any capital project which it may lawfully construct or acquire, or for any legitimate public purpose. (City of Baytown Charter, Article VI, Section 57) 409.3 Bond Ordinance; Vote Required. The City shall authorize the issuance of bonds by a "Bond Ordinance" passed by the affirmative votes of the majority of all members of its council. Revenue bonds may be issued by the council under the authority of Articles 1111-1118, Revised Civil Statutes of Texas, 1925, as amended, and all other applicable provisions of law. The issuance of tax bonds must be approved by a majority of the qualified voters who are property tax payers voting at an election called for that purpose. (City of Baytown Charter, Article VI, Section 58) 13 CITY OF BAYTOWN BUDGET GLOSSARY The Annual Budget contains specialized and technical terminology that is unique to public finance and budgeting. To assist the reader of the Annual Budget document in understanding these terms, a budget glossary has been included in the document. Accrual Basis. The basis of accounting under which transactions are recognized when they occur, regardless of the timing of related cash flows. Accrued Expenses. Expenses incurred but not due until a later date. Administrative Transfer. An interfund transfer designed to recover expenditures incurred or conducted in behalf of other funds. Ad Valorem Taxes. (Current) All property (real, personal, mixed, tangible, intangible, annexations, additions, and improvements to property) located within the taxing unit's jurisdiction, which are subject to taxation and valued on January l of the current budget year. Each year, by ordinance, the City Council exempts taxes on automobiles and other items from the tax levy. Following the final passage of the appropriations ordinance, City Council sets the tax rate and levy for the fiscal year beginning October 1 and continuing through the following September 30th. Ad Valorem Taxes. (Delinquent) All taxes are due on receipt of bill and are delinquent if not paid before February 1 of the fiscal year in which it is imposed, except when the taxing unit postpones the delinquency date due to late mail out of tax bills. Ad Valorem Taxes. (Interest) A delinquent tax incurs interest of one (1%) percent of the amount of tax for the first calendar month it is delinquent, plus one (1%) percent for each additional month or portion of the month the tax remains unpaid. Ad Valorem Taxes. (Penalty) A delinquent tax incurs a penalty of six (6%) percent of the amount of the tax for the first calendar month it is delinquent, plus one (1%) percent for each additional month or portion of the month the tax remains unpaid prior to July 1 of the year in which it becomes delinquent. However, the delinquent tax on July I incurs a total penalty of twelve (12%) percent of the amount of the delinquent tax without regard to the number of months the tax has been delinquent. Appropriation. A legal authorization granted by a legislative body to make expenditures and to incur obligations for specific purposes. Appropriation Ordinance. The official enactment by the City Council to establish legal authority for City officials to obligate and expend resources. Asset. Property owned by the City for which a monetary value has been established. Assessed Valuation. A value that is established for real or personal property for use as a basis for levying property taxes. (Note: Property values are established by the Harris County Appraisal District.) Balanced Budget. A budget in which revenues equal or exceed expenditures. Basis of Accounting. Refers to when revenues, expenses, expenditures and transfers are recognized and reported. The budgetary basis accounting for all the funds is modified accrual. For GAAP purposes, the basis of accounting is accrual for all Enterprise Funds and Internal Service Funds, while the modified accrual basis is used for the General Fund and Special Revenue Funds. Baytown Area Water Authority (BA WA). A water authority created by Texas Legislature to purchase and distribute surface and/or underground supplies for the City and surrounding communities. The City accounts for approximately 90% of BAWA's annual sales. BAWA is considered a component unit of the City of Baytown. 14 Bond A written promise to pay a sum of money on a specific date at a specified interest rate. The interest payments and the repayment of the principal are detailed in a bond ordinance. The most common types of bonds are general obligation and revenue bonds. These are most frequently used for construction of large capital projects, such as buildings, streets and bridges. Budget. A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing them. Used without any modifier, the term usually indicates a financial plan for a single fiscal year. In practice, the term "budget" is used in two senses. In one sense, it designates the financial plan presented to the appropriating body for adoption and, in the other, designates the plan finally approved by that body. It is usually necessary to specify whether the budget under consideration is preliminary and tentative or whether the appropriating body has approved it. Budget AdjustmentL A legal procedure utilized by the City staff and City Council to revise a budget appropriation. The City of Baytown's City Charter requires City Council approval through the adoption of a supplemental appropriation ordinance (which specifies both the source of revenue and the appropriate expenditure account) for any inter- departmental or inter -fund adjustments. City staff has the prerogative to adjust expenditures within a departmental budget. Budget Calendar. The schedule of key dates or milestones, which the City departments follow in the preparation, adoption, and administration of the budget. Budget Document. The instrument used by the budget -making authority to present a comprehensive financial program to the City Council. Budget Message. The opening section of the budget, which provides the City Council and the public with a general summary of the most important aspects of the budget, changes from the current and previous fiscal years, and the views and recommendations of the City Manager. Budgetary Basis. The basis of accounting used to estimate financing sources and used in the budget. Budgeted Funds. Funds that are planned for certain uses but have not been formally or legally appropriated by the legislative body. The budget document that is submitted for Council approval is composed of budgeted funds. CAFR. The Comprehensive Annual Financial Report. Capital Improvement Program (CIP). The City's plan for the acquisition and construction of municipal public improvements for the City of Baytown. Projects included in the CIP program are usually expensive, non-recurring projects, which have a useful life spanning more than ten years. Capital Improvements Program Fund (CIPF). A fund for capital expenditures to be incurred each year over a fixed period of several future years setting forth each capital project, identifying the expected beginning and ending date for each project, the amount and the method of financing. CapitaUMajor Project Expenditure/Expense. An expenditure/expense that results in the acquisition or addition of a fixed asset or the improvement to an existing fixed asset. Capital Outlay. Expenditures for the acquisition of fixed assets which by definition have a useful life of more than one year and purchase price at least $5,000. Included in this category is the cost of land, buildings, permanent improvements, machinery, large tools, rolling and stationary equipment. Casio Basis. A basis of accounting under which transactions are recognized only when cash changes hands. Casio Management. The management of cash necessary to pay for government services while investing temporary cash excesses in order to earn interest revenue. Cash management refers to the activities of forecasting the inflows and outflows of cash, mobilizing cash to improve its availability for investment, establishing and maintaining banking relationships, and investing funds in order to achieve the highest interest and return available for temporary cash balances. Central Services - Garage Fund. To account for the cost of operating and maintaining vehicles and other equipment used by City departments. Service charges are billed to departments on a monthly basis to cover all expenses of the fund. 15 Central Services - Warehouse Operations Fund To account for the supplies, materials and fuel inventories and to take advantage of volume purchasing. Inventories used are allocated respectively to departments on a monthly basis to cover inventory cost. Contingency. A budgetary reserve set aside for emergencies or unforeseen expenditures. Cost (1) The amount of money or other consideration exchanged for property or services. (2) Expense. Cost Accounting. That method of accounting, which provides for assembling and recording of all the elements of cost incurred to accomplish a purpose, to carry on an activity or operations, or to complete a unit of work or a specific job. Crime Control and Prevention District (CCPD). On May 13, 2006, citizens voted to create the Baytown Crime Control and Prevention District dedicated to crime reduction programs and the adoption of a local sales and use tax at a rate of one-eighth of one percent (1/8%). Current Taxes. Taxes that are levied and due within one year. Debt Services. The City's obligation to pay the principal and interest of all bonds and other debt instruments according to a pre- determined payment schedule. Deficit. (1) The excess of the liabilities of a fund over its assets. (2) The excess of expenditures over revenues during an accounting period; or, in the case of proprietary funds, the excess of expense over income during an accounting period. Delinquent Taxes. Taxes that remains unpaid on and after the date on which a penalty for non-payment is attached. Department. An administrative segment of the City, which indicates management responsibility for an operation, or a group of related activities within a functional area. Departments are the basic units of the budget. Depreciation. The process of estimating and recording the lost usefulness, expired useful life or diminution of service from a fixed asset that cannot or will not be restored by repair and will be replaced. The cost of the fixed asset's lost usefulness is the depreciation or the cost to reserve in order to replace the item at the end of its useful life. Encumbrances. Commitments related to unperformed (executory) contracts for goods or services. Expenditure. The outflow of funds paid or to be paid for an asset or goods and services obtained regardless of when the expense is actually paid. This term applies to all funds. Note: An encumbrance is not an expenditure. An encumbrance reserves funds to be expended. Expenses. Charges incurred (whether paid immediately or unpaid) for operation, maintenance, interest and other charges. Enterprise Fund. A fund established to account for operations (a) that are financed and operated in a manner similar to private business enterprises --where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. Examples of Enterprise Funds are water, sewer, and sanitation, utilities, Bayland Island and Baytown Area Water Authority. Fire Control, Prevention and Emergency Medical Services District (FCPEMSD). On May 13, 2006, citizens voted to create the Baytown Fire Control, Prevention, and Emergency Medical Services District dedicated to fire safety and emergency medical services and the adoption of a local sales and use tax at a rate of one-eighth of one percent (1 /8%). Fiscal Year. The time period designated by the City which is signifying the beginning and ending period for recording financial transactions. The City of Baytown has specified October 1 to September 30 as its fiscal year. Fixed Assets. Assets of a long-term character which are intended to continue to be held or used, such as land, buildings, improvements other than buildings, machinery and equipment. Franchise Tax. A charge paid for the use of City streets and public right of way and is in lieu of all other municipal charges, 16 fees, street rentals, pipe taxes or rentals, easement or other like franchise taxes, inspections fees, and/or charges of every kind except only Ad Valorem and special assessment taxes for public improvements (e.g., gas, telephone, and cable tv). Fund. An accounting entity that has a set of self -balancing accounts and records all financial transactions for specific activities or government functions. Eight commonly used funds in public accounting are: general fund, special revenue funds, debt service funds, capital project funds, enterprise funds, trust and agency funds, internal service funds and special assessment funds. Fund Balance The excess of assets over liabilities. Also known as surplus funds. Furniture & Equipment < $5,000. The purchase of furniture or equipment less than $5,000. General Debt Service Fund. A fund established to account for the City's obligation to pay the principal and interest of all bonds and other debt instruments according to a pre -determined payment schedule. General Fund The fund used to account for all financial resources except those required to be accounted for in another fund. General Obligation Bonds. Bonds that finance a variety of public projects such as streets, buildings, and improvements. The repayment of these bonds is usually made from property taxes and is backed by the full faith and credit of the issuing government. Generally Accepted Accounting Principles (GAAP). Uniform minimum standards of and guidelines to financial accounting and reporting. They govern the form and content of the basic financial statements of an entity. They encompass the conventions, rules, and procedures necessary to define accepted accounting practice at a particular time. They include not only broad guidelines of general application, but also detailed practices and procedures. They provide a standard by which to measure financial presentations. Grants. Contributions or gifts of cash or other assets from another government to be used or expended for a specified purpose, activity, or facility. Goals. A purpose or benefit the department plans to provide to the community and/or organizations. Goals identify the end result the organization desires to achieve with its activities. Some of the goals are ongoing and may not be achieved in one year. Governmental Funds Funds through which most governmental functions of the City are financed. The acquisition, use and balances of the City's expendable financial resources and the related liabilities (except those accounted for in Proprietary Funds) are accounted for in the Governmental Funds. Harris County Appraisal District (HCAD). Responsible for local property tax appraisal and exemption administration for nearly 500 jurisdictions (taxing units) in America's third most populous county, Harris County. Hotel/Motel Fund. Fund to account for the accumulation of resources from the Hotel/Motel Tax assessment levied by the City. These monies are to be spent to promote the progress, development or growth of the City within the guidelines set forth on disposition of revenues collected under the authority of the Texas Hotel Occupancy Tax Act (Article 1269; Vernon's Texas Civil Statutes.) HoteUMotel Tax A tax levied upon the cost of occupancy of any room or space furnished by any hotel where such costs of occupancy are at the rate of two ($2.00) dollars or more per day. The law authorizes a room tax of not more than seven (7%) percent of the consideration paid by the occupant of such room to the hotel. Hybrid Zero - Based/Program-Orlented Budgeting. The City of Baytown's budget process combines a method of zero -based budgeting in which all expenditures must be justified each new fiscal year and a program -oriented method of budgeting expenditures to meet programmatic objectives. Income. A term used in proprietary fund type accounting to represent (1) revenues or (2) the excess of revenue over expenses. 17 Intergovernmental Revenue. Contributions received from the State and Federal Government in the form of grants and shared revenues. Internal Service Fund. Funds used to account for the financing of goods or services provided by one department to another department on a cost reimbursement basis, for example, the Garage Fund. Investments. Securities held for the production of revenues in the form of interest or lease payments. Levy. (Verb) To impose taxes, special assessments, or service charges for the support of governmental activities. (Noun) The total amount of taxes, special assessments, or service charges imposed by a government. Long-Term Debt. Debt with a maturity of more than one year after the date of issuance. Miscellaneous Funds. Funds used to account for miscellaneous special revenue sources, which are required to finance specific activities. Mixed Beverage Tax A tax rate of ten (10%) percent imposed on the gross receipt of a Licensee for the sale, preparation, or service of mixed beverages or from the sale of ice or non-alcoholic beverages and consumed on the premises of the permittee. Modified Accrual Basis. The accrual basis of accounting adapted to the governmental fund type spending measurement focus. Under it, revenues are recognized when they become both measurable and available to finance expenditures of the current period. Expenditures are recognized when the related fund liability is incurred except for (1) inventories of materials and supplies which may be considered expenditures either when purchased or when used; (2) prepaid insurance and similar items which need not be reported; (3) accumulated unpaid vacation, sick pay, and other employee benefit amounts which need not be recognized in the current period, but for which larger-than- normal accumulations must be disclosed in the notes to the financial statements; and (4) principal and interest on long-term debt which are generally recognized when due. Municipal Development District (MDD). On May 5, 2001, in the general election, the citizens of the City of Baytown voted to authorize the creation of the Baytown Municipal Development District and the imposition of a sales and use tax at the rate of one-half of one percent for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. Object Code Expenditure classification according to the types of items purchased or services obtained; for example, personal services, supplies, maintenance and capital. Objectives. Quantifiable steps toward accomplishing the stated goals. Each will have a specific time frame or measurable achievement. Objectives should be reached or completed within the fiscal year. Operating Budget. Plans of current expenditures and the proposed means of financing them. The annual operating budget (or, in the case of some state governments, the biennial operating budget) is the primary means by which most of the financing acquisition, spending, and service delivery activities of a government are controlled. The use of annual operating budgets is usually required by law. Even where not required by law, however, annual operating budgets are essential to sound financial management and should be adopted by every government. Operating Expenses. Proprietary fund expenses which are directly related to the fund's primary service activities. Operating Grants. Grants which the grantor to operating purposes restricts or which may be used for either capital or operating purposes at the discretion of the grantee. Operating Income. The excess of proprietary fund operating revenues over operating expenses. Operating Revenues. Proprietary fund revenues, which are directly related to the fund's primary service activities. They consist primarily of user charges for services. Operating Transfers. All interfund transfers other than residual equity transfers. 18 Ordinance. A formal legislative enactment by the governing board of a municipality. If it is not in conflict with any higher form of law, such as a state statute or constitutional provision, it has the full force and effect of law within the boundaries of the municipality to which it applies. The difference between an ordinance and a resolution is that the latter requires less legal formality and has a lower legal status. Ordinarily, the statutes or charter will specify or imply those legislative actions, which must be by ordinance and those, which may be by resolution. Revenue raising measures, such as the imposition of taxes, special assessments and service charges, universally require ordinances. Other Financing Sources. Governmental fund general long-term debt proceeds, operating transfers out, and material proceeds of fixed asset dispositions. Such amounts are classified separately from revenues. Overlapping Debt. The proportionate share of the debts of local governments located wholly or in part within the limits of the reporting government, which must be bome by property within each government. Performance Measures. Specific quantitative and qualitative measures of work performed as an objective of the department. Personnel Costs. Costs related to compensating employees, including salaries, wages, insurance, payroll taxes and retirement contributions. Program Description. Describe the nature of service delivery provided at this level of funding. It clearly explains how service delivery will be different from the prior budget year. Program Goals. Describes the purpose or benefit the division/department plans to provide to the community and/or organizations it serves. Goals identify the end result the division/department desires to achieve with its activities. Goals are often ongoing and may not be achieved in one year. Program Objectives. Quantifiable steps toward accomplishing stated goals having a specific time frame or measurable achievement. Objectives should be able to be reached or completed within the current fiscal year. Objective statements are not required for every activity performed, but should focus on the major steps necessary for achieving established goals. Productivity Measures. Criteria used to reflect how well a program is performing its activities to meet the needs of the public and the organization. They should measure productivity, effectiveness, efficiency or the impact of a service provided. While activity measures indicate "how much" activity the division/department is performing, productivity measures identify "how well" the division/department is performing. Property Tax. Taxes levied on both real and personal property according to the property's valuation and the tax rate. Proprietary Funds. Funds accounted for on a flow of economic resources measurement focus. The accounting objectives are a determination of net income, financial position and changes in cash flow. All assets and liabilities associated with a Proprietary Fund's activities are included on its balance sheet. Proprietary Fund equity is segregated into contributed capital and retained earnings. Reserve. An account to use to indicate that a portion of a fund's balance is legally restricted for a specific purpose and is, therefore, not available for general appropriation. Reserve for Encumbrances. An account used to set aside a portion of fund balance for obligations from the previous fiscal year. Residual Equity Transfers. Non-recurring or non -routine transfers of equity between funds. Resolution. A special or temporary order of a legislative body requiring less legal formality than an ordinance or statute. Revenues. (1) Increases in government fund type net current assets from other than expenditure refunds and residual equity transfers. Under NCGA Statement 1, general long-term debt proceeds and operating transfers in are classified as "other financing sources" rather than revenues. (2) Increases in proprietary fund type net total assets from other than expense refunds, capital contributions, and residual equity transfers. Under NCGA Statement 1, operating transfers in are classified separately from revenues. iF Revenue Bonds. Bonds whose principal and interest are payable exclusively from earnings of an Enterprise Fund. Risk Management Fund. To account for the operation of a self-insured retention fund for health services for all City employees and that relate to workers' compensation claims. Claims are primarily administered by an outside agency. Sales Tax. A general "sales tax" is levied on persons and businesses selling merchandise or services in the city limits on a retail basis. The categories for taxation are defined by state law. Monies collected under authorization of this tax are for the use and benefit of the City. Sanitation Fund. Fund used to account for the provision of services to the residents of the City. All activities necessary to provide such services are accounted for in the fund, including, but not limited to, administration, operations, maintenance, and financing and related debt service. Special Revenue Funds. Funds which account for revenues from specific taxes or other revenue sources which by law, or other agreement such as a Trust, are designated to finance particular functions or activities of government and which, therefore, cannot be diverted to other uses. Storm Water Utility Funs! The Clean Water Act (CWA) was enacted in 1972 to protect surface waters, such as lakes, rivers, and coastal areas. National Pollutant Discharge Elimination System (NPDES) permits were introduced to increase accountability for protecting water quality. This required industrial and municipal wastewater dischargers of pollutants into the waters of the US from a point source to obtain a NPDES permit. The final Phase Il regulations that affect smaller communities, such as Baytown, were signed in October 1999. Small municipal separate storm sewer systems (MS4s) programs, such as Baytown's, are required to participate. These MS4 programs should be developed and implemented in phases over the next five years. An advance from the General Fund to provide funds for start-up costs associated with the program was provided in 2003. First year costs included funding for a storm water utility feasibility study. Future funding is proposed from developing storm water utility fees to provide a dedicated funding source for the program. The Texas Legislature provided the procedures necessary to establish a storm water utility fee in Chapter 402 of the Local Government Code. Cities were required to file an application for a permit from the Texas Commission on Environmental Quality by December 2003. Street Maintenance Tar— This fund will account for the revenues collected from an increase of 0.25 percent to the sales tax. In 2001 the Texas Legislature passed House Bill 445, which allows cities to raise their local sales tax rate by 0.25 percent if the funds are dedicated to street maintenance and repair. The sales tax collected may only be used to maintain and repair municipal streets that existed when the tax was adopted. The tax may not be used on new streets. This sales tax will expire four years after it takes effect unless voters to continue approve it. Tax Increment Reinvestment Zone (TIRZ). A financing tool created by the state legislative to promote, develop, encourage and maintain housing, educational facilities, employment, commerce and economic development in the City. Tax Levy. The total amount to be raised by general property taxes for operating and debt service purposes. Tax Rate. The amount of tax stated in terms of a unit of the tax base, for example, $.50 per $100 (one hundred dollars) assessed valuation of taxable property. Tax Rate Limit. The maximum rate at which a government may levy a tax. The limit may apply to taxes raised for a particular purpose, or to taxes imposed for all purposes, and may apply to a single government, to a class of governments, or to all governments operating in a particular area. Overall tax rate limits usually restrict levies for all purposes and of all governments, state and local, having jurisdiction in a given area. Tax Rolf The official list showing the amount of taxes levied against each taxpayer or property. Frequently, the tax roll and the assessment roll are combined, but even in these cases the two can be distinguished. Taxes. Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. Neither does the term include charges for services rendered only to those paying such charges as, for example, sewer service charges. 20 Technical Adjustments. Represents adjustments made by the City Council to the Proposed Budget for the Final Adopted Budget. Texas Commission on Environmental Quality (TCEO. The environmental agency for the State of Texas. Transfers In/Out. Amounts transferred from one fund to another to assist in financing the services of the recipient fund. Transmittal Letter. A general discussion of the proposed budget presented in writing as a part of the budget document. The transmittal letter explains the principal budget issues and presents the recommendations made by the City Manager. Unencumbered Balance. The amount of an appropriation that is neither expended nor encumbered. It is essentially the amount of money still available for future purchases. Unreserved Fund Balance. The portion of a fund's balance that is not restricted for a specific purpose and is available for general appropriation. Water and Sewer Fund Fund used to account for the rendering of water and sewer services to the residents of the City. Activities of the fund include the administration, operation and maintenance of the water and sewer system, and billing and collection activities. The fund also accounts for the accumulation of resources for, and the payment of, long-term debt principal and interest for revenue bonds and obligations under capital leases. All costs are financed through charges made to utility customers with rates reviewed regularly and adjusted if necessary to ensure the integrity of the fund. Working Capital. The amount by which total current assets exceed total current liabilities. Workload Measures. Reflects major activities of the division/department. They indicate the amount of work that has been done in the past and projected workload levels for the current and next years. Workload measures should be able to be tracked with a reasonable amount of time and effort. 21 BAYTOWN S 22 to BS CITY OF BAYTOWN GARRISON C. BRUMBACK, CITY MANAGER September 9, 2010 Honorable Mayor and Members of City Council City of Baytown, Texas 2401 Market Street P.O. Bax 424 Baytown, Te. 77522-0424 (281)420-6500 It is my pleasure to submit the 2010-11 Budget pursuant to Article V, Section 41 of the City Charter of the City of Baytown and other relevant state laws. The budget reflects a continuing commitment to provide a high level of service to our residents, while preserving the City's long-term viability. A copy of this Budget document has been placed on file with the City Clerk and at the Sterling Municipal Library, where the public is welcome to review it during normal hours of operation. An electronic version will also be available on the City's web site: www.baytown.org. Budget Approach and Strategies With the current economic downturn, the City continues to face an environment of diminishing revenues. With this in mind, the budget development proved to be a challenging undertaking. The City staff put considerable effort into developing fiscally responsible solutions for managing the budget gap without an increase in ad valorem taxes. The top priorities established in the 2010-11 Budget are: • Provide public safety for the Baytown community • Maintain essential services at adopted standards • Capital project & bond program implementation • Preservation of workforce and employee benefit programs • Continue Infrastructure Maintenance and Improvement programs • Increase Development with focus on Downtown and TIRZ properties • Financial Integrity - maintain adequate working capital reserves without a tax increase General Fund The General Fund is the principal operating fund and accounts for many of the City's services, such as Police, Fire & Rescue, Health & EMS, Streets & Drainage, 23 2010 —11 Budget Letter Finance Department Traffic Control, Engineering, Parks & Recreation, Library, Planning & Development Services, etc. The General Fund budgeted revenues of $57,760,882 are 2.6% less than the prior year budget. Although revenue sources include variances, $2.5 million of the shortfall results from a one-time reimbursement in the prior year for Hurricane IKE recovery efforts. Total expenditures for the 2010-11 budget are $61,304,780, an increase of $1,513,170 (2.53%). Cost increases have a significant impact on expenses in the General Fund as well as other funds of the City. Some of the more significant cost increases that will affect the 2010-11 budget include: • Increase in employer contributions to the Medical Benefits Fund; • Step pay increases for Police and Fire based on years of civil service, • Additional payroll expenditures resulting from annualizing the 2% salary increases which were effective January 2010 and staffing Fire Station Six; • Increased debt service due to Series 2010 Refunding Bonds issued (Note this is offset by a corresponding Transfer In from the Water & Sewer Fund); • Continued uncertainty of the cost of petroleum products (fuel, oil, etc); • Return to increasing costs of steel, building materials, concrete and plastic pipe; and • Increasing cost of chemicals. Adotped Budget 2010-11 by Function Excluding Transfers Out and Capital Public Works Public Safety g% 54% Health d Welfare 4% Culture 8 Leisure 11% I I General Government 23% Significant program enhancements addressed in the FY 2011 budget include the opening of Fire Station Six (Pinehurst). 24 2010 —11 Budget Letter Finance Department Comparison to Previous Budgets The budget has been thoughtfully prepared to provide core programs and services. The General Fund Budget reflects a 2.53% increase over the 2009-10 Budget. A comparison of General Fund adopted budgets in recent years are depicted below: General Fund Budgets $65,000,000 $60,000,000 $55,000,000 $50,000,000 $45,000,000 $40,000,000 $35,000,000 $30,000,000 0 0 0 0 0 0 0 00 2009-10 Adopted Budget ao m General Fund $ 61,304,780 $ 59,791,610 $ 1,513,170 2.5% N N N N N N N N N 2,603,103 27.7% Hotel/Motel Fund 1,433,363 2,163,303 (729,940) 9 � •Serup new E,nnp,iae Fund for Aquaiu:o gnaEybudgned m General Fund. 1,208,726 871,203 337,523 a The total expenditures for all budgeted funds are $118,197,923, an increase of $4,550,779 or 4.0%. Summaries of the adopted appropriations compared to the prior year are: Fund 2010-11 Adopted Budget 2009-10 Adopted Budget Amount Difference %Increase -Decrease General Fund $ 61,304,780 $ 59,791,610 $ 1,513,170 2.5% General Obligation I & S Fund 11,995,715 9,392,612 2,603,103 27.7% Hotel/Motel Fund 1,433,363 2,163,303 (729,940) -33.7% Aquatics Fund 1,208,726 871,203 337,523 38.7% Water &Sewer Fund 34,649,580 33,913,193 736,387 2.2% Sanitation Fund 4,741,641 4,677,805 63,836 1.4% Storm Water Fund 763,758 787,717 (23,959) -3.0% Central Services Fund 2,100,360 2,049,701 50,659 2.5% $ 118,197,923 $ 113,647,144 $ 4,550,779 4.0% The highlights of the $4,550,779 (4.0%) increase across all major funds include: • Personnel Services increased $1,978,084. Significant elements of this change are: o Six new firefighters for Fire Station Six (Pinehurst) o Part-time staff for N.C. Foote Aquatics Center operations 25 2010 —11 Budget Letter Finance Department o Annualization of costs associated with the 2% across the board salary increase effective January 1, 2010 throughout the different funds o Step pay increases for Police and Fire civil service o Increase in employer contributions to the Medical Benefits Fund • Supplies increased $1,166,865 primarily due to increases in treated water cost; • Maintenance increased $78,470 primarily due to radio & testing equipment; • Services increased by $143,984 primarily due to the household garbage contract; • Sundry decreased by $40,989; • Capital expenditures decreased by $705,276; and • Debt Service Requirements increased by $1,941,898; this is offset by a corresponding Transfer In from the Water & Sewer Fund after issuance of Series 2010 Refunding Bonds. • Operating transfers out increased by $345,501 • Contingency and Unforeseen decreased by $357,758 Water and Sewer Fund This fund accounts for the water and wastewater utilities for the City. The cost of providing services is financed primarily through user charges. Total expenditures for the 2010-11 Budget are $34,649,580, an increase of $736,387 or 2.2%. The primary increase is reflected in supplies, which includes an increase of $1,208,396 for the cost of treated water purchased from BAWA. This was necessary after the City of Houston approved a 24.58% increase to the raw water rate it charges the Baytown Area Water Authority (BAWA). Another capital improvement initiative seen as critical to the growth and development of the City is the utility infrastructure. Current and active projects detailed in this document represent over $130 million in improvements from 2001 through 2014 with over $60 million already completed. Projects in this category include development and redevelopment of wastewater treatment plants and lift stations; water and sewer line rehabilitation; line extensions, most notably in the I-10/North Main area made necessary by the new Memorial High School; new construction and rehabilitation of water towers; and water well replacement. 26 2010 —11 Budget Letter Finance Department Wastewater Operations continues to address repairs to or replacement of private service lines through the Private Sewer Lines Inspection Program (PSLIP) initiated in 2007. As lines are inspected, homeowners are notified of required improvements and given one year to take corrective action. This programs success is critical to addressing the effects of inflow and infiltration within the sewer system. Sanitation Fund This fund accounts for collection of residential refuse, brush and white goods; the yard waste management program and recycling activities. The Sanitation Fund currently provides the following services: • Curbside collection of residential garbage/heavy trash, twice/week (Waste Management) • Curbside recycling, once/week (Waste Management) • Curbside collection of brush and limbs, once/month (City) • Green Center — Recycling, open 4 days/week (Waste Management/City) • Green Center — Drop-off, open 4 days/week (City) Taxes, Rates and User Fees In recognition of the difficult economic circumstances, every effort was put forth to limit the financial burden placed on our residents. As a result, the FY 2011 recommended budget assumes no tax increases for the upcoming year even though the City's estimated property tax revenues have declined as a result of an estimated 3% decrease in property values from $2,616,989,896 in 2009 to $2,539,719,725 in 2010. The decline in property tax revenues is more than offset by increases in rates for renewals of Industrial District Contracts which comprise 42% of the total General Fund revenues. Payments are received in lieu of ad valorem taxes in exchange for the City not annexing specific properties during the seven-year terms of the contracts. Key provisions of the new IDA policy include a rate increase ranging 61% to 64% of the property's fair market value over the life of the agreement as compared to the previous contract rate range of 50% to 60%. However, it was necessary to increase rates for water and sewer by 5.85% effective April 1, 2010. These rate increases were implemented as a result of a 27 2010 —11 Budget Letter Finance Department comprehensive Water & Sewer Utility Rate Study. The objective of this study included a revenue sufficiency analysis to ensure sufficient annual revenues over a multi-year projection period in order to meet financial requirements for operations and maintenance costs, capital improvements, new debt service expenses and provide adequate working capital reserves. Rates for solid waste collection increased $1.00 per month to fund operational cost increases for both direct and contract solid waste operations. Lastly, no fee increases were made for storm water fees. Use of Fund Reserves The City's targeted goal for unreserved General Fund balance is the equivalent of 70 to 80 days operating expenditures. The Non Restricted Working Capital of $11,965,032 projected for the FY 2011 budget represents 71 days of operating expenditures. The FY 2011 budget will use a portion of the fund balance to fund some of the non-recurring expenditures as follows: Capital Outlay $2,751,905 CIPF Transfer 540,000 Contingency 251,993 Total decrease in Fund Balance 3.543.898 Economic Development Increasing the retail base within the City of Baytown is crucial to the ability of the City to develop and provide the resources necessary to support the development. The addition of new and the retention of existing retail facilities not only enhances the tax base of the City, but it also creates jobs for our citizens which in itself creates a positive economic impact. Recognizing this, Council funded a Retail Recruitment and Retention program though the General Fund. We recommend allocating $100,000 in FY 2010-11 to continue support of this program. The City maintains a mutually beneficial partnership with the Economic Development Foundation (EDF) to enhance the City's ability to recruit businesses that create jobs. The availability of Municipal Development District (MDD) funds are key to providing the resources necessary for this endeavor. 28 Programs funded by the MDD include development of new and expansion of 2010 —11 Budget Letter Finance Department existing businesses, acquisition of property for economic development incentives and continued support of the EDF operations and special programs. The City continues its focus on downtown redevelopment in several ways, one of which is a fagade improvement program. Projects consistent with elements of the Downtown Master Plan will be eligible for a 100% match of outside/private funding sources. $125,000 remains available from previous years for this matching fund program and no additional fagade allocation is included. The MDD Fund also provides financial support to further these redevelopment efforts as evidenced by the recent funding for the purchase of a downtown building for use as an Arts Center. The rehabilitation of the Arts Building will begin in the late summer of this year. The elimination of dangerous and derelict buildings is receiving renewed attention with additional funding for demolition included in the General Capital Improvement Program Fund (CIPF). And finally, the Downtown Streetscape Demonstration Project has been approved for bid by TxDOT and is currently in the advertising phase, funded by a combination of federal funds administered through TxDOT and local MDD funds. Construction should begin in the last quarter of 2010. Capital Improvement Program The City Council, Administration and Citizens agree that maintaining and improving the facilities and infrastructure within the City is vital to our growth and development. In November 2007, the voters overwhelmingly approved five initiatives that will provide improvements in the following areas: streets; sidewalks, drainage; public safety; and parks, recreation and beautification. A total of $12,890,000 General Obligation Bonds (GO's) was sold for Year One of the 2007 program. In light of the current state of the economy, a revision of the implementation of the bond projects was developed to minimize the ad valorem tax impact until the economy recovers. Also, a reassessment of the cash flow of projects results in deferral of the debt issuance of approximately $22 million until fiscal year 2011. This also allows the deference of related debt service, which in turn gives us the ability to defer the associated tax increase to 2012, while continuing the implementation of the projects under the revised schedule. Projects now scheduled for years three and four of the 2007 bond program are currently in the planning and design phase and will be funded with Series 2011 bond proceeds. 29 2010 —11 Budget Letter Finance Department Conclusion Our community is in the midst of change, and our organization is responding. In past years our focus has been placed on managing growth. Now, we must grapple with how best to preserve the excellent quality of life in our community. We will continue to engage with our citizens and stakeholders to strategically invest in efforts to strengthen our community. The City budget is the ultimate partnership between City Council, staff, citizens, customers and partners in the Baytown community. In the face of tough economic times, the adopted budget reflects a balanced approach of limiting impacts to its citizens and customers while providing funding for economic development and quality of life initiatives. The development of this budget was made possible through the knowledge and contributions of many individuals on staff. I wish to express my deep appreciation to everyone who participated throughout the budget process. I am proud to work with such a dedicated and collaborative group of professionals. p y ub ttied Garry Brumback/ 30 CITY OF BAYTOWN TECHNICAL ADJUSTMENTS 2010-11 PROPOSED BUDGET AUGUST 26, 2010 Revenues: General Fund General Debt Service Fund Hotel/Motel Fund Aquatics Fund (formally Pirates Bay Water Park Fund) Water and Sewer Fund Sanitation Fund Storm Water Utility Fund Garage Fund Warehouse Operations Fund Expenditures: General Fund General Debt Service Fund Hotel/Motel Fund Aquatics Fund (formally Pirates Bay Water Park Fund) Water and Sewer Fund Sanitation Fund Storm Water Utility Fund Garage Fund Warehouse Operations Fund Exhibit A Proposed 7-22-10 Adjustment Revised $ 57,760,882 $ - $ 57,760,882 12,029,479 12,029,479 677,600 677,600 967,282 967,282 34,036,730 34,036,730 4,523,610 4,523,610 515,600 515,600 1,665,414 1,665,414 197,219 197,219 $ 112,373,816 $ - $ 112,373,816 $ 61,502,706 $ (197,926) $ 61,304,780 11,995,715 11,995,715 1,433,363 1,433,363 980,800 227,926 1,208,726 34,649,580 34,649,580 4,741,641 4,741,641 763,758 763,758 1,835,074 1,835,074 265,286 265,286 $ 118,167,923 $ 30,000 $118,197,923 Add $30,000 to ITS Department for Maintenance on Computers. Move N.C. Foote -Aquatics Center division from General Fund to Aquatics Fund (formally Pirates Bay Water Park Fund). Move Public Affairs division from 1170 City Clerk Department to 1010 General Administration Department - $189,906. Change Fund Name of Pirates Bay Water Park Fund to Aquatics Fund. Move N.C. Foote -Aquatics Center division from General Fund to Aquatics Fund (formally Pirates Bay Water Park Fund). Total Technical Adjustments Amount 30,000 (227,926) 197 227,926 $ 227.926 31 BAYTOWN S 32 MAJOR BUDGET ISSUES The purpose of this section is to provide basic revenue and expenditure information for all budgeted foods and the states recommendation for funding the 2010-11 budget. GENERALFUND REVENUES General Fund revenue is comprised of taxes, license and permit fees, intergovernmental revenues, charges for services, miscellaneous revenues and transfers -in from other funds. The General Fond budgeted revenues we $57,760,882, a decrease of $1,514,854 or 3% less then the 2009-10 budget. The budgeted decrease is primarily attributed to decreases in Transfers in ($2,430,487), property tax revenues ($754,532) and sales/franchise taxes ($394,300) which is partially offset by an increase in industrial district tax revenues of $1,747,824. The budgeted decrease for Transfers In results from a reimbursement from the Capital Improvement Program Fund last year for Hurricane IKE recovery efforts. The estimated decline in Property tax revenue is due to a 3% ($77.3 million) decrease in taxable property values (from $2.62 billion for 2009 to $2.54 billion for 2010) and we have projected a decline in sales and franchise taxes due to the national economic recession. The City Council has approved a new industrial district policy and form of agreement that becomes the model w new agreements are executed or existing agreements expire. Additional Industrial District revenues are projected based on the new agreements which include a higher rare (61%- 64%) vs. (50% — 60%) applied to the base year property value, c....0 w.e a...... sr s..".. zoosss ssur no na uo vo axr�mmr ..Ylllavv pTmCm Property Tax Ad Valorem taxes represent 19% of the revenue for the General Fund. The implementation of the 2007 General Obligation Bond Program approved by voters in November 2007 required the fast increase in ad valorem property tax rates since 1992. The property tax rate increase in 2008-09 of $0.05 raised the City's total tax rate to $0.78703 per $100 of property value. That increase was only allocated to the General Debt Service Fund for debt payments; therefore, large property tax revenue increases were not realized in the General Ford. The 2010-11 budget does not include a tax increase for the second consecutive year. The 2010 estimated taxable assessed valuation is $2,539,719,725 which represents a decline in property values of $77,270,171 (30/6) due to the national economic recession. Although the certified rolls are required to be presented to the taxing entities by July 25's or as soon thereafter as practicable, historically they have not been received until August or even as late as October. These budget projections are based on certified estimates of values as required by Texas Tax Code Sec. 26.01(c). Since this estimate of value is preliminary there may be differences between the certified tax roll and the preliminary estimated tax levy that could impact the projected revenues in the budget. Total collections are estimated at $18,465,504 based on the estimated certified property values, the tax rate of $0.78703 per $100 valuation and a 95% collection rate. The levy allocates $10,722,254 to the Operations and Maintenance (O&M) portion of the General Food and $7,743,250 for debt service. Industrial District Payments Industrial district payments are the largest source of revenue for the General Ford. The 2011 budget includes revenues of $23,847,824 for Industrial District Contracts which comprise 42% of the total General Ford revenues. The City has entered into contracts with industries located in within its extraterritorial jurisdiction. The contracts specify payments to be made to the City in lieu of ad valorem nixes in exchange for the City not annexing specific properties during the seven-year terms of the contracts. The City of Baytown currently has 32 active Industrial District Agreements (IDAs). Key provisions of the new IDA policy include a rate increase from 61% to 64% over the seven year life of the agreement and an additional 1% yearly public community improvement rate will be added to the industrial district payment rate and will be available for rebate to the company for approved beautification projects. Paymentsare calculated using the "base value" concept with the value set at the higher value of January 1, 2002, January 1, 33 MAJOR BUDGET ISSUES Fiscal Year 2010-11 2009 or the most recent certified value as of the date on which a contract is executed. The existing contracts that have not come up for renewal compute the payments based upon fifty to sixty percent (50%-60%) of the fair market value of the industry within the City limits and its industrial districts times the current tax rate minus the amount paid by the industry to the City as taxes on that portion of the industry within the City limits. The contract has a base year of 2002 or the latest certified value whichever is greater. Any future value changes (increases or decreases) from the base yew value are excluded from the payment calculation until contract renewal. Sales Tax & Use Taxes Sales and use nixes provide 16% of total revenues and is another major revenue source to the General Fund. The General Fund receives 1% of the total sales tax rate of 8.25%. The Municipal Development District (MDD) sales tax at 0.5%, the Street Maintenance sales tax at 0.25%, the Baytown Crime Control and Prevention District (CCPD) and the Baytown Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) each at 0.125% me recorded in separate funds. The 2010-11 budget reflects a downward trend with $9,506,000 in estimated sales and use tax revenues, a decrease of $370,500 (3.8%) from the current year budget. This decline in sales tax revenue is due m the national economic recession. Franchise Tax Franchise Taxes are projected at $3,997,300, a decrease compared to the 2009-10 budget. Electric Utility franchise taxes comprise 59% of budgeted franchise = revenues. Natural Gas and Solid Waste franchise tax revenues have slightly decreased from the budgeted amounts in 2009-10 while Cable TV and Telephone franchise taxes have slightly increased and are based on historical actual revenues. Licenses & Permits The budget includes $1,009,458 which is $67,187 (6.2%) less than the 2009-10 budget. The decrease is attributed to the slow -down in growth in building permit activity. Licenses and permits constitute less than 2% of the total General Food revenues. Intergovernmental Revenues Intergovernmental revenues of $733,465 increased $374,916 from the 2009-10 budget. 34 Projected revenues include a Goose Creek Consolidated Independent School District Truancy and Bright Star programs, TIRZ payment for services, and includes funding from the following grants: Department of Homeland Security (SAFER & EMPG grants). Intergovernmental revenues represent less than 1% of the trial General Fund revenues. Charges for Services Charges for Services are $1,774,672, an increase of $227,272 (14.7%) increase over the 2009-10 budget. The largest increase is in the mea of ambulance collections. Charges for Services are 3% of total General Fund revenues. Fines and Forfeitures Fines and forfeitures of $2,004,230, an increase of $21,470 over the current year's budget, is projected due to improved enforcement activities through the Municipal Cotta and Motor Carrier Violations Programs. This revenue source represents 3% of General Fund revenues and is primarily Municipal Court Fines at $1,691,430. Miscellaneous Miscellaneous revenue consists primarily of interest earnings and represents less than 1% of General Fund revenues. Foods budgeted for 2010-11 decreased $239,830 from the prior year budget. This is primarily due to a decline in Interest earnings earned on the City's investment portfolio. Operating Transfers In Operating transfers decreased $2,430,487 from the 2009-10 budget and are 5% of General Food revenues. The transfer from the Water and Sewer Food, MDD, TIRZ, Solid Waste Fund, and BAWA are to reimburse the General Food for administrative costs and payment in lieu of taxes. The Storm Water Fund transfer is used to reimburse a portion of eligible expenditures paid for by the General Food. The transfer from the Capital Improvement Food (CIPF) is the return of a portion of the FY O8 year-end transfer from the General Food for Hurricane Ike expenses. Gevelvl Pmtl Revevlas Nf,MG 000 vo,000,000 Sls,wo,tta L tu 3Po9 -010 SOII Rm1 Yon MAJOR BUDGET ISSUES Fiscal Year 2010-11 EXPENDITURES The purpose of this section is to give a general description of the major functional areas in the General Fund and describe the changes within them. Included in these expenditures are any new/expanded programs, continuing programs and capital purchases. The General Fund accounts for all activities except for those required to be accounted for in another fund. Police, Fire, Emergency Medical Services, Health, Public Works, Parks, Library, etc. are funded within the General Fund. Total expenditures for the 2010-11 budget are $61,304,780, an increase of $1,513,170 (2.53%) over the prior year budget. Increases in overall expenditure categories include personnel services ($1,859,161), maintenance (14,813) and other financing uses ($259,338). There are decreases in supplies (-$8,727), services (-$2,027) sundry (-$28,289), miscellaneous (-S4,000) and capital purchases (-$323,299). The Salary savings of $500,000 for vacant positions that occur during the year is included as a reduction in the personnel cost calculations. GmN nwd&I..,, � Rolm. oo wo SLO Personnel Services The increase in personnel services reflected in the 2010-11 Budget includes the payroll cost resulting from a 2% across the bound salary adjustment effective January 2010. While the current market analysis indicates the need to increase certain classifications of compensation, the current economic and budgeting conditions make it impossible to address these changes in this budget year. Therefore, the City will not implement a pay increase for fiscal year 2010-11. However, step pay increases of $81,780 for Police and $220,923 for Fire civil service were honored pursuant to established salary pay grade schedules based on years of service. In an effort to provide continuing employee health coverage, the employer contribution to the Medical Benefits Fand has increased for FY 2011 by approximately $570,000 for the General Fund. The Medical/Dental Plan Board of Trustees has analyzed premiums, expenses, and utilization of the medical and dental plan, including the changes made in the previous budget year. Again and for the fifth consecutive year, the City will absorb most of the additional health care costs and will provide an opportunity, by participating in several wellness initiatives, for the employees to have minimal increases in thein premiums. Retirees over 65 have been placed on a Medicare supplement which provides them with equal or better coverage at a lower cost. The City no longer offers retiree insurance coverage for any employee beginning employment with the City after January 1, 2010. Adjustments have been made to the dental plans over the last five years in adjust premiums to match expenses. Maintaining an adequate reserve in this fund indicate that premium increases are inevitable in future years. Other significant personnel increases included in the FY 2011 budget includes additional stalling for the opening of new Fire Station Six (Pinehurst). Other Financing Uses The FY 2011 increase in Other Financing Uses is primarily attributable to a Transfers Out to the General Obligation Interest and Sinking Fond for the annual payment for the Energy Performance Lease Contract. These funds were previously budgeted as General Overhead expenses. INFRASTRUCTURE AND CAPITAL PROJECTS The City Council, Administration and Citizens agree that maintaining and improving the facilities and infrastructure within the City is vital to its growth and development. In November 2007, the voters overwhelmingly approved five initiatives that will provide improvements in the following areas: streets; sidewalks; drainage; public safety; and parks, recreation and beautification. A total of $12,890,000 General Obligation Bonds (GO's) was sold for Yew One of the 2007 program. In light of the current state of the economy, a revision of the implementation of the bond projects was developed to minimize the ad valorem tax impact until the economy recovers. Also, a reassessment of the cash flow of projects results in deferral of the debt issuance of approximately $22 million until fiscal year 2011. This also allows the deference of related debt service, which in tum gives us the ability to defer the associated tax increase to 2012, while continuing the implementation of the projects trader the revised schedule. Projects now scheduled for years three and few of the 2007 bond program we currently in the planning and design 35 MAJOR BUDGET ISSUES phase and will be funded with Series 2011 bond proceeds. Utility Capital Improvements - Another capital improvement initiative seen as critical to the growth and development of the City is the utility, infiastructure. Current and active projects detailed in this document represent over $130 million in improvements from 2001 through 2014 with over $60 million already completed. Projects in this category include development and redevelopment of wastewater treatment plants and lift stations; water and sewer line rehabilitation; line extensions, most notably in the I-10/North Main area predicated by the new Memorial High School; new and rehabilitation of water towers; and water well replacement. Street Maintenance Improvements — Funded by a dedicated sales tax which was reauthorized for a second time in 2008, the Street Maintenance Fond provides for a critical program to address the maintenance of city streets in sub -standard condition. Represented in the current program is additional funding for Asphalt Base Restore/Mill and Overlay ($1,500,000); Concrete Street Repair ($300,000); and Crack Sealing ($250,000). Carryover funds of approximately $2.8M we available for expanded operations in these programs. General CIPF — This fund is used to provide for various small to medium projects and is primarily funded from a transfer from the General Fund. Major recurring programs reflected here include funding for the CIP Project Management ($359,881) and Building Demolition ($414,507). Funding has been captured here from the Fire/EMS Special District to provide for the long term capital project for a Fire Training Grounds Facility ($1.3M) and Fire Radio Replacement ($425,000). Other projects include Bayland Marina reconstruction ($640,600), Facilities repairs ($600,598), and Emergency generators ($312,000). Additionally, the General Fund transferred $5M to the CIPF at the end of FY 2007- 08 to provide the resources to fund the recovery efforts required from Hurricane Ike. Of that, $3M was reimbursed in FY 2010 and $500,000 is budgeted for reimbursement for FY 2011. Remaining funds are being reserved until the final repairs are completed, at which time available funds will be returned to the General Fund. ECONOMIC DEVELOPMENT Increasing the retail base within the City of Baytown is crucial to the ability for the City to develop and provide the resources necessary to support the development. The addition of new and the retention 36 of existing retail facilities not only enhances the tax base of the City, but it also creates jobs for our citizens which in itself creates a positive economic impact. Recognizing this, a Retail Recruitment and Retention program was funded though the General Fond and $100,000 has been allocated in FY 2010-11 to continue support of this program. The City maintains a mutually beneficial partnership with the Economic Development Foundation (EDF) to enhance the City's ability to recruit businesses that create jobs. The availability of Municipal Development District (MOD) funds is key in providing the resources necessary for this endeavor. Programs funded by the MOO include development of new and expansion of existing businesses, acquisition of property for economic development and continued support of the EDF operations and special programs. The City continues the support for downtown redevelopment in many ways, one of which is a fagade program. Projects consistent with elements of the Downtown Master Plan will be eligible for a 100% match of outside/private funding sources. $125,000 remains available from previous years for this matching fund program and no additional fagade allocation is included. The MDD Fund also provides financial support to further these redevelopment efforts as evidenced by the recent funding for the purchase of a downtown building for use as an Arts Center. The rehabilitation of the Arts Building will begin in the late summer of this year. The elimination of dangerous and derelict buildings is receiving renewed attention with additional funding for demolition included in the General Capital Improvement Program Fund (CIPF). And finally, the Downtown Streetscape Demonstration Project has been approved for bid by TxDOT and is currently in the advertising phase, funded by a combination of federal funds administered through TxDOT and local MUD funds. Construction should begin in the last quarter of 2010. Ge -1 Fund rYaenum.:. ay ryrn a•,uotl .rn.ena -QFF wf � •c..awaY sss .awnmo*n•an,on sun .s.m j ns oa.m,mnn 3WfS6 3m10 l SWA30 301 � R,e1 Vue .Pnomtlbrm MAJOR BUDGET ISSUES Fiscal Year 2010-11 RESERVE LEVELS In order to maintain fiscal stability, governmental entities maintain a General Fund unreserved fund balance to meet unforeseen emergencies that may arise. Appropriate levels of unreserved fund balances vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The City of Baytown's goal for unreserved land balance considers factors such as bond ratings, threat of severe tropical weather due to our proximity to the Gulf Coast, our location adjacent to the petro- chemical complexes, unforeseen emergencies, and advice from the City's financial advisor for fiscal planning. Potential fluctuations in revenue, and cash flow considerations between the start of the fiscal year (October 1) and the receipt of property tax revenues in Decemberdanuary also require adequate reserves. The City's targeted goal for umeserved fund balance is the equivalent of 70 to 80 days operating expenditures. The Non Restricted Working Capital of $11,965,032 projected for the FY 2011 budget represents 71 days of operating expenditures. The FY 2011 budget will again use a portion of the fund balance to fund some of the non-recurring expenditures as follows: Capitol Outlay $ 2,751,905 CIPF Transfer 540,000 Contingency $ 251.993 Decrease in Ford Balance The Governmental Accounting Standards Board (GASB) issued Statement 45, entitled Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions. The statement addresses how state and local governments should account for and report their costs and obligations related to post -employment healthcare and other non -pension benefits, commonly referred to as other post -employment benefits, m OPEB. The implementation of this statement is required for medium size employers, including Baytown, for fiscal years beginning after December 15, 2007. Fiscal year ended September 2009 was the fust year for which the City was required to comply with GASB 45. Beginning with the FY 2005-06 budget, we established a restricted reserve for our two largest funds with personnel costs (i.e. General Ford and Water & Sewer Fund) to identify partial funding for this obligation. GASB 45 could present a major expenditure in future budgets and restricting a portion of the fund balance represents a major step toward compliance. GENERAL DEBT SERVICE FUND The General Debt Service Ford accounts for the payment of principal and interest on general long- term liabilities paid primarily by taxes levied on property within the City. The current debt service allocation for 2010-11 is $11,995,715, consisting of $9,264,953 in principal, $2,705,762 in interest, and $25,000 for fiscal charges. Current tax revenues are projected to decrease by $356,750 (4.3%) compared to current year estimated revenues. A transfer of $3,176,915 from the Water and Sewer Fund is budgeted to cover associated debt paid out of the General Debt Service Fund. A transfer of $438,313 from the Municipal Development District covers debt for the Pirates Bay Water Park. The City anticipates the issuance of new debt in FY 2011-12 to finance the next phases of the capital improvement program approved by voters in 2007. HOTELIMOTEL FUND This fund accounts for the use of Hotel/Motel Occupancy tax revenue generated by the City's nineteen hotels. The occupancy tax is calculated by the hotel/motel based on 7% of their taxable receipts and remitted to the City on a quarterly basis by the hotels. These revenues most be spent to promote or encourage tourism and/or convention delegates. Eligible expenditures to promote tourism include establishing or enhancing a convention center; administrative cost for facilitating convention registration; tourism -related advertising and promotions; and tourism -targeted programs that enhance the arts, historical restoration or preservation programs. The distribution of hotel/motel tax revenue is specified by state law. At least 1% of the 7% occupancy tax annual revenue must be spent on advertising and general promotion of the city and its vicinity. The city is prohibited from spending more than the greater of 15% of the hotel occupancy fund balance or 1% of the 7% occupancy tax mount revenue for development or enhancement of arts programs. Expenditures for historical purposes are limited to a maximum of 50% of the annual hotel tax revenue collected, if the municipality does not allocate any hotel occupancy tax revenues for convention/civic center purposes. Since Baytown borders an estuary or bay with a population less than 80,000 we are eligible to utilize not more than 10% of the revenue derived from the hoteVmotel revenue fund balance for maintenance, improvement and operation of parks and facilities that serve the purpose 37 MAJOR BUDGET ISSUES Fiscal Year 2010-11 purpose of attracting visitors and tourists to the City, as long as funds expended for promotional activities do not fall below the average annual expenditures of the prim three years. Any expenditure most be consistent with one of the categories noted and serve to promote tourism, conventions and the hotel industry. REVENUES The 2010-11 revenue from hotel occupancy tax of $662,600 is approximately the same as current year estimates. Although we have added a few hotels, the national economic recession has significantly impacted the Hotel/Motel Fund as current year estimates and FY 2011 revenue projections are 27% lower than FY 2009. The budget also includes interest earnings of $10,000 and $5 for participation fees for booth space at the annual 0 of July celebration for total revenue of $677,600. NaleM.ut @<utvory Tsa Revenues smoaao rwpao smaauo sssaam 9maoo nsgam s naud Aclwl anuel Anual Falcwm auaen tome a]osm mares mce.o9 mo9.lo mloll EXPENDITURES Total expenditures for the Hotel/Motel Fund are $1,433,363, a decrease of $729,940 (33%) over the prior year budget. The majority of the decrease reflects one-time expenditures made in 2010 for the construction of the Pirates Bay Water Park. The Transfers Out to General Fund reflects the reimbursement to the General Fond for fifty -percent (50%) of the Public Affairs/Marketing Coordinator, Unforeseen/New Initiatives are funded at $450,000 to provide Council with the ability to support additional tourism -related activities. amamsnn rk9.omwm q Imeamu su75 mo 51.950,W0 6v,W0 s1.3ro,000 59]JFOO 5650,000 s SWS-06 N06A] 2W]-09 IOW -09 3WA10 3010.11 Poet Ve.n OMS •>mme5iwil •14•o,iw •ary Cammmitin 38 • 41 of July Celebration ($166,109) — The celebration is a source of tourism bringing people from outside the community to the City. The total cost of the celebration includes a fireworks display ($15,500), live entertainment ($80,000), sound/lights ($14,000), security/personnel ($24,269), supplies/advertising /other ($32,340). Promotion and Advertising — The budget includes funding for public relations activities, advertising and promoting tourism for events that are designed to bring out-of-town visitors to Baytown. These include the July 4' celebration, Grito-Fest, the Bayshore Fine Rides Car Show, Christmas on Texas Avenue, the Nurture Nature/Great Goose Creek Fest, participation on the Project Stars Economic Alliance, staffing a "Visit Baytown" booth at the Texas Parks and Wildlife Expo, a contract with the Baytown Chamber of Commerce for visitor service ($60,000), television sponsorship of the Bayou Bowl Football Game ($55,000), purchase of Ind for a possible Visitor Center and $450,000 in contingency/unforeseen for events that Council may desire to initiate or support. The Public Affairs/Promotion Coordinator is partially funded by a transfer to the General Food ($53,033). The total Promotional budget is $1,001,158. • Funding for $10,000 is included in the budget for maintenance of the promotional web page for the City of Baytown. This web page was funded in prior Hotel/Motel budgets and is complete. This website is dedicated to providing information to potential visitors to promote tourism. Annual Clean up of Bays, Waterways & Estuaries — The $87,305 budget includes funding for the annual clean up for bays, waterways and estuaries throughout Baytown. The current locations for this clean up and maintenance includes Bayland Marina, WC Britton Park, Goose Creek Park, the Baytown Nature Center, Bicentennial Park and Roseland Park. This funding is increased to allow the addition of part- time personnel and will help offset the cost maintenance construction and the Extended Beautification Crew. • Summer Concert — Grim Fest — The $50,613 funding has increased slightly for this concert. The concert will include staged entertainment, food and beverage bombs, and security. MAJOR BUDGET ISSUES • Nurture Nature Fest and Great Goose Fest — Events for $35,325 is aimed at tapping the eco - tourism market and showcasing the Baytown Nature Center and the Eddie V. Gray Wetlands Recreation and Education Center. Bayou Bowl Football Game — Advertising funds for $55,000 are included for the Bayou Bowl Football Game. The Bayou Bowl matches high school players from Louisiana and Texas high schools. The first Bayou Bowl was held during the summer of 2003. This funding will purchase an advertising sponsorship of the game and provide multiple television spots on Baytown during the broadcasts of the game. • City Advertising in Statewide and National Publications — In an effort to showcase Baytown m a tourist destination, $10,000 funding is included to place "Visit Baytown" ads in statewide and national travel -related magazines. Baytown Symphony Children's Concert — The $18,110 funding is for musicians comprised of high school and college students, music instructors and other music enthusiasts will perform free public concerts to children in the Goose Creek Consolidated Independent School District. The concerts will be advertised regionally to attract visitors to Baytown and are designed to educate and entertain youth on fine classical and modem music. AQUATICS FUND REVENUES In June 2010, the City opened the Pirates Bay Water Park. The Pirates Bay Water Park is a Caribbean themed 3 -acre water park operated by the Baytown Parks and Recreation Department. Since this is the fast full year of operations, revenue projections of $967,282 me based on conservative estimates for FY 2011. Another Aquatics Center will be opened in Summer of 2010 which will be the N.C. Foote Aquatics Center. EXPENDITURES The new N.C. Foote Aquatics Center expenditures were moved from the General Fund to the Aquatics Fund as a Technical Adjustment. Total expenditures of $1,208,726 for the Aquatics Fund which includes Pirates Bay Water Park and the N.C. Foote Aquatics Center are anticipated for FY 2011. WATER AND SEWER FUND This fund accounts for the water and wastewater utilities for the City in a manner similar to private business enterprises, where costs of providing services are financed primarily through user charges. The utility bond program continues to expand due to the need for the rehabilitation and expansion of the water and wastewater collection systems. The City will issue additional debt for program expansions and/or improvements which will increase debt requirements beginning FY 2011-12. REVENUES Water Volume — The 2010-11 budget estimates sales of $15,184,357 based on an average use of 10.7 million gallons per day (MGD). Fluctuations to rainfall amounts can significantly impact actual sales. The MDD transfers funds to cover a portion of costs associated with the Northeast Wastewater Treatment Plant construction and West District Wastewater Treatment Plant expansion. In addition to the MUD transfers ($2,526,883), the City has implemented a new rate structure to generate the funding required for the 2010-11 budget. The new rate structure is designed to equitably distribute the costs of service, and provide incentives for water conservation. Water and sewer rates were increased by 5.85% April 1, 2010. These rate increases were implemented as a result of a comprehensive Water & Sewer Utility Rate Study. The objective of this study included a Revenue Sufficiency Analysis to ensure sufficient annual revenues over a multi-year projection period in order to meet financial requirements for operations and maintenance costs, capital improvements, new debt service expenses and provide adequate working capital reserves. The Revenue Sufficiency Analysis recommends another 5.85% increase to be effective January 1, 2011. The rate structure includes a "Customer Base Charge" of $2.88 per account ($2.88 water and $2.88 sewer) for all customer types to recover the current cost of meter reading and maintenance, billing, and other customer service functions of the system. The "Base Facility Charge" is based upon meter size for all Non - Residential, Irrigation, and High -Volume User accounts and per physical dwelling unit for Single - Family and Multi -Family residential accounts. No monthly consumption allowance is included in the "Base Facility Charge." Single -Family Residential and Irrigation accounts me calculated using an inclining block, conservation rate structure. Residential sewer has a 12,000 -gallon cap. The Winer and Sewer Rates Table is depicted on the next page. 39 MAJOR BUDGET ISSUES Fiscal Year 2010-11 Service Rates Effective Rates Effective Individualh, Metered Sinzle-Family Residential 4/12010 1/1/2011 Inside City Water Monthly Customer Charge $ 2.88 $ 3.05 Water Monthly Base Facility Charge $ 6.00 $ 6.35 Water consumption rates: Up to 2,000 gallons per unit $ 2.05 $ 2.17 Between 2,001 - 6,000 gallons per unit $ 4.46 $ 4.72 Between 6,001 -12,000 gallons per unit $ 5.35 $ 5.66 Between 12,001 - 18,000 gallons per unit $ 6.96 $ 7.37 Use over 18,000 gallons per unit $ 9.05 $ 9.58 Sewer Monthly Customer Charge $ 2.88 $ 3.05 Sewer Monthly Base Facility Charge $ 6.00 $ 6.35 Sewer wnsumpdon rates: Up to 2,000 gallons per unit $ 2.07 $ 2.19 Between 2,001-12,000 gallons per unit $ 4.49 $ 4.75 Outside City Water Monthly Customer Charge S 5.76 S 6.10 Water Monthly Base Facility Charge $12.00 $12.70 Water consumption rates: Up to 2,000 gallons per unit $ 3.08 $ 3.26 Between 2,001 - 6,000 gallons per unit $ 6.69 $ 7.08 Between 6,001 - 12,000 gallons per unit $ 8.03 $ 8.50 Between 12,001 - 18,000 gallons per unit $10.44 $11.05 Use over 18,000 gallons per unit $13.58 $14.37 Sewer Monthly Customer Charge $ 5.76 $ 6.10 Sewer Monthly Base Facility Charge $12.00 $12.70 Sewer consumption rates: Up to 2,000 gallons per unit $ 3.11 $ 3.29 Between 2,001-12,000 gallons per unit $ 6.74 $ 7.13 Volume User [Water consumption rate/ 000 gallons $3.29 $3.48 40 MAJOR BUDGET ISSUES Fiscal Year 2010 -II EXPENDITURES Total expenditures for the 2010-11 budget are $34,649,580, an increase of $736,387 or 2.17%. Highlights of increases by object class include the following: • Personnel related line items increased $233,120 (3.6%). Personnel costs include wages, health insurance, workers compensation and retirement. Salary savings of $100,000 for vacant positions through the year is included as a credit to the expenditure proposal. $6,778,875 • Supply costs are expected to increase ($1,190,893) primarily due to an increase in the cost of treated water purchased from BAWA. The treated water expense of $7.7 million represents 22% of the Utility's total FY 2011 budget. $8,490,655 • Maintenance increased slightly ($27,121) due primarily to increases in water distribution and wastewater collection maintenance costs. $1,042,250 • Services decreased (-$97,258) primarily due to decreases in disposal services. Some of the major services include liability insurance, equipment rentals, travel and reimbursable$, and education and training. $3,177,960 • Capital purchases increased ($42,000) based on current needs. $758,823 • Debt Service Requirements — The debt service requirement for 2010-11 is $12,230,952 a decrease of $661,205. Revenue bonds refunded in 2010 resulted in interest savings. $12,230,952 %...e se.e.sv.anaoex•,.. nyn,.amo WORKING CAPITAL In order to maintain fiscal stability, governmental entities maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The goal for working capital is 70 to 80 days operating expenses. Working capital is defined as current assets (e.g. cash, investments, accounts receivable) less current liabilities (e.g. accounts payable). Unrestricted working capital of $5,877,615, or 62 days is projected as of September 30, 2011. Additionally, GASB 45 requires governmental entities to set aside funding for future retiree obligations, such as the health care coverage the City currently offers to retirees. While full implementation for cities our size was not required until fiscal year end 2008.09, the 2006.07 budget set aside restricted reserves for this purpose. The restricted reserve for the Water and Sewer Fund is to remain at $944,062 for 2010-11. At full implementation, GASB 45 may require establishment of citywide reserves. This allocation was an excellent start at meeting that future obligation. SANITATION FUND The Sanitation Fund accounts for collection of residential refuse, brush and white goods, the yard waste management program, and recycling activities. The Sanitation Fond either through a contract with Waste Management, Inc. or City Crews, currently provides the following services: • Twice per week curbside collection and disposal of residential garbage and heavy trash. (Waste Management) • Once per week curbside recycling (Waste Management) • Once a month curbside collection of brush and limbs. (City) • Provision of a drop-off recycling center open 4 days per week. (Waste Management & City) • Provision for a junk drop-off center open 4 days per week. (City) REVENUES The Sanitation Ford's revenues are $4,523,610, an increase of $190,248 over the prior year budget, primarily due to the additional revenue from an adopted $1 per month increase in solid waste fees. 41 . _ ■NN A ■ � IN_�_■-M-■-t I ON 111 1111 111 SIN inMMNoMMa I 0., l I WORKING CAPITAL In order to maintain fiscal stability, governmental entities maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The goal for working capital is 70 to 80 days operating expenses. Working capital is defined as current assets (e.g. cash, investments, accounts receivable) less current liabilities (e.g. accounts payable). Unrestricted working capital of $5,877,615, or 62 days is projected as of September 30, 2011. Additionally, GASB 45 requires governmental entities to set aside funding for future retiree obligations, such as the health care coverage the City currently offers to retirees. While full implementation for cities our size was not required until fiscal year end 2008.09, the 2006.07 budget set aside restricted reserves for this purpose. The restricted reserve for the Water and Sewer Fund is to remain at $944,062 for 2010-11. At full implementation, GASB 45 may require establishment of citywide reserves. This allocation was an excellent start at meeting that future obligation. SANITATION FUND The Sanitation Fund accounts for collection of residential refuse, brush and white goods, the yard waste management program, and recycling activities. The Sanitation Fond either through a contract with Waste Management, Inc. or City Crews, currently provides the following services: • Twice per week curbside collection and disposal of residential garbage and heavy trash. (Waste Management) • Once per week curbside recycling (Waste Management) • Once a month curbside collection of brush and limbs. (City) • Provision of a drop-off recycling center open 4 days per week. (Waste Management & City) • Provision for a junk drop-off center open 4 days per week. (City) REVENUES The Sanitation Ford's revenues are $4,523,610, an increase of $190,248 over the prior year budget, primarily due to the additional revenue from an adopted $1 per month increase in solid waste fees. 41 MAJOR BUDGET ISSUES Fiscal Year 2010-11 This increase is necessary primarily due to the scheduled Waste Management, Inc contract increase. Recycling revenue will remain fairly constant, $497,380 anticipated in FYI 1. The existing rates for sanitation services, including recycling, of $18.81 and $16.05 for residential and senior citizens respectively (excluding sales taxes) will increase to $19.81 and $17.05 when the adopted rate begins October l". There is still no cost to utilize the recycling center, which remain open to complement curbside recycling by accepting a wider range of materials (now including e -waste) as well as recyclable materials from businesses. Although there is a fee for junk drop-off services, it is a bargain compared to disposal at a private landfill which charges approximately $50 for one pick-up truck load of waste. EXPENDITURES Total expenditures for the 2010-11 budget are $4,741,641, an increase of $63,836 or 1.36%. The increase is due to the scheduled cost increase from $11.11 per household to $11.67 (5%) in Waste Management, Inc.'s Residential Solid Waste Contract and the fuel adjustment charges for curbside recycling. `Services" increased ($90,407), primarily to reflect the Waste Management, Inc. contract increases. • CLEAN Team Program — The Citywide Litter Eradication And Neutralization Team duties include patrol and quick response to complaints of dumping, increasing the hours of the Green Center, and providing capacity for special clean-up projects. Sw,auoo F—d E.pendOu., by Type 6 WORKING CAPITAL In order to maintain fiscal stability, governmental entities maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The Sanitation Fond is primarily a fee -for service fund and the working capital requirements are 42 not as stringent since most costs are not incurred if service delivery is interrupted. Working capital of $6,577, or 1 day, is projected as of September 30, 2011. STORM WATER UTILITY FUND The Storm Water Utility Fund was established in order to ensure compliance with NPDES Storm Water Phase U. As part of the Federal Clean Water Act (CWA) under the National Pollutant Discharge Elimination System (NPDES) the U.S. Environmental Protection Agency (EPA) has mandated that the Texas Commission on Environmental Quality (TCEQ) establish permit guidelines, under the Texas Water Code, for Municipal Separate Storm Sewer Systems (MS4). Phase I of the requirement included medium to large (100,000+ population) cities with Phase U including those cities of less than 100,000 populations. There are two ways for a city to comply: (1) file for an individual NPDES permit or (2) participate with a Texas Pollutant Discharge Elimination System (TPDES) General Permit. The second option is far less expensive and provides greater coverage by the State program. The State has completed the implementation of the General Permit program and Council has begun adopting the necessary ordinances and rules for compliance. Our Storm Water Program is operated under both the EPA and State guidelines. This was an unfunded mandate by the USEPA and TCEQ; however, municipalities are allowed to create enterprise type funds which collect fees to offset the costs of the program. The City has created an enterprise fund and has also received a State General Permit to operate our Storm Water Phase 11 program. The Permit must be reviewed and renewed every five years to insure continued compliance with both the USEPA and TCEQ requirements. SO. WehrFOW Ex,Wkure, by Type The Storm Water fee is 19 -tier rate structure, with the residential tier being the largest in number. Each residential account is charged a $0.68 monthly charge. All non-residential accounts will be charged a fee based on the single-family living unit equivalent, MAJOR BUDGET ISSUES Fiscal Year 2010-11 which is determined by evaluating the impervious area of the property. Expenditures include three staff positions ($251,938), supplies ($46,150), maintenance ($300), services ($247,640), and a transfer to the General Fund for storm water initiatives included in the General Fund budget ($217,730). The estimated working capital on September 30, 2011 is $92,440 or 44 days. CENTRAL SERVICES GARAGEFUND The Garage Fund provides motor vehicle service and repair for all City operations except EMS, Fire and Police. The Garage Fund is supported through charges to user departments. Total expenditures including transfers for the 2010-11 budget are $1,835,0743 an increase of $41,824 (2.330/o), which is due primarily to increases in Health & Dental, Services, and Capital Outlay. A fuel surcharge of 6% is assessed to users that consume fuel at the Garage to offset fixed costs associated with Garage operations. The fee structure for the various types of vehicles is as follows: • Light vehicle rate (motor vehicles up to and including one on load capacity) - $50/11r. • Medium vehicle and equipment rate (motor vehicles exceeding one ton capacity) - $65/11r. • Heavy and construction equipment rate - $80/Hr. Typically, municipalities need to maintain a Garage function; however, issues regarding quality and level of service must be addressed in order to determine what the cost level should be for each specific entity. The budget for the Garage Fond maintains a small working capital as of September 30, 2011. r,amZe Fmd Ezcendiwns by lyre m3S0,mo n.eo0.aoo aT -n! 51154030 aCgOd MYy y�� O Servo Wk. eMtlol®m L •SupPtiu -300)-063006A]300].0[3001�093009-10301011 aPmmWSm,u rata v<.1, WAREHOUSE OPERATIONS The Warehouse provides common items used on a daily basis throughout the city. The Warehouse maintains and accounts for supplies used in the field for Public Services and Parks & Recreation, office supplies used by most all city departments and preventive and maintenance parts used on the city fleet. The Warehouse is supported through operating transfers from the General Fund and Water & Sewer Fund on a cost of goods basis. Total expenditures for the 2010-11 budget are $265,286, an increase of $8,835 (3.45%). The budget for the Warehouse maintains a small working capital as of September 30, 2011. Wamhowea nd EspendiMms by lyre Mae ®c�mlanmy RAM • � Mm000 ose`;os RAM mM •aPPa. stet •Paaowd 5sim s SWf-06 3006-03 SW) -0B 300l�09 ZWa-30 3010-11 nsW Ynn 43 BAYTOWN S 44 Funded Supplemental and Capital Lists 45 BAYTOWN S 46 CITY OF BAYTOWN SUPPLEMENTAL REQUESTS - FUNDED FY 2010-11 Dept. Department Request Total 232 HotebMotel Fund 5030 Hotel/Motel Interior Completion of Historic Replica Barn at Republic of Texas S 35,000 232 Hotel/Motel Fund S 35,000 47 BAYTOWN S 48 CITY OF BAYTOWN CAPITAL REQUESTS - FUNDED FY 2010-11 Acct. Request 3e t. No. Description Base Su I. 101 General Fund 1010 General Administration 80001 Furniture & Equipment <$5,000 $ 6,500 $ - 1070 ITS 86011 IBM Blade server CRF (pmt. 3 of 3) 19,538 - Windows based software licenses 48,000 - 1080 Planning & Community Dev Svs. 86011 112 ton Truck (pmt. 2 of 2) 7,282 - 84043 Replace Truck 17,500 - 84041 Furniture & Fixtures 1,000 - 1190 General Overhead 80021 Harris County Public Transportation Prg. 100,000 - Legislative Support 100,000 - 82011 Building Security 48,600 81011 Signage for the City 10,000 - 2000 Police 84043 Replace VRF Vehicles $26,000 x 7 182,000 - 84042 (5) Replace/(4) New In -Car Video Cameras $7,000 x 7 49,000 - Replace/ New Light Bars $2,000 x 7 14,000 - Vehicle Consoles $1,050 x 7 7,350 - Police Graphics Package $335 x 7 2,345 - Prisoner Partitions $425 x 7 2,975 - Rear Deck LED Lights (2 per car) $130 x 14 1,820 - Push Pumps $300 x 7 2,100 - Push Bumper LED Lights (2 per car) $105 x 14 1,470 - Siren Speakers $200 x 7 1,400 - Window Barriers $200 x 7 1,400 - Headlight and Taillight Flashers $100 x 7 700 - Brake Light Cut Off Relays $35 x 7 245 - 2020 Fire 84042 Upgrade Air Compressor 15,560 80001 Investigator Video Camera 11000 - 84042 Replace CBRN Air packs w/PASS and cylinders (5) 37,270 - Replace 45 min. Air Cylinders (10) 12,740 - Replace AV 2000 Kevlar Head Harness (15) 2,308 - Replace AV 2000 Face pieces (20) 5,138 - Replace AV 2000 Nose cup Assemblies (20) 450 - 84061 PPE for NFPA 1851 Program 31,750 - 84042 Replace Fire 5' Hose 12,307 - Tracker Hand Held Receiver Kit 2 pack 3,100 - 80001 Replace Automatic Electronic Defibrillator 3,600 - 84042 Replace Thermal Imager Cameras (2) 22,000 - 80001 Replace Positive Pressure Ventilation Fans 1,800 - Replace Chain Saw 2,300 - Replace Cut Off Saw & Blade 1,700 - Replace Nozzle 2,400 - Replace Furniture 7,000 - 84041 Replace Living Quarter Furniture (Station 2) 7,300 - 82011 Annual Fire Station Maintenance 10,000 - 84061 PPE Gear Dryers -advanced cleaning & inspections 12,000 - 84042 Diesel Exhaust System $9,674 9,674 - 86011 Replace Fire Station (pmt. 5 of 7) 140,762 - 2030 Emergency Management Admin 86011 Storage Building 1200 Lee Dr (pmt. 2 of 4) 22,455 - 80001 Replace Computers for EOC workstations (12) 7,000 - Replace EOC Laser Printer 4,000 - EOC Server UPS 1,500 - Furn & Fixtures <$5,000 10,100 - 84042 Replace 15,000 watt portable Generators (2) 7,000 - 84045 Portable Radios XTS 5000 $6,450 x 5 32,250 - Portable Radios XTS 1500 $4,150 x 5 20,750 - Portable Radios XTL 2500 $4,725 x 5 23,626 - Portable Radios XTL 1500 $3,225 x 5 16,125 - 80001 Replace 24 Hr Rated Dispatcher Chairs 3,000 - 49 CITY OF BAYTOWN CAPITAL REQUESTS - FUNDED FY 2010-11 Acct. Request e t. No. Description Base Su I. 2040 Emergency Medical Services 86011 EMS Ambulance (pmt 6 of 6) 23,319 - 3000 Public Works Administration 80001 Replace Lateral Filing cabinet $550 x 3 1,650 - 3010 Strects & Drainage 83025 Annual Team Work Concrete Contract * 250,000 - 86011 Replace Dozer (pmt. 5 of 5) 29,377 - Replace Patch Truck (pmt. 2 of 5) 32,354 - 86013 Outside Capital Lease Payment - Sweeper pmt. 4 35,160 - 84042 Replace Ford Patching Truck 130,000 - Replace Track Hoe/Excavator 70,000 - Replace Broderson Concrete Breaker 80,000 - Replace Edco Concrete Saw 16,500 - Replace Caterpillar Grader -Front Load Skid Loader 122,000 - 83026 In -House capital projects 150,000 - 3020 Traffic Control 84043 Replace 3/4 ton Truck 27,000 - 84048 Traffic Signal deemed necessary by City Council 150,000 - 3030 Engineering 80001 Furniture & Equipment <$5,000 4,600 - 4000 Public Health 86011 Animal Shelter Renovations (pmt 3 of 4) 32,966 - 84042 Fiberglass Animal Transport Body/Replace Vehicle 17,300 - 84043 Replace 1/2 ton Pickup 24,000 - Overhead and rear emergency light bar 3,000 - 5000 Parks & Recreation 85001 Roseland Park Boat Ramp Asphalt Overlay 20,000 - 85001 Park Svc. Center Employee Parking Asphalt Renov 55,000 - 85001 Relocate Goose Creek Fence 10' Back 51000 - 84042 Street Sweeper Attachment New Case Loader 10,000 - 84061 Replace Play Equipment 25,000 - 83039 Floating Fishing Dock Improvements $1,800 x 3 5,400 - 84042 Replace 400 lb per day Ice Maker 2,500 - 84061 Replace 2000 Free Standing Tents (2) 15,000 - 85001 Newcastle park Parking Lot Renovations 17,000 - 6000 Library 86011 Library Renovations (pmt. 4 of 5) 57,589 - 84046 Library Materials: Books, DVDs, Periodicals, etc. 225,000 - 101 General Fund Total $ 2,751,905 S - 232 Hotel/Motel Fund 5030 Hotel/Motel 86011 Renovation to Arts Center (pmt. 2 of 4) $ 12,932 $ - 85001 Restoration of Art League Building 175,000 - Supple: Complete Interior of Barn -Republic of Texas - 35,000 Construction 30,000 - 232 Hotel/Motel Fund Total S 217,932 $ 35,000 500 Sanitation Fund 3200 Solid Waste 86011 Replace Picker Truck (pmt. 3 of 4) $ 38,794 $ - Green Center Renovations (pmt. 2 of 4) 12,931 - 2 ton Truck (pmt. 2 of 5) 25,000 - 500 Sanitation Fund Total $ 76,725 S - 502 Aauad 5000 Pirates Bay Water Park 84041 Furniture & Fixtures $ 25,000 $ - 84061 Lounge Chairs, Picnic Tables, Umbrellas, Trash Bins 24,422 - 502 Aquatics Fund Total S 49,422 S - 520 Water & Sewer Fund 1030 Fiscal Operations 84043 Replace truck for meter technicians $ 15,500 $ 80001 Digital Currency Bill Counter & Lobby Furniture 2,500 Lobby Furniture 2,500 82011 Unforeseen costs related to security 5,000 Increase customer parking 51000 3040 Water Operations 84043 Replace 2 1/2 ton Utility Truck 100,000 50 CITY OF BAYTOWN CAPITAL REQUESTS - FUNDED FY 2010-11 Acct. Request ept. No. Description Base Sunni. 3050 Wastewater Operations 84043 Replace Dump Truck 90,000 - Replace Utility Truck 90,000 - Replace Backhoe 62,000 - 86011 Vactor Truck (pmt. 3 of 5) 61,097 - 1/2 ton Truck (pmt. 2 of 2) 11,196 - Replace Wash Trailer (pmt. 2 of 4) 27,753 - 3060 Utility Construction 83023 Replace of Water Lines 200,000 - 83029 New Sever Taps 3,000 - 83035 New Water Taps 60,000 - 86011 2 1/2 ton Utility Truck (pmt. 3 of 4) 23,277 - 520 Water & Sewer Fund Total S 758,823 S - 550 Garage Fund 7010 Garage Operations 84042 Replace Fork Lift $ 40,000 $ - 84053 Replace Industrial Pressure Washer 7,000 - 550 Garage Fund Total $ 47,000 S - 552 Warehouse Fund 7010 Equipment Services 80001 Furniture & Equipment <$5,000 $ 6,000 $ - 552 Warehouse Fund Total S 6,000 S - TOTAL ALL FUNDS $ 3,907,807 S 35,000 ' Recurring maintenance service in Public Work/Water & Sewer that are capitalized. 51 BAYTOWN S 52 Unfunded Su'Peplemental and Is Capital Lists 53 BAYTOWN S 54 CITY OF BAYTOWN SUPPLEMENTAL REQUESTS - UNFUNDED FY 2010-I1 Dept. Department Request Total 101 General Fund 1030 Fiscal Operations Extra Help/Temporary $ 18,000 Facilities Management Technician 77,492 1060 Legal Services Legal Files Software 12,350 1070 ITS GIS/GPS Technician 68,335 Other Departments Technology Requests 127,041 1140 Human Resources Compensation & Classification Study 50,000 1170 City Clerk Car Allowance for Public Affairs Coordinator 4,247 1180 City Facilities Rekey All Existing Locks on All City Buildings 30,000 Placing Computers on Dais for All Council & Board Meetings in CC Chamber 30,000 Software & Hardware Program for Recording & Streaming CC Meetings 23,853 Council Chamber Upgrades for Audio Visual Equipment 6,500 2020 Fire Administrative Support Specialist Sr. -Administration 45,952 Tools & Equipment 61,980 Repair & Maintenance Building 330,000 Extended Training Level Service Plan 16,843 2030 Emergency Management Position Additions for Necessary Operations 193,830 EOC Computer Replacement Cycle 17,100 Replace EOC Laser Printer 4,000 Replacement 15WK Portable Generators 7,000 Replace Antique Military Surplus 2 1/2 ton All -Wheel Drive Trucks 8,000 2040 Emergency Medical Services Staffing of a 4th ambulance by adding (9) EM I s & upgrading (9) Senior Medic 518,109 Part Time Administrative Assistant to Fulltime Administrative Assistant 31,441 Staffing 4th ambulance to upgrade (9) Paramedics in lieu of option 1 EMTs 13,141 3010 Streets & Drainage (4) Asphalt Patching Personnel 190,660 Street Paving Crew 311,676 3020 Traffic Control Emergency Vehicle Opticom System Upgrade 522,500 Signal Maintenance Upgrade 424,360 3030 Engineering GIS/CAD Technician 63,012 Project Manager/Enginecr 76,208 Air Cards 960 Furniture 4,000 City Cell Phone for Dale Hughes 510 4000 Public Health Additional (2) Animal Services Officers 98,211 Additional Community Services Supervisor 73,052 5000 Parks & Recreation Renovations of Eddie Huron Park 433,296 Quick Soccer Court 8,030 Community Center Courtyard Improvements 133,356 Lighting Improvements to the Cary Bayou Trail 414,876 Emergency Telephone Towers 78,611 101 General Fund Total $ 4,528,532 520 Water & Sewer Fund 1030 Fiscal Operations Meter Technician I $ 61,299 Administrative Support Specialist 43,309 Upgrade Part time Administrative Support to Fulltime 42,658 3050 Wastewater Operations (4) Operator lI Positions 207,498 520 Water & Sewer Fund Total $ 354,764 Total All Funds $ 4,883,296 55 BAYTOWN S 56 CITY OF BAYTOWN CAPITAL REQUESTS - UNFUNDED FY 2010-11 Acct. Requests Dept. No. Description Base Supp!. 101 General Fund 1030 Fiscal Operations 80001 Supplemental: Computer equipment for new employee $ - $ 3,000 1070 ITS 84041 Supplemental: Furniture & Fixtures for GIS/GPS Tech - 3,850 84042 Security camera project - Phase III 96,000 - Supplemental: Furniture & Fixtures for GIS/GPS Tech - 2,100 1080 Planning & Community Dev Svs. 80001 Supplemental: Portable 800MHz Radios - 8 @ $3,100 - 16,800 Supplemental: Chargers & Extra Batteries 8 @ $1,000 - 8,000 1180 City Facilities 84041 Supplemental: Remodel of the dais - 10,000 84042 Supplemental: Monitors, CPU's (15) in the CC chamber - 20,000 Supplemental: VDESK Event Production System - 20,000 80001 Supplemental: 3 LCD TV, estimates at $1,600 each - 4,800 Supplemental: Replace microphones for Dais - 1,700 2000 Police 84043 Replace VRF Vehicles $26,000 x 9 52,000 - 84042 (5) Replace/(4) New In -Car Video Cameras $7,000 x 2 14,000 - Replace/ New Light Bars $2,000 x 2 4,000 - Vehicle Consoles $1,050 x 2 2,100 - Police Graphics Package $335 x 2 670 - Prisoner Partitions $425 x 2 850 - Rear Deck LED Lights (2 per car) $130 x 4 520 - Push Pumps $300 x 2 600 - Push Bumper LED Lights (2 per car) $105 x 4 420 - Siren Speakers $200 x 2 400 - Window Barriers $200 x 2 400 - Headlight and Taillight Flashers $100 x 2 200 - Brake Light Cut Off Relays $35 x 2 70 - 2020 Fire 80001 Supplemental: Furniture & Equipment Desk Radio - 2,000 Computer, VOIP Phone and Office Equipment - 2,320 Furniture - 3,000 84042 Kaufman 16' Tild Forklift Hauler Trailer 5,590 - 84043 Replace Chevrolet 1500 Truck 30,818 - Replace Chevrolet 2500 Truck 38,702 - Supplemental: Digital Camera - 1,050 Confine Space Gear and Equipment - 2,500 Pliers -Life - 4,080 Fold Da Tank (Driver Operator Training) - 2,200 82011 Annual Fire Maintenance 10,000 - Security Fencing Station 2 (Year 3 of 4) 15,000 - Supplemental: Building Improvements for Station 4 - 180,000 Building Improvements for Station 2 - 150,000 Replace Treadmills (4) 11,300 - Diesel Exhaust System $9,674 x 4 29,022 - Supplemental: Hose Coupler with Cutter and Accessories - 8,500 Extrication Gear for L-1 and E4 - 43,650 PPE Gear Dryers advanced cleaning/inspections $33,450 x 3 21,450 - 80001 Supplemental: Build Roof Simulator 2,500 57 CITY OF BAYTOWN CAPITAL REQUESTS - UNFUNDED FY 2010-11 Acct. Requests Lept. No. Description Base Suppl. 2030 Emergency Management 80001 Supplemental: Replace Desk Computers $1,425 x 12 - 17,100 Supplemental: Replace Laser Printer - 4,000 84042 Supplemental: Replace 15,000 watt portable Generators (2) - 7,000 84043 Replace 1-1/2 ton Military Surplus Truck (2) 8,000 - 84043 Supplemental: Replace two 1-1/2 ton military surplus trucks - 8,000 2040 Emergency Medical Services 80001 Supplemental: Desktop computer and monitor - 1,425 Toughbook laptop - 4,000 Computer, Desk, Chair, File Cabinet - 1,500 Beds $500 x 2 - 1,000 Recliners $750 x 2 - 1,500 84045 Supplemental: Portable Radios $4,500 x 3 13,500 3010 Streets & Drainage 84042 Replace Warner Swassey Gradall 4100 300,000 - 84042 Replace Warner Swassey Gradall 4099 300,000 - 3020 Traffic Control 84043 Supplemental: GPS Opticom System $4,000 x 20 - 80,000 84048 Supplemental: GPS Opticom System $7,500 x 59 - 442,500 Supplemental: Signals $84,872 x 5 signals per year - 424,360 3030 Engineering 80001 Supplemental: Furniture & Computer - CAD/GIS Tech - 1,495 Furniture & Telephone - CAD/GIS Tech - 395 Supplemental: Furniture & Computer - Project Manager/Engineer - 1,495 Furniture & Telephone - Project Manager/Engineer - 395 Supplemental: Furniture & Computer - Micropaver Software - 4,000 4000 Public Health 84045 Supplemental: Portable radios (2 @ $4,500) - 9,000 80001 Supplemental: Computer,desk,chair, and camera - 3,500 84042 Supplemental: Landscape trailer - 2,500 84045 Supplemental: Portable radio - 4,500 5000 Parks & Recreation 81011 Replace park Entry Signs $2,000 x 21 42,000 - Sign Legs $250 x 21 5,250 - 83039 Supplemental: Sol Solar Lighting System - 9,638 Freight - 500 Installation Supplies - 1,000 Supplemental: Talk -A -Phone Emergency Towers $15,722.20 x 5 - 78,611 84043 Replace 2/3 ton Pickup Truck 31,000 - 84061 Supplemental: Concrete - New Parking Lot - 14,250 Sand & Rebar - New parking Lot - 1,250 Public Works Install - New parking Lot - 10,800 Lighting - Parking Lot 14,000 Concrete - 6' Sidewalk - 33,250 Sand & Rebar - 6' Sidewalk - 2,500 Public Works Install - 6' Sidewalk - 10,800 Lighting - 6' Sidewalk - 73,100 58 New Water Line - 600 CITY OF BAYTOWN CAPITAL REQUESTS - UNFUNDED FY 2010-11 Acct. Requests Dept. No. Description Base Suppl. Parks & Recreation (cont.) Benches - 8,250 Signage - 1,000 Soccer/Football Goalpost - 4,000 Soccer Benches - 1,000 Drinking Fountain - 2,700 Playground Piece - 55,000 Playground Surfacing - 17,500 Playground Pea Gravel - 6,500 Playground Shade Umbrella - 10,000 Concrete Basketball Court - 5,130 Public Works Install - Basketball Court - 7,200 Sand & Rebar - Basketball Court - 500 Lighting - Basketball Court - 14,500 Fitness Equipment - 18,000 Concrete - Fitness Area - 6,365 Public Works Install - Fitness Area - 7,200 Sand & Rebar - Fitness Area - 750 Park Shelters - 10,000 BBQ Grills - 3,000 Picnic Tables - 5,000 Grading Per Acre - 25,000 Irrigation - 4,000 Trees - 7,575 Plants for Beds - 9,500 Decorative Fence - 3,685 Contingencies - 39,391 Supplemental: Concrete Soccer Goal - 570 Center Fence to separate courts 112' 6' tall - 1,013 Roll of 6' Tall 6 gauge fabric - 1,250 6' Schedule 40 pipe - 304 12' Schedule 40 pipe - 203 Misc Supplies (Rebar, Fence, Sand, etc) - 750 Bleacher - 1,500 Concrete Bleacher (18 x 12) - 380 Sidewalk to Bleacher - 1,330 Contingencies 10% - 730 Supplemental: 15' Concrete Pole w/Ornamental Light $2,300 x 114 - 262,200 l" conduit with wiring $10/foot - 113,960 Supplies - 1,000 Contingencies 10% - 37,716 Supplemental: Concrete Sidewalk - 6,650 Sand & Rebar - 2,000 Public Works Install - Sidewalk - 3,600 Lighting - Sidewalk - 14,500 Trellis (130 MPH wind load) - 12,550 Trellis Slab 25 x 13 - 500 Public Works Install - Trellis - 1,800 Shelter 24 x 24 (130 MPH wind load) - 39,175 Shelter Slab - 500 Public Works Install - Shelter Slab - 3,600 Benches - 50 Picnic Tables - Z,a00 CITY OF BAYTOWN CAPITAL REQUESTS - UNFUNDED FY 2010-11 Acct. Requests !I Lpt. No. Description Base SunDI. Parks & Recreation (cont.) 500 Sanitation Fund 3200 Solid Waste Operations 520 Water & Sewer Fund 1030 Fiscal Operations 60 ADA Ramp Pad Landscaping & Irrigation 60 Gallon Oaks Flag Poles Flag Pole Lighting Stone Name Wall Miscellaneous Supplies Contingencies 10% 84042 Replace Front Loader 84043 Replace Pick up Truck 148 5,500 2,760 - 7,000 - 5,000 - 7,000 - 2,000 12,123 101 General Fund Total $ 1,020,362 $ 2,604,522 $ 165,000 $ - 26,000 - 500 Sanitation Fund Total $ 191,000 $ - 84043 Supplemental: Meter Tech I -Vehicle - 15,500 520 Water & Sewer Fund Total $ - S 15,500 TOTAL ALL FUNDS $ 1,211,362 S 2,620,022 CITY OF BAYTOWN 2025 COMPREHENSIVE PLAN ANNUAL REPORT AND STRATEGIC ACTION PLAN 2009-2010 August 2010 61 2009-2010 Annual Report and Strategic Action Plan Introduction The purpose of the Comprehensive Plan (herein referred to as the "Plan") Annual Report and Strategic Action Plan is to provide a continuing focus on the implementation of the Plan's recommendations. This report highlights accomplishments and identifies specific activities necessary to facilitate the ongoing efforts towards meeting the vision of the Plan. The Strategic Action Plan is based upon the 2025 Comprehensive Plan adopted by City Council on May 22, 2007. Baytown Comprehensive Plan 2025 Strategic Action Plan Action 2010 Status Prioritize, budget for and include in the City's capital Future action/no update at this time improvements program the water and wastewater improvements identified in the Water and Wastewater Master Plans. Update the City's development ordinances to reflect the The Unified Land Development Code (ULDC) is infrastructure policies outlined in the Comprehensive being prepared. Plan. Identify and replace older wastewater lines that face The city continues to identify and has replaced infiltration problems. several old wastewater lines due to infiltration issues, including working with Exxon to remove wastewater lines from the city's system that are in their green space buyout pro -gram area. Establish a timeline for transition of services from The city will monitor the debt level of the Municipal Municipal Utility Districts outside city limits to city services. Utility Districts. Establish a regular schedule for updating the City's The fees were updated in 2006 and require capital recovery fee for new development to ensure it updating every 5 years under state law. The fees reflects current costs. will be updated in 2011. Preliminary cost estimates are being prepared now. Prioritize and implement the recommendations The Master Drainage Plan is currently being established in the Master Drainage and Flood Mitigation updated to account for completed projects, new Plans by coordinating with other agencies, allocating priority projects and modifications to existing resources, and incorporating projects into the City's recommendations. The city has continued to capital improvements program. delineate watershed and historic flood plain areas. Additionally, the city expended the first $400,000 annual installment from the 2007 bond on the Pine - Hurst Subdivision Drainage Plan. The Craigmont Drainage and Baker Road Drainage projects are currently under contract and will consume the second annual installment. Develop drainage criteria and standards for new Will be considered in the ULDC. developments. 62 Establish impact fees to assist in completing drainage The ongoing update of the city's Master Drainage improvements to counter the impacts of new Plan includes a recommendation to establish development. impact fees for drainage improvements. Identify flood prone areas of Baytown and the ETJ and Action completed and no further attention is produce maps with elevation levels for distribution to all required. The FIRM maps were updated in 2007. residents. The city distributed information on the updated maps to all utility customers, including references to digital copies of the maps available online as well as locations of hard copy maps in several city office locations. Coordinate with other local, state and federal agencies The city's Engineering Department is currently in implementing drainage improvements including the discussing the development of the Regional U.S. Army Corps of Engineers, Harris County, Chambers Drainage Committee, to include the roles and County and the Harris County Flood Control District. responsibilities of the various stakeholder agencies. Identify properties repeatedly damaged by flooding and The city evaluated a program for the acquisition of establish a program for acquisition and relocation. properties repeatedly damaged by flooding and determined that it was not practical. Alternate methods of addressing this issue are being discussed at the staff level. Identify intersections that are prone to flooding and This item will be addressed as part of the revisions propose necessary improvements. to the Regional Drainage Master Plan. The plan will assist staff in developing the criteria necessary to identify and prioritize flood -prone intersection improvement projects on the capital improvements pan. Prepare a detailed transportation study and The city is in the process of selecting a consultant to thoroughfare plan to identify and prioritize specific prepare a Mobility Plan that will include improvements. recommendations for system improvements as well as a new thoroughfare plan. Evaluate the feasibility of implementing road impact fees Preliminary assessment will be created in the to generate funding for and recoup the costs of Mobility Plan. roadway improvements necessitated by and attributable to new development. Develop an access management program that provides The City Council has recently adopted an access design requirements, revised development codes, and management policy for non-residential driveway new development review procedures to address access spacing that will be implemented during the management issues through the development process. development process. Adopt a comprehensive maintenance program for area The city currently conducts an annual, city-wide roadways that is based on a prioritized level of need review of the street system that includes versus making improvements on a district -by -district basis. developing a prioritized list of potential maintenance/improvement projects. Prepare a safety study in conjunction with the Houston- Will be considered in the Mobility Plan. Galveston Area Council (H -GAC) to evaluate "high risk" intersections within Baytown and identify recommendations for improvements at those locations. Revise the City's existing development codes to include Will be considered in the ULDC. standards and requirements for street and development connectivity. 63 Include requirements in the City's development codes for This issue will be considered in the ULDC, Mobility installation or enhancement of sidewalks and/or bicycle Plan, and Parks and Trails Master Plan. facilities when any new development or redevelopment occurs, where appropriate. Revise or adopt new cross section standards for Will be considered in the Mobility Plan. collectors and arterials that include sufficient right-of-way for sidewalks and bike lanes, where appropriate Identify near-term critical needs for personal mobility and Will be considered in the Mobility Plan. install dual purpose sidewalks/bike lanes to meet these needs. Prepare a comprehensive bicycle and pedestrian master This item will be considered in the Mobility Plan. plan either for the entire community or on a special-area Staff will revisit this issue once the plan is completed plan basis. As part of this process, consider locations in to determine if further action is required. Baytown where one or more roadways could be "retro- fitted" to accommodate bike lanes (as a "pilot" project to demonstrate how neighborhoods could be better linked). Establish incentives or regulations for the provision of Will be considered in the Mobility Plan. sidewalks that connect residential and commercial developments and create safe pedestrian access between homes and daily conveniences. u Establish incentives to encourage infill development or The MDD revolving loan program is in place to aid the redevelopment of vacant sites/buildings. in the redevelopment of vacant sites. Regulations concerning the use of non-conforming structures and property are being considered in the ULDC. Work with interested developers to assemble small Staff has discussed several potential assemblage parcels in older areas into feasible development sites. developments, including a project in Downtown. Implement the action statements in the Downtown The TxDOT demonstration project has been Master Plan: Area One to revitalize this area that is approved and is in the bidding process. In addition, currently underutilized. P&Z Commission is currently discussing the Downtown Overlay District to implement the Downtown Master Plan and Design Guidelines. Identify areas within Baytown's ETJ where public utilities The City is currently in final design on the water and and services could be extended in a cost-effective wastewater project to allow development and manner and where future annexation is both desirable annexation of North Main to Wollisville. The City is and feasible. also in negotiations for ETJ utilities to an industrial/commercial tract in Chambers County near the Grand Parkway. The NE Wastewater Treatment Plant is on-line and the West District Plant expansion is nearing final design and bid. These plants provide ample wastewater treatment capacity for growth and development. Recent BAWA expansions provide adequate water for rowth. 64 Update City ordinances including the Official Zoning Currently being considered in the ULDC. Map to ensure uses and intensities are compatible and consistent with the goals and policies outlined in the Comprehensive Plan. Establish minimum standards for the screening of Currently being considered in the ULDC. unattractive sites and/or buffering between incompatible land uses (i.e. dense landscaping, increased setbacks, walls/fencing). Actively assist companies in developing greenbelts The city is currently working with property owners of around heavy industry to act as a natural and attractive heavy industrial uses in their efforts to voluntarily buffer. establish buffer zones to mitigate their impact on surrounding residential areas. As an example, the city has coordinated with Exxon on several issues regarding their ongoing green space buyout program. Amend the Future Thoroughfare Plan to ensure that In addition to the Mobility Plan, staff is currently existing and future subdivisions are connected via reviewing the existing Thoroughfare Map to find collector roads that provide adequate connections to inconsistencies and needed updates due to recent community destinations. development. Staff will recommend amendments to the Map to address these issues. Amend the city's subdivision regulations to mandate the Currently being considered in the ULDC. provision of sidewalks in commercial areas to provide pedestrian access to these uses. Establish riparian zones (vegetated corridors along The city's Watershed Protection Ordinance is in streams and rivers) consistent with state and federal place and has effectively protected major riparian standards to improve water quality and drainage as well zones as new development occurs. The as providing opportunities for public trails. recommendations from the forthcoming Parks, Recreation, Open Space, Greenways and Trails Master Plan update will facilitate opportunities for public trails along riparian corridors. Staff also plans to include environmental protection/development standard overlays along the waterfront, creek and bayou frontage areas in the upcoming Future Land Use Plan. Implement coastal zone requirements with minimum set- The floodplain ordinance addresses coastal zone back standards and a minimum finished floor elevation set -back requirements and requires that minimum of 18 inches above base flood elevation. finished floor elevations be at least 18 inches above base flood elevations. Develop and maintain a long-range annexation The city is beginning a preliminary research project planning map that identifies potential areas for to identify potential short and long-term annexation in the near and longer term. annexation study areas. Part of the analysis for this type of effort would be the development of a map detailina the findin s. Establish criteria to assist staff and local officials in As part of the preliminary research on potential evaluating areas to be considered for either voluntary or short and long-term annexation study areas, staff involuntary annexations (i.e. population density threshold, would brief other staff members and public officials distance from municipal infrastructure, fiscal impacts). on the criteria used in designating an area as desirable or undesirable for annexation. Identify opportunities to annex areas that do not need to The city is evaluating potential annexation areas be included in a three-year annexation plan as outlined that do not require a three year annexation plan by Chapter 43 of the Texas Local Government Code (see and that will not negatively affect the city's figure 6.1 for list of exemptions). infrastructure extension or land use plans. 65 Review and revise annexation priorities with each semi- This effort is ongoing and will be updated based on annual Comprehensive Plan update to reflect changing direction from the Council as well as any findings growth and development patterns within the ETJ. from future annexation area studies. Revise the City's Annexation Plan as needed in Staff monitors changes to the Local Government accordance with Chapter 43 of the Local Government Code's annexation regulations and will Code (upon deciding to unilaterally annex an area that recommend modifications to the City's Annexation is not exempt from the annexation plan requirements). Plan as necessary. i Work with business and industry representatives to Staff has had many discussions with developers, identify priority road and infrastructure improvements. business owners and industrial representatives on road and infrastructure improvements. Projects include enhancements to Hunt Road and the dedication/improvement of Lone Star Avenue in association with restaurant and retail development. The Mobility Plan will also identify priority road improvements. Create a funding mechanism for community Future action/no update at this time improvements and small business development such as a community development corporation (CDC). Explore public transportation options within Baytown and The City has contracted with Harris County in a joint between Baytown and regional employment centers. venture with Lee College to implement 3 circulator bus routes and a successful park and ride project in Baytown. Also, 37 bus shelters are being installed in a joint pro'ect with Harris County. Launch a more comprehensive and coordinated The city continues to facilitate great progress in this beautification program as part of an overall campaign area. The city's newly reopened Green Center to improve Baytown's image. offers residents a place to deliver household debris and recyclable materials. This effort, in combination with the ongoing development of the curbside recycling program has encouraged citizens to mitigate their solid waste production while creating stakeholders in the beautification process. The Beautification Committee has guided the implementation of the landscape median project approved as part of the November 2007 Bond. Phase One is complete, including five medians along Alexander Drive. Work will begin shortly on Phase Two, consisting of medians along Baker Road between N. Main and San Jacinto Hospital just past Garth Road. Preliminary planning has begun for implementation of Phase Three, consisting of medians along Baker Road from Decker Drive (Spur 330) to Bush Road. Additionally, Council has discussed allocating more money to the Beautification Committee to assist in comprehensive planning efforts. Start an "adopt -a -neighborhood" program to engage In the spring of 2009 city staff developed an the community in routine clean-up and beautification "adopt -a -site" program in lieu of an "adopt -a - efforts. neighborhood" program. The program accomplishes the goal of encouraging community clean-up and beautification efforts but in a more 66 67 flexible form than the adopt -a -neighborhood system. Expedite the removal of abandoned and vacant The city is taking a proactive approach to bring buildings. abandoned buildings into conformance with city codes or to affect their demolition. The city continues to pursue the abatement of substandard buildings and has also adopted a Vacant Building Ordinance. Identify opportunities to transform underutilized and Will be addressed in the update to the Parks, abandoned properties into neighborhood parks. Recreation, Open Space, Greenways and Trails Master Plan Continue working with landowners and developers to The Development Review Committee will continue identify and highlight sites well-suited for retail and working with landowners and developers to identify commercial development. and highlight sites well-suited for retail and commercial development. Staff also supports the Economic Development Foundation's efforts to assist prospective developers in identifying potential sites. Additionally, the City is partnering to create cross connections between existing commercial and retail sites to aid traffic flow. Establish an overlay district for Baytown's historic The P&Z Commission is currently considering a draft downtown that allows for mixed uses and provides overlay district ordinance. design guidelines for the area. Offer financial support for the community's revolving The city has established a fagade improvement loan fund to assist with beautification, facade program for Downtown Area One and has improvements on historic buildings and small business undergone educational and procedural changes loans. to ensure that the program is customer -friendly. The first Downtown Facade Improvement Program application is currently being reviewed. ;:�N! ffi 0! 1 MEN -Mm Periodically update the City's Parks, Recreation, Open Update of the Parks, Recreation, Open Space, Space and Greenways Master Plan to ensure that Greenways and Trails Master Plan is currently identified needs and priorities are current and reflect underway. Halff and Associates are currently future demands based on the latest growth projections. working on the plan. The Master Plan is expected to be completed sometime in the fall of 2010. Develop a long-range capital plan that identifies future The replacement of Fire Station #5 is complete and facility needs (i.e. public libraries, police stations, fire in service. The construction of Fire Station #6 is stations and community centers) and funding sources to underway with operation scheduled for December ensure that Baytown's services and facilities continue to 2010. The site for Fire Station Seven has been meet the needs of a growing population. acquired. Identify additional environmentally sensitive or Will be addressed in the update to the Parks, undevelopable lands the City could acquire and Recreation, Open Space, Greenways and Trails preserve for public open space or recreational uses, such Master Plan as areas adjacent to the bays, streams, bayous and waterways. Continue with the phased renovation of the Wayne Gray The Pirates Bay Water Park is complete. There is no Sports Complex. timeline on the development of approximately 12 acres remaining at the complex. The remaining land is planned expansion of the ball fields, parking lots and trails. 67 Replace the City's aging swimming pools to ensure that The first phase of the Aquatics Facilities Master Plan these facilities are safe, well-maintained and continue to is nearing completion with the soon to be opened be a community asset for residents of Baytown. Pirates Bay Water Park. The second phase of the project, The NC Foote Family Aquatic Center is planned to begin construction in August 2010 with completion and open to the public in May 2011. Planning for the construction of 3 spray grounds and 3 splash pads is scheduled to begin in the winter of 2011. Evaluate the feasibility of adopting development Future action/no update at this time incentives and/or regulatory measures to preserve open space and sensitive environmental areas. Amend the City's development codes to require Will be addressed in the forthcoming Parks, parkland dedication or a fee -in -lieu of land in residential Recreation, Open Space, Greenways and Trails developments. Master Plan. Establish park development standards, including criteria Will be addressed in the forthcoming Parks, for proposed land dedications, for implementation Recreation, Open Space, Greenways and Trails through the City's subdivision regulations. Master Plan and the ULDC. Undertake an updated community assessment of Update of the Parks, Recreation, Open Space, Baytown's parks and recreation amenities to ensure Greenways and Trails Master Plan is currently residents' desires are reflected in parks planning and underway. The Master Plan is expected to be acquisition. completed sometime in the fall of 2010. Explore ways to protect and cover park facilities from sun A considerable amount of shade is included in the exposure to increase public use during summer months. Pirates Bay Water Park and in the plans for the NC Foote Family Aquatic Center. A shaded area is also planned in the new fishing pier at the Baytown Nature Center. Work with TxDOT to develop a roadside park along I-10. Feedback from stakeholders at the local and state levels indicates that this is no longer a viable TxDOT project due to issues with police protection, maintenance, access and liability. Explore the possibility of constructing an indoor Will be addressed in the update to the Parks, recreational facility. Recreation, Open Space, Greenways and Trails Master Plan. Continue the planned extension of the Goose Creek trail The Goose Creek Stream Phase IV Trail was and greenbelt to the north to provide additional access completed in early 2010. This item will be further to the nature trail and to provide links to more addressed in the forthcoming Parks, Recreation, neighborhoods, parks and schools. Open Space, Greenways and Trails Master Plan. Develop a trail along Cedar Bayou to provide a Will be addressed in the forthcoming Parks, north/south trail connection along the eastern limits of Recreation, Open Space, Greenways and Trails the city, with a link to the Goose Creek Stream trail and Master Plan. greenbelt. Evaluate the feasibility of on -street bike lanes and routes Will be addressed in the update to the Parks, that will link trails to neighborhoods, parks, schools, Recreation, Open Space, Greenways and Trails churches, the public library and civic center, museums, Master Plan. The provision of on and off-street major employers, medical facilities, social service bicycle facilities will be addressed in the Mobility agencies, and other key locations. and Transportation Master Plan. 68 Create design guidelines and development standards to This item is being addressed by the ULDC Task enhance the aesthetics of the community. Force. However, the city has adopted regulations that enhance the aesthetics of the community. As an example, amendments to the Zoning Ordinance in 2007 established the light and heavy industrial districts which require new industrial developments to provide buffer zones against surrounding residential areas. Identify important community "gateways" and prepare Planning efforts are underway for the San Jacinto specific corridor plans to prioritize improvements such as Historic District "Project Stars". Three Gateways have landscaping, specially designed bridges and entrance been selected for Baytown and the City is signage in these areas. This could lead to the exploring funding options and reviewing design development of a corridor overlay district along alternatives. specified enhancement roadways to enact area - specific design guidelines. Review and amend the City's sign regulations, as Will be addressed in the ULDC. necessary, to better manage the location, type, size and scale of signs throughout the city. Continue the "Adopt -a -Street" program to capitalize on The development of the litter ordinance is in one of Baytown's greatest assets - a strong volunteer progress. Additionally, the recently developed community - in order to beautify the city and control "adopt -a -site" program has focused volunteers litter. Target volunteer efforts to community focal points and encouraged community clean-up and such as key corridors, parks and trail areas, downtown beautification efforts. and community gateways. Work with utility providers to determine the cost, timing Will be addressed in the ULDC. and feasibility of relocating overhead lines underground with a priority on community focal points and enhancement corridors. Identify and remove large signs that are damaged or The city's sign ordinance addresses the dilapidated. identification and removal of damaged or dilapidated signs under the obsolete signs section. Amend the procedures for City removal of unsafe The city has taken a proactive approach on buildings to expedite the process. mitigating this issue and beautifying the community by adopting an unsafe/vacant buildings ordinance and dedicating a full-time building inspector to managing the identification and removal of unsafe structures. Establish a "performance bond" for commercial The City adopted and implemented a "vacant buildings and apartments to ensure funding for Building" ordinance as a first step to protection demolition if the site becomes vacant. against demolition costs. Additional measures will be considered in the future. Improve the appearance of properties utilized by the The city continues to maintain all city facilities in City of Baytown to set an example of attractive, high- code compliance and is actively beautifying city quality development. grounds and buildings to include landscaping at City Hall and the various city projects currently under construction. Additionally, the city has improved the landscaping and general appearance of outparcels such as lift station sites. 69 BAYTOWN S 70 CITY OF BAYTOWN BUDGET SUMMARY COMPARISON Comparison of 2010 Budget to 2011 Adopted Budget• Adopted Amount of Percent of 2009-10 2010-11 Inc. (Dec.) Inc. (Dec.) Governmental Fund Tvaes General Fund $ 59,791,610 $ 61,304,780 $ 1,513,170 2.53% Debt Service Fond 9,392,612 11,995,715 2,603,103 27.71% Hotel/Motel Tax Fond 2,163,303 1,433,363 (729,940) -33.74% Total 71,347,525 74,733,858 3,386,333 4.75% Entemrise Fund Tvoes Aquatics Fund 871,203 1,208,726 337,523 38.74% Water &. Sewer Fund 33,913,193 34,649,580 736,387 2.17% Sanitation Fund 4,677,805 4,741,641 63,836 1.36% Storm Water Utility Fund 787,717 763,758 (23,959) -3.04% Total 40,249,918 41,363,705 1,113,787 2.77% Central Services Fund Types Garage Fond 1,793,250 1,835,074 41,824 2.33% Warehouse Operations Fund 256,451 265,286 8,835 3.45% Total 2,049,701 2,100,360 50,659 2.47% Total All Fund Types $ 113,647,144 $ 118,197,923 $ 4,550,779 4.00% Expenditure History last Five Years $120 $110 — $100 590 Ego ®Central Services SJO ■warm Water E60 ......:...:: ®snNtation O W&3 830 _ DAquaocs No OHotel Tax $30 Mrebt _ $20 -- area.] 510 S. 2007 2009 2009 2010 2011 Fiueal Year Ser up new Enttryrise Fwd for Aquatics; originally budgeted in General Fund. 71 CITY OF BAYTOWN BUDGET SUMMARY COMPARISON Consolidated Summary of Fund Balances Estimated Estimated Projected Projected Restricted Non Restricted Restricted Non Restricted Fund Balance at Fund Balance at Adopted Adopted Fund Balance at Fund Balance at 10/01/10 10/01/10 Revenues Expenditures 09/30/11 09/30/11 Governmental Fund Types: General Fund Debt Service Fund Hotel/Motel Tax Fund Enterprise Fund Tvnes: Aquatics Fund Water & Sewer Fund* Sanitation Fund* Storm Water Utility Fund Internal Service Fund Types: Garage Fund* Warehouse Oper. Fund* Total All Fund Types $ 2,369,303 $ 15,508,930 $ 57,760,882 $ 61,304,780 $ 2,369,303 $ 11,965,032 - 589,766 12,029,479 11,995,715 - 623,530 - 872,761 677,600 1,433,363 - 116,998 Total 2,369,303 16,971,457 70,467,961 74,733,858 2,369,303 12,705,560 - 242,949 967,282 1,208,726 - 1,505 944,062 6,490,465 34,036,730 34,649,580 944,062 5,877,615 - 224,608 4,523,610 4,741,641 - 6,577 - 340,598 515,600 763,758 - 92,440 Total 944,062 7,298,620 40,043,222 41,363,705 944,062 5,978,137 340,011 1,665,414 1,835,074 - 170,351 229,636 197,219 265,286 - 161,569 Total - 569,647 1,862,633 2,100,360 - 331,920 $ 3,313,365 $ 24,839,724 $ 112,373,816 $ 118,197,923 $ 3,313,365 $ 19,015,617 * Working Capital for Proprietary Fund Types. 72 CITY OF BAYTOWN SUMMARY OF ALL FUND TYPES COMPARATIVE SCHEDULE OF BUDGETS FOR 2011 Revenues Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forfeitures Miscellaneous Operating Transfers -in Total Revenues Governmental Proprietary Combined Fund Types Fund Types 2011 $ 57,215,228 $ - $ 57,215,228 1,009,458 - 1,009,458 733,465 905,220 1,638,685 1,779,672 37,664,405 39,444,077 2,004,230 598,500 2,602,730 678,550 105,015 783,565 7,047,358 2,632,715 9,680,073 70,467,961 41,905,855 112,3 73,816 Expenditures by Classification Personnel Services 44,633,730 9,103,576 53,737,306 Supplies 2,494,940 9,948,235 12,443,175 Maintenance 2,670,361 1,181,850 3,852,211 Services 6,815,206 7,420,263 14,235,469 Sundry 155,686 110,593 266,279 Total Operating 56,769,923 27,764,517 84,534,440 Capital Outlay 3,004,837 937,970 3,942,807 Debt Requirements 11,990,715 12,230,952 24,221,667 Transfers Out 2,204,983 2,430,626 4,635,609 Contingency 763,400 100,000 863,400 Total Expenditures 74,733,858 43,464,065 118,197,923 Excess (Deficit) Revenues Over Expenditures (4,265,897) (1,558,210) (5,824,107) Fund Balance - Beginning - Restricted* 2,369,303 944,062 3,313,365 Fund Balance - Beginning - Non Restricted* 16,971,457 7,868,267 24,839,724 Fund Balance - Ending - Restricted* 2,369,303 944,062 3,313,365 Fund Balance - Ending - Non Restricted* $ 12,705,560 $ 6,310,057 $ 19,015,617 * Working Capital for Proprietary Fund Types. 73 CITY OF BAYTOWN SUMMARY OF GOVERNMENTAL FUND TYPES COMPARATIVE SCHEDULE OF BUDGETS FOR 2011 Debt Service Hotel/Motel Combined General Fund Fund Fund 2011 Revenues Taxes $ 48,609,378 $ 7,943,250 $ 662,600 $ 57,215,228 Licenses & Permits 1,009,458 - - 1,009,458 Intergovernmental 733,465 - - 733,465 Charges for Services 1,774,672 - 5,000 1,779,672 Fines & Forfeitures 2,004,230 - - 2,004,230 Miscellaneous 518,550 150,000 10,000 678,550 Operating Transfers -in 3,111,129 3,936,229 - 7,047,358 Total Revenues 57,760,882 12,029,479 677,600 70,467,961 Expenditures by Classification Personnel Services 44,535,204 - 98,526 44,633,730 Supplies 2,456,836 - 38,104 2,494,940 Maintenance 2,658,220 - 12,141 2,670,361 Services 6,282,229 5,000 527,977 6,815,206 Sundry 155,036 - 650 155,686 Total Operating 56,087,525 5,000 677,398 56,769,923 Capital Outlay 2,751,905 - 252,932 3,004,837 Debt Requirements - 11,990,715 - 11,990,715 Transfers Out 2,151,950 - 53,033 2,204,983 Contingency 313,400 - 450,000 763,400 Total Expenditures 61,304,780 11,995,715 1,433,363 74,733,858 Excess (Deficit) Revenues Over Expenditures (3,543,898) 33,764 (755,763) (4,265,897) Fund Balance - Beginning - Restricted* 2,369,303 - - 2,369,303 Fund Balance - Beginning - Non Restricted* 15,508,930 589,766 872,761 16,971,457 Fund Balance - Ending - Restricted* 2,369,303 - - 2,369,303 Fund Balance - Ending - Non Restricted* $ 11,965,032 $ 623,530 $ 116,998 $ 12,705,560 * Working Capital for Proprietary Fund Types. 74 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2011 General Debt Service Hotel/Motel Combined Acct.# Account Description Fund Fund Fund Total 7100 Personnel Services 71002 Regular Wages $ 29,259,116 $ - $ - $ 29,259,116 71003 Part Time Wages 575,656 - 40,976 616,632 71009 Overtime 1,157,988 - 42,479 1,200,467 71010 Election Worker 17,900 - - 17,900 71011 Extra Help/Temporary 22,840 - - 22,840 71021 Health & Dental 4,774,643 - - 4,774,643 71022 TMRS 5,499,309 - 7,632 5,506,941 71023 FICA 2,277,150 - 6,384 2,283,534 71028 Workers Compensation 297,402 - 1,055 298,457 71041 Allowances 169,700 - - 169,700 71043 Employee Incentives 10,000 - - 10,000 71052 Salary Savings (500,000) - - (500,000) 71081 Retired Employee Benefits 973,500 - - 973,500 Total Personnel Services 44,535,204 - 98,526 44,633,730 7200 Supplies 72001 Office 198,487 - - 198,487 72002 Postage 96,027 - 1,300 97,327 72004 Printing 69,800 - 3,700 73,500 72005 Animal Feed 7,109 - - 7,109 72006 Clothing Allowance 26,040 - - 26,040 72007 Wearing Apparel 263,882 - - 263,882 72010 Garbage Bags 600 - - 600 72011 Disaster Supplies 11,800 - - 11,800 72016 Motor Vehicle 995,258 - - 995,258 72019 Supplies Purchased for Resale 20,000 - - 20,000 72021 Minor Tools 108,564 - - 108,564 72026 Cleaning & Janitorial 81,744 - - 81,744 72028 Swimming Pool Supplies - - - - 72031 Chemical 148,438 - - 148,438 72032 Medical 105,850 - - 105,850 72036 Identification 33,012 - - 33,012 72041 Educational 160,258 - 33,104 193,362 72045 Computer Software Supply 9,200 - - 9,200 72046 Botanical 9,252 - - 9,252 72056 Street Marking 100,000 - - 100,000 72061 Meeting Supplies 11,515 - - 11,515 Total Supplies 2,456,836 - 38,104 2,494,940 75 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2011 General Debt Service Hotel/Motel Combined Acct.# Account Description Fund Fund Fund Total 7300 Maintenance 73001 Land 79,593 - - 79,593 73011 Buildings 244,577 - 7,141 251,718 73012 Docks & Piers 2,000 - - 2,000 73013 Recreation Equipment 12,500 - - 12,500 73022 Sanitary Sewers 1,200 - - 1,200 73025 Streets Sidewalks & Curbs 175,900 - - 175,900 73026 Storm Drains 68,500 - - 68,500 73027 Heating & Cooling System 85,433 - 3,200 88,633 73028 Electrical Maintenance 83,303 - 1,800 85,103 73039 Miscellaneous 2,500 - - 2,500 73041 Furniture & Fixtures 47,862 - - 47,862 73042 Machinery & Equipment 602,740 - - 602,740 73043 Motor Vehicles 753,352 - - 753,352 73044 Street Signs 42,000 - - 42,000 73045 Radio & Testing Equipment 91,750 - - 91,750 73046 Books 60,510 - - 60,510 73048 Signal Systems 202,500 - - 202,500 73049 Barricades 13,000 - - 13,000 73053 Vehicle Repair -Collision 9,000 - - 9,000 73055 Maintenance On Computers 80,000 - - 80,000 Total Maintenance 2,658,220 - 12,141 2,670,361 7400 Services 74001 Communication 445,521 - 2,400 447,921 74002 Electric Service 1,149,251 - 25,410 1,174,661 74003 Street Lighting 1,018,823 - - 1,018,823 74004 Water & Sewer 327,504 - - 327,504 74005 Natural Gas 154,538 - 4,469 159,007 74007 TWC Claims Paid 55,000 - - 55,000 74011 Equipment Rental 268,129 - 17,000 285,129 74020 Outside Contracts 65,000 - - 65,000 74021 Special Services 1,071,344 20,000 222,816 1,314,160 74022 Audits 72,000 - - 72,000 74023 Industrial Appraisal 35,500 - - 35,500 74026 Janitorial Services 100,119 - - 100,119 74029 Service Awards 48,200 - - 48,200 74031 Wrecker Service 6,600 - - 6,600 74036 Advertising 84,380 - 245,426 329,806 74041 Travel & Reimbursables 234,117 - 2,856 236,973 74042 Education & Training 269,203 - 600 269,803 76 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2011 General Debt Service Hotel/Motel Combined acct.# Account Description Fund Fund Fund Total 74045 In -State Investigative Travel 4,276 - - 4,276 74047 Support Of Prisoners 62,562 - - 62,562 74051 Rents 15,050 - - 15,050 74054 Council Reimbursements 6,480 - - 6,480 74056 Vacant Lot Cleaning 125,376 - - 125,376 74058 Landfill Fees 54,307 - - 54,307 74061 Demolition of Structures 20,000 - - 20,000 74071 Association Dues 62,189 - - 62,189 74082 Confidential 20,000 - - 20,000 74087 Miscellaneous - - 7,000 7,000 74123 Instructor Fees 23,000 - - 23,000 74210 General Liability Ins 24,954 - - 24,954 74211 K-9 Insurance 2,128 - - 2,128 74220 Errors & Omissions 35,483 - - 35,483 74230 Law Enforcement Liability 34,780 - - 34,780 74240 Auto Liability 61,122 - - 61,122 74241 Auto Collision 55,894 - - 55,894 74242 Auto Catastrophic 2,504 - - 2,504 74271 Mobile Equipment 6,783 - - 6,783 74272 Real & Personal Property 66,869 - - 66,869 74277 Flood Insurance 1,703 - - 1,703 74280 Bonds 522 - - 522 74281 Employee Fraud 2,089 - - 2,089 74295 Deductibles 108,268 - - 108,268 74999 Perf. Contract Energy Services 80,661 - - 80,661 Total Services 6,282,229 20,000 527,977 6,830,206 7500 Sundry Charges 75001 Contributions 540 - 650 1,190 75051 Court Cost 16,500 - - 16,500 75061 Medical - Preemployment 49,977 - - 49,977 75064 Medical Services 47,019 - - 47,019 77106 Little League Light Contract 16,000 - - 16,000 77109 Bytn Beautification Adv Comm 25,000 - - 25,000 Total Sundry & Other 155,036 - 650 155,686 Total Operating 56,087,525 20,000 677,398 56,784,923 8000 Capital Outlay 80001 Furniture & Equip <$5,000 58,150 - - 58,150 80021 Special Programs 200,000 - - 200,000 77 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2011 General Debt Service Hotel/Motel Combined acct.# Account Description Fund Fund Fund Total 81011 Signs 10,000 - - 10,000 82011 Building & Improvements 58,600 - - 58,600 83025 Streets Sidewalks & Curbs 250,000 - - 250,000 83026 Storm Drains 150,000 - - 150,000 83039 Other Improvements 5,400 - - 5,400 84041 Furniture & Fixtures 8,300 - - 8,300 84042 Machinery & Equipment 708,652 - - 708,652 84043 Motor Vehicles 253,500 - - 253,500 84045 Radio & Testing Equipment 92,751 - - 92,751 84046 Books 225,000 - - 225,000 84048 Signal Systems 150,000 - - 150,000 84061 Other Equipment 83,750 - - 83,750 85001 Construction 97,000 - 240,000 337,000 86011 Capital Lease Purchases 365,642 - 12,932 378,574 86013 External Capital Lease Payments 35,160 - - 35,160 Total Capital Outlay 2,751,905 - 252,932 3,004,837 8900 Principal & Interest 89001 Bond Principal - 9,264,953 - 9,264,953 89011 Interest On Bonds - 2,705,762 - 2,705,762 89021 Fiscal Agent Fees - 5,000 - 5,000 Total Principal & Interest - 11,975,715 - 11,975,715 9000 Other Financing Uses 91101 To Municipal Ct Security - - 53,033 53,033 91201 To Municipal Ct Security 79,499 - - 79,499 91226 To Miscellaneous Police 14,689 - - 14,689 91228 To Police Academy 89,628 - - 89,628 91291 To Emergency Management 9,350 - - 9,350 91298 To Wetland Research Ctr 171,641 - - 171,641 91351 To Capital Improvement Prg 540,000 - - 540,000 91401 To GOIS 321,001 - - 321,001 91450 To Sick Leave - General 850,000 - - 850,000 91500 To Solid Waste Fund 50,000 - - 50,000 91550 To Garage Fund 2,382 - - 2,382 78 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2011 General Debt Service Hotel/Motel Combined Acct.# Account Description Fund Fund Fund Total 91552 To Warehouse Operations 23,760 - - 23,760 Total Other Financing Uses 2,151,950 - 53,033 2,204,983 99001 Contingencies 40,000 - - 40,000 99002 Unforeseen/New Initiatives 273,400 - 450,000 723,400 Total Contingencies 313,400 - 450,000 763,400 TOTAL EXPENDITURES $ 61,304,780 $ 11,995,715 $ 1,433,363 $ 74,733,858 79 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY FUND Actual Budget* Estimated Adopted 2008-09 2009-10 2009.10 2010-11 Revenues Taxes -Property $ 11,564,877 $ 12,012,786 $ 11,736,000 $ 11,258,254 Taxes- Sales & Franchise 14,684,410 13,897,600 13,576,800 13,503,300 Industrial District Taxes 21,129,442 22,100,000 23,301,833 23,847,824 Services Total Taxes 47,378,729 48,010,386 48,614,633 48,609,378 Licenses & Permits 1,068,586 1,076,645 1,068,524 1,009,458 Intergovernmental 451,199 358,549 620,144 733,465 Charges for Services 1,738,087 1,547,400 1,798,945 1,774,672 Fines & Forfeitures 1,944,201 1,982,760 2,004,170 2,004,230 Miscellaneous 842,420 758,380 518,250 518,550 Transfers In 2,483,746 5,541,616 5,681,524 3,111,129 14,310,786 Total Revenues 55,906,968 59,275,736 60,306,190 57,760,882 Recurring Expenditures by Type Personnel Services 39,600,861 42,676,043 42,887,068 44,535,204 Supplies 1,811,042 2,465,563 2,147,252 2,456,836 Maintenance 2,563,885 2,643,407 2,953,983 2,658,220 Services 5,258,151 6,284,256 6,002,697 6,282,229 Sundry 99,262 142,325 140,391 114,036 Miscellaneous 18,898 45,000 45,000 41,000 Operating Transfers Out 2,202,988 1,352,612 1,289,637 1,611,950 2,369,303 Total Operating 51,555,087 55,609,206 55,466,028 57,699,475 Non -Recurring Expenditures Capital Outlay 2,981,918 3,075,204 2,789,618 2,751,905 Transfers Out -CIPF 746,590 893,800 539,000 540,000 Contingency 213,400 313,400 313,400 Total Expenditures 55,283,595 59,791,610 59,108,046 61,304,780 Excess (Deficit) Revenues Over Expenditures 623,373 (515,874) 1,198,144 (3,543,898) Fund Balance - Beginning - Restricted 2,369,303 2,369,303 2,369,303 2,369,303 Fund Balance - Beginning- Non Restricted 13,687,413 14,310,786 14,310,786 15,508,930 Fund Balance - Ending - Restricted (GASB 45) 2,369,303 2,369,303 2,369,303 2,369,303 Fund Balance - Ending - Non Restricted $ 14,310,786 $ 13,794,912 $ 15,508,930 $ 11,965,032 No. of Workhr Capital Das 94 84 96 71 Adopted Budget 2010-11 by Type Capital & Transfers 8% Miscellaneous personnel Services 1% 73% Services 10% Maintenance 4/o Supplies 4% s9 • Setup new Enterprise Fund for Aquatics; originally budgeted in General Fund. CITY OF BAYTOWN GENERAL DEBT SERVICE FUND 401 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2008-09 2009-10 2009-10 2010-11 BEGINNING BALANCE $ 596,114 $ 786,092 $ 786,092 $ 589,766 Add: Current Ad Valorem Taxes 7,927,693 8,217,376 8,100,000 7,743,250 Delinquent Ad Valorem Taxes 235,076 230,000 200,000 200,000 Penalty and Interest 129,259 125,000 135,000 135,000 Interest in Investments 31,778 21,600 15,000 15,000 Transfer In from W&S 471,226 471,508 471,226 3,176,915 Transfer In from General Fund 120,900 - - 321,001 Transfer In from MDD - 459,600 84,635 438,313 Refunding Bond Proceeds - 8,150,000 7,933,100 - Premium on Bonds Sold - - 107,342 - Total Revenues 8,915,932 17,675,084 17,046,303 12,029,479 FUNDS AVAILABLE FOR DEBT SERVICE 9,512,046 18,461,176 17,832,395 12,619,245 Deduct Principal Payments 5,660,000 6,398,214 6,398,214 9,264,953 Interest Payments 3,044,957 2,969,398 2,664,694 2,705,762 Issuance Costs - - 5,442 - Paying Agent Fees 3,812 5,000 5,000 5,000 Advance Refunding Escrow - 8,150,000 8,149,279 - Arbitrage Calculation 17,185 20,000 20,000 20,000 Total Deductions 8,725,954 17,542,612 17,242,629 11,995,715 ENDING BALANCE $ 786,092 $ 918,564 $ 589,766 $ 623,530 Tax Rate Allocation Between Operating & Debt 41.93%. lip 58.07 ■ Operations and Maintenance 0 Interest and Sinking CITY OF BAYTOWN ASSESSED VALUATION, ESTIMATED AD VALOREM COLLECTIONS & AD VALOREM TAX RATE ALLOCATION Total Estimated Tax Levy Available $ 18,465,504 TAX RATE PER $100 Actual Actual Adopted Allocation Adopted Rate Rate Rate of Rate Tax Levy Tax Rate Allocation: 2008-09 2009-10 2010-11 2010-11 2010-11 Maintenance and Operations (M&O) Estimates Estimate of Fiscal Year 2010-11 (Tax Year 2010) Taxable Values: $ 0.45700 HCAD $ 2,381,000,555 CCAD 158,719,170 Adjustments to Taxable Values: 0.33003 Subtract TIRZ increment (70,007,952) Estimated Growth - Estimated Taxable Assessed Valuation for Fiscal Year 2010-11 2,469,711,773 Tax Rate per $100 Valuation 0.78703 Estimated Tax Levy ** 19,437,373 Estimated Collections 95.0% Total Estimated Tax Levy Available $ 18,465,504 TAX RATE PER $100 Actual Actual Adopted Allocation Adopted Rate Rate Rate of Rate Tax Levy Tax Rate Allocation: 2008-09 2009-10 2010-11 2010-11 2010-11 Maintenance and Operations (M&O) $0.45700 $ 0.45700 $ 0.45700 58.07% $ 10,722,254 Interest and Sinking (I&S) 0.33003 0.33003 0.33003 41.93% 7,743,250 Totals $0.78703 $ 0.78703 $ 0.78703 100% $ 18,465,504 Note: Revenue Generated per $0.01 $234,623 #* Each year, the estimated tax levy may be different than the actual tax levy approved and adopted by the City Council. This difference is primarily due to delays in receiving the certified roll from the Harris County Appraisal District. Certifies rolls are due by July 25th or as soon thereafter as practicable. The City traditionally receives the certified rolls in mid Aug! This delay hinders the City's ability to finalize budget estimates for ad valorem taxes in a timely manner. Estimated values are prepared by April 30th as required by Texas Tax Code Sec. 26.01(e). However, since some data is not yet available (i.e. business & industrial personal property renditions are not due until May 15th and protests are in the process of being received), further changes could result in reductions in values. These limitations result in the accuracy range of +/- 3% for projected 2010 taxable values. 82 CITY OF BAYTOWN HOTEL/MOTEL FUND 232 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2008-09 2009-10 2009-10 2010-11 Revenues 5,000 Interest Income 29,270 Hotel/Motel Occupancy Tax $ 793,200 $ 885,600 $ 662,587 9 662,600 Participation Fees 8,160 13,240 5,000 5,000 Interest Income 29,270 30,000 10,200 10,000 Miscellaneous 12 519,563 456,090 - Total Revenues 830,642 928,840 677,787 677,600 Expenditures Personnel Services 54,270 97,755 83,735 98,526 Supplies 18,756 38,104 22,537 38,104 Maintenance 4,071 12,141 6,802 12,141 Services 347,679 519,563 456,090 527,977 Sundry 350 650 350 650 Total Operating 425,126 668,213 569,514 677,398 Capital Outlay 622,431 852,220 672,983 252,932 Transfers Out- General Fund 50,000 42,870 42,870 53,033 Unforeseen/New Initiatives 600,000 450,000 Total Expenditures 1,097,557 2,163,303 1,285,367 1,433,363 Excess (Deficit) Revenues Over Expenditures Fund Balance - Beginning Fund Balance - Ending No. of Working Capital Days (266,915) (1,234,463) (607,580) (755,763) 1,747,256 1,480,341 1,480,341 872,761 $ 1,480,341 $ 245,878 $ 872,761 $ 116,998 492 41 248 30 Hotel Motel Tax Fund Expenditure by Function His mica) L 18% Promo[iomil Bey Communities 0% 6% Arts 6% 83 CITY OF BAYTOWN SUMMARY OF PROPRIETARY FUND TYPES COMPARATIVE SCHEDULE OF BUDGETS FOR 2011 Storm Warehouse Aquatics Water & Sanitation Water Garage Operations Combined Fund Sewer Fund Fund Utility Fund Fund Fund 2011 Revenues Intergovernmental $ - $ 905,220 $ - $ - $ - $ - $ 905,220 Charges for Services 967,282 29,938,612 4,389,310 512,400 1,659,582 197,219 37,664,405 Fines & Forfeitures - 598,500 - - - - 598,500 Miscellaneous - 67,515 34,300 3,200 - - 105,015 Operating Transfers -in - 2,526,883 100,000 - 5,832 - 2,632,715 Total Revenues 967,282 34,036,730 4,523,610 515,600 1,665,414 197,219 41,905,855 Expenditures by Classification Personnel Services 755,591 6,778,875 600,633 251,938 511,073 205,466 9,103,576 Supplies 135,080 8,490,655 63,450 46,150 1,172,400 40,500 9,948,235 Maintenance 15,300 1,042,250 102,700 300 12,300 9,000 1,181,850 Services 253,333 3,177,960 3,655,709 247,640 82,301 3,320 7,420,263 Sundry - 84,593 25,000 - - 1,000 110,593 Total Operating 1,159,304 19,574,333 4,447,492 546,028 1,778,074 259,286 27,764,517 Capital Outlay 49,422 758,823 76,725 - 47,000 6,000 937,970 Debt Requirements - 12,230,952 - - - - 12,230,952 Transfers Out - 1,985,472 217,424 217,730 10,000 - 2,430,626 Unforeseen/New Initiatives - 100,000 - - - - 100,000 Total Expenditures 1,208,726 34,649,580 4,741,641 763,758 1,835,074 265,286 43,464,065 Excess (Deficit) Revenues Over Expenditures (241,444) (612,850) (218,031) (248,158) (169,660) (68,067) (1,558,210) Fund Balance - Beginning - Restricted* - 944,062 - - - - 944,062 Fund Balance - Beginning - Non Restricted' 242,949 6,490,465 224,608 340,598 340,011 229,636 7,868,267 Fund Balance - Ending - Restricted* - 944,062 - - - - 944,062 Fund Balance - Ending - Non Restricted* 1,505 $ 5,877,615 $ 6,577 $ 92,440 $ 170,351 $ 161,569 $ 6,310,057 * Working Capital for Proprietary Fund Types. 84 CITY OF BAYTOWN PROPRIETARY FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2011 Water Storm Warehouse Aquatics & Sewer Sanitation Water Garage Operations Combined Acct# Account Description Fund Fund Fund Fund Fund Fund Total 7100 Personnel Services 71002 Regular Wages $ 53,129 $ 4,310,162 $ 404,057 $170,237 $ 340,797 $ 133,537 $ 5,411,919 71003 Part Time Wages 626,466 18,000 - - - - 644,466 71009 Overtime - 370,357 21,065 2,000 5,610 2,000 401,032 71011 Extra Helprremporary - 2,880 - - - - 2,880 71021 Health & Dental 8,250 932,250 56,596 24,750 66,000 33,000 1,120,846 71022 TMRS 9,546 843,043 76,384 32,564 63,211 24,353 1,049,101 71023 FICA 51,653 339,590 31,473 12,783 26,020 9,753 471,272 71028 Workers Compensation 6,547 51,793 11,058 604 4,035 2,823 76,860 71041 Allowances - 10,800 - 9,000 5,400 - 25,200 71052 Salary Savings - (100,000) - - - - (100,000) Total Personnel Services 755,591 6,778,875 600,633 251,938 511,073 205,466 9,103,576 7200 Supplies 72001 Office 6,000 21,772 - 2,000 - 1,000 30,772 72002 Postage - 106,444 - 2,000 - - 108,444 72004 Printing 1,000 13,000 - 3,600 - - 17,600 72007 Wearing Apparel 10,580 45,193 6,000 900 3,250 1,500 67,423 72015 Meter Purchase for Resale - - - - - 31,800 31,800 72016 Motor Vehicle - 219,140 55,500 - 3,400 4,800 282,840 72017 Parts Purchased For Resale - - - - 253,250 - 253,250 72018 Fuel Purchased For Resale - - - - 900,000 - 900,000 72019 Supplies Purchased For Resale 42,500 - - - 7,200 - 49,700 72021 Minor Tools 500 33,660 1,700 1,650 3,100 1,300 41,910 72026 Cleaning & Janitorial 10,000 5,500 - - 2,000 - 17,500 72028 Swimming Pool Supplies 10,600 10,600 72031 Chemical 44,000 362,150 250 20,000 - - 426,400 72032 Medical 3,400 400 - - 200 100 4,100 72041 Educational 1,000 - - 7,500 - - 8,500 72045 Computer Software Supply - - - 8,500 - - 8,500 72046 Botanical Supplies 5,500 5,500 72052 Treated Water - 7,683,396 - - - - 7,683,396 Total Supplies 135,080 8,490,655 63,450 46,150 1,172,400 40,500 9,948,235 7300 Maintenance 73001 Land - 12,550 2,700 - - - 15,250 73011 Buildings 6,500 13,100 5,000 - 3,000 3,500 31,100 73022 Sanitary Sewers - 27,000 - - - - 27,000 73023 Water Distribution System - 140,000 - - - - 140,000 73024 Reservoirs & Wells - 10,000 - - - - 10,000 73025 Streets Sidewalks & Curbs - 17,500 - - - - 17,500 73027 Heating & Cooling System 6,000 10,350 - - 800 - 17,150 73028 Electrical Maintenance 2,800 - - - - - 2,800 73041 Furniture & Fixtures - - - 300 - - 300 73042 Machinery & Equipment - 396,150 - - 5,000 - 401,150 73043 Motor Vehicles - 308,200 95,000 - 3,500 5,500 412,200 73047 Meters & Settings - 100,000 - - - - 100,000 73055 Maintenance on Computers - 7,400 - - - - 7,400 Total Maintenance 15,300 1,042,250 102,700 300 12,300 9,000 1,181,850 85 CITY OF BAYTOWN PROPRIETARY FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2011 Water Storm Warehouse Aquatics & Sewer Sanitation Water Garage Operations Combined Acct# Account Description Fund Fund Fund Fund Fund Fund Total 7400 Services - 5,000 - - - 6,000 11,000 82011 Building and Improvements - 10,000 - - - - 10,000 83023 74001 Communication 5,543 2,950 600 3,240 - - - 3,000 - 12,333 74002 Electric Service 125,000 2,228,600 - - - - 2,353,600 74005 Natural Gas 6,000 400 - - - - 6,400 74011 Equipment Rental - 18,000 - - - - 18,000 74020 Outside Contracts - - - - 60,000 - 60,000 74021 Special Services 45,685 392,031 282,000 235,000 8,000 - 962,716 74022 Audits - 16,512 - - - - 16,512 74026 Janitorial Services - 4,060 2,000 - - - 6,060 74029 Service Awards 5,080 - - - - - 5,080 74034 Household Garbage Contract - - 2,544,700 - - - 2,544,700 74036 Advertising 50,000 - 1,200 500 - - 51,700 74040 Recycling Services - - 93,300 - - - 93,300 74041 Travel & Reimbursables 3,290 8,200 - 6,000 2,000 1,000 20,490 74042 Education & Training 2,735 38,700 1,000 2,350 5,000 1,000 50,785 74050 Disposal Services - 369,800 184,750 - - - 554,550 74059 Residential Recycling Program - - 534,626 - - - 534,626 74071 Association Dues - 4,297 250 550 - - 5,097 74210 General Liability Insurance - 10,097 1,765 - 657 82 12,601 74220 Errors & Omissions - 14,357 2,509 - 934 117 17,917 74240 Auto Liability - 16,172 2,737 - 2,322 - 21,231 74241 Auto Collision - 15,244 2,579 - 2,124 - 19,947 74242 Auto Catastrophic - 662 109 - 95 - 866 74271 Mobile Equipment - 2,464 1,436 - - - 3,900 74272 Real & Personal Property 10,000 25,299 - - 1,114 1,114 37,527 74277 Flood Insurance - 9,152 - - - - 9,152 74280 Bonds - 118 - - - - 118 74281 Employee Fraud - 845 148 - 55 7 1,055 Total Services 253,333 3,177,960 3,655,709 247,640 82,301 3,320 7,420,263 7500 Sundry Charges 75071 Term/Accrual Pay - - - - - 1,000 1,000 75088 Bad Debt -Cutoff Accounts - 84,593 25,000 - - - 109,593 Total Sundry & Other - 84,593 25,000 - - 1,000 110,593 Total Operating 1,159,304 19,574,333 4,447,492 546,028 1,778,074 259,286 27,7649517 8000 Capital Outlay 80001 Furniture & Equip <$5,000 - 5,000 - - - 6,000 11,000 82011 Building and Improvements - 10,000 - - - - 10,000 83023 Water Distribution System - 200,000 - - - - 200,000 83029 Sewer Connections - 3,000 - - - - 3,000 83035 Meters & Connections - 60,000 - - - - 60,000 84041 Furniture & Fixtures 25,000 - - - - - 25,000 84042 Machinery & Equipment - - - - 40,000 - 40,000 84043 Motor Vehicles - 357,500 - - - - 357,500 84053 Major Tools - - - - 7,000 - 7,000 84061 Other Equipment 24,422 - - - - - 24,422 86 CITY OF BAYTOWN PROPRIETARY FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2011 Water Storm Warehouse Aquatics & Sewer Sanitation Water Garage Operations Combined Acct# Account Description Fund Fund Fund Fund Fund Fund Total 86011 Capital Lease Purchases - 123,323 76,725 - - - 200,048 Total Capital Outlay 49,422 758,823 76,725 - 47,000 6,000 937,970 9000 Other Financing Uses 91101 To General Fund - 1,654,274 206,489 167,730 - - 2,028,493 91401 To G O 1 S - 3,176,915 - - - - 3,176,915 91500 To Solid Waste Fund - - - 50,000 - - 50,000 91501 To Accrued Leave -Solid Waste - - 10,000 - - - 10,000 91521 To Accrued Leave -Water & Sewer - 200,000 - - - - 200,000 91522 To W W I S - 8,995,937 - - - - 8,995,937 91550 To Garage Fund - 2,515 935 - - - 3,450 91551 To Accrued Leave - Garage - - - - 10,000 - 10,000 91552 To Warehouse Operations - 128,683 - - - - 128,683 92510 To BAWA - 58,100 - - - - 58,100 Total Other Financing Uses - 14,216,424 217,424 217,730 10,000 - 14,661,578 9900 Contingencies 99002 Unforeseen/New Initiatives - 100,000 - - - - 100,000 Total Contingencies - 100,000 - - - - 100,000 TOTAL EXPENDITURES $ 1,208,726 $34,649,580 $4,741,641 $763,758 $1,835,074 $ 265,286 $43,464,065 87 CITY OF BAYTOWN AQUATICS FUND* BUDGET SUMMARY BY FUND Aquatics $ - $ 500,000 $ 1,068,563 $ 832,282 Facility Rental - - - 35,000 Concessions 100,000 500,000 1,068,563 967,282 Expenditures personnel Services - 507,287 508,134 755,591 Supplies - 156,856 146,170 135,080 Maintenance - 9,400 3,400 15,300 Services 197,660 167,910 253,333 Total Operating 871,203 825,614 1,159,304 Capital Outlay 49,422 Total Expenditures 871,203 825,614 1,208,726 Excess (Deficit) Revenues Over Expenditures - (371,203) 242,949 (241,444) Working Capital - Beginning 242,949 Working Capital- Ending $ - $ (371,203) $ 242,949 $ 1,505 Adopted Budget 2010-11 Operations 12% Personnel Services Services & Sundry 63% 21/ Capital & Transfers 4% Set up new Enterprise Fund for Aquatics; originally budgeted in General Fand. 88 CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2008-09 2009-10 2009-10 2010-11 Revenues Intergovernmental $ 826,575 $ 932,894 $ 836,286 $ 905,220 Operating Revenues 28,671,124 28,983,244 28,768,144 29,938,612 Non-operating Revenues 249,410 276,000 478,381 598,500 Miscellaneous 217,598 139,110 76,725 67,515 Operating Transfers In• 2,547,859 3,997,188 3,997,188 2,526,883 Total Revenues 32,512,566 34,328,436 34,156,724 34,036,730 Expenditures by Type: Personnel Services 6,864,284 6,545,755 6,526,364 6,778,875 Supplies 6,614,721 7,299,762 7,266,281 8,490,655 Maintenance 1,154,170 1,015,129 1,049,787 1,042,250 Services 2,370,581 3,275,218 3,272,411 3,177,960 Sundry 85,877 85,000 84,593 Total Operating 17,003,756 18,221,741 18,199,843 19,574,333 Capital Outlay 871,431 716,823 700,733 758,823 Debt Requirements 11,720,459 12,892,157 12,425,098 12,230,952 Transfers Out 2,407,380 1,985,472 1,985,472 1,985,472 Unforseen/New Initiatives 97,000 97,000 100,000 Total Expenditures 32,003,026 33,913,193 33,408,146 34,649,580 Excess (Deficit) Revenues Over Expenditures 509,540 415,243 748,578 (612,850) Fund Balance - Beginning - Restricted 944,062 944,062 944,062 944,062 Fund Balance - Beginning - Non Restricted 5,232,347 5,741,887 5,741,887 6,490,465 Fund Balance - Ending - Restricted (GASB 45) 944,062 944,062 944,062 944,062 Fund Balance - Ending - Non Restricted $ 5,741,887 $ 6,157,130 $ 6,490,465 $ 5,877,615 No. of Working Capital Days 65 66 71 62 Adopted Budget 2010-11 by Expenditure Type Personnel Services Operating 20°% 37% Transfers Out& Other 6% Capital Outlay 2% Debt Requirements 35% • Transfers In includes a transfer from MDD for the portion ofthe debt for the NEW W Treatment Plant. 89 CITY OF BAYTOWN SANITATION FUND 500 BUDGET SUMMARY BY FUND Expenditures Personnel Services Actual Budget Estimated Adopted Supplies 2008-09 2009-10 2009-10 2010-11 Revenues 110,001 107,700 86,000 102,700 Solid Waste Collections $ 3,373,600 $ 3,717,932 $ 3,656,100 $ 3,859,680 Recycling Revenue 22,839 22,240 32,250 32,250 Resdidential Recycling 498,811 498,590 497,380 497,380 Recyle Bins 566 400 10,319 19,800 Interest On Investments 12,161 15,200 6,000 6,000 Miscellaneous 82,530 4,000 8,500 8,500 Transfer In - General Fund 100,000 25,000 25,000 50,000 Transfer In- Storm Water Utility Fund 50,000 50,000 50,000 Total Revenues 4,090,507 4,333,362 4,285,549 4,523,610 Expenditures Personnel Services 489,847 522,709 565,495 600,633 Supplies 36,974 66,616 56,250 63,450 Maintenance 110,001 107,700 86,000 102,700 Services 3,156,517 3,565,302 3,579,917 3,655,709 Sundry 20,851 30,000 25,000 25,000 Total Operating 3,814,190 4,292,327 4,312,662 4,447,492 Capital Outlay 184,618 83,226 96,725 76,725 Transfers Out 217,424 220,224 220,216 217,424 Unlmseen/New Initiatives 82,028 82,028 Total Expenditures 4,216,232 4,677,805 4,711,631 4,741,641 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending No. of Working Capital Days (125,725) (344,443) (426,082) (218,031) 776,415 650,690 650,690 224,608 $ 650,690 $ 306,247 $ 224,608 $ 6,577 51 24 17 Adopted Budget 2010-11 Operations 4% Personnel Services 13% Capital& Transfers a 6� Services & Sundry 77% Expenditures by Program Solid Waste Operations $ 3,573,651 $ 3,865,490 $ 3,892,686 $ 3,919,363 Residential Recycling 642,581 812,315 818,945 822,278 90 Total $ 4,216,232 $ 4,677,805 $ 4,711,631 $ 4,741,641 CITY OF BAYTOWN STORM WATER UTILITY FUND 505 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2008-09 2009-10 2009-10 2010 - Revenues Storm Drainage Fee $ 506,359 $ 505,300 $ 512,400 $ 512,400 Interest on Investments 8,350 9,600 3,200 3,200 Total Revenues 514,709 514,900 515,600 515,600 Expenditures Personnel Services 170,672 252,111 205,522 251,938 Supplies 99,219 46,150 45,650 46,150 Maintenance 300 300 - 300 Services 101,379 261,601 132,870 247,640 Sundry 2,391 Total Operating 373,961 560,162 384,042 546,028 Capital Outlay - 9,825 9,825 - Transfer to General Fund 167,730 217,730 217,730 217,730 Total Expenditures 541,691 787,717 611,597 763,758 Excess (Deficit) Revenues Over Expenditures (26,982) (272,817) (95,997) (248,158) Working Capital- Beginning 463,577 436,595 436,595 340,598 Working Capital - Ending $ 436,595 S 163,778 $ 340,598 $ 92,440 No. of Working Capital Days 294 76 203 44 Adapted Budget 2010-11 by Expenditure Type Personnel Smites 33% Transfer m General Fund 29% 01 -wing 38% 91 CITY OF BAYTOWN GARAGE FUND 550 BUDGET SUMMARY BY FUND Expenditures personnel Services Actual Budget Estimated Adopted Supplies 2008-09 2009-10 2009-10 2010-11 Revenues 9,977 10,700 14,300 12,300 Departmental Billings - Fuel $ 792,907 $ 780,000 $ 838,207 $ 840,000 Departmental Billings - Repairs 977,849 900,000 809,082 809,082 State Fuel In Refund 605 - - - GCCISD - Fuel 55,882 51,720 8,500 8,500 Miscellaneous 4,968 4,830 1,887 2,000 Transfer In - General Fund 2,382 2,382 2,382 2,382 Transfer In- Water & Sewer Fund 2,515 2,515 2,515 2,515 Transfer In - Solid Waste Fund 935 935 935 935 Total Revenues 1,838,043 1,742,382 1,663,508 1,665,414 Expenditures personnel Services 454,701 501,749 475,462 511,073 Supplies 1,176,727 1,170,400 1,120,150 1,172,400 Maintenance 9,977 10,700 14,300 12,300 Services 143,032 74,401 96,801 82,301 Total Operating 1,784,437 1,757,250 1,706,713 1,778,074 Capital Outlay 8,960 26,000 22,941 47,000 Transfers Out 10,000 10,000 10,000 10,000 Total Expenditures 1,803,397 1,793,250 1,739,654 1,835,074 Excess (Deficit) Revenues Over Expenditures 34,646 (50,868) (76,146) (169,660) Working Capital - Beginning 381,511 416,157 416,157 340,011 Working Capital- Ending $ 416,157 $ 365,289 $ 340,011 $ 170,351 Adopted Budget 2010-11 Capital & Transfers 3% Operations 69% Personnel Services 28% 92 CITY OF BAYTOWN WAREHOUSE OPERATIONS FUND 552 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2008-09 2009-10 2009-10 2010-11 Revenues Transfer In -General Fund $ 49,188 $ 23,760 $ 23,760 $ 23,760 Transfer In - Water .@ Sewer Fund 266,398 128,683 128,683 128,683 Water Meter Sales 47,019 28,100 43,900 43,900 Miscellaneous 2,459 2,210 888 876 Total Revenues 365,064 182,753 197,231 197,219 Expenditures Personnel Services 181,588 193,831 192,165 205,466 Supplies 44,502 41,700 41,700 40,500 Maintenance 12,900 9,000 9,000 9,000 Services 5,253 4,920 4,920 3,320 Sundry 1,581 1,000 1,000 1,000 Total Operating 245,824 250,451 248,785 259,286 Capital Outlay 5,069 6,000 6,000 6,000 Total Expenditures 250,893 256,451 254,785 265,286 Excess (Deficit) Revenues Over Expenditures 114,171 (73,698) (57,554) (68,067) Working Capital - Beginning 173,019 287,190 287,190 229,636 Working Capital - Ending $ 287,190 $ 213,492 $ 229,636 $ 161,569 Adopted Budget 2010-11 Operations ® Capital Outlay Persomel Services 2% 78% 93 BAYTOWN S 94 Fire CITY OF BAYTOWN ORGANIZATION CHART GENERAL FUND Giros I al Municipal Court Judge G6innnn6 Publi[\PorW I Ford Op"0'" u Rumau Reeamm AJminb�mNm u ' 61 Planoine& jfl�sen;m Srtnn& Orunuge Inlonnufion TerAnalop library t[.eiapmem Senior 0'IS] Parti &Rxreatim Trnl([Conrtol Pv411[IIenIM Ci, ruo & & E\IS pluni[ipul Caurt A BAYS Polite 95 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY FUND Recurring Expenditures by Type Personnel Services Actual Budget" Estimated Adopted Supplies 2008-09 2009-10 2009-10 2010-11 Revenues 2,563,885 2,643,407 2,953,983 2,658,220 Taxes -Property $ 11,564,877 $ 12,012,786 $ 11,736,000 $ 11,258,254 Taxes - Sales & Franchise 14,684,410 13,897,600 13,576,800 13,503,300 Industrial District Taxes 21,129,442 22,100,000 23,301,833 23,847,824 Operating Transfers Out Total Taxes 47,378,729 48,010,386 48,614,633 48,609,378 Licenses & Permits 1,068,586 1,076,645 1,068,524 1,009,458 Intergovernmental 451,199 358,549 620,144 733,465 Charges for Services 1,738,087 1,547,400 1,798,945 1,774,672 Fines & Forfeitures 1,944,201 1,982,760 2,004,170 2,004,230 Miscellaneous 842,420 758,380 518,250 518,550 Transfers In 2,483,746 5,541,616 5,681,524 3,111,129 Excess (Deficit) Revenues Total Revenues 55,906,968 59,275,736 60,306,190 57,760,882 Recurring Expenditures by Type Personnel Services 39,600,861 42,676,043 42,887,068 44,535,204 Supplies 1,811,042 2,465,563 2,147,252 2,456,836 Maintenance 2,563,885 2,643,407 2,953,983 2,658,220 Services 5,258,151 6,284,256 6,002,697 6,282,229 Sundry 99,262 142,325 140,391 114,036 Miscellaneous 18,898 45,000 45,000 41,000 Operating Transfers Out 2,202,988 1,352,612 1,289,637 1,611,950 Total Operating 51,555,087 55,609,206 55,466,028 57,699,475 Non -Recurring Expenditures Capital Outlay 2,981,918 3,075,204 2,789,618 2,751,905 Transfers Out -CIPF 746,590 893,800 539,000 540,000 Contingency 213,400 313,400 313,400 Total Expenditures 55,283,595 59,791,610 59,108,046 61,304,780 Excess (Deficit) Revenues Over Expenditures 623,373 (515,874) 1,198,144 (3,543,898) Fund Balance - Beginning - Restricted 2,369,303 2,369,303 2,369,303 2,369,303 Fund Balance - Beginning - Non Restricted 13,687,413 14,310,786 14,310,786 15,508,930 Fund Balance - Ending - Restricted (GASB 45) 2,369,303 2,369,303 2,369,303 2,369,303 Fund Balance - Ending - Non Restricted $ 14,310,786 $ 13,794,912 $ 15,508,930 $ 11,965,032 No. of Working Capital Days 94 84 96 71 Adopted Budget 2010-11 by Type Capital & Transfers 8% Miscellaneous Personnel Personnel Services 1% 73% Services 10% Maintenance 4% supplies 4% 96 • Set up new Enterprise Fund for Aquatics; originally budgeted in General Fund. CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY FUND Actual Budget- Estimated Adopted 2008-09 2009-10 2009-10 2010-11 Revenues Taxes -Property $ 11,564,877 $ 12,012,786 $ 11,736,000 $ 11,258,254 Taxes- Sales& Franchise 14,684,410 13,897,600 13,576,800 13,503,300 Industrial District Taxes 21,129,442 22,100,000 23,301,833 23,847,824 Fines & Forfeitures Total Taxes 47,378,729 48,010,386 48,614,633 48,609,378 Licenses & Permits 1,068,586 1,076,645 1,068,524 1,009,458 Intergovernmental 451,199 358,549 620,144 733,465 Charges for Services 1,738,087 1,547,400 1,798,945 1,774,672 Fines & Forfeitures 1,944,201 1,982,760 2,004,170 2,004,230 Miscellaneous 842,420 758,380 518,250 518,550 Transfers In 2,483,746 5 541 616 5,681 524 3,111,129 Transfers Out Total Revenues 55,906,968 59,275,736 60,306,190 57,760,882 Expenditures by Function General Government 12,213,992 12,981,312 13,288,199 13,178,810 Public Safety 26,636,771 29,168,363 28,781,940 30,658,255 Public Works 3,831,118 4,393,435 4,591,012 4,537,737 Health & Welfare 1,673,057 2,042,220 1,971,611 2,048,477 Culture & Leisure 5,373,148 5,959,664 5,857,029 5,977,646 Capital 2,981,918 3,075,204 2,789,618 2,751,905 Transfers Out 2,573,591 2,171,412 1,828,637 2,151,950 Total Expenditures 55,283,595 59,791,610 59,108,046 61,304,780 Excess (Deficit) Revenues Over Expenditures 623,373 (515,874) 1,198,144 (3,543,898) Fund Balance - Beginning - Restricted 2,369,303 2,369,303 2,369,303 2,369,303 Fund Balance - Beginning - Non Restricted 13,687,413 14,310,786 14,310,786 15,508,930 Fund Balance - Ending - Restricted (GASB 45) 2,369,303 2,369,303 2,369,303 2,369,303 Fund Balance - Ending - Non Restricted $ 14,310,786 $ 13,794,912 $ 15,508,930 $ 11,965,032 No. of Working Capital Days 94 84 96 71 Adopted Budget 2010-11 by Function* 4 ;b.1,8% c Works Health & Welfare 4% Public Safety Culture & Leisure 54% Il% eral Government • Excludes Capital and Transfers Out 23% • Set up new Enterprise Fund for Aquatics; originally budgeted in Genual Fund. 97 CITY OF BAYTOWN GENERAL FUND REVENUE SUMMARY Actual Budget* Estimated Adopted Revenue 2008-09 2009-10 2009-10 2010-11 Property Taxes $ 11,564,877 $ 12,012,786 $ 11,736,000 $ 11,258,254 Sales& Use Taxes 10,419,356 9,876,500 9,506,300 9,506,000 Franchise Tax 4,265,054 4,021,100 4,070,500 3,997,300 Industrial District 21,129,442 22,100,000 23,301,833 23,847,824 Licenses & Permits 1,068,586 1,076,645 1,068,524 1,009,458 Intergovernmental 451,199 358,549 620,144 733,465 Charges For Services 1,738,087 1,547,400 1,798,945 1,774,672 Fines & Forfeitures 1,944,201 1,982,760 2,004,170 2,004,230 Miscellaneous 842,420 758,380 518,250 518,550 Transfers 2,483,746 5,541,616 5,681,524 3,111,129 TOTAL REVENUES $ 55,906,968 $ 59,275,736 $ 60,306,190 $ 57,760,882 • Set up new Enterprise Fwd for Aquatic; originally budgeted in General Fund. Adopted Budget 2010-11 Revenues ❑Franchise Tax ■ Sales & Use Taxes 7% 16% ■ Property Taxes 19% 98 ❑ Other 16% ❑ Industrial District 42% CITY OF BAYTOWN GENERAL FUND REVENUE DETAIL Actual Budget* Estimated Adopted Revenue 2008-09 2009-10 2009-10 2010-11 Property Taxes 41101 Current 41102 Prior Year 41103 Penalty & Interest 41104 Bankruptcy Interest Total Property Tax Sales & Use Taxes 41201 Sales 41202 Mixed Drink 41203 Bingo Total Sales & Use Tax Franchise Tax 41301 Electric Franchise Fees 41302 Natural Gas Franchise Fees 41303 Telephone Franchise Fees 41304 Cable Franchise Fees 41312 Solid Waste Franchise Fees Total Franchise Tax Industrial District TOTAL TAXES Licenses & Permits 42001 Building 42002 Plumbing 42003 Mech & Air Condition 42005 Multi -Family Dwelling 42006 Electrical 42007 Demolition 42008 Mobile Homes 42009 Sign Operating 42010 Contractor Registration 42014 Garage Sale Permit 42021 Health 42031 Alcoholic Beverage 42032 Taxi Cab 42036 Waste Collection Permit 42041 Pipeline Fees 42045 Vacant Building Registration 42091 Miscellaneous Total Licenses & Permits Intergovernmental 43043 TIRZ Payments 43104 FEMA 43113 Bright Star (GCCISD) 43115 Truancy Program 43208 State 43301 Harris County Total Intergovernmental Charges for Services 44110 Jail & Court Services (CCPD # 1) 44112 Recovery of Damages $ 10,977,608 $ 11,378,786 $ 11,200,000 S 10,722,254 390,051 429,000 333,400 333,000 196,829 205,000 202,600 203,000 389 - - - 11,564,877 12,012,786 11,736,000 11,258,254 10,281,159 9,737,300 9,370,900 9,371,000 119,930 118,400 116,200 116,000 18,267 20,800 19,200 19,000 10,419,356 9,876,500 9,506,300 9,506,000 2,534,684 2,340,300 2,340,300 2,340,300 408,942 409,000 408,900 348,000 344,440 339,300 344,400 344,400 682,840 652,700 682,800 727,000 294,148 279,800 294,100 237,600 4,265,054 4,021,100 4,070,500 3,997,300 21,129,442 22,100,000 23,301,833 23,847,824 47,378,729 48,010,386 48,614,633 48,609,378 492,720 517,750 492,890 408,370 51,748 40,660 51,750 41,630 57,779 58,140 57,779 48,210 64,011 8,500 64,000 75,300 88,978 78,700 89,000 84,900 2,310 1,470 2,310 1,950 5,195 3,350 5,195 3,540 39,203 109,200 39,200 63,700 24,375 23,600 24,400 19,000 9,285 7,455 9,285 12,128 161,673 160,000 161,700 169,000 25,465 27,340 25,470 30,250 1,525 1,100 1,225 1,100 1,700 1,700 1,700 1,700 29,506 26,710 29,510 35,570 1,605 - - - 11,508 10,970 13,110 13,110 1,068,586 1,076,645 1,068,524 1,009,458 109,200 82,000 86,550 86,550 49,759 - 263,015 361,075 213,082 211,891 211,891 214,272 44,938 38,688 38,688 53,568 13,470 13,470 - - 20,750 12,500 20,000 18,000 451,199 358,549 620,144 733,465 60,771 - 31,252 31,252 (10,229) - 27,963 - 99 100 CITY OF BAYTOWN GENERAL FUND REVENUE DETAIL Actual Budget* Estimated Adopted Revenue 2008-09 2009-10 2009-10 2010-11 44113 Subdivision Filing Fee 44114 Vital Statistics 44115 Animal Control Fees 44116 Weed Mowing 44121 Ambulance 44137 False Alarm Fees 44141 Curbs & Drainage Total Charges for Services Cultural & Recreational 44201 Facility Rental 44202 Special Events Revenue 44204 Vending Machines 44205 Leisure Programs 44207 Athletics Fees Total Cultural & Recreational 9,056 8,400 9,060 13,200 113,060 107,700 100,200 100,200 68,375 69,600 62,300 62,300 47,469 36,600 48,300 48,300 1,272,002 1,170,000 1,336,020 1,336,000 1,500 - 11,300 5,650 4,489 3,600 7,920 7,920 1,566,493 1,395,900 1,634,315 1,604,822 67,204 60,000 60,950 60,950 18,743 30,000 23,580 23,600 220 2,500 - - 29,518 15,000 32,600 32,600 55,909 44,000 47,500 52,700 171,594 151,500 164,630 169,850 TOTAL SERVICES CHARGES 1,738,087 1,547,400 1,798,945 1,774,672 Fines & Forfeitures 45001 Municipal Court 45002 Library 45005 Motor Carrier Violations Total Fines & Forfeitures Miscellaneous 49001 Sale of City Property 49003 Interest on Investment 49004 Interest on Receivables 49007 Sale - Impounded Vehicles 49009 Rental of Land - Comm. Towers 49010 Phone Commissions 49012 Service Charge - (Contra) 49028 Industrial District P/I 49029 Plans & Specs 49041 Passport Fees 49091 Miscellaneous 49093 Overages & Shortages Total Miscellaneous TOTAL REVENUES Transfers 1,638,021 1,686,460 1,691,430 1,691,430 65,189 59,000 58,910 59,000 240,991 237,300 253,830 253,800 1,944,201 1,982,760 2,004,170 2,004,230 89,369 50,000 - - 401,667 482,960 194,280 194,280 1,008 - - - 300 - - 300 72,750 66,000 84,000 84,000 10,290 8,490 8,670 8,670 (296) - - - 394 - - - 12,925 11,930 15,300 15,300 87,850 67,000 77,000 77,000 166,136 72,000 139,000 139,000 27 - - - 842,420 758,380 518,250 518,550 53,423,222 53,734,120 54,624,666 54,649,753 61216 From TIRZ 11,000 11,000 165,908 85,350 61231 From Odd Trust & Agency 144,253 159,253 144,253 144,253 61232 From Hotel/Motel Fund - 42,870 42,870 53,033 61351 From CIPF - 3,000,000 3,000,000 500,000 61500 From Solid Waste Fund 206,489 206,489 206,489 206,489 61505 From Storm Water Fund 167,730 167,730 167,730 167,730 62510 From BAWA 50,000 50,000 50,000 50,000 61520 From Water & Sewer Fund 1,654,274 1,654,274 1,654,274 1,654,274 62215 From MDD 250,000 250,000 250,000 250,000 Total Other Financing Sources 2,483,746 5,541,616 5,681,524 3,111,129 $ 55,906,968 $ 59,275,736 $ 60,306,190 $ 57,760,882 * Set up new Enterprise Fund for Aquatics; originally budgeted in General Fund. CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY DEPARTMENT General Government 1010 General Administration 1030 Fiscal Operations 1060 Legal Services 1070 ITS 1080 Planning and Development Svcs. 1140 Human Resources 1170 City Clerk 1180 City Facilities 1190 General Overhead Total General Government Public Safety 2000 Police 2020 Fire 2030 Emergency Management 2040 Emergency Medical Services Total Public Safety Public Works Actual Budget* Estimated Adopted 2008-09 2009-10 2009-10 2010-11 $ 852,712 $ 885,604 $ 875,676 $ 914,266 1,730,220 1,888,861 1,915,936 1,978,050 602,401 679,551 672,244 741,444 1,654,164 1,591,283 1,622,377 1,583,605 1,363,760 1,506,302 1,343,522 1,428,884 811,940 937,346 907,233 928,741 1,577,357 1,776,936 1,669,052 1,863,271 569,437 583,960 585,848 590,526 3,052,001 3,131,469 3,696,311 3,150,023 12,213,992 12,981,312 13,288,199 13,178,810 14,135,751 14,902,570 14,861,521 15,667,774 8,782,577 10,236,655 9,865,682 10,855,693 1,749,917 1,932,640 1,950,846 2,000,656 1,968,526 2,096,498 2,103,891 2,134,132 26,636,771 29,168,363 28,781,940 30,658,255 3000 Public Works Administration 381,508 425,180 441,904 441,679 3010 Streets & Drainage 1,894,194 1,967,025 2,179,818 2,122,198 3020 Traffic Control 842,900 1,174,865 1,137,305 1,126,616 3030 Engineering 712,516 826,365 831,985 847,244 Total Public Works 3,831,118 4,393,435 4,591,012 4,537,737 Health & Welfare 4000 Health & Welfare 1,673,057 2,042,220 1,971,611 2,048,477 Culture & Leisure 5000 Parks & Recreation 3,269,887 3,657,608 3,532,750 3,590,382 6000 Library 2,103,261 2,302,056 2,324,279 2,387,264 Total Culture & Leisure 5,373,148 5,959,664 5,857,029 5,977,646 Capital 2,981,918 3,075,204 2,789,618 2,751,905 Transfers Out 2,573,591 2,171,412 1,828,637 2,151,950 General Fund Total $ 55,283,595 $ 59,791,610 $ 59,108,046 $ 61,304,780 * Set up new Enterprise Fund for Aquatics; originally budgeted in General Fund. 101 102 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget* Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 71002 Regular Wages $ 25,891,175 $ 28,185,523 $27,996,310 $29,259,116 71003 Part Time Wages 581,515 682,610 678,935 575,656 71009 Overtime 1,308,479 1,284,896 1,138,034 1,157,988 71010 Election Worker 24,553 20,000 5,238 17,900 71011 Extra Help/Temporary 37,037 56,528 139,840 22,840 71021 Health & Dental 3,511,660 3,782,778 3,781,673 4,774,643 71022 TMRS 4,506,226 5,212,342 5,185,696 5,499,309 71023 FICA 2,032,540 2,250,184 2,192,135 2,277,150 71028 Workers Compensation 256,647 294,382 276,721 297,402 71041 Allowances 189,227 172,800 170,330 169,700 71043 Employee Incentives 8,728 10,000 10,000 10,000 71052 Salary Savings - (500,000) - (500,000) 71081 Retired Employee Benefits 1,255,680 1,224,000 1,312,156 973,500 71091 Personnel Services Reimbursed (2,606) - - - Total Personnel Services 39,600,861 42,676,043 42,887,068 44,535,204 72001 Office 190,629 205,298 204,914 198,487 72002 Postage 64,793 92,798 92,289 96,027 72004 Printing 51,118 68,958 63,497 69,800 72005 Animal Feed 3,843 6,259 6,275 7,109 72006 Clothing Allowance 22,119 25,440 25,279 26,040 72007 Wearing Apparel 186,936 308,939 246,942 263,882 72008 Film, Developing & Battery (363) - 600 - 72010 Garbage Bags 587 600 - 600 72011 Disaster Supplies 891 11,800 16,500 11,800 72016 Motor Vehicle 639,218 999,168 763,790 995,258 72019 Supplies Purchased for Resale - 22,500 19,850 20,000 72021 Minor Tools 93,703 99,080 97,049 108,564 72026 Cleaning & Janitorial 82,329 70,804 76,714 81,744 72028 Swimming Pool Supplies - - - - 72031 Chemical 56,720 144,162 134,203 148,438 72032 Medical 93,717 96,558 96,528 105,850 72036 Identification 22,643 23,801 24,025 33,012 72041 Educational 208,693 180,949 184,558 160,258 72045 Computer Software Supply 4,431 2,550 2,400 9,200 72046 Botanical 7,200 8,164 7,504 9,252 72056 Street Marking 91,938 100,000 100,000 100,000 72061 Meeting Supplies 11,285 11,735 12,335 11,515 72091 Supplies Reimbursed (21,388) (14,000) (28,000) - Total Supplies 1,811,042 2,465,563 2,147,252 2,456,836 73001 Land 64,518 74,369 66,565 79,593 73011 Buildings 287,627 248,217 327,106 244,577 73012 Docks & Piers 1,800 2,000 1,800 2,000 73013 Recreation Equipment 7,949 12,500 11,579 12,500 73021 Filtration Plants 670 - 139 - 73022 Sanitary Sewers 60 1,000 600 1,200 73025 Streets Sidewalks & Curbs 182,402 157,900 207,480 175,900 73026 Storm Drains 61,541 67,000 65,000 68,500 73027 Heating & Cooling System 73,195 84,133 82,439 85,433 73028 Electrical Maintenance 90,897 113,303 82,279 83,303 73039 Miscellaneous 935 2,500 2,500 2,500 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget* Estimated Adopted �Aect# Acct Description 2008-09 2009-10 2009-10 2010-11 73041 Furniture & Fixtures 36,129 47,562 46,201 47,862 73042 Machinery & Equipment 617,292 666,614 657,646 602,740 73043 Motor Vehicles 821,646 726,002 838,355 753,352 73044 Street Signs 45,565 42,000 61,811 42,000 73045 Radio & Testing Equipment 25,816 29,500 92,865 91,750 73046 Books 49,940 57,487 56,947 60,510 73048 Signal Systems 83,377 201,000 201,000 202,500 73049 Barricades 12,392 12,360 17,711 13,000 73053 Vehicle Repair -Collision 13,233 9,000 45,000 9,000 73055 Maintenance On Computers 86,901 88,960 88,960 80,000 Total Maintenance 2,563,885 2,643,407 2,953,983 2,658,220 74001 Communication 363,556 425,301 426,891 445,521 74002 Electric Service 908,543 1,142,258 1,097,144 1,149,251 74003 Street Lighting 743,498 1,018,823 772,429 1,018,823 74004 Water and Sewer 327,504 327,504 327,504 327,504 74005 Natural Gas 110,480 146,679 143,966 154,538 74007 TWC Claims Paid 45,328 55,000 63,000 55,000 74011 Equipment Rental 228,282 261,213 281,190 268,129 74020 Outside Contracts 67,997 70,000 70,000 65,000 74021 Special Services 966,899 1,094,496 1,049,654 1,071,344 74022 Audits 69,417 72,000 72,000 72,000 74023 Industrial Appraisal 32,000 35,500 35,500 35,500 74026 Janitorial Services 79,182 90,826 91,418 100,119 74029 Service Awards 59,276 49,280 47,173 48,200 74031 Wrecker Service 6,946 7,500 6,500 6,600 74036 Advertising 40,599 81,880 69,375 84,380 74041 Travel & Reimbursables 250,531 248,706 216,198 234,117 74042 Education & Training 196,466 247,408 220,947 269,203 74045 In -State Investigative Travel 1,974 4,276 4,276 4,276 74047 Support Of Prisoners 46,850 60,622 55,622 62,562 74051 Rents 10,935 12,920 17,555 15,050 74054 Council Reimbursables 1,220 6,480 1,500 6,480 74056 Vacant Lot Cleaning 83,579 160,993 140,000 125,376 74058 Landfill Fees 49,230 54,307 53,780 54,307 74061 Demolition Of Structures 20,001 20,000 20,000 20,000 74071 Association Dues 46,045 63,185 55,669 62,189 74082 Confidential 18,430 20,000 20,000 20,000 74088 Library - Halan 78,786 87,000 87,000 - 74123 Instructor Fees 24,588 17,000 24,000 23,000 74210 General Liability Ins 22,885 24,954 24,954 24,954 74211 K-9 Insurance 2,221 2,128 2,221 2,128 74220 Errors & Omissions 32,839 35,483 35,483 35,483 74230 Law Enforcement Liability 34,427 34,780 37,356 34,780 74240 Auto Liability 58,503 61,122 78,936 61,122 74241 Auto Collision 55,633 55,894 63,680 55,894 74242 Auto Catastrophic 2,431 2,504 2,504 2,504 103 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget* Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 74271 Mobile Equipment 7,433 6,783 8,531 6,783 74272 Real & Personal Property 70,170 66,869 75,745 66,869 74277 Flood Insurance 62,248 1,703 8,668 1,703 74280 Bonds 4,334 522 3,310 522 74281 Employee Fraud - 2,089 2,089 2,089 74295 Deductibles 26,885 108,268 108,268 108,268 74999 Perf. Contract Energy Services - - 80,661 80,661 84041 Total Services 5,258,151 6,284,256 6,002,697 6,282,229 75001 Contributions 900 540 540 540 75051 Court Cost 13,829 18,500 17,150 16,500 75061 Medical - Preemployment 30,897 42,200 42,200 49,977 75062 Medical - Promotions 1,011 - - - 75064 Medical Services 51,323 81,085 80,501 47,019 75088 Bad Debt -Cutoff Accounts 1,302 - - - 77106 Little League Light Contract 16,000 20,000 20,000 16,000 77109 Bytn Beautification Adv Comm 2,898 25,000 25,000 25,000 85001 Total Sundry & Other 118,160 187,325 185,391 155,036 Total Operating 49,352,099 54,256,594 54,176,391 56,087,525 80001 Furniture & Equip <$5,000 260,668 156,922 140,677 58,150 80021 Special Programs - 200,000 200,000 200,000 81011 Signs 34,009 25,000 14,068 10,000 82011 Building & Improvements 85,434 132,250 130,905 58,600 83025 Streets Sidewalks & Curbs 292,682 230,000 250,000 250,000 83026 Storm Drains 60,493 150,000 50,000 150,000 83039 Other Improvements - 5,000 4,904 5,400 84041 Furniture & Fixtures - 80,850 77,781 8,300 84042 Machinery & Equipment 538,384 671,810 510,127 708,652 84043 Motor Vehicles 678,084 447,250 355,109 253,500 84045 Radio & Testing Equipment 21,465 - - 92,751 84046 Books 219,946 220,000 220,000 225,000 84047 Computer Software 5,215 - 130 - 84048 Signal Systems 13,270 - 150,000 150,000 84052 Heavy Equipment 194,094 115,000 112,040 - 84061 Other Equipment 66,492 153,209 86,348 83,750 85001 Construction - 15,000 14,618 97,000 86011 Capital Lease Payments 399,190 437,753 437,751 365,642 86013 External Capital Lease Payments 112,492 35,160 35,160 35,160 Total Capital Only 2,981,918 3,075,204 2,789,618 2,751,905 91201 To Municipal Ct Security 56,104 73,787 71,073 79,499 91226 To Miscellaneous Police 10,552 13,242 14,470 14,689 91228 To Police Academy 26,615 94,767 108,278 89,628 91231 To Odd Trust & Agency 126 - - - 91291 To Emergency Management 8,625 9,350 9,350 9,350 91298 To Wetland Research Ctr 175,187 185,324 185,324 171,641 91351 To Capital Improvement Prg 746,590 893,800 539,000 540,000 91401 To GOIS 120,900 - - 321,001 91450 To Accrued Leave - General Fund 850,000 850,000 850,000 850,000 91500 To Solid Waste Fund 100,000 25,000 25,000 50,000 104 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget* Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 91550 To Garage Fund 2,382 2,382 2,382 2,382 91552 To Warehouse Operations 49,188 23,760 23,760 23,760 91560 To Medical Benefits Fund 728,309 - - - 92215 Expense - MDD Fund 75,000 75,000 - - Total Other Financing Uses 2,949,578 2,246,412 1,828,637 2,151,950 99001 Contingencies - 40,000 40,000 40,000 99002 Unforeseen/New Initiatives - 173,400 273,400 273,400 Total Contingencies - 213,400 313,400 313,400 TOTAL EXPENDITURES $ 55,283,595 $ 59,791,610 $59,108,046 $61,304,780 • Set up new Enterprise Fund for Aquatics; originally budgeted in General Fund. 105 CITY OF BAYTOWN PROGRAM SUMMARY 1010 GENERAL ADMINISTRATION Program Description The General Administration Department consists of two main departments, the City Manager's office and the City Council. It also includes expenditures that are not directly associated with any other department within the General Fund. The City Manager is the chief executive and administrative officer of the City and is responsible for general administration of the City's affairs and serves as a liaison between the policy making and administrative branches of the City government. The City Manager provides City Council with the information needed to conduct the affairs of the City and coordinate the implementation of their decisions. This division oversees the operations of all city departments and reviews and updates management policies and regulations. Major Goals • Ensure delivery of City services in an effective and efficient manner through responsible administration. • Ensure that the response to citizen complaints and requests for action are performed in a timely manner. • Assist in the development of neighborhood organizations and coordinate implementation of neighborhood improvement projects and activities. 106 Conduct City Council meetings in accordance with the provisions of the City Charter and Ordinances. Continue to provide quality information the citizens receive from local government by working with educational, business and neighborhood groups to communicate city events, public hearings and city staff initiatives. Coordinate Council activities, negotiate contracts and supervise the staff to provide efficient and effective municipal services to the City of Baytown. Major Objectives • Provide the Council with timely and meaningful information. • Maintain up-to-date policies and regulations. • Encourage an innovative approach to problem resolution. • Supervise and coordinate the staff and provide oversight to all departmental operations. • Maintain a long-range outlook and provide the Council with recommendations for the future. • Act as the City's ambassador in developing and maintaining relations with outside agencies. CITY OF BAYTOWN SERVICE LEVEL BUDGET 1010 GENERAL ADMINISTRATION Actual Budget Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 7100 Personnel Services 71002 Regular Wages 71003 Part Time Wages 71009 Overtime 71011 Extra Help/Temporary 71021 Health & Dental Insurance 71022 TMRS 71023 FICA 71028 Workers Compensation 71041 Allowances 38,448 Total Personnel Services 7200 Supplies 72001 Office 72002 Postage 72004 Printing 72007 Wearing Apparel 72041 Educational 799,078 Total Supplies 7300 Maintenance 73041 Furniture & Fixtures Total Maintenance 7400 Services 74001 Communication 74021 Special Services 74036 Advertising 74041 Travel & Reimbursables 74042 Education & Training 74054 Council Reimbursables 74071 Association Dues Total Services Total Operating 8000 Capital Outlay 80001 Furniture & Equip <$5,000 Total Capital Outlay TOTAL DEPARTMENT $ 577,996 $ 605,723 $ 608,641 $ 719,013 6,295 - - - 446 - 438 3,612 7,125 - - - 17,368 16,203 22,585 66,000 96,878 107,305 108,952 132,640 38,448 47,213 41,107 55,769 709 845 745 1,023 17,234 15,600 16,610 15,600 762,499 792,889 799,078 993,657 3,188 9,000 7,010 9,000 644 400 409 400 916 - - 7,500 1,349 700 300 700 561 200 200 1,640 6,658 10,300 7,919 19,240 291 500 250 500 291 500 250 500 99 - 100 825 15,614 15,000 15,785 19,000 - - - 11,000 43,015 34,675 29,513 25,825 10,966 10,904 6,722 10,664 1,220 6,480 1,500 6,480 12,350 14,856 14,809 15,481 83,264 81,915 68,429 89,275 852,712 885,604 875,676 1,102,672 2,642 5,000 - 6,500 2,642 5,000 - 6,500 $ 855,354 $ 890,604 $ 875,676 $ 1,109,172 107 CITY OF BAYTOWN PROGRAM SUMMARY 1030 FISCAL OPERATIONS Program Description The Fiscal Operations Department consists of Finance Administration, Accounting, Treasury, Budgeting, Cash Management, Purchasing and Utility Billing. This Department is responsible for administering the City's fiscal affairs in accordance with applicable local, state and federal guidelines. The Department manages the annual audit, annual budget and advises management on all aspects of financial planning and debt management for the City. The Department is responsible for collection and disbursement of all City funds and implementation of effective internal control systems for the City of Baytown. The Department also actively manages the City's investment portfolio in compliance with the Public Funds Investment Act (PFIA) and the adopted investment policy. Major Goals • Ensure that all financial transactions are reported timely and accurately and in compliance with General Accepted Accounting Principles along with appropriate internal controls. • Provide financial information to users in the form, frequency and timeliness needed for management decisions, managing the City's assets and planning for future financial growth. • Provide quality budget development and analysis services to foster financial accountability and responsible use of City funds. • Promote a better understanding of financial policies and procedures among internal and external customers. • Purchase quality goods and services in a timely and cost-effective manner. Improve purchasing practices within the user departments to control cost and increase efficiency of city operations. • Review and improve cash collection procedures throughout the City. • Continue to structure the City's portfolio to meet the investment strategy and cash liquidity needs. Major Objectives • Continue to develop financial policies that will provide financial stability and continuity in a changing political and economic environment. • Achieve efficiencies in accounting and reporting activities through greater use of information technology. • Continue staff professional and technical growth. • Continue to obtain the G.F.O.A. Distinguished Budget Presentation Award and the Certificate of Achievement for Excellence in Financial Reporting. • Review and refinement of investment policy to stay in compliance with PFIA. Services Provided • Financial planning and oversight of all financial applications: Municipal Court, Parks, EMS, Inspections, Utility Billing. • Check writing: payroll and accounts payable. • All City collections, deposits, investments, and cash management. • Property tax assistance — current and delinquent. • Utility billing and customer service. • Budget management and preparation. • Financial reporting and internal control. • Fixed assets tracking. • Grant assistance and reporting. • Warehouse services: supplies, materials and fleet parts. • Procurement services: purchase orders and annual contracts. • General financial support and assistance to City Manager and City Departments. Performance Measures 1. Tax collections as a % of levy Actual Budget Estimated Projected Workload Measures 2008-09 2009-10 2009-10 2010-11 I . Investment portfolio (in millions) 133.0 170.0 145.0 145.0 2. Annual A/P & Payroll checks 12,000 12,000 13,000 13,000 3. Annual purchase orders issued 6,500 6,700 6,700 6,800 4. Annual contracts 67 95 95 100 5. Active grants 30 30 35 35 Performance Measures 1. Tax collections as a % of levy 95% 95% 95% 95% 2. Annual estimated yield .63% .70% .44% .45% 3. Weighted avg. maturity of portfolio (days) 117 150 137 135 4. Invoices paid in 30 days 99% 99% 99% 99% 5. GFOA Award for Budget and CAFR 2 2 2 2 108 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1030 FISCAL OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-I1 7100 Personnel Services 71002 Regular Wages $ 959,705 $ 1,049,884 $ 1,048,593 $ 1,071,866 71009 Overtime 13,379 10,400 12,565 15,285 71011 Extra Help/Temporary - 5,000 17,864 5,000 71021 Health & Dental Insurance 111,537 114,451 131,583 165,000 71022 TMRS 161,651 184,982 185,449 197,329 71023 FICA 72,065 78,940 79,147 80,942 71028 Workers Compensation 1,708 2,750 2,133 2,195 71041 Allowances 9,657 10,800 10,446 10,800 Total Personnel Services 1,329,702 1,457,207 1,487,780 1,548,417 7200 Supplies 72001 Office 16,351 17,000 18,467 17,000 72002 Postage 5,529 7,542 7,205 7,300 72004 Printing 2,650 2,500 2,573 2,500 72007 Wearing Apparel - - 200 400 72016 Motor Vehicles 589 4,900 4,900 4,900 72021 Minor Tools 2,528 2,000 2,000 2,000 72041 Educational 397 1,700 640 1,700 Total Supplies 28,044 35,642 35,985 35,800 7300 Maintenance 73041 Furniture & Fixtures - 500 500 500 73043 Motor Vehicles 48 600 1,000 1,000 Total Maintenance 48 1,100 1,500 1,500 7400 Services 74021 Special Services 247,031 246,581 246,581 246,581 74022 Audits 69,417 72,000 72,000 72,000 74023 Industrial Appraisal 32,000 35,500 35,500 35,500 74036 Advertising 2,063 1,500 1,500 1,500 74041 Travel & Reimbursables 12,139 21,351 18,240 18,992 74042 Education & Training 6,188 12,779 12,330 12,804 74071 Association Dues 3,589 5,201 4,520 4,956 Total Services 372,427 394,912 390,671 392,333 Total Operating 1,730,221 1,888,861 1,915,936 1,978,050 8000 Capital Outlay 80001 Furniture & Equip <$5,000 8,344 - - - 84043 Motor Vehicles 28,969 - - - Total Capital Outlay 37,313 - - - TOTAL DEPARTMENT $ 1,767,534 $ 1,888,861 $ 1,915,936 $ 1,978,050 109 CITY OF BAYTOWN PROGRAM SUMMARY 1060 LEGAL SERVICES Program Description The Legal Department is a service-oriented department providing counsel to the City Council, the Baytown Area Water Authority (BAWA), the Baytown Crime Control and Prevention District (BCCPD), the Baytown Fire Control, Prevention, and Emergency Medical Services District (BFCPEMSD), and the Baytown Municipal Development District (BMDD), as well as to their boards and commissions. The department also tenders legal advice to officers and employees of the City relating to their powers and duties in such capacities. Legal services provided by the department include drafting and negotiating contracts, securing pre -clearance for all municipal elections, prosecuting violations of the transportation, health and penal codes as well as the Code of Ordinances, and representing and coordinating the representation of the City in various civil matters ensuring that the rights and interests of the City are being appropriately protected and pursued. Major Goals • Provide dependable legal advice to the City Council and to the Boards of Directors of BAWA, BCCPD, BFCPEMSD, and BMDD and their boards and commissions as well as the officers and employees of the City. • Draft, review and negotiate legal instruments for City projects in order to achieve the desired project goals while ensuring that the City's interests are adequately protected. 110 • Represent the City, BAWA, BCCPD, BFCPEMSD, and BMDD in all legal proceedings in an effective, zealous manner. • Prosecute all cases fled in Municipal Court. • Remain current on all state and federal laws and regulations applicable to the City, BAWA, BCCPD, BFCPEMSD, and BMDD. • Serve on the negotiating team in the firefighter collective bargain process. Major Objectives • Legal counsel ➢ Support all legal opinions, whether written or oral, with case or statutory authority, as appropriate. D Ensure that all requests for written opinions are honored in a timely manner. Legal representation Zealously represent the City, BAWA, BCCPD, BFCPEMSD, and BMDD and protect their prospective interests. Ensure court -imposed deadlines are met. Ensure that all witnesses are advised in a timely manner of trial settings. Legal documentation ➢ Ensure all contracts accomplish the intended purposes while providing sufficient protections. ➢ Maintain all written opinions issued by the department in an opinion book for future reference. CITY OF BAYTOWN SERVICE LEVEL BUDGET 1060 LEGAL SERVICES Actual Budget Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 7100 Personnel Services 71002 Regular Wages $ 406,716 $ 440,067 $ 443,805 $ 443,109 71009 Overtime 4,328 4,658 4,702 4,907 71021 Health & Dental Insurance 36,413 39,830 40,054 49,500 71022 TMRS 68,976 78,152 79,665 81,935 71023 FICA 29,687 33,376 32,067 33,627 71028 Workers Compensation 500 672 567 604 71041 Allowances 7,951 7,800 7,045 8,000 Total Personnel Services 554,571 604,555 607,905 621,682 7200 Supplies 72001 Office 2,471 3,200 3,350 3,924 72002 Postage 717 1,300 1,250 1,300 72045 Computer Software Supply - 550 - 550 Total Supplies 3,188 5,050 4,600 5,774 7300 Maintenance 73046 Books 23,722 32,415 32,315 31,578 Total Maintenance 23,722 32,415 32,315 31,578 7400 Services 74021 Special Services - - - 50,000 74041 Travel & Reimbursables 7,267 18,268 12,046 14,460 74042 Education & Training 2,712 7,183 4,218 6,050 74071 Association Dues 3,100 3,580 3,310 3,400 Total Services 13,079 29,031 19,574 73,910 7500 Sundry Charges 75051 Court Cost 7,841 8,500 7,850 8,500 Total Sundry & Other 7,841 8,500 7,850 8,500 Total Operating 602,401 679,551 672,244 741,444 TOTAL DEPARTMENT $ 602,401 $ 679,551 $ 672,244 $ 741,444 111 CITY OF BAYTOWN PROGRAM SUMMARY 1070 INFORMATION TECHNOLOGY SERVICES Program Description The Information Technology Systems (ITS) Department has the responsibility of effectively administering all computerized operations throughout the City. ITS oversees the computer operations and voice-over-ip (VoIP) telephone system for all City departments and assists those departments in providing quality services to the community through the utilization of effective computer systems. This includes providing statistical reporting to the various administrative offices. In addition, ITS is involved in conducting needs analysis, problem determination and system design. Major Goals • Provide hardware and software expertise to all City departments in order to maintain a highly productive workplace. Assist in acquisition and implementation of state-of-the-art hardware and equipment. • Improve the positive working relationship with end- users in the various City departments. • Evaluate and scrutinize new computer related hardware and software purchases. • Install, verify and configure new computer resources citywide with customized configurations required by the end-users to be productive while maintaining minimum standards established for personal computer configurations. Continued expansion of the wireless and fiber network infrastructure. Analyze new software, hardware and networking technology available to assist in projecting future enhancements.. Major Objectives • Coordinate continued installation of the wireless and fiber optic network infrastructure. • Complete rollout of Microsoft XP and MS Office 2003 on end-user desktops. • Manage end-user computer software training. • Monitor procedures and policies for computer usage and data security on all systems. • Expand VoIP operations to remote sites that can be feasibly incorporated into the system. • Expand secure remote access capability for senior administration and users requiring remote access. • Complete migration of Windows servers to virtualized platform. • Continue expanding the Security and Access project. • Manage the GIS layer development and database connections as budget permits. • Expanding finalized ITS Master Plan with appropriate detailed sub -plans, 1. Response Time - 2 Hrs Actual Budget Estimated Projected Workload Measures 2008-09 2009-10 2009-10 2010-11 1. CH System Admin/Software/Programming 277 330 210 220 2. PD System Admin/Software/Programming 364 650 288 290 3. Windows System Admin/Security/Files 329 532 698 600 4. LAN/WAN/Network Calls 284 327 314 410 5. TelephoneNoIP/Cell 573 415 508 400 6. PC Hardware Calls 853 720 976 880 7. PC Software Calls 928 993 918 970 8. Web Design 607 512 N/A N/A 9. ID Cards 191 211 152 170 10. Information/Training 126 229 182 240 11. Television 74 69 N/A N/A 13. Other (scanning, CD burning, etc.) 285 370 301 356 Performance Measures 1. Response Time - 2 Hrs 96% 98% 99% 99% 2. IBM Downtime <1% <I% <1% <1% 3. WAN/Internet Downtime <1% <1% <1% <1% 4. VoIP System Downtime <1% <1% <1% <1% 5. Tasks Deadlines 97% 98% 99% 99% 6. Windows Server Downtime <1% <l% <1% <1% 7. Customer Service Survey (good or better) 99% 99% 99% 99% 112 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1070 INFORMATION TECHNOLOGY SERVICES Actual Budget Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 7100 Personnel Services 42,077 13,830 13,830 - 84041 71002 Regular Wages $ 566,452 $ 551,659 $ 583,898 $ 607,717 71003 Part Time Wages 19,687 28,000 28,102 10,018 71009 Overtime 29,813 20,508 21,017 20,503 71021 Health & Dental Insurance 78,697 79,661 79,886 82,500 71022 TMRS 101,316 102,547 109,653 117,511 71023 FICA 45,741 45,583 46,429 48,049 71028 Workers Compensation 1,122 1,940 1,632 1,678 71041 Allowances 21,636 22,200 24,125 25,800 Total Personnel Services 864,464 852,098 894,742 913,776 7200 Supplies 72001 Office 13,091 13,000 12,500 12,600 72002 Postage 101 - 350 250 72021 Minor Tools 817 1,200 1,200 1,000 Total Supplies 14,009 14,200 14,050 13,850 7300 Maintenance 73042 Machinery & Equipment 533,873 544,982 544,982 494,430 73055 Maintenance On Computers 86,901 88,960 88,960 80,000 Total Maintenance 620,774 633,942 633,942 574,430 7400 Services 74001 Communication 451 288 288 794 74021 Special Services 45,320 50,000 40,000 40,000 74041 Travel & Reimbursables 7,901 8,905 8,505 8,905 74042 Education & Training 26,655 31,850 30,850 31,850 Total Services 80,327 91,043 79,643 81,549 Total Operating 1,579,574 1,591,283 1,622,377 1,583,605 8000 Capital Outlay 80001 Furniture & Equip <$5,000 42,077 13,830 13,830 - 84041 Furniture & Fixtures - 5,850 5,800 - 84042 Machinery & Equipment 75,525 144,000 144,000 48,000 84047 Computer Software 5,215 - - - 86011 Capital Lease Payments 19,538 19,538 19,538 19,538 Total Capital Outlay 142,355 183,218 183,168 67,538 9000 Other Financing Uses 91351 To Capital Improvement Program Total Other Financing Uses TOTAL DEPARTMENT 74,590 - - 74,590 - - $ 1,796,519 $ 1,774,501 $ 1,805,545 $ 1,651,143 113 BAYTOWN S 114 CITY OF BAYTOWN PROGRAM SUMMARY 1080 PLANNING AND DEVELOPMENT SERVICES Program Description The Planning and Development Services Department, in three divisions, leads the City's efforts in long-range and neighborhood planning; it implements the zoning, subdivision, and building codes by providing services to developers and residents; provides annexation analysis and service plans; implements the city's community block grant program and provides building permit and inspection services. The department provides staff support to the Planning and Zoning Commission, Community Development Advisory Committee, Urban Rehabilitation Standards Review Board, Construction Advisory and Appeals Board, Unified Land Development Committee, Sign Committee, Zoning Board of Adjustments, and the Development Review Committee. The Building Division gains compliance with Urban Rehabilitation Standards, implements premises standards, lodging and boardinghouse standards, gains compliance with substandard building requirements, multi -family dwellings and manufactured home park ordinances. The division implements FEMA and other floodplain management standards. Major Goals • Update Future Land Use Plan. • Create and propose for adoption a Unified Land Development Code. • Create procedures and criteria for establishing neighborhood planning. • Continue to work with the Community on revitalizing Baytown downtown areas. • Improve development review services in zoning, subdivision and building services. • Continue providing superior services implementing our CDBG grant. Major Objectives • Improve the coordination of all development information through a single source before presenting it to external customers. • Develop a neighborhood planning process. • Work with the community to prepare a development code to improve neighborhoods and development in Baytown. Actual Budget Estimated Projected Workload Measures 2008-09 2009-10 2009-10 2010-11 75 244 275 1,335 1,200 1. Annexation service plans developed 4 2 2 2 2. Plats reviewed 35 10 50 43 3. New residential permits 107 50 72 90 4. New commercial permits 73 30 44 59 5. Sign permits and renewals (every other year) 119 2,500 4,084 100 6. Electrical permits 1,345 1,200 1,002 1,173 7. All other permits (includes remodel, mostly Ike) 5,177 2,400 3,904 4,540 Performance Measures 1. Zoning inspections (violations and new property site inspections) 2. Utility availability applications 3. Plan reviews 4. Field inspections 5. Customer service contacts (Telephone and walk-ins) 23 150 30 30 305 75 244 275 1,335 1,200 1,014 1,175 4,780 9,500 4,266 4,523 15,276 15,000 2,604 8,950 115 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1080 PLANNING AND DEVELOPMENT SERVICES Actual Budget Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 7100 Personnel Services 71002 Regular Wages $ 846,534 $ 938,009 $ 895,885 $ 926,363 71009 Overtime 2,568 3,503 1,262 3,067 71011 Extra Help/Temporary 1,269 - - 7,680 71021 Health & Dental Insurance 126,502 140,532 123,880 148,500 71022 TMRS 141,777 165,558 159,204 169,744 71023 FICA 62,712 69,486 65,750 69,445 71028 Workers Compensation 1,694 1,941 2,436 1,904 71041 Allowances 14,385 17,100 15,266 15,300 Total Personnel Services 1,197,441 1,336,129 1,263,683 1,342,003 7200 Supplies 72001 Office 11,910 9,754 6,796 7,400 72002 Postage 4,755 5,000 10,000 9,980 72004 Printing 7,156 7,510 6,100 6,802 72007 Wearing Apparel 1,278 800 812 800 72016 Motor Vehicles 13,614 14,000 14,000 14,000 72021 Minor Tools 652 1,200 1,066 1,100 72041 Educational 136 1,225 850 2,900 72045 Computer Software Supply 764 250 - - Total Supplies 40,265 39,739 39,624 42,982 7300 Maintenance 73041 Furniture & Fixtures 2,175 2,000 1,500 2,000 73043 Motor Vehicles 13,963 9,909 9,909 9,909 Total Maintenance 16,138 11,909 11,409 11,909 7400 Services 74001 Communication 427 - 6 - 74021 Special Services 5,790 10,000 5,000 6,718 74036 Advertising 3,451 4,000 4,000 4,000 74041 Travel & Reimbursables 11,656 13,447 11,100 9,647 74042 Education & Training 10,076 11,360 5,500 7,500 74071 Association Dues 3,516 4,718 3,200 4,125 Total Services 34,916 43,525 28,806 31,990 Total Operating 1,288,760 1,431,302 1,343,522 1,428,884 8000 Capital Outlay 80001 Furniture & Equipment < $5,000 903 - - - 116 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1080 PLANNING AND DEVELOPMENT SERVICES Actual Budget Estimated Adopted kcct# Acct Description 2008-09 2009-10 2009-10 2010-11 84041 Furniture & Fixtures 84043 Motor Vehicles 86011 Capital Lease Payments Total Capital Outlay - - - 1,000 15,524 17,500 16,585 17,500 - 7,283 7,283 7,282 16,427 24,783 23,868 25,782 9000 Other Financing Uses 92215 To Capital Improvement Program 75,000 75,000 - - Total Other Financing Uses 75,000 75,000 - - TOTAL DEPARTMENT $ 1,380,187 $ 1,531,085 $ 1,367,390 $ 1,454,666 117 CITY OF BAYTOWN PROGRAM SUMMARY 1140 HUMAN RESOURCES Program Description The Department of Human Resources is a full service department supporting a comprehensive range of personnel needs, many of which are driven by evolving State and Federal legislation. The Department performs various Human Resource functions by taking the following actions: developing and interpreting policy; acting as internal consultants to all departments on personnel related issues; maintaining employment practices consistent with applicable legislation; resolving employee concerns, grievances, and appeals; administering and resolving workers' compensation and unemployment issues and claims; providing training and development; maintaining equitable and competitive compensation practices; and managing the City's insurance programs. Administer Civil Service Rules, the Collective Bargaining Agreement and Meet and Confer. Major Goals • Develop and implement Comprehensive Performance Management and Leadership Development Program. • Contribute to the City's future planning by addressing how to develop current employees to meet the future competency requirements. • Provide Training: Teamwork/Diversity/Customer Service/Ethics. • Review Health Benefits Program to determine potential cost effective measures. • Conduct annual Compensation/Benefit Study. • Conduct FLSA audit. • Develop HR Assistance Guides for supervisors. • Stay abreast of current legislation to assure legal compliance. • Provide advice and guidance to the City Managers, Directors, and Supervisors regarding the implementation of equitable policies and procedures that will benefit all City employees. • Manage and coordinate the City -Wide Safety Program. Be proactive and reduce accidents; and, therefore, reduce workers' compensation costs. • Increase recruiting, staffing, and retention programs. • Continue Collective Bargaining and Meet and Confer negotiations. Major Objectives • Assist management in determining future workforce needs. • Provide management and employees with training opportunities to increase skill levels for improved job performance and career advancement. • Understand, value, and promote diversity. • Provide Leadership Training to all supervisors within three years. Performance Measures 1. Total positions Filled/Hired/Prom/Transfers Actual Budget Estimated Projected Workload Measures 2008-09 2009-10 2009-10 2010-11 1. Positions Posted 144 200 200 200 2. Application/Resumes Processed 9,949 3,600 11,705 12,000 3. Jobs Evaluated 22 25 19 30 4. Training Hours Completed 2,509 1,302 535 450 5. Worker's Comp Cases Processed 91 80 75 85 6. Liability Claims 72 55 70 75 Performance Measures 1. Total positions Filled/Hired/Prom/Transfers 284 245 386 400 2. Drug Screens/Physicals 605 710 650 670 3. Employees in orientation 169 150 150 150 4. Terminations — full time 97 100 96 95 5. Individuals received training 2,383 1,670 2,593 2,150 118 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1140 HUMAN RESOURCES Actual Budget Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 7100 Personnel Services 71002 Regular Wages $ 449,802 $ 474,104 $ 449,883 $ 476,371 71003 Part Time Wages - - 3,600 - 71009 Overtime 270 920 - 1,160 71011 Extra Help/Temporary 5,754 1,440 19,662 8,160 71021 Health & Dental Insurance 40,863 40,956 50,850 49,500 71022 TMRS 76,911 83,646 80,476 87,471 71023 FICA 34,807 36,222 35,067 36,720 71028 Workers Compensation 594 691 683 701 71041 Allowances 9,174 9,300 8,211 9,300 71043 Employee Incentives 8,728 10,000 10,000 10,000 Total Personnel Services 626,903 657,279 658,432 679,383 7200 Supplies 72001 Office 6,248 7,500 7,500 7,900 72002 Postage 2,256 2,700 2,800 3,000 72041 Educational 29,268 48,700 39,000 44,700 Total Supplies 37,772 58,900 49,300 55,600 7400 Services 74001 Communication 75 - - - 74021 Special Services 38,593 58,916 48,000 60,472 74036 Advertising 13,983 31,800 25,000 31,800 74041 Travel & Reimbursables 10,803 5,300 3,200 5,300 74042 Education & Training 5,945 6,350 4,500 6,350 74071 Association Dues 2,414 4,000 4,000 3,740 Total Services 71,813 106,366 84,700 107,662 7500 Sundry Charges 75061 Medical - Preemployment 27,697 38,300 38,300 46,077 75062 Medical - Promotions 1,011 - - - 75064 Medical Services 46,744 76,501 76,501 40,019 Total Sundry & Other 75,452 114,801 114,801 86,096 Total Operating 811,940 937,346 907,233 928,741 8000 Capital Outlay 80001 Furniture & Equipment < $5,000 3,036 - - - Total Capital Outlay 3,036 - - - TOTAL DEPARTMENT $ 814,976 $ 937,346 $ 907,233 $ 928,741 119 CITY OF BAYTOWN PROGRAM SUMMARY 1170 CITY CLERK Program Description The City Clerk Department maintains official City records, administers elections, assists citizens and departments in search for information, responds to requests for public information, issues various permits, processes recordations and serves as records manager in accordance with State law. The office oversees the preparation and posting of open meetings, including electronic agendas processing, information distribution and meeting setup. The Office administers oaths and statements and facilitates Open Government training processes to all elected and appointed officials. The City Clerk's Office serves as the Municipal Information Office for the City; prepares news releases, manages information pages on the City's website and serves as media liaison to news outlets. The department also maintains a vital statistics division and operates a Municipal Court and Marshal Division in accordance with City Charter and State laws. Major Goals • Continue to provide training, education and efficient and customer friendly service to internal and external customers as they relate to the Texas Open Meetings Act and Texas Public Information Act. • Plan and undertake general and special municipal elections with partnering entities. • Update Records Management Policy and Program to incorporate City-wide Electronic Records Retention and Disposition Program. • Provide a fair, impartial system for timely adjudication of misdemeanor offenses within the jurisdiction of the Baytown Municipal Court. • Increase program productivity by effectively serving outstanding warrants through innovative measures. • Review and update departmental processes and procedures to maximize resources and promote efficient operations and services. • Update and maintain Boards, Commissions and appointments. • Design and Rollout new city website. • Create and maintain internal policies and operations to efficiently and effectively guide City-wide public communications and marketing efforts. • Promote the City's services and programs in creative, innovative ways that appeal to the needs of its citizens, making it easy for everyone to be informed, involved and up-to-date on the work of our City government. • Implement and manage branding and marketing in coordination with every City department, and with other city groups such as the Baytown Chamber of Commerce and the Economic Development Foundation. • Promote employee training, certifications and cross training. Major Objectives • Develop schedules for general and special elections. • Update Records Policy and incorporate city-wide electronic records management to program. • Design and rollout new city website. • Move city to completely paperless agenda process through the updating and maintenance of electronic agenda programs, hardware and procedures. • Complete (2) City-wide record dispositions. • Administer oaths, statements and training to all elected and appointed officials as it relates to the Texas Open Meetings Act and Texas Public Information Act. Workload Measures Actual 2008-09 Budget 2009-10 Estimated 2009-10 Projected 2010-11 1. Agenda, City Council, others 178 120 250 220 2. Ordinances/Resolutions indexed 297 200 252 275 3. Public Information requests 460 400 700 800 4. Administer City elections 2 1 1 2 5. Permits issued 400 300 336 310 6. License/title City vehicles 90 70 190 150 7. Tickets filed 20,407 22,000 21,978 22,000 8. Birth/death certificates filed 7,484 2,700 7,672 7,500 9. Warrants issued 10,401 10,000 10,460 10,500 10. Marshal contacts 6,000 10,500 11,862 11,500 120 Performance Measures 1. Public Meeting Agendas Processed within the 72 hour notice requirements. * 100% 100% 100% 2. Boards and Commissions Appointmer Reappointments completed one mond to term expirations. * 100% 100% 100% 3. Elections held with partnering entities in compliance with State and Local laws. 100% 100% 100% 4. Public Information Requests and Attorney General Submissions Processed within legal guidelines. * 100% 100% 100% 5. Marshal contacts per month of 200 or more. 100% 100% 100% 6. Process birth/death certificates within one week of receipt. * 100% 100% 100% 7. Process special ticket payments within 24 hours. 100% 100% 100% * Items not tracked in 2008-09. 121 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1170 CITY CLERK Actual Budget Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 7100 Personnel Services 71002 Regular Wages $ 801,840 $ 900,637 $ 881,461 $ 897,573 71003 Part Time Wages 28,501 25,454 24,912 - 71009 Overtime 52,946 42,183 24,829 22,378 71010 Election Worker 24,553 20,000 5,238 17,900 71011 Extra Help/Temporary 14,709 48,088 48,088 - 71021 Health & Dental Insurance 125,398 143,117 143,294 181,500 71022 TMRS 142,110 163,869 159,370 166,962 71023 FICA 64,741 69,587 69,266 67,156 71028 Workers Compensation 2,082 3,097 2,710 2,455 71041 Allowances 9,173 9,000 8,957 9,000 Total Personnel Services 1,266,053 1,425,032 1,368,125 1,364,924 7200 Supplies 72001 Office 24,923 30,150 27,935 21,450 72002 Postage 14,123 26,300 24,043 22,775 72004 Printing 14,501 19,450 18,200 12,200 72007 Wearing Apparel 632 650 630 630 72016 Motor Vehicles 5,489 8,800 7,000 8,800 72026 Cleaning & Janitorial 1,478 1,500 1,200 1,000 72041 Educational 66 2,640 2,165 750 72061 Meeting Supplies 995 - - - Total Supplies 62,207 89,490 81,173 67,605 7300 Maintenance 73011 Buildings 5,506 2,300 2,300 2,300 73027 Heating & Cooling System 10,938 6,500 6,300 6,000 73041 Furniture & Fixtures 3,501 2,800 2,800 1,800 73042 Machinery & Equipment 1,319 2,000 1,800 1,300 73043 Motor Vehicles (559) 1,950 1,900 1,950 73046 Books 11,773 8,000 7,560 8,000 Total Maintenance 32,478 23,550 22,660 21,350 7400 Services 74001 Communication 1,021 2,330 3,787 4,872 74002 Electric Service 43,060 50,000 40,000 50,000 74011 Equipment Rental 22,642 36,000 21,500 34,000 74021 Special Services 44,713 69,944 62,625 65,694 74026 Janitorial Services 7,494 9,025 9,025 9,025 74036 Advertising 10,518 32,600 27,075 24,100 74041 Travel & Reimbursables 8,005 15,200 9,850 11,200 74042 Education & Training 4,406 4,850 3,310 3,650 74051 Rents 9,826 7,600 9,730 9,730 74071 Association Dues 2,842 3,315 2,892 2,715 Total Services 154,527 230,864 189,794 214,986 122 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1170 CITY CLERK Actual Budget Estimated Adopted 1Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 7500 Sundry Charges 75051 Court Cost 5,988 8,000 7,300 6,000 Total Sundry & Other 5,988 8,000 7,300 6,000 Total Operating 1,521,253 1,776,936 1,669,052 1,674,865 8000 Capital Outlay 80001 Furniture & Equip <$5,000 4,478 2,500 2,500 - 84047 Computer Software - - 130 - Total Capital Outlay 4,478 2,500 2,630 - 9000 Other Financing Uses 91201 To Municipal Court Security 56,104 - - - Total Other Financing Uses 56,104 - - - TOTAL DEPARTMENT $ 1,581,835 $ 1,779,436 $ 1,671,682 $ 1,674,865 123 BAYTOWN S 124 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1180 CITY FACILITIES This cost center provides funding to maintain City Hall. This budget includes utilities, rentals and equipment shared by all departments located in City Hall. Actual Budget Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 7100 Personnel Services 71002 Regular Wages $ - $ 3,992 $ - $ - 71009 Overtime 1,208 - - - 71022 TMRS 189 698 - - 71023 FICA 89 305 - - 71028 Workers Compensation 29 5 - - Total Personnel Services 1,515 5,000 - - 7200 Supplies 72001 Office 10,811 9,500 9,411 9,500 72002 Postage 1,282 1,056 1,172 1,172 72026 Cleaning & Janitorial 4,972 5,400 5,400 7,550 Total Supplies 17,065 15,956 15,983 18,222 7300 Maintenance 73011 Buildings 34,051 19,000 30,000 19,000 73027 Heating & Cooling System 12,805 17,500 17,283 17,500 73042 Machinery & Equipment 656 3,000 2,000 3,000 Total Maintenance 47,512 39,500 49,283 39,500 7400 Services 74002 Electric Service 94,217 94,000 94,000 94,000 74004 Water & Sewer 327,504 327,504 327,504 327,504 74005 Natural Gas 27,317 40,000 38,583 40,000 74011 Equipment Rental 34,005 40,000 37,895 40,000 74026 Janitorial Services 20,302 22,000 22,600 31,300 Total Services 503,345 523,504 520,582 532,804 Total Operating 569,437 583,960 585,848 590,526 8000 Capital Outlay 80001 Furniture & Equip <$5,000 4,581 - - - 84042 Machinery & Equipment - 7,500 7,016 - Total Capital Outlay 4,581 7,500 7,016 - TOTAL DEPARTMENT $ 574,018 $ 591,460 $ 592,864 $ 590,526 125 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1190 GENERAL OVERHEAD General overhead includes expenditures that are not directly associated with any other department within the General Fm The major components are insurance, street lighting, funding for the merit pay plan, special programs and contingencies. Actual Budget Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 7100 Personnel Services 71021 Health & Dental Insurance $ - $ - $ - $ 113,393 71052 Salary Savings - (500,000) - (500,000) 71081 Retired Employee Benefits 1,255,680 1,224,000 1,312,156 973,500 Total Personnel Services 1,255,680 724,000 1,312,156 586,893 7200 Supplies 72001 Office 325 3,500 3,800 3,500 72002 Postage - 500 100 500 72004 Printing 4,322 12,600 11,000 12,600 Total Supplies 4,647 16,600 14,900 16,600 7400 Services 74001 Communication 328,759 378,153 378,153 383,153 74003 Street Lighting 743,498 1,018,823 772,429 1,018,823 74007 TWC Claims Paid 45,328 55,000 63,000 55,000 74021 Special Services 209,531 235,000 235,000 210,000 74029 Service Awards 58,831 48,200 47,173 48,200 74041 Travel & Reimbursables 138 3,500 2,000 3,500 74042 Education & Training 4,460 15,000 5,000 10,000 74061 Demolition Of Structures 20,001 20,000 20,000 20,000 74071 Association Dues - 900 900 900 74210 General Liability Insurance 22,810 24,872 24,872 24,872 74211 K-9 Insurance 2,221 2,128 2,221 2,128 74220 Errors & Omissions 32,731 35,366 35,366 35,366 74230 Law Enforcement Liability 34,427 34,780 37,356 34,780 74240 Auto Liability 58,503 61,122 78,936 61,122 74241 Auto Collision 55,633 55,894 63,680 55,894 74242 Auto Catastrophic 2,431 2,504 2,504 2,504 74271 Mobile Equipment 7,433 6,783 8,531 6,783 74272 Real & Personal Property 70,170 66,869 75,745 66,869 74277 Flood Insurance 62,248 1,703 8,668 1,703 74280 Bonds 4,334 522 3,310 522 74281 Employee Fraud - 2,082 2,082 2,082 74295 Deductibles 26,885 108,268 108,268 108,268 74999 Perf. Contract Energy Services - - 80,661 80,661 Total Services 1,790,372 2,177,469 2,055,855 2,233,130 7500 Sundry Charges 75088 Bad Debt - Cut Off Accounts 1,302 - - - Total Sundry & Other 1,302 - - - Total Operating 3,052,001 2,918,069 3,382,911 2,836,623 126 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1190 GENERAL OVERHEAD Actual Budget Estimated Adopted 1Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 8000 Capital Outlay 80001 Furniture & Equipment < $5,000 80021 Special Programs 81011 Signs 82011 Building & Improvements 86013 External Capital Lease Pmts. Total Capital Outlay 9900 Contingencies/Other 99001 Contingencies 99002 Unforeseen/New Initiatives Total Contingencies TOTAL DEPARTMENT 3,179 1,400 - - - 200,000 200,000 200,000 9,090 10,000 - 10,000 57,533 48,600 48,600 48,600 77,333 - - - 147,135 260,000 248,600 258,600 - 40,000 40,000 40,000 173,400 273,400 273,400 - 213,400 313,400 313,400 $ 3,199,136 $ 3,391,469 $ 3,944,911 $ 3,408,623 127 CITY OF BAYTOWN PROGRAM SUMMARY 2000 POLICE Program Description The Police Department is divided into three (3) Bureaus, all of which are under the Office of the Chief of Police. The bureaus are the Patrol Bureau, the Support Bureau, and the Community Services Bureau. The Patrol Bureau is the central provider of basic police support for the City of Baytown. It is the largest and most vital bureau in the Police Department and provides initial response to all calls for police services in Baytown. The Support Bureau is responsible for all support functions of the Police Department which are the Investigations Division, the Jail Division, and the Support Services Division. The Investigations Division consists of the Criminal Investigations Unit (CIU), the Special Operations Unit (Narcotics and pro -active enforcement), the Internal Affairs Unit, and the Crime Scene Unit. The Jail Division houses, detains and supervises all persons who have been arrested for criminal offenses in the city. The Support Services Division oversees Police Records, the Evidence & Property Room, the Vehicle Maintenance Garage, Facilities Management, and Budget & Purchasing. The Community Services Bureau serves as a conduit between the Police Department and the Public and is responsible for police training. Programs in the Community Services Bureau include Crime Prevention, DARE, Crime Stoppers, Neighborhood Watch Programs, Civilian Police Academy and the Baytown Police Academy. Major Goals • Always striving to enhance good public relations by exhibiting the heart of a servant to the public whom we have sworn "To Serve and protect". • Protect lives and property of all citizens equally, with our own lives if necessary, until justice prevails. • Patrol the City with a positive attitude and a determined focus toward deterring and detecting crimes, and apprehending those who commit those crimes. • Respond appropriately and professionally to all calls for police services. • Provide quality written reports and records of all incidents investigated. • Implement policies and initiatives as directed by the Chief of Police. • Improve on career development and the quality of police supervision. 128 • Reduction of crime through community involvement. • Reduction of the fear of crime, assisted by all officers in the Department. • Solicitation of information and ideas from the public. • Involvement of the Police in community functions. • Improvement of the Department image in the community. • Improvement of Baytown Crime Stoppers as well as the Campus Crime Stoppers programs. • Increase programs in concert with the Citizens Police Academy Alumni. • Conduct thorough follow up criminal investigations to enhance the certainty of successful prosecutions and to raise awareness among the criminal element that crime will never be tolerated here and such acts will result in swift apprehension and vigorous prosecution. • Provide a more secure environment for the Citizens of Baytown and to enhance the quality of life in our City. • Thoroughly investigate all complaints against Department personnel in a timely manner. • Increase efficiency in the jail relating to in -processing and releases of persons and their property. • Increased enforcement of commercial vehicles through the DOT/Traffic Enforcement Unit. Major Objectives • Reduce complaints against officers by investigating and resolving the problems, thus increasing professionalism. • Eliminate all errors in booking and other record keeping relating to jail records. • Eliminate backlog of inactive reports awaiting microfilm. • Provide adequate security on case files to ensure the integrity of the records management system. • Provide additional cross training for personnel. • Reduce crime in Baytown to the lowest possible level. • Detect and apprehend all criminals in Baytown. • Reduce property damage, personal injury and deaths to minimum levels. • Provide competent and thorough police investigations and reports. • Present a favorable image to all citizens. • Conduct legal research and legal advice to reduce civil litigation against the Department and the City of Baytown. • Continue to update and improve community education/ enforcement projects. 2000 POLICE • Continue to move forward with technology which assists in processing, identifying and accessing criminal information. • Update telephone communications with the public. • Develop a higher degree of expertise of Detectives in the investigation of criminal offenses through updated and advanced training. • Emphasize and encourage better and more thorough crime scene investigation and physical evidence collection to facilitate identifying the actor or what actually occurred. • Utilize and be receptive to new techniques and methods of investigations by encouraging innovative and proactive thinking of the investigators. • Interface with the community and encourage the various community organizations to participate in the effort against criminal activity. • Increase the pressure on the narcotics user, seller and distributor through proactive enforcement and prosecution. • Deny the "profitability" of dealing in narcotics by developing and pursuing financial disruption investigations and interdiction efforts. • Develop a working relationship with the existing youth gangs that would complement the efforts of various groups yet insure they understand that we will actively prosecute any criminal activity. • Address the cause and effect issues that may encourage, promote or provide an environment for criminal activity. Performance Measures 1. Citations Issued Actual Budget Estimated Projected Workload Measures 2008-09 2009-10 2009-10 2010-11 l . Calls for service 53,217 58,000 52,288 53,000 2. Offense reports written 13,202 13,500 13,336 13,400 3. Prisoners processed 6,167 6,400 5,952 6,100 4. AFIS Completed 1,472 1,900 1,322 1,400 5. To -Be Warrants Filed 385 385 266 350 6. Commitments Filed 1,594 2,000 1,662 1,700 7. New Officers Trained 8 15 24 20 8. Accident Reports 2,335 2,600 2,010 2,200 9. Total IA Complaints 35 44 34 40 10. Offenses Cleared 8,734 9,100 8,312 8,600 11. UCR Crimes 4,922 4,800 5,094 4,900 12. Cases Inactivated 3,706 3,300 3,730 3,800 13. Cases Unfounded 28 50 12 20 14. Cases Reported in the Period Added to Detective Que for Follow-up 880 900 1,276 1,200 15. Public Information Requests 9,351 8,600 8,840 9,000 Performance Measures 1. Citations Issued 12,643 14,000 13,868 14,000 2. County/Felony Charges 2,281 2,300 1,852 2,200 3. Number violent crimes 307 300 308 300 4. Prisoners Released 5,951 6,100 5,794 5,900 5. Report Verifications 125 150 100 100 6. Reports Disseminated 3,939 3,700 3,622 3,800 7. Secondary Employees Apps. 73 90 90 85 129 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2000 POLICE Actual Budget Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 7100 Personnel Services 71002 Regular Wages $ 8,838,913 $ 9,164,188 $ 9,404,483 $ 9,630,514 71003 Part Time Wages 22,742 33,500 23,188 39,000 71009 Overtime 423,076 363,413 210,469 317,884 71021 Health & Dental Insurance 1,187,632 1,242,908 1,268,969 1,493,250 71022 TMRS 1,522,693 1,729,616 1,729,657 1,789,894 71023 FICA 675,708 730,397 699,303 726,245 71028 Workers Compensation 109,933 121,550 112,423 121,199 71041 Allowances 6,300 7,800 7,844 7,800 71091 Personnel Services Reimbursed (2,580) - - - Total Personnel Services 12,784,417 13,393,372 13,456,336 14,125,786 7200 Supplies 72001 Office 29,464 29,944 29,500 29,944 72002 Postage 7,622 8,500 8,500 8,500 72004 Printing 6,913 7,198 8,000 6,698 72005 Animal Feed 1,120 1,275 1,275 2,125 72006 Clothing Allowance 18,657 21,600 21,600 22,200 72007 Wearing Apparel 79,887 89,265 82,668 85,819 72016 Motor Vehicle 322,486 468,531 327,100 496,950 72021 Minor Tools 22,361 21,955 21,842 25,939 72026 Cleaning & Janitorial 13,517 12,491 12,395 12,491 72032 Medical 500 970 970 1,000 72036 Identification 21,458 23,201 23,437 32,412 72041 Educational 55,710 16,000 16,000 18,206 72061 Meeting Supplies 8,257 9,000 9,000 9,000 Total Supplies 587,952 709,930 562,287 751,284 7300 Maintenance 73001 Land 9,336 16,408 11,565 13,432 73011 Buildings 45,985 55,840 54,240 43,900 73027 Heating & Cooling System 2,099 14,683 13,208 14,683 73041 Furniture & Fixtures 22,483 27,662 26,500 27,662 73042 Machinery & Equipment 32,695 33,461 36,520 23,626 73043 Motor Vehicles 217,581 178,500 219,000 178,500 73046 Books 635 1,572 1,572 2,932 73053 Vehicle Repair -Collision 13,233 9,000 45,000 9,000 Total Maintenance 344,047 337,126 407,605 313,735 7400 Services 74001 Communication 4,274 7,192 7,180 9,572 74002 Electric Service 139,189 170,097 150,000 170,097 130 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2000 POLICE Actual Budget Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 74005 Natural Gas 7,207 6,854 7,550 10,854 74011 Equipment Rental 17,343 19,780 19,610 19,916 74021 Special Services 15,405 18,582 18,400 16,827 74026 Janitorial Services 19,971 28,609 28,609 28,609 74031 Wrecker Service 6,946 7,500 6,500 6,600 74036 Advertising 1,248 3,500 3,500 3,500 74041 Travel & Reimbursables 37,982 37,056 35,556 38,835 74042 Education & Training 55,038 64,108 65,108 68,486 74045 In -State Investigative Travel 1,974 4,276 4,276 4,276 74047 Support Of Prisoners 46,850 60,622 55,622 62,562 74071 Association Dues 2,532 5,482 5,482 5,935 74082 Confidential 18,430 20,000 20,000 20,000 Total Services 374,389 453,658 427,393 466,069 7500 Sundry Charges 75061 Medical - Preemployment 3,200 3,900 3,900 3,900 75064 Medical Services 4,579 4,584 4,000 7,000 Total Sundry Charges 7,779 8,484 7,900 10,900 Total Operating 8000 Capital Outlay 80001 Furniture & Equip <$5,000 82011 Building & Improvements 84042 Machinery & Equipment 84043 Motor Vehicles 84045 Radio & Testing Equipment 13,560 Total Capital Outlay 9000 Other Financing Uses 91226 To Miscellaneous Police 91228 To Police Academy Total Other Financing Uses 14,098,5 84 14,902,570 14,861,521 15,667,774 1,100 18,300 18,300 - - 15,850 15,850 - 114,918 78,380 78,644 84,805 315,580 247,700 247,700 182,000 13,560 - - - 445,158 360,230 360,494 266,805 10,552 - - - 26,615 - - - 37,167 - - - TOTAL DEPARTMENT $ 14,580,909 $ 15,262,800 $ 15,222,015 $ 15,934,579 131 CITY OF BAYTOWN PROGRAM SUMMARY Program Description The Baytown Fire Department is an all -hazard risk management agency that consists of four major divisions: Administrative/Support, Operations, Prevention, and Training/Homeland Security. The Administrative/Support Services Division is responsible for organizing and directing the activities of the Baytown Fire Department. The Division provides strategic leadership and administrative support to the Department and ensures the citizens of Baytown receive effective fire and emergency service delivery. Fire Administration provides procurement, researches and analyzes performance and planning data, produces strategic and operational plans, plans and oversees construction of new and replacement facilities; analyzes operations for cost effectiveness, represents the department with government entities and other operating units, processes fire and EMS reports, and provides administrative and personnel support to all fire personnel. The Administrative staff coordinates with Human Resources for the recruitment and advancement of Fire Department personnel. Additionally, Administration establishes reviews, publishes and updates operational procedures and directives. The purpose of the Baytown Fire Department is to provide high quality, high value emergency and non -emergency services in a prompt, professional, compassionate manner and provide public education on fire and life safety issues. The Operations Division personnel provide the following services: fire and life safety education, fire suppression, emergency medical services, homeland security preparation and response, hazardous materials responses, technical rescue services, water rescue services and a variety of other emergency and non -emergency services. The division provides fire protection and medical first responder service to over seventy thousand citizens with a service coverage area of over 34 square miles. Additionally, the division operates two Special Operations Units; a Hazardous Materials Response Team, and a Technical Rescue Team, with the HazMat having its own specialized response apparatus and equipment. The Fire Prevention Division is primarily responsible for community risk reduction. The Division delivers public education, fire investigations, code inspections of public and mercantile buildings, plans review, and code enforcement. The Division provides significant interface with other city, county, and governmental agencies. They ensure compliance with all fire and life safety codes. Properties that are inspected can range from day care centers, to assisted living facilities, schools, restaurants and other businesses. Additionally, some items that are inspected include fire extinguishers, fire protection sprinkler systems, fire suppression systems, fire alarm systems, and occupant loads. The overall objective of the Prevention Division iso 3o2 inspect all commercial occupancies to reduce incidents of unintentional injuries and property loss from fire or other hazards, while simultaneously heightening the life safety awareness of our citizens. The Training/Homeland Security Division has the primary responsibility for critical issues dealing with terrorism, both domestic and foreign and interfaces with Federal, State, County and industrial leaders throughout the City of Baytown area to assess current threats and to stay apprised of Homeland Security issues. Special Services include the management of our Regional Hazardous Materials Program as well as confined space, high angle, water rescue and the EMS First Responder Program. The Division is responsible for the development and management of all training needs and works closely with all other divisions to ensure we meet the departmental training needs. Major Goals • Prevent all fire deaths. • Prevent property losses from fire. • Prevent death from sudden cardiac arrest. • Prevent death from medical emergencies. • Prevent damage to the environment. • Prevent damage from natural disasters. • Prevent damage from man-made disasters. • Prevent negative economic community impact. • Prevent acts of terrorism within the community. Major Objectives • Involve all personnel in all aspects of life and Ere safety at their locations. • Involve the community in neighborhood targeted life and fire safety programs. • Establish manageable performance based accountability systems at all levels of the department. • Provide manageable emergency response based on national standards of care. • Provide cost efficient and effective service based on NFPA 1710, ISO, and community expectations. • Aggressively deliver community risk reduction life and fire safety education to the community. • Aggressively work to prevent hazardous conditions. • Consistently respond promptly to all requests for emergency services. • Consistently ensure our actions are safe, professional, efficient, and effective. • Actively coordinate our service with other agencies in the region. Actively seek to provide other community services within the scope of our mission. • Provide WMD/CBRNE/HazMat services to the community and region. • Obtain International Accreditation for the Department. • Obtain an ISO rating of 1 for the Department. 020 FI Performance Measures 1. NFPA 1710 percentage of total incidents within 0 Actual Budget Estimated Projected Workload Measures 60 2008-09 2009-10 2009-10 2010-11 I. Fire Responses 75% 1,654 1,800 1,592 1,800 2. Medical Responses 10 2,896 3,200 3,382 3,200 3. HazMat/WMD Responses 100% 328 325 334 325 4. Continuing Education (hours) 3. 7,563 9,500 9,240 9,500 5. Plans Reviews a five minute response time for First Responder 368 250 471 575 6. Code Inspections 63.08% 2,050 600 1,792 1,814 7. Public Education Programs Adults 2 1,200 1,986 1,900 11% 12% Children 1,780 600 1,230 1,200 8. BEAT Alley Program Faculty N/A N/A 758 750 Students N/A N/A 10,690 10,700 Performance Measures 1. NFPA 1710 percentage of total incidents within 0 0 1 0 7. a rive minute response time for Initial Unit 60 60 60 60 8. (includes one minute for turnout time) 74.15% 75% 72.10% 85% 2. NFPA 1710 percentage of total incidents within 17 12 10 12 10. a nine minute response time for a full first 100% 100% 100% 100% alarm response 68.96% 65% 62.74% 75% 3. NFPA 1710 percentage of total incidents within a five minute response time for First Responder at an emergency medical incident 63.08% 55% 62.75% 70% 4. Civilian Injuries 9 5 2 5 5. Loss to Total Value Ratio 11% 12% 11% 12% 6. Civilian Fire Deaths 0 0 1 0 7. Investigations 60 60 60 60 8. Commercial Fires with Loss > $75,000 1 2 2 2 9. Residential Fires with a Loss > $25,000 17 12 10 12 10. Operate within budget constraints 100% 100% 100% 100% 133 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2020 FIRE Actual Budget Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 7100 Personnel Services 71002 Regular Wages $ 5,610,079 $ 6,529,283 $ 6,310,594 $ 6,953,943 71003 Part Time Wages 3,605 6,500 6,372 6,500 71009 Overtime 322,914 340,830 320,793 340,830 71021 Health & Dental Insurance 741,396 806,167 784,593 882,750 71022 TMRS 985,536 1,190,942 1,188,578 1,315,324 71023 FICA 436,150 505,258 486,123 534,720 71028 Workers Compensation 62,168 70,641 68,737 77,945 71041 Allowances 45,240 25,800 26,076 25,800 Total Personnel Services 8,207,088 9,475,421 9,191,866 10,137,812 7200 Supplies 72001 Office 7,295 7,100 6,901 8,100 72002 Postage 796 800 789 800 72004 Printing 879 1,000 875 1,000 72006 Clothing Allowance 3,462 3,840 3,679 3,840 72007 Wearing Apparel 69,950 178,217 120,027 130,853 72016 Motor Vehicle 67,137 111,825 87,432 111,338 72021 Minor Tools 10,804 13,975 12,862 13,975 72026 Cleaning & Janitorial 8,985 7,898 7,891 9,098 72031 Chemical 5,483 11,796 11,483 11,796 72032 Medical 2,585 3,038 2,851 2,150 72036 Identification 1,185 600 588 600 72041 Educational 25,221 14,417 20,202 17,417 Total Supplies 203,782 354,506 275,580 310,967 7300 Maintenance 73001 Land 4,230 5,821 5,700 5,821 73011 Buildings 30,303 25,402 43,515 25,402 73027 Heating & Cooling System 8,909 6,750 4,548 6,750 73041 Furniture & Fixtures 1,923 2,000 1,901 2,000 73042 Machinery & Equipment 16,763 42,851 31,479 37,634 73043 Motor Vehicles 152,794 144,188 146,388 144,188 73045 Radio & Testing Equipment 372 2,000 1,865 - Total Maintenance 215,294 229,012 235,396 221,795 7400 Services 74001 Communication 633 801 709 4,161 74002 Electric Service 61,081 63,030 61,830 70,023 74005 Natural Gas 19,486 22,400 19,692 25,459 74011 Equipment Rental 3,093 4,000 3,093 4,000 74021 Special Services 3,192 3,285 3,043 3,285 74026 Janitorial Services 6,183 7,445 7,444 7,445 74041 Travel & Reimbursables 36,881 32,272 29,916 29,272 74042 Education & Training 19,776 35,304 28,500 32,454 134 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2020 FIRE Actual Budget Estimated Adopted 1Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 74051 Rents 74071 Association Dues Total Services 7500 Sundry Charges 75001 Contributions Total Sundry Charges Total Operating 8000 Capital Outlay 80001 Furniture & Equip <$5,000 82011 Building & Improvements 84041 Furniture & Fixtures 84042 Machinery & Equipment 84043 Motor Vehicles 84045 Radio & Testing Equipment 84061 Other Equipment 86011 Capital Lease Payments 540 Total Capital Outlay TOTAL DEPARTMENT 1,178 4,420 4,125 4,420 4,010 4,219 3,948 4,060 155,513 177,176 162,300 184,579 201,818 326,583 244,323 120,547 900 540 540 540 900 540 540 540 14,860 58,800 57,000 10,000 8,782,577 10,236,655 9,865,682 10,855,693 88,811 70,032 59,987 19,800 14,860 58,800 57,000 10,000 - 75,000 71,981 7,300 201,818 326,583 244,323 120,547 92,739 91,050 - - 7,905 - - - 47,205 98,209 31,750 43,750 140,762 140,762 140,762 140,762 594,100 860,436 605,803 342,159 $ 9,376,677 $ 11,097,091 $ 10,471,485 $ 11,197,852 135 BAYTOWN S 136 CITY OF BAYTOWN PROGRAM SUMMARY 2030 EMERGENCY MANAGEMENT Program Description The Office of Emergency Management encompasses the Emergency Management Division and Public Safety Communications Division. The Emergency Management Division coordinates all City-wide planning, preparation, mitigation, and response to major incidents and disasters. It also manages and co-chairs, with industry, the Local Emergency Planning Committee (LEPC), a Superfund Amendments and Reauthorization Act (SARA) mandated hazard planning and community education and information committee. Emergency Management is responsible to coordinate FEMA and Homeland Security Grants, pre -and post -disaster federal and state funding, and facility hardening projects. The ASK BAYTOWN INFOLINE, INFOWEB, and 5311 is operated and managed by OEM and is a multi -media portal for citizen questions, concerns or complaints. The Special Needs Registry, Texas 211, routes all of our citizens for emergency evacuations to the Baytown 5311 Customer Services Representatives to validate and coordinate medical special needs evaluations. The Public Safety Communications division is a consolidated communications center responsible for dispatching all critical services provided by the City of Baytown. The Division serves as the telecommunications interface between the public and all emergency services (Police, Fire and EMS), as well as General Governmental services. Communications is also responsible for the entire municipal radio communications system, Community Chemical Emergency Warning Siren System, and AM 1610 Emergency Radio System. Major Goals • Improve the productivity, efficiency, and delivery of the Department's customer service. • Improve interdepartmental communications. • Improve Citizen issues, concerns, and complaint management and tracking. • Improve productivity and efficiency of telecommunications operations. • Improve Planning and preparation of City Staff & departments. • Coordinate City facility hardening. • Improve community disaster readiness and resilience. • Complete the 800MHz Digital Radio upgrade project • Complete preliminary design of new City 9-1-1 center. • Improve/upgrade Public Emergency Warning System. • Improve accountability of Public safety and code enforcement personnel in the field. Major Objectives • Improve customer service systems for internal and external customers. • Create methods to improve departmental operating efficiency. • Improve community emergency information services. • Manage GovQA use and improve City Management access to citizen issue status and tracking. • Upgrade Public Communications radio system to comply with FCC requirements. • Perform preventive maintenance and timely repairs on all radios and system equipment. • Complete COOP planning and create City -Wide pandemic plan. • Complete the total replacement of all City -Owned Community Chemical Emergency Warning Sirens and infrastructure. • Deliver at least 2 quality CERT programs annually. • Manage and provide for CERT continuing education and training opportunities. • Complete installation of new digital AM 1610 Radio System. • Update and maintain City Basic Emergency Management Plan. • Maintain personnel competence and currency through providing and facilitating continuing education. • Begin hardening of City Facilities prior to Hurricane Season 2011 as funds become available. • Complete performance design parameters for 9-1-1 center to enable architectural and engineering drawings to be completed. • Improve Web Page and manage social media information sharing with community • Validate and correct Texas 211 Special Needs Evacuation Registry prior to Hurricane Season 2010. • Seek Grants, Awards, and other funding opportunities for Emergency Management and Communications resources. 137 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2030 EMERGENCY MANAGEMENT Actual Budget Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 7100 Personnel Services 71002 Regular Wages $ 880,890 $ 1,063,303 $ 982,219 $ 1,013,495 71003 Part Time Wages 5,987 8,200 12,942 10,125 71009 Overtime 58,349 54,800 57,491 56,475 71021 Health & Dental Insurance 108,624 139,073 141,780 165,000 71022 TMRS 154,505 193,104 180,598 192,247 71023 FICA 69,860 83,504 77,415 79,244 71028 Workers Compensation 1,841 2,997 2,382 2,769 71041 Allowances 1,080 - - - Total Personnel Services 1,281,136 1,544,981 1,454,827 1,519,355 7200 Supplies 72001 Office 7,430 8,750 10,050 8,750 72002 Postage 415 800 800 950 72004 Printing 2,922 2,700 2,700 3,700 72007 Wearing Apparel 589 450 700 750 72011 Disaster Supplies 879 11,800 11,800 11,800 72016 Motor Vehicle 11,880 14,800 16,500 14,500 72021 Minor Tools 5,346 6,250 6,200 6,250 72026 Cleaning & Janitorial 118 2,100 2,100 2,100 72041 Educational 3,714 2,500 2,500 3,000 72045 Computer Software Supply 3,467 1,550 2,200 8,450 72061 Meeting Supplies 1,301 1,900 2,500 1,900 Total Supplies 38,061 53,600 58,050 62,150 7300 Maintenance 73001 Land 4,737 5,000 5,000 5,000 73011 Buildings 11,787 13,000 32,000 22,300 73027 Heating & Cooling System 6,155 2,800 4,500 3,800 73039 Miscellaneous 935 2,500 2,500 2,500 73041 Furniture & Fixtures 593 1,300 1,300 1,300 73042 Machinery & Equipment 21,150 22,720 25,000 25,150 73043 Motor Vehicles 7,347 10,300 15,300 11,000 73045 Radio & Testing Equipment 24,585 26,500 90,000 91,750 73048 Signal Systems - 1,000 1,000 2,500 Total Maintenance 77,289 85,120 176,600 165,300 7400 Services 74001 Communication 19,322 28,619 28,619 34,259 74002 Electric Service 18,333 22,400 22,480 22,400 74005 Natural Gas 664 900 1,000 1,000 74011 Equipment Rental 68,325 75,000 90,000 80,000 74020 Outside Contracts 67,997 70,000 70,000 65,000 74021 Special Services 1,312 11,000 11,000 6,475 74026 Janitorial Services 11,926 7,200 7,200 7,200 74041 Travel & Reimbursables 24,562 15,954 17,654 17,861 74042 Education & Training 6,624 16,250 11,800 18,200 138 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2030 EMERGENCY MANAGEMENT Actual Budget Estimated Adopted 1Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 74071 Association Dues 1,183 1,410 1,410 1,250 74210 General Liability Ins 75 82 82 82 74220 Errors & Omissions 108 117 117 117 74281 Employee Fraud - 7 7 7 Total Services 220,431 248,939 261,369 253,851 Total Operating 1,616,917 1,932,640 1,950,846 2,000,656 8000 Capital Outlay 80001 Furniture & Equip <$5,000 82011 Building & Improvements 84042 Machinery & Equipment 84043 Motor Vehicles 84045 Radio & Testing Equipment 86011 Capital Lease Payment 92,751 Total Capital Outlay 9000 Other Financing Uses 91351 To Odd Trust & Agency Total Other Financing Uses TOTAL DEPARTMENT 25,585 23,000 23,000 25,600 - 9,000 9,000 - - 7,000 7,000 7,000 24,648 33,000 33,000 - - - - 92,751 - 22,455 22,455 22,455 50,233 94,455 94,455 147,806 133,000 - - - 133,000 - - - $ 1,800,150 $ 2,027,095 $ 2,045,301 $ 2,148,462 139 BAYTOWN S 140 CITY OF BAYTOWN PROGRAM SUMMARY 2040 EMERGENCY MEDICAL SERVICES Program Description The Emergency Medical Services Division is responsible for responding to calls for assistance in the event of injury or medical emergencies. These include on scene stabilization and transport to proper medical facilities. Care given to patients ranges from basic first aid to advanced life support measures. In May 2006 the Baytown Fire Control Prevention and EMS Tax District was established. This enables Emergency Medical Services Division to update ambulances, equipment and other essential items until the year 2010. Major Goals • Provide prompt, efficient out of hospital care to the level required to reduce pain and suffering. • Stabilize any patient to the degree necessary to provide safe, rapid transport to the appropriate medical facility. Major Objectives • Respond to and arrive at the scene of a call for medical assistance in less than nine minutes ninety percent of the time. • Provide treatment and stabilization at the scene in fifteen minutes or less for trauma patients and thirty minutes or less for medical patients. • Provide the receiving facility a complete assessment of patient condition and care given at the scene. • Provide continued monitoring of patient condition and additional treatment as needed during transport. • Maintain patient billing records and accurately bill and collect user fees, maintaining a non -adjusted collection rate of fifty-two percent. Workload Measures Actual 2008-09 Budget 2009-10 Estimated 2009-10 Projected 2010-11 1. Number of Responses 8,161 8,583 8,100 8,262 2. No Transport / Patient Refusal 2,973 3,044 3,000 2,891 3. Patient Transports 5,188 5,539 5,100 5,370 4. Call Load Per Day 22.43 23.51 22.20 22.63 Performance Measures 1. Treatment within 15-30 minutes 97% 90% 97% 90% 2. Response Time All Calls < 9 Minutes 94% 90% 94% 90% 3. Collection Ratio (All Receivables) 56% 47% 56% 56% 141 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2040 EMERGENCY MEDICAL SERVICES Actual Budget Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 7100 Personnel Services 71002 Regular Wages $ 1,097,538 $ 1,128,147 $ 1,143,071 $ 1,137,420 71003 Part Time Wages 20,082 30,750 31,101 30,750 71009 Overtime 188,812 203,550 206,281 191,957 71021 Health & Dental Insurance 154,060 164,721 163,302 198,000 71022 TMRS 211,274 229,987 234,589 238,856 71023 FICA 95,691 99,587 111,005 99,305 71028 Workers Compensation 20,084 20,356 20,342 20,405 Total Personnel Services 1,787,541 1,877,098 1,909,691 1,916,693 7200 Supplies 72001 Office 2,203 2,750 2,750 3,000 72002 Postage 6,268 6,500 6,500 7,000 72004 Printing 2,873 2,700 2,700 4,000 72007 Wearing Apparel 4,398 4,900 4,900 4,900 72016 Motor Vehicle 33,066 68,000 50,000 53,299 72021 Minor Tools 106 250 250 250 72026 Cleaning & Janitorial 1,627 1,800 1,800 1,800 72032 Medical 88,937 90,000 90,000 100,000 72045 Computer Software Supplies 200 200 200 200 Total Supplies 139,678 177,100 159,100 174,449 7300 Maintenance 73011 Buildings 3,881 5,500 5,500 7,500 73027 Heating & Cooling System - 600 600 600 73041 Furniture & Fixtures - 500 500 500 73042 Machinery & Equipment 1,365 1,500 1,500 1,500 73043 Motor Vehicles 2,918 5,000 3,000 5,000 73045 Radio & Testing Equipment 859 1,000 1,000 - Total Maintenance 9,023 14,100 12,100 15,100 7400 Services 74002 Electric Service 4,444 6,400 6,400 6,400 74005 Natural Gas 469 600 800 800 74021 Special Services 9,450 11,700 6,300 8,500 74041 Travel & Reimbursables 4,726 3,500 3,500 4,300 74042 Education & Training 12,148 4,000 4,000 4,695 74071 Association Dues 921 2,000 2,000 3,195 Total Services 32,158 28,200 23,000 27,890 Total Operating 1,968,400 2,096,498 2,103,891 2,134,132 142 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2040 EMERGENCY MEDICAL SERVICES Actual Budget Estimated Adopted 1Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 8000 Capital Outlay 80001 Furniture & Equip <$5,000 5,723 - - - 86011 Capital Lease Payments 47,167 23,319 23,319 23,319 Total Capital Outlay 52,890 23,319 23,319 23,319 9000 Other Financing Uses 91231 To Odd Trust & Agency 126 - - - Total Other Financing Uses 126 - - - TOTAL DEPARTMENT $ 2,021,416 $ 2,119,817 $ 2,127,210 $ 2,157,451 143 CITY OF BAYTOWN PROGRAM SUMMARY 3000 PUBLIC WORKS ADMINISTRATION Program Description The administrative support staff maintains service and maintenance records for Public Works/Utilities. The support staff is also responsible for handling all personnel related duties such as time keeping, payroll data forms, workers compensation, and all clerical related duties necessary for the Director of Public Works and both Assistant Directors. The staff responds to residents' needs both in person and by telephone; and maintains excellent customer service. The support staff is responsible for dispatching work orders to the field crews via radio and also acts as a liaison among the field crews, citizens and supervisors. The support staff ensures all purchases made are in compliance with the budget as well as monitoring contracts to make sure expenditures do not exceed contract amounts. Major Goals • Respond to citizen concerns and dispatch to the appropriate division within a reasonable time frame. • Maintain excellent service to the citizens when they come to Public Works or call on the telephone. Major Objectives • Provide accurate and complete information to citizens calling Public Work • Accurately enter payroll data for all Public Works employees. Performance Measures 1. Customer dissatisfaction reports 2. Answering telephone calls on first ring 3. Accurate information to citizens 144 Revised Actual Budget Estimated Projected Workload Measures 2008-09 2009-10 2009-10 2010-11 1. Telephone Calls Revised Revised 30% 30% 2. Dispatch calls routed to proper division. Revised Revised 30% 30% 3. Assist Citizens or Employees Revised Revised 40% 40% 4. Accountability/recordable work time Revised Revised 100% 100% Performance Measures 1. Customer dissatisfaction reports 2. Answering telephone calls on first ring 3. Accurate information to citizens 144 Revised Revised 5% 5% Revised Revised 95% 95% Revised Revised 95% 95% CITY OF BAYTOWN SERVICE LEVEL BUDGET 3000 PUBLIC WORKS ADMINISTRATION Actual Budget Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 7100 Personnel Services 71002 Regular Wages $ 164,135 $ 196,905 $ 192,769 $ 193,327 71009 Overtime - 5,000 885 2,726 71021 Health & Dental Insurance 19,553 25,242 19,997 33,000 71022 TMRS 27,423 35,160 34,269 35,873 71023 FICA 12,464 15,900 14,756 15,046 71028 Workers Compensation 200 261 243 272 71041 Allowances 3,127 5,100 3,600 3,600 Total Personnel Services 226,902 283,568 266,519 283,844 7200 Supplies 72001 Office 10,914 7,500 15,000 8,000 72002 Postage 3,464 3,500 3,500 3,500 72007 Wearing Apparel 40 - - - 72021 Minor Tools (12) - - - 72026 Cleaning & Janitorial 7,390 4,300 7,400 7,500 72032 Medical 38 250 400 400 72041 Educational 246 250 400 250 Total Supplies 22,080 15,800 26,700 19,650 7300 Maintenance 73011 Buildings 27,860 15,000 30,000 15,000 73027 Heating & Cooling System 2,871 4,000 8,000 9,000 73041 Furniture & Fixtures 335 300 1,600 1,600 Total Maintenance 31,066 19,300 39,600 25,600 7400 Services 74001 Communication 4,459 3,585 3,585 3,585 74002 Electric Service 62,293 78,100 78,100 78,100 74005 Natural Gas 8,823 12,500 12,500 12,500 74011 Equipment Rental 1,613 1,620 1,900 1,900 74026 Janitorial Services 8,202 9,607 9,600 9,600 74041 Travel & Reimbursables 14,152 500 500 500 74042 Education & Training 1,549 200 2,500 6,000 74071 Association Dues 369 400 400 400 Total Services 101,460 106,512 109,085 112,585 Total Operating 381,508 425,180 441,904 441,679 8000 Capital Outlay 80001 Furniture & Equipment < $5,000 - - - 1,650 86011 Capital Lease Payments 32,764 22,934 22,933 - Total Capital Outlay 32,764 22,934 22,933 1,650 TOTAL DEPARTMENT $ 414,272 $ 448,114 $ 464,837 $ 443,329 145 CITY OF BAYTOWN PROGRAM SUMMARY 3010 STREETS & DRAINAGE Program Description The Streets Maintenance Division includes two street sweepers for cleaning the streets. The division operates two asphalt -patching crews that repair potholes, make repairs to streets due to utility work, tie in new driveways and maintain city access and parking facilities. One street maintenance crew operates to repair and maintain concrete streets and sidewalks. This crew also assists the drainage maintenance crews with needed concrete work and when work is being performed in the CDBG target area. The Drainage Division utilizes one crew to maintain drainage facilities, including cleaning of roadside ditches on an approximate five-year schedule, sets drainage pipe for residents as required and repairs storm drain inlets and lines. The Restoration Division repairs, replaces streets, driveways, curb & gutter and sidewalks that were removed to repair utilities. They also assist the Drainage Division crews needing concrete work; and when work is being preformed for CDBG projects. This division also includes a capital drainage improvement crew that makes drainage system improvements such as new structures, major system upgrades, and area drainage system realignments. Major Goals • Respond to citizens complaints in a timelier manner. • Increase the productivity of the drainage maintenance and capital drainage crews. • Increase the productivity of the concrete crew by cross training personnel. • Do more preventive repairs on streets. • Repair; replace sidewalks, driveways, curb & gutters, streets within reasonable and acceptable timely manner. Major Objectives • More efficient scheduling of workload. • Hold our employees more accountable for the quality of their work. • Improve Customer Service • Restore property to same or better conditions. Performance Measures 1. Square yard pavement replaced Actual Budget Estimated Projected Workload Measures 2008-09 2009-10 2009-10 2010-11 1. Number of street cutouts — full depth repairs 230 230 230 150 2. Frequency of Sweeping 1,400 1,400 1,900 1,000 a. Residential 2 2 2 1 b. Main Thoroughfares 24 24 24 12 3. Drainage maintenance footage 30,000 30,000 4,000 If 4,000 if 4. Number of pipe jobs a. New Driveways installed —jobs 12 12 12 12 b. Ditches piped -jobs 24 24 24 12 5. Number Potholes Repaired New item New item 4,000 5,000 Performance Measures 1. Square yard pavement replaced 10,000 10,000 10,000 10,000 2. Percentage of sweeping done on time. 80% 80% 80% 80% 3. Footage of pipe installed a. Driveways pipe -ft. 400 400 250 240 b. Ditches piped -ft. 1,400 1,400 1,900 1,000 146 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3010 STREETS & DRAINAGE Actual Budget Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-I1 7100 Personnel Services 18,413 - 1,800 - 71002 Regular Wages $ 828,923 $ 918,994 $ 869,561 $ 874,660 71009 Overtime 31,875 30,000 79,887 17,190 71011 Extra Help/Temporary - - 52,000 - 71021 Health & Dental Insurance 162,777 150,324 164,676 305,250 71022 TMRS 141,469 163,760 164,772 160,244 71023 FICA 62,008 68,632 71,487 63,694 71028 Workers Compensation 27,354 29,796 29,935 28,810 71091 Personnel Services Reimbursed (27) - - - Total Personnel Services 1,254,379 1,361,506 1,432,318 1,449,848 7200 Supplies 72007 Wearing Apparel 13,965 15,937 18,750 20,100 72016 Motor Vehicle 63,450 110,000 105,000 112,000 72021 Minor Tools 6,658 7,100 12,000 12,600 72031 Chemical 1,046 850 1,050 1,100 Total Supplies 85,119 133,887 136,800 145,800 7300 Maintenance 73025 Streets Sidewalks & Curbs 172,697 150,000 200,000 168,000 73026 Storm Drains 61,541 67,000 65,000 68,500 73042 Machinery & Equipment 28 - - - 73043 Motor Vehicles 295,605 240,000 306,700 252,250 Total Maintenance 529,871 457,000 571,700 488,750 7400 Services 74001 Communication - 1,000 1,000 1,000 74011 Equipment Rental 1,603 1,500 1,500 3,500 74021 Special Services 11,838 10,600 20,000 15,000 74041 Travel & Reimbursables 170 540 1,100 1,500 74042 Education & Training 10,968 750 15,000 16,400 74071 Association Dues 246 242 400 400 Total Services 24,825 14,632 39,000 37,800 Total Operating 1,894,194 1,967,025 2,179,818 2,122,198 8000 Capital Outlay 80001 Furniture & Equip <$5,000 18,413 - 1,800 - 83025 Streets Sidewalks & Curbs 292,682 230,000 250,000 250,000 83026 Storm Drains 60,493 150,000 50,000 150,000 84042 Machinery & Equipment - - - 418,500 84043 Motor Vehicles 24,936 - - - 86011 Capital Lease Payments 29,377 61,731 61,731 61,731 86013 Outside Capital Lease Pymts 35,159 35,160 35,160 35,160 Total Capital Outlay 461,060 476,891 398,691 915,391 TOTAL DEPARTMENT $ 2,355,254 $ 2,443,916 $ 2,578,509 $ 3,037,589 147 BAYTOWN S 148 CITY OF BAYTOWN PROGRAM SUMMARY 3020 TRAFFIC CONTROL Program Description The Traffic Control Operations Division conducts traffic - engineering studies, receives and investigates traffic requests, recommends installation and removal of traffic control devices in conformance with the latest revision of the Texas Manual of Uniform Traffic Control Devices. This division also installs, maintains and repairs all traffic control devices. These devices include traffic signals, flashing beacons, signs, barricades and pavement markings. Traffic studies performed include turning movement counts, 24-hour volume counts, collision diagrams, speed, and delay studies. Major Goals • Improve the safety and efficiency of the street system by the timely maintenance and installation of approved traffic control devices. • Assist other departments/divisions in the application of signs and markings to provide information and direction for parking and access to city facilities. • Review of existing traffic controls to insure continuing applicability with changing demands. • Provide timely response for the repair of traffic control devices giving priority to regulatory signs and traffic signals. Major Objectives • Develop and implement traffic calming measures. • Develop and implement accident reduction program. • Develop traffic monitoring program to identify changing traffic patterns for use in the following: ➢ Provide input to CIP process using roadway capacity analysis. Prioritize traffic signal improvements using critical lane volume and analysis, including modernization, phase removal/addition. • Improve sign maintenance criteria. • Continue street marker replacement to meet MUTCD mandate. • Retro Reflectivity Sign Replacement Performance Measures 1. Traffic Studies Complete Actual Budget Estimated Projected Workload Measures 2008-09 2009-10 2009-10 2010-11 1. Number of Request for Traffic Study 12 12 12 12 2. Number of School Crosswalks 72 72 72 72 3. Sign Service Calls 4,500 4,500 200 200 4. Traffic Signal Service Calls 2,500 2,600 250 250 5. Traffic Signal Preventative Maintenance Linear feet of pavement markings/painted * * 21,000 23,000 Program 1,400 1,500 1,000 1,000 6. Freeway lighting fixtures 426 426 426 426 Performance Measures 1. Traffic Studies Complete 5 5 10 12 2. Signal Calls responded to within '/a hour 90% 90% 90% 90% 3. Traffic Signals Repaired New New 250 2,580 4. Street Light Repaired New New 200 200 5. Retro Reflective Sign Replacement 50% 30% 40% 55% 6. Annual Signal Maintenance 30% 30% 30% 100% 7. Linear feet of pavement markings/painted * * 21,000 23,000 * Started recording data in 2009-10. 149 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3020 TRAFFIC CONTROL Actual Budget Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 7100 Personnel Services 71002 Regular Wages $ 246,428 $ 327,639 $ 298,303 $ 337,939 71009 Overtime 24,474 26,000 26,021 5,750 71021 Health & Dental Insurance 57,252 86,073 72,502 66,000 71022 TMRS 44,505 61,212 56,181 61,752 71023 FICA 19,041 25,207 22,887 24,148 71028 Workers Compensation 4,360 6,874 5,411 5,677 Total Personnel Services 396,060 533,005 481,305 501,266 7200 Supplies 72001 Office 837 700 700 - 72007 Wearing Apparel 2,599 2,590 3,200 3,200 72016 Motor Vehicle 14,031 20,000 18,000 20,000 72021 Minor Tools 2,557 2,500 2,500 2,550 72026 Cleaning & Janitorial 560 210 600 600 72056 Street Marking 91,938 100,000 100,000 100,000 Total Supplies 112,522 126,000 125,000 126,350 7300 Maintenance 73011 Buildings 3,195 2,500 17,000 2,500 73027 Heating & Cooling System - 500 500 500 73028 Electrical Maintenance 59,064 80,000 50,000 50,000 73042 Machinery & Equipment 440 2,000 2,000 2,000 73043 Motor Vehicles 21,616 20,000 25,000 30,000 73044 Street Signs 42,737 40,000 60,000 40,000 73048 Signal Systems 83,377 200,000 200,000 200,000 73049 Barricades 11,035 9,360 15,000 10,000 Total Maintenance 221,464 354,360 369,500 335,000 7400 Services 74001 Communication 819 700 700 900 74002 Electric Service 84,961 117,000 117,000 117,000 74021 Special Services 23,740 40,000 40,000 40,000 74041 Travel & Reimbursables - 500 500 500 74042 Education & Training 3,334 3,000 3,000 4,700 74071 Association Dues - 300 300 900 Total Services 112,854 161,500 161,500 164,000 Total Operating 842,900 1,174,865 1,137,305 1,126,616 8000 Capital Outlay 80001 Furniture & Equip <$5,000 792 1,860 1,860 - 150 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3020 TRAFFIC CONTROL Actual Budget Estimated Adopted 1Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 84043 Motor Vehicle 84048 Signal Systems 86011 Capital Lease Payments Total Capital Outlay TOTAL DEPARTMENT 48,596 - - 27,000 13,270 - 150,000 150,000 36,244 36,244 36,244 - 98,902 38,104 188,104 177,000 $ 941,802 $ 1,212,969 $ 1,325,409 $ 1,303,616 151 CITY OF BAYTOWN PROGRAM SUMMARY 13030 ENGINEERING Program Description Provide professional engineering services for publicly funded Capital Improvement Projects (CIP) and oversee other publicly and privately funded infrastructure projects. Plan, program, design, and manage construction and engineering projects for improvement and expansion of municipal infrastructure. Develop and analyze courses of action for project development and recommend the best strategy for construction and engineering of CIP. Provide information to the public and other City departments as requested. Major Goals • Improve management of Capital Improvement Projects to ensure quality construction; and that it is completed on schedule and within budget. • Improve City services by reducing the backlog of maintenance and repair activities through Capital Improvement Projects, providing timely customer responses, and enforcing warranty issues. • Provide a thorough review of construction drawings and plats submitted for approval through the Development Review Committee in a timely manner. • Increase the use of technology to reap the benefits of cost/time savings, and increased productivity. • Improve the professional working relationship with: the citizens of Baytown; other City departments; community organizations; local, State, and Federal agencies; consulting engineers; and contractors. Major Objectives • Assist with the implementation of the National Pollution Discharge Elimination System (NPDES), Phase II storm water management program and permitting process. • Continue to improve the review of development drawing and plat review through the Development Review Process. Continually review and update standard detail sheet specifications to keep up with technological advance in materials and methods of construction (ongoing). ➢ Review and update standard specifications to keep up with technological advance in materials and methods of construction. Review and update ordinances. Review and revise policies. • Maintain and update Microsoft Project Management software system for design/construction management. Continue to improve on the tracking of internal documents. Continually review and fine-tune checklists used for review of construction plans and plats. • Conduct informational meetings with contractors and sub -contractors. • Continue to develop and maintain a master Capital Improvement Program (CIP) schedule for departmental/administration use. Performance Measures 1. Plats reviewed within 10 days Actual Budget Estimated Projected Workload Measures 2008-09 2009-10 2009-10 2010-11 1. Surveys performed (misc. construction, design within contract time 75% 80% 85% 90% and fact-finding) 300 300 300 300 2. Projects inspected in-house (design projects contract time 70% 75% 80% 82% plus misc. utility projects) 95 90 100 100 3. Projects inspected by outside firm 3 1 1 l 4. Projects designed by in-house 17 20 30 35 5. Projects designed by outside firm 15 20 40 35 Performance Measures 1. Plats reviewed within 10 days 100% 100% 100% 100% 2. Construction Contracts completed within contract time 75% 80% 85% 90% 3. Design Contracts completed within contract time 70% 75% 80% 82% 4. Residential Plans Review 1 to 5 Days N/A N/A N/A N/A 5. Commercial Plans Review 1 to 20 Days 100% 100% 100% 100% 152 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3030 ENGINEERING Actual Budget Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 7100 Personnel Services 71002 Regular Wages $ 470,860 $ 473,604 $ 501,325 $ 550,096 71003 Part Time Wages 9,934 67,000 60,134 2,000 71009 Overtime 6,553 12,000 14,341 - 71011 Extra Help/Temporary - 2,000 2,226 2,000 71021 Health & Dental Insurance 71,829 74,259 65,460 82,500 71022 TMRS 79,664 96,439 90,877 102,397 71023 FICA 35,549 40,671 42,452 41,930 71028 Workers Compensation 864 1,307 1,573 1,237 71041 Allowances 7,830 7,800 8,675 7,800 Total Personnel Services 683,083 775,080 787,063 789,960 7200 Supplies 72001 Office 6,135 7,600 6,794 9,069 72002 Postage 329 1,100 744 800 72004 Printing 1,778 2,500 2,000 2,000 72007 Wearing Apparel 84 300 600 600 72016 Motor Vehicle 7,559 17,000 12,000 15,000 72021 Minor Tools 720 750 749 1,000 72061 Meeting Supplies 732 835 835 615 Total Supplies 17,337 30,085 23,722 29,084 7300 Maintenance 73041 Furniture & Fixtures - 1,000 1,000 1,000 73042 Machinery & Equipment 307 2,100 2,100 2,100 73043 Motor Vehicles 8,830 8,000 8,000 8,000 Total Maintenance 9,137 11,100 11,100 11,100 7400 Services 74001 Communication 309 - - - 74036 Advertising 381 200 200 200 74041 Travel & Reimbursables 491 4,000 4,000 6,000 74042 Education & Training 658 4,000 4,000 9,000 74071 Association Dues 1,120 1,900 1,900 1,900 Total Services 2,959 10,100 10,100 17,100 Total Operating 712,516 826,365 831,985 847,244 8000 Capital Outlay 80001 Furniture & Equip <$5,000 - 1,500 - 4,600 Total Capital Outlay - 1,500 - 4,600 TOTAL DEPARTMENT $ 712,516 $ 827,865 $ 831,985 $ 851,844 153 BAYTOWN S 154 CITY OF BAYTOWN PROGRAM SUMMARY 4000 PUBLIC HEALTH Program Description The Department consists of six divisions: Environmental Health, Mosquito Control, Neighborhood Protection, Storm Water Management, Emergency Medical Services and Animal Services. The Department is responsible for the public environmental health concerns of the City. Included programs are: food establishment permits and inspections, public swimming pool permits and inspections, vector control (mosquito related public health and nuisance issues), environmental pollution complaints, neighborhood public nuisance complaints (high grass, weeds, illegal dumpsites and junk vehicles), public education and information opportunities, major scheduled clean up activities, storm water quantity and quality issues, "911 " emergency ambulance response and quality animal services. Major Goals • Prevention of food borne illness or disease and/or disease transmission to and between humans. • Improvement of access to public and environmental health information and issues by the general public. Increase the number of properties maintained in compliance within the City. Increase public awareness and understanding of environmental health, mosquito control, animal services, litter abatement and storm water issues. Maintain infrastructure and resources to effectively meet the needs of the community. Major Objectives • Continuation of standardized risk assessment and inspection program for food establishments, mosquito control, neighborhood protection and storm water. • Improve compliance resolution percentages of complaints in all divisions. • Improve web site access and establish routine information updates both on web site and in local media. • Maintain minimal levels of acceptable services and programs. Provide quality animal services at the Animal Services Shelter and Adoption Center. Workload Measures Actual 2008-09 Budget 2009-10 Estimated 2009-10 Projected 2010-11 1. Food service establishments permits 465 600 450 500 2. Temporary events 190 200 150 150 3. Public pools inspected 63 93 80 80 4. Mosquito control miles sprayed 13,909 10,000 10,000 10,000 5. Neighborhood Protection complaints 3,386 8,000 5,000 6,000 6. Neighborhood Protection miles surveyed 11,180 20,000 12,000 12,000 7. Neighborhood Protection scheduled clean up events 4 4 6 4 8. Animal pickups 4,315 4,000 4,500 4,500 9. Animal redemptions 598 600 600 600 10. Animal surrenders 2,712 2,800 2,500 2,500 11. Bite incidents 133 160 150 150 12. Adoptions 1,015 1,000 1,200 1,200 Performance Measures 1. Food service inspections 1,687 1,600 1,700 1,700 2. Pools inspections 458 400 450 400 3. Mosquito Control Adulticide application hours 540 800 800 800 4. Mosquito Control Larvicide application/ surveillance hours 254 800 450 600 5. Neighborhood Protection complaints resolved 3,386 10,000 5,000 6,000 6. Animal redemptions 598 600 600 600 7. Animal adoptions 1,015 1,000 1,200 1,200 155 CITY OF BAYTOWN SERVICE LEVEL BUDGET 4000 PUBLIC HEALTH Actual Budget Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 7100 Personnel Services 71002 Regular Wages $ 867,990 $ 935,935 $ 919,918 $ 941,126 71003 Part Time Wages 8,091 11,000 9,503 10,500 71009 Overtime 16,039 22,770 21,532 21,480 71011 Extra Help/Temporary 8,180 - - - 71021 Health & Dental Insurance 126,774 139,969 142,927 173,250 71022 TMRS 148,875 168,993 167,062 175,868 71023 FICA 65,712 72,110 69,711 72,241 71028 Workers Compensation 4,952 6,243 5,393 6,542 71041 Allowances 21,683 19,800 18,606 16,200 Total Personnel Services 1,268,296 1,376,820 1,354,652 1,417,207 7200 Supplies 72001 Office 14,768 14,600 14,687 14,600 72002 Postage 2,836 8,500 7,150 8,500 72004 Printing 4,758 7,600 7,000 7,600 72005 Animal Feed 2,723 4,984 5,000 4,984 72007 Wearing Apparel 2,943 5,390 5,302 5,390 72008 Film, Developing & Battery - - 600 - 72010 Garbage Bags 587 600 - 600 72011 Disaster Supplies - - 4,700 - 72016 Motor Vehicle 32,777 39,900 32,100 39,900 72021 Minor Tools 14,470 13,650 12,350 13,650 72026 Cleaning & Janitorial 7,868 6,620 5,750 6,620 72031 Chemical 14,233 100,800 93,500 100,800 72032 Medical 1,333 1,800 1,800 1,800 72041 Educational 575 1,650 1,000 1,650 Total Supplies 99,871 206,094 190,939 206,094 7300 Maintenance 73001 Land 2,600 2,640 2,640 2,640 73011 Buildings 15,893 19,500 24,500 14,500 73027 Heating & Cooling System 9,022 6,800 6,300 7,600 73041 Furniture & Fixtures 1,126 900 650 900 73042 Machinery & Equipment 2,461 4,000 3,000 4,000 73043 Motor Vehicles 23,433 14,500 20,500 21,000 Total Maintenance 54,535 48,340 57,590 50,640 7400 Services 74001 Communication 156 - - - 74002 Electric Service 50,433 58,000 53,000 58,000 74005 Natural Gas 5,543 5,500 7,800 6,000 74011 Equipment Rental 7,429 10,500 10,500 10,500 74021 Special Services 25,527 68,100 53,100 68,100 74026 Janitorial Services 5,104 6,940 6,940 6,940 74041 Travel & Reimbursables 12,139 11,788 11,550 12,640 74042 Education & Training 7,167 9,275 7,100 8,950 156 CITY OF BAYTOWN SERVICE LEVEL BUDGET 4000 PUBLIC HEALTH Actual Budget Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 74051 Rents - - 2,800 - 74056 Vacant Lot Cleaning 83,579 160,993 140,000 125,376 74058 Landfill Fees 45,050 45,640 45,640 45,640 74071 Association Dues 5,330 7,230 3,000 5,390 Total Services 247,457 383,966 341,430 347,536 7500 Sundry Charges 75051 Court Costs - 2,000 2,000 2,000 Total Sundry & Other - 2,000 2,000 2,000 7700 Miscellaneous 77109 Bytn Beautification Adv Comm 2,898 25,000 25,000 25,000 Total Miscellaneous 2,898 25,000 25,000 25,000 Total Operating 8000 Capital Outlay 80001 Furniture & Equip < $5,000 84042 Machinery & Equipment 84043 Motor Vehicles 86011 Capital Lease Payments 26,754 Total Capital Outlay TOTAL DEPARTMENT 1,673,057 2,042,220 1,971,611 2,048,477 25,373 2,500 2,500 - 16,270 97,347 17,284 17,300 27,785 27,000 26,754 27,000 33,000 32,967 32,966 32,966 102,428 159,814 79,504 77,266 $ 1,775,485 $ 2,202,034 $ 2,051,115 $ 2,125,743 157 CITY OF BAYTOWN PROGRAM SUMMARY 5000 PARKS & RECREATION Program Description The Parks and Recreation Department is responsible for the direction, supervision, operation and maintenance of forty-two parks, comprising more than 928 acres, of which 584 acres are fully developed requiring regular maintenance. The Department is responsible for mowing over 120 miles of the City's medians/parkways, roadsides, ditches, alleys and the grounds of City Hall. They also operate a greenhouse/tree nursery at the Park Street Service Center. The Department is responsible for the City's recreation programs, special events, athletics, Pirates Bay Water Park, the Roseland Park Spray Park, two skate parks, a Bark Park and rental facilities. In addition, the Department maintains the Bayland Waterfront Marina and Boat Launching Facility, Eddie V. Gray Wetlands Education and Recreation Center, and the Baytown Nature Center. Supervisory staff and operations personnel handle planning, grant writing, renovations and construction of many City facility improvements. In addition to daily and seasonal maintenance operations, the Parks and Recreation Department sponsors and co- sponsors, with considerable volunteer support, many youth/adult programs, plus special events such as the July 3rd and 4`t' Celebration, Special Olympics Track Meet, Senior Olympics, softball tournaments, art shows, the Grito Fest, Christmas Parade and other community events. The Department added the Nurture Nature Festival highlighting the Baytown Nature Center and the Wetlands Center this past year. The Department works closely with the Parks and Recreation Advisory Board in linking citizens to the planning of facility operations, programs, and events. Key staff has Transportation HUB and Liaison duties under the City's Emergency Management Plan. The Friends of the Baytown Nature Center, The Friends of the Eddie V. Gray Wetlands Education and Recreation Center and the Goose Creek Stream Development Committee are committees on which the staff consult, monitor and assist. This year's budget includes 43 full-time employees and more than 150 part-time employees, most of who are employed on a seasonal basis. This includes Wetlands Center and Baytown Nature Center employees, building attendants and seasonal park maintenance staff and Pirates Bay Water Park. This budget includes the new N.C. Foote Aquatic Center set to open in May 2011. The Department has added an enterprise fund for the new Pirates Bay Water Park that opens in June of 2010. The 158 new facility requires over 100 part time employees including life guards, concession workers, ticket takers and maintenance personnel. The Aquatic division will include the new N.C. Foote Family Aquatic Center scheduled to open in May 2011. At least two of the major goals set by the Baytown's Comprehensive Plan lay within the scope of this department. Those are beautification and expanded recreational opportunities. Major Goals • Demonstrate sensitivity to citizen's needs in planning programs and facilities. • Expand recreation opportunities, especially for youth. • Improve the community's image and appearance by providing quality recreation programs and safe, well- maintained parks and open spaces. • Heighten community awareness of the parks and recreation services available. • Ensure that maintenance standards are kept current, and continue to make improvements. • Complete the Goose Creek Stream Greenbelt project. • Maintain scheduled Municipal Development District (MDD) construction projects and improvements for park facilities. • Soften Baytown's image by enhancing and promoting the City's environmental resources. • Follow the guidelines of the Aquatic Facilities Study to add and improve the aquatic facilities of the department. • Continue to beautify the city's medians. Major Objectives • Solicit citizen involvement in planning of events, programs and new facilities. • Reduce mowing rotation times: Parks from 3 weeks to 2 weeks, Medians from 3 weeks to 2 weeks, Roadsides from 8 weeks to 6 weeks and Slope Mowing from 8 weeks to 6 weeks. • Increase scope of weed control programs on medians and right of ways. • Provide increased information to media and make regular presentations to community groups. • Continue tree/shrub nursery operations, plant at least 30 sizable trees in parks, and provide over 1,000 saplings for Arbor Day. • Inspect playgrounds on a consistent basis. • Clean park facilities and remove litter a minimum of two times per week in all parks and seven days week in heavily used parks. 5000 PARKS & RECREATION Performance Measures 1. Number of grant applications approved Actual Budget Estimated Projected Workload Measures 2008-09 2009-10 2009-10 2010-11 1. Number of grant applications submitted 1 1 1 2 2. Playground inspections 12 12 12 12 3. Park Mowing Rotation Mow 2 weeks Mow 2 weeks, Mow 2 weeks Mow 2 weeks 6. Park Trimming Rotation Trim 3 weeks Trim 3 weeks Trim 2 weeks Trim 2 weeks 4. Right-of-ways mowing rotation 8 weeks 6 weeks 6 weeks 6 weeks 5. 1 gal. tree giveaways 1,000 1,000 1,500 1,000 6. Athletic league teams 236 230 240 240 7. Special events estimated attendance 89,570 100,000 100,000 100,000 8. Co-sponsored events 35 35 9. Centers/pavilions estimated attendance 206,000 250,000 257,000 250,000 10. Pools estimated attendance 4,500 110,000 54,000 64,000 11. Inspection of skate park (Unidad & Jenkins Parks) 24 24 24 24 12. Number of Special Events 62 62 51 50 Performance Measures 1. Number of grant applications approved 1 1 0 2 2. Number of park construction contracts awarded 1 1 2 1 3. Community Appearance Program 5 cycles/6 weeks 5 cycles/6 weeks 5 cycles/6 weeks 5 cycles/6 weeks 4. Athletic league revenue $56,800 $50,000 $52,000 $56,000 5. Special events revenue $22,500 $25,000 $18,000 $15,000 6. Centers/park pavilion revenue $62,140 $60,000 $61,000 $60,000 7. Leisure Program revenue $19,450 $16,000 $28,000 $25,000 8. N.C. Foote Aquatic Center Closed Closed Closed $33,000 * N.C. Foote Aquatic Center opens May 2011 159 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5000 PARKS & RECREATION Actual Budget Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 7100 Personnel Services 71002 Regular Wages $ 1,283,525 $ 1,445,166 $ 1,409,065 $ 1,443,406 71003 Part Time Wages 160,019 171,918 183,878 157,879 71009 Overtime 101,778 109,801 105,255 97,984 71021 Health & Dental Insurance 222,198 259,573 241,827 321,750 71022 TMRS 231,894 270,206 267,155 279,019 71023 FICA 113,794 125,734 124,833 124,936 71028 Workers Compensation 13,923 16,349 15,208 16,010 71041 Allowances 9,637 9,600 9,740 9,600 Total Personnel Services 2,136,768 2,408,347 2,356,961 2,450,584 7200 Supplies 72001 Office 13,900 14,750 12,807 14,750 72002 Postage 3,259 4,800 3,533 4,800 72004 Printing 1,450 3,200 2,349 3,200 72007 Wearing Apparel 9,222 9,740 8,853 9,740 72008 Film, Developing & Batteries (363) - - - 72011 Disaster Supplies 12 - - - 72016 Motor Vehicle 66,202 119,912 89,058 103,821 72019 Supplies Purchased for Resale - 22,500 19,850 20,000 72021 Minor Tools 15,877 18,250 16,030 18,250 72026 Cleaning & Janitorial 30,198 22,485 24,678 24,485 72028 Swimming Pool Supplies - - - - 72031 Chemical 35,958 30,716 28,170 34,742 72032 Medical 324 500 507 500 72041 Educational 75,646 77,667 73,601 68,045 72046 Botanical 7,200 8,164 7,504 9,252 Total Supplies 258,885 332,684 286,940 311,585 7300 Maintenance 73001 Land 28,399 28,000 25,160 32,700 73011 Buildings 65,595 55,175 54,551 55,175 73012 Docks & Piers 1,800 2,000 1,800 2,000 73013 Recreation Equipment 7,949 12,500 11,579 12,500 73021 Filtration Plants 670 - 139 - 73022 Sanitary Sewers 60 1,000 600 1,200 73025 Streets Sidewalks & Curbs 9,705 7,900 7,480 7,900 73027 Heating & Cooling System 10,934 6,000 3,200 6,000 73028 Electrical Maintenance 31,833 33,303 32,279 33,303 73041 Furniture & Fixtures 311 3,100 1,800 3,100 73042 Machinery & Equipment 5,920 6,500 6,265 6,500 73043 Motor Vehicles 75,711 88,055 80,958 88,055 73044 Street Signs 2,828 2,000 1,811 2,000 73049 Barricades 1,357 3,000 2,711 3,000 Total Maintenance 243,072 248,533 230,333 253,433 160 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5000 PARKS & RECREATION Actual Budget Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 7400 Services 74001 Communication 74002 Electric Service 74005 Natural Gas 74011 Equipment Rental 74021 Special Services 74029 Service Awards 74036 Advertising 74041 Travel & Reimbursables 74042 Education & Training 74051 Rents 74058 Landfill Fees 74071 Association Dues 74123 Instructor Fees 10,714 Total Services 7500 Sundry Charges 77106 Little League Light Contract Total Sundry & Other Total Operating 8000 Capital Outlay 80001 Furniture & Equip <$5,000 81011 Signs 82011 Building & Improvements 83039 Other Improvements 84042 Machinery & Equipment 84043 Motor Vehicles 84052 Heavy Equipment 84061 Other Equipment 85001 Construction 86011 Capital Lease Payments - Total Capital Outlay TOTAL DEPARTMENT 1,154 1,133 1,064 900 240,542 290,731 281,834 290,731 22,781 27,925 26,041 27,925 27,291 27,813 28,692 27,813 269,428 245,038 244,070 149,942 445 1,080 - - 8,955 8,280 8,100 8,280 10,714 12,950 9,968 13,880 4,554 5,245 4,709 5,450 (949) - - - 4,180 8,667 8,140 8,667 1,478 2,182 1,898 2,192 24,588 17,000 24,000 23,000 615,161 648,044 638,516 558,780 16,000 20,000 20,000 16,000 16,000 20,000 20,000 16,000 3,269,886 3,657,608 3,532,750 3,590,382 25,631 2,000 1,900 - 24,919 15,000 14,068 - 13,041 - 455 - - 5,000 4,904 5,400 129,853 11,000 11,860 12,500 99,307 31,000 31,070 - 194,094 115,000 112,040 - 19,287 55,000 54,598 40,000 - 15,000 14,618 97,000 - 12,931 12,931 - 506,132 261,931 258,444 154,900 $ 3,776,018 $ 3,919,539 $ 3,791,194 $ 3,745,282 161 BAYTOWN S 162 CITY OF BAYTOWN PROGRAM SUMMARY 6000 STERLING MUNICIPAL LIBRARY Program Description The mission of this department is to provide a program of public library service which makes resources available to the citizens for: life-long learning; access to information; a rich and satisfying leisure life. Major Goals • Provide a rich collection of current materials appropriate for recreational reading and listening, for all ages by having current titles and information on current topics. • Use a well-trained staff and adequate print and electronic reference resources to provide timely, accurate and useful information for community residents, and provide them with assistance in leaning to use these resources. • Employ services for children, birth through high school, as well as for parents and children together, to assist them in learning to find, evaluate and use information effectively. • Provide a variety of resources and services to assist residents in achieving their personal goals through all phases of their lives. • Increase capacity to serve Spanish-speaking patrons of all ages through programming and collection development. • Increase Library's capacity to provide patrons with digital formats including E -books and downloadable audio and video and enhance the Library's capacity to connect with patrons electronically through a variety of web -based media tools. Major Objectives • Meet patron demand for popular print and audio material by limiting hold ratio to a maximum of three holds per item. • Annual turnover rate per library item will be greater than 4.0. • Annual circulation per capita will exceed state and local averages. • The number of individuals trained in information literacy will increase by 5% by 2012. • The number of users accessing electronic resources including databases, a -books and downloadable media will increase by 3% each year through 2015. • The number of individuals getting regular electronic -updates about library programming, events, and materials will increase by 20% by 2012. 163 Actual Budget Estimated Projected Workload Measures 2008-09 2009-10 2009-10 2010-11 1. Annual visits to library 429,395 395,000 442,276 451,122 2. Annual circulation 742,248 677,500 705,135 699,878 3. Use of electronic resources 127,972 N/A 106,884 107,000 4. Annual reference transactions 69,143 74,750 67,068 68,000 5. Materials added 16,761 21,500 25,000 23,000 6. Registered borrowers 62,786 63,800 65,000 67,000 7. Program attendance 16,992 12,000 12,000 12,000 8. Public service hours of user training 2,089 2,300 1,700 1,800 9. Hours spent servicing user technology N/A N/A N/A N/A 10. Passports issued 3,512 3,000 3,000 3,000 Performance Measures I . Reference transactions per user visit .16 .19 .15 .15 2. Circulation per user visit 1.7 1.7 1.5 1.5 3. New materials per borrower .26 .4 .38 .34 4. Average circulation per item owned 4.6 4 4.3 4.3 5. Attendance per program 23 25 19 20 6. Times databases accessed 28,259 28,000 20,000 20,000 7. Total Internet hits 99,700 100,000 100,000 105,000 S. Internet hits - outside Library N/A N/A N/A N/A 9. Passport sales income to City $87,800 $75,000 $75,000 $75,000 163 CITY OF BAYTOWN SERVICE LEVEL BUDGET 6000 STERLING MUNICIPAL LIBRARY Actual Budget Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 7100 Personnel Services 71002 Regular Wages $ 992,849 $ 1,038,284 $ 1,052,836 $ 1,041,178 71003 Part Time Wages 296,572 300,288 295,203 308,884 71009 Overtime 29,651 34,560 30,266 34,800 71021 Health & Dental Insurance 122,787 119,719 123,508 198,000 71022 TMRS 168,580 186,166 189,189 194,243 71023 FICA 98,273 102,472 103,330 103,933 71028 Workers Compensation 2,530 6,067 4,168 5,976 71041 Allowances 5,120 5,100 5,129 5,100 Total Personnel Services 1,716,362 1,792,656 1,803,629 1,892,114 7200 Supplies 72001 Office 8,365 9,000 8,956 10,000 72002 Postage 10,397 13,500 13,444 14,500 72016 Motor Vehicle 938 1,500 700 750 72021 Minor Tools 10,819 10,000 8,000 10,000 72026 Cleaning & Janitorial 5,616 6,000 7,500 8,500 72041 Educational 17,153 14,000 28,000 - 72091 Supplies Reimbursed (21,388) (14,000) (28,000) - Total Supplies 31,900 40,000 38,600 43,750 7300 Maintenance 73001 Land 15,216 16,500 16,500 20,000 73011 Buildings 43,571 35,000 33,500 37,000 73027 Heating & Cooling System 9,462 18,000 18,000 13,000 73041 Furniture & Fixtures 3,391 5,000 5,900 5,000 73042 Machinery & Equipment 315 1,500 1,000 1,500 73043 Motor Vehicles 2,360 5,000 700 2,500 73046 Books 13,810 15,500 15,500 18,000 Total Maintenance 88,125 96,500 91,100 97,000 7400 Services 74001 Communication 1,598 1,500 1,700 1,500 74002 Electric Service 109,990 192,500 192,500 192,500 74005 Natural Gas 18,190 30,000 30,000 30,000 74011 Equipment Rental 44,938 45,000 66,500 46,500 74021 Special Services 415 750 750 64,750 74041 Travel & Reimbursables 7,790 9,000 7,500 11,000 74042 Education & Training 3,242 5,000 2,800 6,000 74051 Rents 880 900 900 900 74071 Association Dues 1,045 1,250 1,300 1,250 74088 Library - HALAN 78,786 87,000 87,000 - Total Services 266,874 372,900 390,950 354,400 Total Operating 2,103,261 2,302,056 2,324,279 2,387,264 164 CITY OF BAYTOWN SERVICE LEVEL BUDGET 6000 STERLING MUNICIPAL LIBRARY Actual Budget Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 8000 Capital Outlay 80001 Furniture & Equipment < $5000 - 15,000 15,000 - 84046 Books 219,946 220,000 220,000 225,000 86011 Capital Lease Payments 60,338 57,589 57,589 57,589 Total Capital Outlay 280,284 292,589 292,589 282,589 TOTAL DEPARTMENT $ 2,383,545 $ 2,594,645 $ 2,616,868 $ 2,669,853 165 BAYTOWN S 166 CITY OF BAYTOWN SERVICE LEVEL BUDGET 9010 TRANSFERS OUT This cost center represents funding to other funds and costs allocation for operating services. Actual Budget Estimated Adopted kcct# Acct Description 2008-09 2009-10 2009-10 2010-11 9000 Other Financing Uses 91201 To Municipal Ct Security 91226 To Miscellaneous Police 91228 To Police Academy 91291 To Emergency Management 91298 To Wetland Research Center 91351 To Capital Improvement Program 91401 ToG01S 91450 To Accrued Leave - General Fund 91500 To Solid Waste Fund 91550 To Garage Fund 91552 To Warehouse Operations 91560 To Medical Benefits Fund - Total Other Financing Uses TOTAL DEPARTMENT $ - $ 73,787 $ 71,073 $ 79,499 - 13,242 14,470 14,689 - 94,767 108,278 89,628 8,625 9,350 9,350 9,350 175,187 185,324 185,324 171,641 539,000 893,800 539,000 540,000 120,900 - - 321,001 850,000 850,000 850,000 850,000 100,000 25,000 25,000 50,000 2,382 2,382 2,382 2,382 49,188 23,760 23,760 23,760 728,309 - - - 2,573,591 2,171,412 1,828,637 2,151,950 $ 2,573,591 $ 2,171,412 $ 1,828,637 $ 2,151,950 167 BAYTOWN S 168 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND 401 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2008-09 2009-10 2009-10 2010-11 BEGINNING BALANCE $ 596,114 $ 786,092 $ 786,092 $ 589,766 Add: Current Ad Valorem Taxes 7,927,693 8,217,376 8,100,000 7,743,250 Delinquent Ad Valorem Taxes 235,076 230,000 200,000 200,000 Penalty and Interest 129,259 125,000 135,000 135,000 Interest in Investments 31,778 21,600 15,000 15,000 Transfer In from W&S 471,226 471,508 471,226 3,176,915 Transfer In from General Fund 120,900 - - 321,001 Transfer In from MDD - 459,600 84,635 438,313 Refunding Bond Proceeds - 8,150,000 7,933,100 - Premium on Bonds Sold - - 107,342 - Total Revenues 8,915,932 17,675,084 17,046,303 12,029,479 FUNDS AVAILABLE FOR DEBT SERVICE 9,512,046 18,461,176 17,832,395 12,619,245 Deduct Principal Payments 5,660,000 6,398,214 6,398,214 9,264,953 Interest Payments 3,044,957 2,969,398 2,664,694 2,705,762 Issuance Costs - - 5,442 - Paying Agent Fees 3,812 5,000 5,000 5,000 Advance Refunding Escrow - 8,150,000 8,149,279 - Arbitrage Calculation 17,185 20,000 20,000 20,000 Total Deductions 8,725,954 17,542,612 17,242,629 11,995,715 ENDING BALANCE $ 786,092 $ 918,564 $ 589,766 $ 623,530 Tax Rate Allocation Between Operating & Debt 41.93%. 0 58.07% ■ Operations mul Maintenance ■ Interest and Sinking CITY OF BAYTOWN ASSESSED VALUATION, ESTIMATED AD VALOREM COLLECTIONS & AD VALOREM TAX RATE ALLOCATION Estimates Estimate of Fiscal Year 2010-11 (Tax Year 2010) Taxable Values: HCAD $ 2,381,000,555 CCAD 158,719,170 Adjustments to Taxable Values: Subtract TIRZ increment (70,007,952) Estimated Growth - Estimated Taxable Assessed Valuation for Fiscal Year 2010-11 2,469,711,773 Tax Rate per $100 Valuation 0.78703 Estimated Tax Levy ** Estimated Collections Total Estimated Tax Levy Available 19,437,373 95.0% $ 18,465,504 TAX RATE PER $100 Actual Actual Adopted Allocation Adopted Rate Rate Rate of Rate Tax Levy Tax Rate Allocation: 2008-09 2009-10 2010-11 2010-11 2010-11 Maintenance and Operations (M&O) $0.45700 $ 0.45700 $ 0.45700 58.07% $ 10,722,254 Interest and Sinking (I&S) 0.33003 0.33003 0.33003 41.93% 7,743,250 Totals $0.78703 $ 0.78703 $ 0.78703 100% $ 18,465,504 Note: Revenue Generated per $0.01 $234,623 Each year, the estimated tax levy may be different than the actual tax levy approved and adopted by the City Council. This difference is primarily due to delays in receiving the certified roll from the Harris County Appraisal District. Certifies rolls are due by July 25th or as soon thereafter as practicable. The City traditionally receives the certified rolls in mid Aug This delay hinders the City's ability to finalize budget estimates for ad valorem taxes in a timely manner. Estimated values are prepared by April 30th as required by Texas Tax Code Sec. 26.01(e). However, since some data is not yet available (i.e. business & industrial personal property renditions are not due until May 15th and protests are in the process of being received), further changes could result in reductions in values. These limitations result in the accuracy range of +/- 3% for projected 2010 taxable values. 170 CITY OF BAYTOWN ASSESSED VALUATIONS, TAX LEVY AND COLLECTIONS (Last Ten Fiscal Years) Rate Current Year Percent Fiscal Taxable Per $100 Tag Taxes Collected Year Value Valuation Levied Collected Current Year 2000-01 $ 1,625,552,540 $ 0.73703 $ 11,980,810 $ 11,453,519 95.6% 2001-02 1,796,088,449 0.73703 13,237,711 12,570,268 95.0% 2002-03 1,855,753,110 0.73703 13,677,457 13,017,092 95.2% 2003-04 1,976,644,620 0.73703 14,568,464 13,873,882 95.2% 2004-05 2,077,364,360 0.73703 15,310,799 14,545,259 95.0% 2005-06 2,146,739,345 0.73703 15,822,113 14,937,709 94.4% 2006-07 2,270,656,839 0.73703 16,735,422 15,801,774 94.4% 2007-08 2,469,616,010 0.73703 18,201,811 17,584,253 96.6% 2008-09 2,642,227,057 0.78703 20,795,120 20,076,918 96.5% 2009-10 2,592,549,839 0.78703 20,404,145 19,300,000 94.6% 171 CITY OF BAYTOWN ANNUAL REQUIREMENT TO AMORTIZE GENERAL OBLIGATION DEBT Fiscal Interest Interest Total Annual Debt Year Principal Due 211 Due 811 Interest Requirement 2011 $ 9,095,000 $ 1,361,169 $ 1,193,543 $ 2,554,713 $ 11,649,713 2012 7,610,000 1,193,543 1,089,095 2,282,638 9,892,638 2013 4,955,000 1,089,095 1,010,013 2,099,108 7,054,108 2014 4,735,000 1,010,013 932,373 1,942,386 6,677,386 2015 4,950,000 932,373 847,165 1,779,538 6,729,538 2016 4,920,000 847,165 756,236 1,603,401 6,523,401 2017 4,720,000 756,236 666,535 1,422,771 6,142,771 2018 4,050,000 666,535 588,372 1,254,907 5,304,907 2019 3,175,000 588,372 520,478 1,108,850 4,283,850 2020 3,325,000 520,478 448,245 968,723 4,293,723 2021 3,170,000 448,245 379,174 827,419 3,997,419 2022 3,335,000 379,174 305,632 684,806 4,019,806 2023 2,915,000 305,632 243,070 548,702 3,463,702 2024 2,480,000 243,070 189,631 432,701 2,912,701 2025 2,230,000 189,631 142,481 332,112 2,562,112 2026 1,905,000 142,481 101,301 243,782 2,148,782 2027 1,5 85,000 101,301 66,407 167,707 1,752,707 2028 1,655,000 66,407 29,969 96,376 1,751,376 2029 670,000 29,969 15,313 45,282 715,282 2030 700,000 15,313 - 15,313 715,313 $ 72,180,000 $ 10,886,200 $ 9,525,031 $ 20,411,231 $ 92,591,231 172 CITY OF BAYTOWN GENERAL LONG TERM DEBT SCHEDULE OF FISCAL YEAR 2010-11 REQUIREMENTS Principal Principal & Interest Principal Amount of Outstanding Requirements for 2010-11 Outstanding Series Obligation Issue Oct. 1, 2010 Principal Interest Total Sept. 30, 2011 2002 General Obligation $ 7,010,000 $ 5,020,000 $ 315,000 $ 250,300 $ 565,300 $ 4,705,000 2002 General Obligation Refd 11,610,000 2,330,000 1,700,000 74,550 1,774,550 630,000 2002 Marina Improvement Refd 3,020,000 725,000 350,000 27,325 377,325 375,000 2003 General Obligation 7,355,000 5,450,000 310,000 228,420 538,420 5,140,000 2004 General Obligation 4,705,000 3,660,000 195,000 164,800 359,800 3,465,000 2005 General Obligation 5,060,000 4,355,000 190,000 169,205 359,205 4,165,000 2005A General Obligation Refd 7,740,000 6,740,000 555,000 269,620 824,620 6,185,000 2006 General Obligation 5,215,000 4,590,000 200,000 195,663 395,663 4,390,000 2007A Certificate of Obligation 1,000,000 750,000 95,000 26,836 121,836 655,000 2008 General Obligation 12,890,000 12,370,000 435,000 502,563 937,563 11,935,000 2010 General Obligation Refd 16,190,000 16,190,000 4,370,000 308,126 4,678,126 11,820,000 2010 Certificate of Obligation 10,000,000 10,000,000 380,000 337,306 717,306 9,620,000 Subtotal $ 72,180,000 $ 9,095,000 $ 2,554,714 $ 11,649,714 $ 63,085,000 Energy Performance Lease 3,430,293 Total General Obligation Debt 3 151,048 321,001 3,107,126 173 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND STATEMENT OF BONDED INDEBTEDNESS Fiscal Year 2010-11 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08/01 Interest Requirement Outstanding General Obligation 5.25% 315,000 129,284 121,016 250,300 $ 7,010,000 Series 2002 4.75% 330,000 Date of Issue - December 1, 2001 113,178 Term - 20 Years 564,194 4,375,000 2013 4.85% 345,000 113,178 104,812 $ 7,010,000 2002 $ - $ - $ 240,538 $ 240,538 $ 240,538 7,010,000 2003 5.00% 205,000 180,403 175,278 355,681 560,681 6,805,000 2004 5.00% 220,000 175,278 169,778 345,056 565,056 6,585,000 2005 5.00% 230,000 169,778 164,028 333,806 563,806 6,355,000 2006 5.00% 240,000 164,028 158,028 322,056 562,056 6,115,000 2007 5.25% 255,000 158,028 151,334 309,363 564,363 5,860,000 2008 5.25% 265,000 151,334 144,378 295,713 560,713 5,595,000 2009 5.25% 280,000 144,378 137,028 281,406 561,406 5,315,000 2010 5.25% 295,000 137,028 129,284 266,313 561,313 5,020,000 2011 5.25% 315,000 129,284 121,016 250,300 565,300 4,705,000 2012 4.75% 330,000 121,016 113,178 234,194 564,194 4,375,000 2013 4.85% 345,000 113,178 104,812 217,990 562,990 4,030,000 2014 4.90% 360,000 104,812 95,992 200,804 560,804 3,670,000 2015 5.00% 380,000 95,992 86,492 182,484 562,484 3,290,000 2016 5.00% 400,000 86,492 76,492 162,984 562,984 2,890,000 2017 5.13% 420,000 76,492 65,729 142,221 562,221 2,470,000 2018 5.13% 445,000 65,729 54,326 120,056 565,056 2,025,000 2019 5.25% 465,000 54,326 42,120 96,446 561,446 1,560,000 2020 5.40% 490,000 42,120 28,890 71,010 561,010 1,070,000 2021 5.40% 520,000 28,890 14,850 43,740 563,740 550,000 2022 5.40% 550,000 14,850 - 14,850 564,850 - $ 7,010,000 $ 2,213,438 $ 2,273,572 $ 4,487,010 $ 11,497,011 General Obligation Refunding $ 11,610,000 Series 2002 Date of Issue - December 1, 2001 Term - 10 Years 174 $ 11,610,000 2002 $ - $ - $ 398,742 $ 398,742 $ 398,742 11,610,000 2003 5.00% 875,000 299,056 277,181 576,238 1,451,238 10,735,000 2004 5.00% 785,000 277,181 257,556 534,738 1,319,738 9,950,000 2005 5.00% 830,000 257,556 236,806 494,363 1,324,363 9,120,000 2006 5.00% 815,000 236,806 216,431 453,238 1,268,238 8,305,000 2007 5.25% 1,380,000 216,431 180,206 396,638 1,776,638 6,925,000 2008 5.25% 1,450,000 180,206 142,144 322,350 1,772,350 5,475,000 2009 5.25% 1,530,000 142,144 101,981 244,125 1,774,125 3,945,000 2010 5.25% 1,615,000 101,981 59,588 161,569 1,776,569 2,330,000 2011 5.25% 1,700,000 59,588 14,963 74,550 1,774,550 630,000 2012 4.75% 630,000 14,963 - 14,963 644,963 - $ 11,610,000 $ 1,785,913 $ 1,885,598 $ 3,671,510 $ 15,281,514 174 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND STATEMENT OF BONDED INDEBTEDNESS Fiscal Year 2010-11 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08101 Interest Requirement Outstanding Marina Improvement Refunding $ S 3,020,000 Series 2002 Date of Issue - March 1, 2003 Date of Issue - December 1, 2001 Term - 20 Years Term - 10 Years $ $ 3,020,000 2002 $ - $ - $ 94,680 $ 94,680 $ 94,680 3,020,000 2003 4.50% 245,000 71,010 65,498 136,508 381,508 2,775,000 2004 4.50% 255,000 65,498 59,760 125,258 380,258 2,520,000 2005 4.50% 265,000 59,760 53,798 113,558 378,558 2,255,000 2006 4.50% 275,000 53,798 47,610 101,408 376,408 1,980,000 2007 4.50% 290,000 47,610 41,085 88,695 378,695 1,690,000 2008 4.70% 305,000 41,085 33,918 75,003 380,003 1,385,000 2009 4.80% 320,000 33,918 26,238 60,155 380,155 1,065,000 2010 4.88% 340,000 26,238 17,950 44,188 384,188 725,000 2011 4.90% 350,000 17,950 9,375 27,325 377,325 375,000 2012 5.00% 375,000 9,375 - 9,375 384,375 - 4.00% $ 3,020,000 $ 426,240 $ 449,910 $ 876,150 $ 3,896,153 2015 General Obligation $ 7,355,000 Series 2003 Date of Issue - March 1, 2003 Term - 20 Years $ 7,355,000 2003 $ - $ - $ 132,853 $ 132,853 $ 132,853 7,355,000 2004 5.00% 250,000 159,424 153,174 312,598 562,598 7,105,000 2005 5.00% 255,000 153,174 146,799 299,973 554,973 6,850,000 2006 3.60% 260,000 146,799 142,119 288,918 548,918 6,590,000 2007 5.00% 270,000 142,119 135,369 277,488 547,488 6,320,000 2008 5.00% 280,000 135,369 128,369 263,738 543,738 6,040,000 2009 4.38% 290,000 128,369 122,025 250,394 540,394 5,750,000 2010 3.35% 300,000 122,025 117,000 239,025 539,025 5,450,000 2011 3.60% 310,000 117,000 111,420 228,420 538,420 5,140,000 2012 3.70% 325,000 111,420 105,408 216,828 541,828 4,815,000 2013 3.80% 340,000 105,408 98,948 204,355 544,355 4,475,000 2014 4.00% 355,000 98,948 91,848 190,795 545,795 4,120,000 2015 4.10% 375,000 91,848 84,160 176,008 551,008 3,745,000 2016 4.20% 390,000 84,160 75,970 160,130 550,130 3,355,000 2017 4.30% 410,000 75,970 67,155 143,125 553,125 2,945,000 2018 4.40% 430,000 67,155 57,695 124,850 554,850 2,515,000 2019 4.40% 455,000 57,695 47,685 105,380 560,380 2,060,000 2020 4.50% 475,000 47,685 36,998 84,683 559,683 1,585,000 2021 4.60% 500,000 36,998 25,498 62,495 562,495 1,085,000 2022 4.70% 530,000 25,498 13,043 38,540 568,540 555,000 2023 4.70% 555,000 13,043 - 13,043 568,043 - $ 7,355,000 $ 1,920,103 $ 1,893,532 $ 3,813,634 $ 11,168,639 175 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND STATEMENT OF BONDED INDEBTEDNESS Fiscal Year 2010-11 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02101 Due 02101 Due 08101 Interest Requirement Outstanding General Obligation $ 4,705,000 Series 2004 2006 4.00% $ Date of Issue - June 1, 2004 184,438 $ Term - 20 Years $ 284,340 $ 319,340 5,025,000 2007 4.00% 155,000 99,903 $ 4,705,000 2005 6.00% $ 140,000 $ 154,592 $ 111,744 $ 266,335 $ 406,335 4,565,000 2006 6.00% 175,000 111,744 106,494 218,238 393,238 4,390,000 2007 6.00% 175,000 106,494 101,244 207,738 382,738 4,215,000 2008 6.00% 180,000 101,244 95,844 197,088 377,088 4,035,000 2009 6.00% 185,000 95,844 90,294 186,138 371,138 3,850,000 2010 6.00% 190,000 90,294 84,594 174,888 364,888 3,660,000 2011 4.50% 195,000 84,594 80,206 164,800 359,800 3,465,000 2012 4.00% 205,000 80,206 76,106 156,313 361,313 3,260,000 2013 4.00% 210,000 76,106 71,906 148,013 358,013 3,050,000 2014 4.15% 220,000 71,906 67,341 139,248 359,248 2,830,000 2015 4.30% 230,000 67,341 62,396 129,738 359,738 2,600,000 2016 4.45% 240,000 62,396 57,056 119,453 359,453 2,360,000 2017 4.55% 250,000 57,056 51,369 108,425 358,425 2,110,000 2018 4.65% 260,000 51,369 45,324 96,693 356,693 1,850,000 2019 4.70% 275,000 45,324 38,861 84,185 359,185 1,575,000 2020 4.80% 285,000 38,861 32,021 70,883 355,883 1,290,000 2021 4.90% 300,000 32,021 24,671 56,693 356,693 990,000 2022 4.95% 315,000 24,671 16,875 41,546 356,546 675,000 2023 5.00% 330,000 16,875 8,625 25,500 355,500 345,000 2024 5.00% 345,000 8,625 - 8,625 353,625 - $ 4,705,000 $ 1,377,563 $ 1,222,971 $ 2,600,534 $ 7,305,540 General Obligation $ 5,060,000 Series 2005 Date of Issue - March 1, 2005 Term - 20 Years $ 5,060,000 2006 4.00% $ 35,000 $ 184,438 $ 99,903 $ 284,340 $ 319,340 5,025,000 2007 4.00% 155,000 99,903 96,803 196,705 351,705 4,870,000 2008 4.00% 165,000 96,803 93,503 190,305 355,305 4,705,000 2009 4.00% 170,000 93,503 90,103 183,605 353,605 4,535,000 2010 4.00% 180,000 90,103 86,503 176,605 356,605 4,355,000 2011 4.00% 190,000 86,503 82,703 169,205 359,205 4,165,000 2012 4.00% 205,000 82,703 78,603 161,305 366,305 3,960,000 2013 4.00% 215,000 78,603 74,303 152,905 367,905 3,745,000 2014 4.00% 225,000 74,303 69,803 144,105 369,105 3,520,000 2015 3.50% 240,000 69,803 65,603 135,405 375,405 3,280,000 2016 3.60% 255,000 65,603 61,013 126,615 381,615 3,025,000 2017 3.75% 265,000 61,013 56,044 117,056 382,056 2,760,000 2018 3.80% 280,000 56,044 50,724 106,768 386,768 2,480,000 2019 3.90% 300,000 50,724 44,874 95,598 395,598 2,180,000 2020 4.00% 315,000 44,874 38,574 83,448 398,448 1,865,000 2021 4.00% 335,000 38,574 31,874 70,448 405,448 1,530,000 2022 4.10% 350,000 31,874 24,699 56,573 406,573 1,180,000 2023 4.10% 370,000 24,699 17,114 41,813 411,813 810,000 2024 4.20% 395,000 17,114 8,819 25,933 420,933 415,000 173025 4.25% 415,000 8,819 - 8,819 423,819 - $ 5,060,000 $ 1,355,995 $ 1,171,558 $ 2,527,556 $ 7,587,556 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND STATEMENT OF BONDED INDEBTEDNESS Fiscal Year 2010-11 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02101 Due 02101 Due 08101 Interest Requirement Outstanding General Obligation Refunding $ 7,740,000 Series 2005A Date of Issue -Aril 1, 2005 Term - 20 Years Term -15 Years $ $ 7,740,000 2005 0.00% $ - $ - $ 105,390 $ 105,390 $ 105,390 7,740,000 2006 3.00% 55,000 158,085 157,260 315,345 370,345 7,685,000 2007 3.00% 60,000 157,260 156,360 313,620 373,620 7,625,000 2008 3.00% 60,000 156,360 155,460 311,820 371,820 7,565,000 2009 3.50% 295,000 155,460 150,298 305,758 600,758 7,270,000 2010 3.75% 530,000 150,298 140,360 290,658 820,658 6,740,000 2011 4.00% 555,000 140,360 129,260 269,620 824,620 6,185,000 2012 4.00% 1,160,000 129,260 106,060 235,320 1,395,320 5,025,000 2013 4.00% 825,000 106,060 89,560 195,620 1,020,620 4,200,000 2014 4.00% 860,000 89,560 72,360 161,920 1,021,920 3,340,000 2015 4.00% 910,000 72,360 54,160 126,520 1,036,520 2,430,000 2016 4.50% 950,000 54,160 32,785 86,945 1,036,945 1,480,000 2017 4.38% 600,000 32,785 19,660 52,445 652,445 880,000 2018 4.40% 280,000 19,660 13,500 33,160 313,160 600,000 2019 4.50% 290,000 13,500 6,975 20,475 310,475 310,000 2020 4.50% 310,000 6,975 - 6,975 316,975 - 4.38% $ 7,740,000 $ 1,442,143 $ 1,389,448 $ 2,831,591 $ 10,571,591 2024 General Obligation $ 5,215,000 Series 2006 Date of Issue - March 1, 2006 Term - 20 Years $ 5,215,000 2007 6.00% $ 80,000 $ 217,903 $ 116,456 $ 334,359 $ 414,359 5,135,000 2008 6.00% 175,000 116,456 111,206 227,663 402,663 4,960,000 2009 6.00% 180,000 111,206 105,806 217,013 397,013 4,780,000 2010 5.50% 190,000 105,806 100,581 206,388 396,388 4,590,000 2011 5.50% 200,000 100,581 95,081 195,663 395,663 4,390,000 2012 5.50% 210,000 95,081 89,306 184,388 394,388 4,180,000 2013 5.00% 220,000 89,306 83,806 173,113 393,113 3,960,000 2014 4.00% 230,000 83,806 79,206 163,013 393,013 3,730,000 2015 4.00% 240,000 79,206 74,406 153,613 393,613 3,490,000 2016 4.00% 250,000 74,406 69,406 143,813 393,813 3,240,000 2017 4.00% 260,000 69,406 64,206 133,613 393,613 2,980,000 2018 4.00% 275,000 64,206 58,706 122,913 397,913 2,705,000 2019 4.13% 285,000 58,706 52,828 111,534 396,534 2,420,000 2020 4.25% 300,000 52,828 46,453 99,281 399,281 2,120,000 2021 4.25% 315,000 46,453 39,759 86,213 401,213 1,805,000 2022 4.25% 330,000 39,759 32,747 72,506 402,506 1,475,000 2023 4.38% 345,000 32,747 25,200 57,947 402,947 1,130,000 2024 4.38% 360,000 25,200 17,325 42,525 402,525 770,000 2025 4.50% 375,000 17,325 8,888 26,213 401,213 395,000 2026 4.50% 395,000 8,888 - 8,888 403,888 - $ 5.215.000 $ 1.489.278 $ 1.271.375 $ 2.760.659 $ 7.975.659 177 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND STATEMENT OF BONDED INDEBTEDNESS Fiscal Year 2010-11 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02101 Due 02101 Due 08101 Interest Requirement Outstanding General Obligation $ 1,000,000 Series 2007A Date of Issue - April 19, 2007 Term -10 Years General Obligation $ $ 1,000,000 2008 3.82% $ 70,000 $ 29,923 $ 17,763 $ 47,686 $ 117,686 930,000 2009 3.82% 90,000 17,763 16,044 33,807 123,807 840,000 2010 3.82% 90,000 16,044 14,325 30,369 120,369 750,000 2011 3.82% 95,000 14,325 12,511 26,836 121,836 655,000 2012 3.82% 100,000 12,511 10,601 23,111 123,111 555,000 2013 3.82% 105,000 10,601 8,595 19,196 124,196 450,000 2014 3.82% 105,000 8,595 6,590 15,185 120,185 345,000 2015 3.82% 110,000 6,590 4,489 11,078 121,078 235,000 2016 3.82% 115,000 4,489 2,292 6,781 121,781 120,000 2017 3.82% 120,000 2,292 - 2,292 122,292 - 4.00% $ 1,000,000 $ 123,131 $ 93,208 $ 216,341 $ 1,216,341 2018 General Obligation $ 12,890,000 Series 2008 Date of Issue - February 15, 2008 Term - 20 Years $ 12,890,000 2009 3.00% $ 105,000 $ 504,283 $ 260,769 $ 765,052 $ 870,052 12,785,000 2010 3.00% 415,000 260,769 254,544 515,313 930,313 12,370,000 2011 3.00% 435,000 254,544 248,019 502,563 937,563 11,935,000 2012 4.00% 455,000 248,019 238,919 486,938 941,938 11,480,000 2013 4.00% 480,000 238,919 229,319 468,238 948,238 11,000,000 2014 4.00% 505,000 229,319 219,219 448,538 953,538 10,495,000 2015 4.00% 530,000 219,219 208,619 427,838 957,838 9,965,000 2016 4.00% 560,000 208,619 197,419 406,038 966,038 9,405,000 2017 4.00% 585,000 197,419 185,719 383,138 968,138 8,820,000 2018 4.00% 615,000 185,719 173,419 359,138 974,138 8,205,000 2019 4.00% 650,000 173,419 160,419 333,838 983,838 7,555,000 2020 4.00% 680,000 160,419 146,819 307,238 987,238 6,875,000 2021 4.00% 715,000 146,819 132,519 279,338 994,338 6,160,000 2022 4.00% 755,000 132,519 117,419 249,938 1,004,938 5,405,000 2023 4.13% 790,000 117,419 101,125 218,544 1,008,544 4,615,000 2024 4.25% 835,000 101,125 83,381 184,506 1,019,506 3,780,000 2025 1.43% 875,000 83,381 64,788 148,169 1,023,169 2,905,000 2026 4.38% 920,000 64,788 44,663 109,450 1,029,450 1,985,000 2027 4.50% 970,000 44,663 22,838 67,500 1,037,500 1,015,000 2028 4.50% 1,015,000 22,838 - 22,838 1,037,838 - $ 12,890,000 $ 3,594,214 $ 3,089,931 $ 6,684,153 $ 19,574,153 178 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND STATEMENT OF BONDED INDEBTEDNESS Fiscal Year 2010-11 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02101 Due 02101 Due 08101 Interest Requirement Outstanding General Obligation Refunding 1.00% 380,000 169,603 167,703 $ 16,190,000 Series 2010 2012 1.00% Date of Issue - February 1, 2010 Term - 8 Years 718,481 9,235,000 2013 2.00% 390,000 165,778 161,878 $ 16,190,000 2010 2014 2.00% $ 154,660 $ 154,660 $ 154,660 16,190,000 2011 3.00% 4,370,000 186,838 121,288 308,126 4,678,126 11,820,000 2012 1.00% 3,230,000 121,288 105,137 226,425 3,456,425 8,590,000 2013 2.00% 1,825,000 105,137 86,887 192,024 2,017,024 6,765,000 2014 2.00% 1,480,000 86,887 72,087 158,974 1,638,974 5,285,000 2015 2.50% 1,530,000 72,087 52,963 125,050 1,655,050 3,755,000 2016 2.50% 1,345,000 52,963 36,150 89,113 1,434,113 2,410,000 2017 3.00% 1,385,000 36,150 15,375 51,525 1,436,525 1,025,000 2018 3.00% 1,025,000 15,375 - 15,375 1,040,375 - 4,850,000 $ 16,190,000 $ 676,725 $ 644,547 $ 1,321,272 $ 17,511,272 716,856 Certificates of Obligation - Combined Tax & Revenue $ 10,000,000 Series 2010 Date of Issue - February 1, 2010 Term - 20 Years $ 10,000,000 2010 $ 140,394 $ 140,394 $ 140,394 10,000,000 2011 1.00% 380,000 169,603 167,703 337,306 717,306 9,620,000 2012 1.00% 385,000 167,703 165,778 333,481 718,481 9,235,000 2013 2.00% 390,000 165,778 161,878 327,656 717,656 8,845,000 2014 2.00% 395,000 161,878 157,928 319,806 714,806 8,450,000 2015 2.00% 405,000 157,928 153,878 311,806 716,806 8,045,000 2016 3.00% 415,000 153,878 147,653 301,531 716,531 7,630,000 2017 3.00% 425,000 147,653 141,278 288,931 713,931 7,205,000 2018 3.00% 440,000 141,278 134,678 275,956 715,956 6,765,000 2019 3.50% 455,000 134,678 126,716 261,394 716,394 6,310,000 2020 3.50% 470,000 126,716 118,491 245,207 715,207 5,840,000 2021 3.50% 485,000 118,491 110,003 228,494 713,494 5,355,000 2022 3.63% 505,000 110,003 100,850 210,853 715,853 4,850,000 2023 3.75% 525,000 100,850 91,006 191,856 716,856 4,325,000 2024 4.00% 545,000 91,006 80,106 171,112 716,112 3,780,000 2025 4.00% 565,000 80,106 68,806 148,912 713,912 3,215,000 2026 4.13% 590,000 68,806 56,638 125,444 715,444 2,625,000 2027 4.25% 615,000 56,638 43,569 100,207 715,207 2,010,000 2028 4.25% 640,000 43,569 29,969 73,538 713,538 1,370,000 2029 4.38% 670,000 29,969 15,313 45,282 715,282 700,000 2030 4.38% 700,000 15,313 - 15,313 715,313 - $ 10,000,000 $ 2,241,844 $ 2,212,635 $ 4,454,479 $ 14,454,479 179 BAYTOWN S 180 CITY OF BAYTOWN ORGANIZATION CHART HOTEL/MOTEL FUND 11 City Council 11 City Manager I Deputy City I Manager Hotel/Motel Fund to BAYS 181 CITY OF BAYTOWN HOTEL/MOTEL FUND 232 BUDGET SUMMARY BY FUND Expenditures Personnel Services Actual Budget Estimated Adopted Supplies 2008-09 2009-10 2009-10 2010-11 Revenues 4,071 12,141 6,802 12,141 Hotel/Motel Occupancy Tax $ 793,200 $ 885,600 $ 662,587 $ 662,600 Participation Fees 8,160 13,240 5,000 51000 Interest Income 29,270 30,000 10,200 10,000 Miscellaneous 12 Total Revenues 830,642 928,840 677,787 677,600 Expenditures Personnel Services 54,270 97,755 83,735 98,526 Supplies 18,756 38,104 22,537 38,104 Maintenance 4,071 12,141 6,802 12,141 Services 347,679 519,563 456,090 527,977 Sundry 350 650 350 650 Total Operating 425,126 668,213 569,514 677,398 Capital Outlay 622,431 852,220 672,983 252,932 Transfers Out - General Fund 50,000 42,870 42,870 53,033 Unforeseen/New Initiatives 600,000 450,000 Total Expenditures 1,097,557 2,163,303 1,285,367 1,433,363 Excess (Deficit) Revenues Over Expenditures Fund Balance - Beginning Fund Balance - Ending No. of Working Capital Days (266,915) (1,234,463) (607,580) (755,763) 1,747,256 1,480,341 1,480,341 872,761 $ 1,480,341 $ 245,878 $ 872,761 $ 116,998 492 41 248 30 Hotel Motel Tax Fund Expenditure by Function Histoncul n 18% Promoiiun.d naY Communities 70% 6% Arts 6% 182 CITY OF BAYTOWN PROGRAM SUMMARY 5030 HOTEL/MOTEL FUND Program Description The Hotel/Motel Occupancy Tax provides a significant source of revenue for programs and facilities that increase tourism. Major Goals • Provide activities and promotions to enhance tourist participation within the City of Baytown. • Provide support for programs that enrich the quality of life for citizens by cultivating an appreciation in the Arts and historical presentation. Major Objectives • Continue upgrade and maintenance of facilities. • Provide related advertising and promotions. • Develop a public relations/media campaign that effectively promotes the resources of the community. • Enhance Baytown's image by promoting the City's environmental resources. Actual Budget Estimated Adopted Expenditures by Function 2008-09 2009-10 2009-10 2010-I1 50310 Arts $ 14,319 $ 85,558 $ 51,603 $ 85,800 50320 Promotional 980,100 1,766,883 1,113,666 1,001,158 50330 Historical 50350 Bay Communities 73,152 224,100 34,230 259,100 29,986 86,762 85,868 87,305 Total Hotel/Motel Fund $1,097,557 $2,163,303 $1,285,367 $1,433,363 183 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5030 HOTEL/MOTEL Actual Budget Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 7100 Personnel Services 379 13,000 12,900 - 81001 71002 Regular Wages $ 19,494 $ - $ - $ - 71003 Part Time Wages - 40,518 40,576 40,976 71009 Overtime 22,908 42,482 31,735 42,479 71021 Health & Dental 1,381 - - - 71022 TMRS 7,045 7,356 4,977 7,632 71023 FICA 3,160 6,349 5,532 6,384 71028 Workers Compensation 282 1,050 915 1,055 Total Personnel Services 54,270 97,755 83,735 98,526 7200 Supplies 72002 Postage - 1,300 670 1,300 72004 Printing 2,114 3,700 2,022 3,700 72041 Educational 16,642 33,104 19,845 33,104 Total Supplies 18,756 38,104 22,537 38,104 7300 Maintenance 73011 Buildings 1',822 7,141 2,230 7,141 73027 Heating & Cooling System 2,249 3,200 4,072 3,200 73028 Electrical Maintenance - 1,800 500 1,800 Total Maintenance 4,071 12,141 6,802 12,141 7400 Services 74001 Communication 187 2,400 560 2,400 74002 Electric Service 17,888 25,410 18,350 25,410 74005 Natural Gas 1,603 4,469 4,274 4,469 74011 Equipment Rental 2,729 17,000 9,930 17,000 74021 Special Services 185,992 217,690 213,306 222,816 74036 Advertising 138,221 242,138 204,880 245,426 74041 Travel & Reimbursables - 2,856 1,860 2,856 74042 Education & Training 78 600 430 600 74051 Rents 981 - - - 74087 Miscellaneous - 7,000 2,500 7,000 Total Services 347,679 519,563 456,090 527,977 7500 Sundry Charges 75001 Contributions 350 650 350 650 Total Sundry & Other 350 650 350 650 Total Operating 425,126 668,213 569,514 677,398 8000 Capital Outlay 80001 Furniture & Equip <$5,000 379 13,000 12,900 - 81001 Land Purchase - 250,000 250,000 - 84041 Furniture & Fixtures - 135,000 129,500 - 84061 Other Equipment - 76,950 73,600 - 85001 Construction 605,901 377,270 206,983 240,000 85011 Engineering 16,151 - - - 86011 Capital Lease Payment - - - 12,932 Total Capital Outlay 622,431 852,220 672,983 252,932 184 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5030 HOTEL/MOTEL Actual Budget Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 9100 Other Finance Uses 91101 To General Fund - 42,870 42,870 53,033 91351 To Capital Improvement Prgtn 50,000 - - - Total Other Financing Uses 50,000 42,870 42,870 53,033 9900 Contingencies 99002 Unforeseen/New Initiatives - 600,000 - 450,000 Total Contingencies - 600,000 - 450,000 TOTAL DEPARTMENT $ 1,097,557 $ 2,163,303 $ 1,285,367 $ 1,433,363 185 CITY OF BAYTOWN HOTEL/MOTEL FUND BUDGET 2011 PROGRAMS BA ARTS PROMOTIONAL HISTORICAL COMMUNITIES TOTAL ' Additional Band -Width for Webcams $ 2,400 $ - $ - $ - $ 2,400 ' Art Show 1,250 2,000 - - 3,250 ' Bay Communities Clean-up - - - 87,305 87,305 ' Bayou Bowl - 55,000 - - 55,000 ' Bayshore Fine Rides - 15,000 - - 15,000 ' Baytown Chamber of Commerce Contract - 60,000 - - 60,000 ' Baytown Nature Center - 11,262 - - 11,262 ' Baytown Symphony 13,792 4,318 - - 18,110 ' Christmas on Texas Avenue Event - 10,000 - - 10,000 ' City Public Relations Advertising - 10,000 - - 10,000 ' Community Wide Banners - 5,000 - - 5,000 ' Council Approved Eligible & Promotional Activities - 38,748 - - 38,748 ' Economic Alliance - 10,000 - - 10,000 ' Electrical Service / ADT (BNC) - 7,920 - - 7,920 * Environmental Education Festivals - Nurture Nature Fest and Great Goose Creek Fest 31,187 4,138 - - 35,325 ' Grito Fest 13,423 37,190 - - 50,613 ' Interior Completion of the Historic Replica Barn at Republic of Texas Plaza - - 35,000 - 35,000 ' July 3rd/4th 23,748 142,361 - - 166,109 ' Museum - - 209,100 - 209,100 ' Miscellaneous - 12,932 - - 12,932 ' Pirates Bay Waterpark - 165,400 - - 165,400 ' Public Affairs/Promotions Coordinator - 53,033 - - 53,033 ' Tournament Bid Money (USSSA/ TAAF/PDGEE) - 7,000 - - 7,000 ' TPWD Expo - 5,256 - - 5,256 ' Unforeseen/New Initiatives - 205,000 15,000 - 220,000 * Webpage Services - 10,000 - - 10,000 ' FutureVisitor Center - 129,600 - - 129,600 TOTAL PROGRAMS $ 85,800 $ 1,001,158 $ 259,100 $ 87,305 $1,433,363 186 CITY OF BAYTOWN AQUATICS FUND* BUDGET SUMMARY BY FUND Actual Budget* Estimated Adopted 2008-09 2009-10 2009-10 2010-11 Revenues 100,000 Aquatics $ - $ 500,000 $ 1,068,563 $ 832,282 Facility Rental - - - 35,000 Concessions 100,000 500,000 1,068,563 967,282 Expenditures personnel Services - 507,287 508,134 755,591 Supplies - 156,856 146,170 135,080 Maintenance - 9,400 3,400 15,300 Services 197,660 167,910 253,333 Total Operating 871,203 825,614 1,159,304 Capital Outlay 49,422 Total Expenditures 871,203 825,614 1,208,726 Excess (Deficit) Revenues Over Expenditures - (371,203) 242,949 (241,444) Working Capital - Beginning 242,949 Working Capital - Ending $ - $ (371,203) $ 242,949 $ 1,505 Adapted Budget 2010-11 Operations 12% Personnel SmicesC®rr Services & Sundry 63% 21/ Capital & Transfers 4% ' Set up new Enterprise Fund for Aquatics{ originally budgeted in General Fund. 187 BAYTOWN S 188 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5000 AQUATICS Actual Budget* Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 7100 Personnel Services 8000 Capital Outlay 84041 Furniture & Fixtures 71002 Regular Wages $ - $ 40,040 $ 44,960 $ 53,129 71003 Part -Time Wages - 412,499 410,000 626,466 71021 Health & Dental - 7,539 5,954 8,250 71022 TMRS - 6,914 7,569 9,546 71023 FICA - 34,601 34,423 51,653 71028 Workers Compensation - 5,694 5,228 6,547 Total Personnel Services - 507,287 508,134 755,591 7200 Supplies 72001 Office Supplies - 2,000 1,990 6,000 72004 Printing - 1,000 990 1,000 72007 Wearing Apparel - 6,000 11,450 10,580 72019 Supplies Purchase for Resale - 42,500 35,000 42,500 72021 Minor Tools - 500 300 500 72026 Cleaning & Janitorial - 7,000 6,500 10,000 72028 Swimming Pool Supplies - 5,556 5,550 10,600 72031 Chemical - 34,000 33,390 44,000 72032 Medical - 600 3,500 3,400 72041 Educational Supplies - 700 3,000 1,000 72045 Computer Software Supply - 52,000 40,000 - 72046 Botanical Supplies - 5,000 4,500 5,500 Total Supplies - 156,856 146,170 135,080 7300 Maintenance 73011 Building Maintenance - 4,500 1,500 6,500 73027 Heating & Cooling System - 3,000 1,000 6,000 73028 Electrical Maintenance - 1,900 900 2,800 Total Maintenance - 9,400 3,400 15,300 7400 Services 74001 Communication - 3,280 3,080 5,543 74002 Electric Service - 95,000 65,000 125,000 74005 Natural Gas - 6,000 4,000 6,000 74021 Special Services - 36,200 35,080 45,685 74029 Service Awards - 3,080 2,980 5,080 74036 Advertising - 50,000 50,000 50,000 74041 Travel & Reimbursables - 1,200 2,603 3,290 74042 Education & Training - 2,900 2,500 2,735 74272 Real & Personal Property - - 2,667 10,000 Total Services - 197,660 167,910 253,333 Total Operating - 871,203 825,614 1,159,304 8000 Capital Outlay 84041 Furniture & Fixtures - - - 25,000 84061 Other Equipment - - - 24,422 Total Capital Outlay - - - 49,422 TOTAL DEPARTMENT $ - $ 871,203 $ 825,614 $ 1,208,726 Set up new Enterprise Fund for Aquatics; originally budgeted in General Fund. 189 BAYTOWN S 190 CITY OF BAYTO" ORGANIZATION CHART WATER AND SEWER FUND City Council City Manager Deputy City Wastewater Assistant City Manager Operations Manager Director of Public Dirzctor of Finance WorksN[ilitics Assistant Director Flayilling&Colleelione oPUtilities Water Wastewater Construction Operations Operations In CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY FUND Expenditures by Type Personnel Services Actual Budget Estimated Adopted Supplies 2008-09 2009-10 2009-10 2010-11 Revenues 1,154,170 1,015,129 1,049,787 1,042,250 Intergovernmental $ 826,575 $ 932,894 $ 836,286 $ 905,220 Operating Revenues 28,671,124 28,983,244 28,768,144 29,938,612 Non-operating Revenues 249,410 276,000 478,381 598,500 Miscellaneous 217,598 139,110 76,725 67,515 Operating Transfers In• 2,547,859 3,997,188 3,997,188 2,526,883 12,892,157 Total Revenues 32,512,566 34,328,436 34,156,724 34,036,730 Expenditures by Type Personnel Services 6,864,284 6,545,755 6,526,364 6,778,875 Supplies 6,614,721 7,299,762 7,266,281 8,490,655 Maintenance 1,154,170 1,015,129 1,049,787 1,042,250 Services 2,370,581 3,275,218 3,272,411 3,177,960 Sundry 944,062 85,877 85,000 84,593 $ 5,741,887 Total Operating 17,003,756 18,221,741 18,199,843 19,574,333 Capital Outlay 871,431 716,823 700,733 758,823 Debt Requirements 11,720,459 12,892,157 12,425,098 12,230,952 Transfers Out 2,407,380 1,985,472 1,985,472 1,985,472 Unfarseen/New Initiatives 97,000 97,000 100,000 Toud Expenditures 32,003,026 33,913,193 33,408,146 34,649,580 Excess (Deficit) Revenues Over Expenditures 509,540 415,243 748,578 (612,850) Fund Balance - Beginning - Restricted 944,062 944,062 944,062 944,062 Fund Balance - Beginning - Non Restricted 5,232,347 5,741,887 5,741,887 6,490,465 2% Debt Requirements 35% Fund Balance - Ending - Restricted (GASB 45) 944,062 944,062 944,062 944,062 Fund Balance - Ending - Non Restricted $ 5,741,887 $ 6,157,130 $ 6,490,465 $ 5,877,615 No. of Working Capital Days 65 66 71 62 Adopted Budget 2010-11 by Expenditure Type Personnel Services Operating 20% 37% Transfers Out & Other 6% Capital Outlay 2% Debt Requirements 35% Transferss In includes a transfer from MDD for the portion of the debt for the NEW W Treatment Plant. 192 CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2008-09 2009-10 2009-10 2010-11 Revemmc 29,938,612 Non-operating Revenues 249,410 Intergovernmental $ 826,575 $ 932,894 $ 836,286 $ 905,220 Operating Revenues 28,671,124 28,983,244 28,768,144 29,938,612 Non-operating Revenues 249,410 276,000 478,381 598,500 Miscellaneous 217,598 139,110 76,725 67,515 Operating Transfers In 2,547,859 3,997,188 3,997,188 2,526,883 Total Revenues 32,512,566 34,328,436 34,156,724 34,036,730 Expenditures by Function General Government 2,337,326 1,681,451 1,754,745 1,666,882 Water Operations 8,322,060 8,854,956 8,773,496 10,083,700 Wastewater Operations 6,209,650 7,071,278 7,017,081 7,314,832 Utility Construction 1,006,151 1,427,879 1,452,254 1,367,742 Total Operating 17,875,187 19,035,564 18,997,576 20,433,156 Transfer to Debt Service 11,720,459 12,892,157 12,425,098 12,230,952 Transfer to Other Fonds 2,407,380 1,985,472 1,985,472 1,985,472 14,127,839 14,877,629 14,410,570 14,216,424 Total Expenditures 32,003,026 33,913,193 33,408,146 34,649,580 Excess (Deficit) Revenues Over Expenditures 509,540 415,243 748,578 (612,850) Fund Balance- Beginning - Restricted 944,062 944,062 944,062 944,062 Fund Balance - Beginning - Non Restricted 5,232,347 5,741,887 5,741,887 6,490,465 Fund Balance - Ending - Restricted 944,062 944,062 944,062 944,062 Fund Balance - Ending - Non Restricted $ 5,741,887 6,157,130 $ 6,490,465 $ 5,877,615 Adopted Budget 2010-11 by Expenditure Function General Goven mem 5% Tmasfers & Other Water Operations 41 t 29% Wastewater Operations 21% Utility Cousnuction 4% • Transfers In includes a transfer from MDD for the portion of the debt for the NE W W Treatment Plant. 193 CITY OF BAYTOWN WATER & SEWER FUND REVENUE DETAIL Actual Budget Estimated Adopted Revenue 2008-09 2009-10 2009-10 2010-11 BAWA-Contract Svcs. Total Intergovernmental Sale of Water Sewer Service Penalties City Fire Hydrants City Water & Sewer Svcs. Pollution Control Fees PSLIP Program Operating Revenues Turn -on Fees Water Tap Fees Sewer tap Fees OT Turn -On Fees Red Flag Fees Non-operating Revenues Sale of City Property Interest on Investment Interest on Receivable Contributed Capital Sewer Contributed Capital Water Recovered AIR Miscellaneous Overages and Shortages Total Miscellaneous Total Revenues From General Fund Water & Sewer CIPF From MDD Total Operating Transfers In Total Revenues & Transfers 194 $ 826,575 $ 932,894 $ 836,286 $ 905,220 826,575 932,894 836,286 905,220 14,669,092 14,275,100 14,615,200 15,184,357 12,601,155 13,341,300 12,921,700 13,425,691 806,395 770,000 669,000 740,000 225,000 225,000 225,000 225,000 102,504 102,504 102,504 102,504 243,228 254,770 201,740 228,060 23,750 14,570 33,000 33,000 28,671,124 28,983,244 28,768,144 29,938,612 184,764 194,000 414,381 534,500 47,700 65,000 43,500 43,500 15,400 17,000 20,500 20,500 1,500 - - - 46 - - - - - 249,410 276,000 478,381 598,500 17,165 10,000 8,500 - 118,859 129,110 55,485 55,515 1,427 - - - 120,646 - - - 46,687 - - - (80,870) - - - (6,014) - 12,740 12,000 (302) - - - 217,598 139,110 76,725 67,515 29,964,707 30,331,248 30,159,536 31,509,847 54,183 1,500,000 1,500,000 - 2,493,676 2,497,188 2,497,188 2,526,883 2,547,859 3,997,188 3,997,188 2,526,883 $ 32,512,566 $ 34,328,436 $ 34,156,724 $ 34,036,730 CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY DEPARTMENT Department Name Actual 2008-09 Budget 2009-10 Estimated 2009-10 Adopted 2010-11 General Government Fiscal Operations $ 1,361,720 $ 1,467,436 $ 1,437,674 $ 1,452,867 General Overhead 975,606 214,015 317,071 214,015 2,337,326 1,681,451 1,754,745 1,666,882 Water Operations Water Distribution 1,463,713 1,447,081 1,462,210 1,473,107 Treated Water 6,022,370 6,475,000 6,475,000 7,683,396 Water Treatment 835,977 932,875 836,286 927,197 8,322,060 8,854,956 8,773,496 10,083,700 Wastewater Operations Wastewater Collection 2,056,878 1,908,489 1,870,613 2,102,483 Wastewater Treatment 3,857,220 4,875,229 4,891,147 4,940,402 Pollution Control 155,181 167,430 134,765 147,752 Private Sewer Line Inspections 140,371 120,130 120,556 124,195 6,209,650 7,071,278 7,017,081 7,314,832 Utility Construction Construction 1,006,151 1,427,879 1,452,254 1,367,742 1,006,151 1,427,879 1,452,254 1,367,742 Total Operations 15,537,861 17,354,113 17,242,831 20,433,156 Transfers Out Transfer to Debt Service 11,720,459 12,892,157 12,425,098 12,230,952 Transfer to Other Funds 2,407,380 1,985,472 1,985,472 1,985,472 Total Transfers 14,127,839 14,877,629 14,410,570 14,216,424 Total Water& Sewer Fund $ 32,003,026 $ 33,913,193 $ 33,408,146 $ 34,649,580 Adopted Budget 2010-11 by Function Water Opetatiom 29% �\ Wattewazer Operations ne Geral Govemmmt L� 21% 5% —=Z:2�_OtilityCanswction 4% Tren 3" dOther Treosferm Debt Fonds Service 6% 35% 195 CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 7100 Personnel Services 71002 Regular Wages $ 3,770,347 $ 4,301,993 $ 4,070,968 $ 4,310,162 71003 Part Time Wages 17,208 18,180 24,690 18,000 71009 Overtime 463,601 368,353 482,669 370,357 71011 Extra Help/Temporary 16,623 8,318 9,281 2,880 71021 Health & Dental Insurance 684,099 732,680 752,655 932,250 71022 TMRS 697,125 813,975 795,322 843,043 71023 FICA 308,035 343,899 332,200 339,590 71028 Workers Compensation 41,133 47,557 48,893 51,793 71041 Allowances 9,195 10,800 9,738 10,800 71052 Salary Savings - (100,000) - (100,000) 71081 Retired Employee Benefits 856,918 - - - 71091 Personnel Services Reimbursed - - (52) - 7300 Total Personnel Services 6,864,284 6,545,755 6,526,364 6,778,875 7200 Supplies 72001 Office 19,036 20,150 20,238 21,772 72002 Postage 92,075 108,704 101,709 106,444 72004 Printing 10,419 13,000 12,500 13,000 72007 Wearing Apparel 39,700 42,400 41,320 45,193 72016 Motor Vehicle 157,725 259,420 226,743 219,140 72021 Minor Tools 30,564 32,160 31,614 33,660 72026 Cleaning & Janitorial 6,283 5,000 5,907 5,500 72031 Chemical 236,358 343,528 350,850 362,150 72032 Medical 191 400 400 400 72052 Treated Water 6,022,370 6,475,000 6,475,000 7,683,396 Total Supplies 6,614,721 7,299,762 7,266,281 8,490,655 7300 Maintenance 73001 Land 10,042 12,350 12,350 12,550 73011 Buildings 15,190 12,400 13,400 13,100 73021 Filteration Plants 101 - - - 73022 Sanitary Sewers 25,486 25,000 25,000 27,000 73023 Water Distribution System 158,013 130,000 160,000 140,000 73024 Reservoirs & Wells 3,659 10,000 25,000 10,000 73025 Streets Sidewalks & Curbs 14,985 17,200 17,200 17,500 73027 Heating & Cooling System 5,105 7,000 11,500 10,350 73042 Machinery & Equipment 403,807 388,250 388,400 396,150 73043 Motor Vehicles 417,924 298,500 311,742 308,200 73047 Meters & Settings 95,108 108,429 80,445 100,000 73055 Computers 4,750 6,000 4,750 7,400 Total Maintenance 1,154,170 1,015,129 1,049,787 1,042,250 7400 Services 74001 Communication 193 2,950 2,950 2,950 74002 Electric Service 1,613,557 2,228,600 2,228,538 2,228,600 74005 Natural Gas 158 400 400 400 74011 Equipment Rental 39,929 17,687 21,485 18,000 74021 Special Services 286,373 447,749 431,531 392,031 196 CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 74022 Audits 17,525 15,228 16,512 16,512 74026 Janitorial Services 3,118 3,867 3,756 4,060 74041 Travel & Reimbursables 5,223 7,700 9,338 8,200 74042 Education & Training 38,206 41,200 42,675 38,700 74050 Disposal Services 279,947 411,600 411,600 369,800 74051 Rents 705 - - - 74071 Association Dues 2,558 3,827 3,827 4,297 74210 General Liability Insurance 9,259 10,097 10,097 10,097 74220 Errors & Omissions 13,287 14,357 14,357 14,357 74240 Auto Liability 15,479 16,172 16,172 16,172 74241 Auto Collision 15,173 15,244 15,382 15,244 74242 Auto Catastrophic 643 662 662 662 74271 Mobile Equipment 2,700 2,464 3,099 2,464 74272 Real & Personal Property 26,548 25,299 29,308 25,299 74277 Flood Insurance - 9,152 9,152 9,152 74280 Bonds - 118 725 118 74281 Employee Fraud - 845 845 845 Total Services 2,370,581 3,275,218 3,272,411 3,177,960 7500 Sundry Charges 75088 Bad Debt -Cutoff Accounts - 85,877 85,000 84,593 Total Sundry & Other - 85,877 85,000 84,593 Total Operating 17,003,756 18,221,741 18,199,843 19,574,333 8000 Capital Outlay 80001 Furniture & Equipment < $5,000 30,176 3,000 2,410 5,000 82011 Building and Improvements - 10,000 10,000 10,000 83023 Water Distribution System - 199,500 200,000 200,000 83029 Sewer Connections - 4,000 3,000 3,000 83035 Meters & Connections (26,109) 65,000 50,000 60,000 84042 Machinery & Equipment 205,133 196,500 196,500 - 84043 Motor Vehicles 533,247 115,500 115,500 357,500 86011 Capital Lease Purchases 128,984 123,323 123,323 123,323 Total Capital Outlay 871,431 716,823 700,733 758,823 9000 Other Financing Uses 91101 To General Fund 1,654,274 1,654,274 1,654,274 1,654,274 91401 To G 0 I S 471,226 471,508 471,226 3,176,915 91522 To W W I S 11,181,233 12,352,649 11,885,872 8,995,937 91521 To Accured Leave - Water & Sewer 200,000 200,000 200,000 200,000 91550 To Garage Fund 2,515 2,515 2,515 2,515 91552 To Warehouse Operations 266,398 128,683 128,683 128,683 91560 To Medical Benefits Fund 284,193 - - - 92510 To BAWA 68,000 68,000 68,000 58,100 Total Other Financing Uses 14,127,839 14,877,629 14,410,570 14,216,424 9900 Contingencies 99002 Unforeseen/New Initiatives - 97,000 97,000 100,000 Total Contingencies - 97,000 97,000 100,000 TOTAL EXPENDITURES $ 32,003,026 $ 33,913,193 $ 33,408,146 $ 34,649,580 197 CITY OF BAYTOWN PROGRAM SUMMARY 1030 UTILITY BILLING & COLLECTIONS Program Description The Utility Billing Division is responsible for the weekly, bi-monthly, and monthly procedures related to the billing of water, sewer, and garbage services provided to the citizens. They ensure the customer meters are properly read and billed for services received; generate weekly, bi- monthly, and monthly bills; monitor and disburse security deposits; process past due accounts; test, repair, and replace meters; curtail theft of service and report line leaks for repair. The main priority of the division is to provide positive customer service. The Collection Division provides cash receipts system training to other City Departments. Processes and monitors the following: Industrial District In -Lieu -of Tax; solid waste gross receipts tax; hotel occupancy tax; franchise fees; water, sewer, garbage and storm water receipts; sales tax receipts; property tax deposits; and receipts for City leased land and buildings. Major Goals • Provide 100% customer service 100% of the time. • Exceed the customer's expectations. • Maintain a high level of accuracy in billing. • Maintain meter reading accuracy at 99.9%. • Carry out the vision established through the codes and ordinances of the City of Baytown. Major Objectives • Accurately bill utility customers per City Ordinance. • Process payments in a timely manner. • Obtain accurate meter readings and stay on schedule for monthly readings. • Curtail theft of service. • Test, repair, and replace meters to assure precise readings for accurate billing. • Provide training and cross -training for all employees. 1. Percent of Meters Read by MRX Unit Actual Budget Estimated Projected Workload Measures 2008-09 2009-10 2009-10 2010-11 1. Accounts billed — per month 20,377 20,157 42,896 45,041 2. Meters read — per month 22,004 22,150 37,795 39,685 3. Automatic bank drafts — per month 1,637 1,734 3,254 3,417 4. Payments processed — per month 17,171 17,958 17,981 18,880 Performance Measures 1. Percent of Meters Read by MRX Unit 96.9% 99.00% 93.1% 98.1% 2. Daily service work orders — per year 24,378 28,686 36,772 38,611 3. Pre -billing audit rereads — per year 1,976 1,600 1,466 1,539 4. Problem reads/rereads — per year 8,181 5,539 18,254 19,167 5. Water Accountability — per year 86.7% 89.0% 81.5% 86.5% Lock Box payments comprise thirty-eight percent of the utility payments processed. ➢ "Problem reads/rereads" address malfunctioning equipment: Meter Interface Device (MIU) not transmitting and MIU is transmitting something other than numeric read. Meter Technicians are dispatched to the locations where readings were not obtained to correct the problem(s) prior to billing. Continued maintenance is the key to reducing the problem reads. "Water Accountability" was negatively impacted by the increased number of delinquent disconnects and customers straight lining or breaking valves to receive water. 198 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1030 UTILITY BILLING & COLLECTIONS Actual Budget Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 7100 Personnel Services 3,103 - - 5,000 71002 Regular Wages $ 671,535 $ 714,586 $ 702,071 $ 708,425 71003 Part Time Wages 17,208 18,180 24,690 18,000 71009 Overtime 14,238 19,721 38,688 20,000 71011 Extra Helpfremporary 16,623 8,318 9,281 2,880 71021 Health & Dental 136,763 133,757 136,582 148,500 71022 TMRS 112,907 127,130 129,222 131,333 71023 FICA 49,900 54,154 54,888 53,366 71028 Workers Compensation 3,250 3,937 3,815 4,166 71041 Allowances 1,807 1,800 1,879 1,800 Total Personnel Services 1,024,231 1,081,583 1,101,116 1,088,470 7200 Supplies 72001 Office 9,509 10,000 9,588 11,622 72002 Postage 89,864 105,704 99,209 103,444 72007 Wearing Apparel 2,105 2,400 2,220 2,543 72016 Motor Vehicle 13,989 24,120 21,343 21,240 72021 Minor Tools 5,387 5,610 4,864 5,610 72026 Cleaning & Janitorial 800 1,000 907 1,000 Total Supplies 121,654 148,834 138,131 145,459 7300 Maintenance 73027 Heating & Cooling System 238 3,000 4,000 4,850 73043 Motor Vehicles 16,768 11,000 10,742 11,000 73047 Meters & Settings 72,157 88,429 70,445 85,000 73055 Maintenance on Computers 4,750 6,000 4,750 7,400 Total Maintenance 93,913 108,429 89,937 108,250 7400 Services 74001 Communication 125 100 100 100 74002 Electric Service 9,727 9,800 9,738 9,800 74011 Equipment Rental 3,619 3,587 3,385 3,900 74021 Special Services 82,805 74,669 55,231 51,251 74026 Janitorial Services 3,118 3,867 3,756 4,060 74041 Travel & Reimbursables 1,318 1,900 2,238 1,900 74042 Education & Training 2,563 3,500 2,875 3,500 74071 Association Dues 552 667 667 677 Total Services 103,827 98,090 77,990 75,188 Total Operating 1,343,625 1,436,936 1,407,174 1,417,367 8000 Capital Outlay 80001 Furniture & Equip <$5,000 3,103 - - 5,000 82011 Building & Improvements - 10,000 10,000 10,000 84043 Motor Vehicles 14,992 15,500 15,500 15,500 Total Capital Outlay 18,095 25,500 25,500 30,500 9900 Contingencies 99002 Unforeseen/New Initiatives - 5,000 5,000 5,000 Total Contingencies - 5,000 5,000 5,000 TOTAL DEPARTMENT $ 1,361,720 $ 1,467,436 $ 1,437,674 $ 1,452,867 199 BAYTOWN S 200 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1190 WATER & SEWER GENERAL OVERHEAD Water & Sewer General Overhead codifies expenditures that are not directly associated with any other department within the Water & Sewer Fund. The major components are insurance, special programs and contingencies. Actual Budget Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 7100 Personnel Services 71052 Salary Savings $ - $ (100,000) $ - $ (100,000) 71081 Retired Employee Beneftis 856,918 - - - 91101 To General Fund Total Personnel Services 856,918 (100,000) - (100,000) 7200 Supplies 72004 Printing 10,419 13,000 12,500 13,000 Total Supplies 10,419 13,000 12,500 13,000 7300 Maintenance 73042 Machinery & Equipment - 1,650 - 1,650 Total Maintenance - 1,650 - 1,650 7400 Services 74001 Communication - 2,850 2,850 2,850 74021 Special Services - 6,000 6,000 6,000 74022 Audits 17,525 15,228 16,512 16,512 74210 General Liability Insurance 9,259 10,097 10,097 10,097 74220 Errors & Omissions 13,287 14,357 14,357 14,357 74240 Auto Liability 15,479 16,172 16,172 16,172 74241 Auto Collision 15,173 15,244 15,382 15,244 74242 Auto Catastrophic 643 662 662 662 74271 Mobile Equipment 2,700 2,464 3,099 2,464 74272 Real & Personal Property 26,548 25,299 29,308 25,299 74277 Flood Insurance - 9,152 9,152 9,152 74280 Bonds - 118 725 118 74281 Employee Fraud - 845 845 845 Total Services 100,614 118,488 125,161 119,772 7500 Sundry Charges 75088 Bad Debt -Cutoff Accounts - 85,877 85,000 84,593 Total Sundry & Other - 85,877 85,000 84,593 Total Operating 967,951 119,015 222,661 119,015 8000 Capital Outlay 80001 Furniture & Equip <$5,000 7,655 3,000 2,410 - Total Capital Outlay 7,655 3,000 2,410 - 9900 Other Financing Uses 91101 To General Fund 13,200 13,200 13,200 13,200 Total Other Financing Uses 13,200 13,200 13,200 13,200 9900 Contingencies 99002 Unforeseen/New Initiatives - 92,000 92,000 95,000 Total Contingencies - 92,000 92,000 95,000 TOTAL DEPARTMENT $ 988,806 S 227,215 $ 330,271 $ 227,215 201 CITY OF BAYTOWN PROGRAM SUMMARY 3040 WATER OPERATIONS Program Description The Water Operations group of the City of Baytown consists of the following divisions: Water Distribution, Water Treatment and Treated Water. The Water Distribution is responsible for the operation and maintenance of the distribution system (approximately 458 miles) including transmission lines, elevated storage tanks, and well sites. The Water Treatment division includes personnel costs associated with the operation of the Baytown Area Water Authority surface water treatment plant. The Treated Water division consists of the budgeted water purchased by the City of Baytown from the Baytown Area Water Authority. Major Goals • Operate and maintain a reliable distribution system with the ability to deliver a sufficient quantity of safe and good quality water under adequate pressure to the utilities' customers at all times. • Obtain water certificates for all employees. Major Objectives • Continue to meet or exceed all Texas Commission on Environmental Quality (TCEQ) Rules and Regulations so the City will continue to be rated a "Superior Public Water System" by the TCEQ. Performance Measures 1. Average time to complete back fills/hours 1.5 1.5 1.5 1.5 202 Actual Budget Estimated Projected Workload Measures 2008-09 2009-10 2009-10 2010-11 1. Fire Hydrants/month 3 15 10 10 2. Leak repairs/day 4 5 5 5 3. Customer Repairs/week 9 10 10 10 4. Meter Change-outs/year 9 15 10 15 Performance Measures 1. Average time to complete back fills/hours 1.5 1.5 1.5 1.5 202 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3040 WATER OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 7100 Personnel Services 71002 Regular Wages $ 995,050 $ 1,148,680 $ 1,025,606 $ 1,118,028 71009 Overtime 187,069 115,270 147,795 134,915 71021 Health & Dental 178,468 189,070 192,444 255,750 71022 TMRS 194,778 218,755 204,342 225,705 71023 FICA 85,726 91,605 84,904 90,516 71028 Workers Compensation 15,909 16,536 15,271 17,150 71041 Allowances 2,104 3,240 3,134 3,240 Total Personnel Services 1,659,104 1,783,156 1,673,496 1,845,304 7200 Supplies 72001 Office Supplies 874 1,000 1,000 1,000 72007 Wearing Apparel 8,590 10,000 9,000 10,850 72016 Motor Vehicle 38,352 62,400 50,000 50,000 72021 Minor Tools 11,534 11,600 12,000 12,650 72031 Chemical 1,913 800 1,200 1,200 72032 Medical 109 200 200 200 72052 Treated Water 6,022,370 6,475,000 6,475,000 7,683,396 Total Supplies 6,083,742 6,561,000 6,548,400 7,759,296 7300 Maintenance 73001 Land 10,042 12,350 12,350 12,550 73011 Buildings 2,634 400 400 400 73021 Filteration Plant Maintenance 101 - - - 73023 Water Distribution System 157,950 130,000 160,000 140,000 73024 Reservoirs & Wells 3,659 10,000 25,000 10,000 73025 Streets Sidewalks & Curbs 9,937 10,800 10,800 11,100 73042 Machinery & Equipment 2,007 2,000 2,000 2,000 73043 Motor Vehicles 119,544 85,000 90,000 87,200 73047 Meters & Settings 10,143 20,000 10,000 15,000 Total Maintenance 316,017 270,550 310,550 278,250 7400 Services 74001 Communication 68 - - - 74002 Electric Service 20,149 29,700 29,700 29,700 74011 Equipment Rental - 600 600 600 74021 Special Services 15,636 95,500 95,500 58,500 74041 Travel & Reimbursables 235 2,000 2,800 2,000 74042 Education & Training 8,373 11,400 11,400 9,000 74071 Association Dues 604 1,050 1,050 1,050 Total Services 45,065 140,250 141,050 100,850 Total Operating 8,103,928 8,754,956 8,673,496 9,983,700 8000 Capital Outlay 83023 Water Distribution System 57,053 - - - 83035 Meter & Connections (25,542) - - - 84042 Machinery & Equipment 74,906 - - - 84043 Motor Vehicles 111,715 100,000 100,000 100,000 Total Capital Outlay 218,132 100,000 100,000 100,000 9000 Other Financing Uses 91101 To General Fund 31,036 31,036 31,036 31,036 Total Other Financing Uses 31,036 31,036 31,036 31,036 TOTAL DEPARTMENT $ 8,353,096 $ 8,885,992 $ 8,804,532 $ 10,114,736 203 CITY OF BAYTOWN PROGRAM SUMMARY 3050 WASTEWATER OPERATIONS Program Description The Wastewater Operations group for the City of Baytown consists of the following divisions: Wastewater Treatment, Wastewater Collections, Pollution Control and Private Sewer Line Inspections. The Wastewater Treatment division is responsible for treatment and discharge of sanitary sewage to Texas Commission on Environmental Quality (TCEQ) and Environmental Protection Agency (EPA) Rules and Regulations. The Wastewater Collection division is responsible for the operation and maintenance of the sanitary sewer collection system. The Pollution Control division is responsible for the monitoring of wastes that enter the collection system from food, commercial and industrial establishments. The Private Sewer Line Inspection is responsible for evaluating the condition of private sewer lines. Major Goals • To operate and maintain the collection system (approximately 430 miles) and treatment plants to meet health department, TCEQ and EPA Rules and Regulations at all times. Major Objectives • Continue to meet Health Department, TCEQ and EPA Rules and Regulations by continuing major rehabilitation projects to improve the quality of service to all citizens. Performance Measures 1. Lines located 225 Actual Budget Estimated Projected Workload Measures 2008-09 2009-10 2009-10 2010-11 1. Manholes repaired 65 85 80 85 2. Sewer stops 2,000 1,700 1,800 1,700 3. Manholes, mains vactored 200 200 200 200 4. Tons of sludge per year 1,300 1,600 1,400 1,500 5. Volume of wastewater treated (mg) in a month 407 800 500 600 6. Permits issued 80 70 70 70 7. Samples pulled/analysis performed 293 300 310 300 8. Industrial user surveys completed 320 300 250 300 9. Liquid waste manifest submitted 1,120 900 1,300 1,000 10. Violation letters sent/calls made 853 900 700 900 11. Inspections performed/complaint follow-ups 150 300 200 300 Performance Measures 1. Lines located 225 250 250 250 2. Miles of lines televised 13 12 12 12 3. Application process 3 2 2 2 4. Private sewer lines inspected 308 2,150 800 2,000 204 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3050 WASTEWATER OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 71UU Personnel Services 16,693 - - - 71002 Regular Wages $ 1,698,265 $ 1,843,365 $ 1,720,660 $ 1,860,801 71009 Overtime 195,854 179,202 235,511 186,352 71021 Health & Dental 293,852 297,787 318,710 420,750 71022 TMRS 311,869 355,640 341,566 368,857 71023 FICA 138,193 150,562 142,752 148,791 71028 Workers Compensation 15,698 15,748 17,201 18,225 71041 Allowances 5,284 5,760 4,725 5,760 Total Personnel Services 2,659,015 2,848,064 2,781,125 3,009,536 7200 Supplies 72001 Office 7,659 8,400 8,900 8,550 72002 Postage 2,211 3,000 2,500 3,000 72007 Wearing Apparel 21,798 23,000 23,100 24,800 72016 Motor Vehicle 75,848 140,900 123,400 115,900 72021 Minor Tools 6,455 6,950 6,750 7,200 72026 Cleaning & Janitorial 5,483 4,000 5,000 4,500 72031 Chemical 234,042 342,128 349,050 360,350 72032 Medical 34 100 100 100 Total Supplies 353,530 528,478 518,800 524,400 7300 Maintenance 73011 Buildings 12,556 12,000 13,000 12,700 73022 Sanitary Sewers 25,426 25,000 25,000 27,000 73023 Water Distribution System 63 - - - 73025 Streets Sidewalks & Curbs 4,838 6,400 6,400 6,400 73027 Heating & Cooling System 4,867 4,000 7,500 5,500 73042 Machinery & Equipment 400,331 382,900 383,900 390,000 73043 Motor Vehicles 166,970 117,500 126,000 125,000 Total Maintenance 615,051 547,800 561,800 566,600 7400 Services 74002 Electric Service 1,583,681 2,189,100 2,189,100 2,189,100 74005 Natural Gas 158 400 400 400 74011 Equipment Rental 35,425 11,000 15,000 11,000 74021 Special Services 187,932 271,080 274,800 276,280 74041 Travel & Reimbursables 3,629 3,300 3,800 3,800 74042 Education & Training 19,829 20,300 20,500 20,200 74050 Disposal Services 279,947 411,600 411,600 369,800 74051 Rents 705 - - - 74071 Association Dues 1,172 1,610 1,610 1,670 Total Services 2,112,478 2,908,390 2,916,810 2,872,250 Total Operating 5,740,074 6,832,732 6,778,535 6,972,786 8000 Capital Outlay 80001 Furniture & Equip <$5,000 16,693 - - - 84042 Machinery & Equipment 50,000 138,500 138,500 - 84043 Motor Vehicles 321,401 - - 242,000 86011 Capital Lease Payments 81,482 100,046 100,046 100,046 Total Capital Outlay 469,576 238,546 238,546 342,046 TOTAL DEPARTMENT $ 6,209,650 $ 7,071,278 $ 7,017,081 $ 7,314,832 205 CITY OF BAYTOWN PROGRAM SUMMARY 3060 UTILITY CONSTRUCTION Program Description The Utility Construction Department of the City of Baytown consists of Tapping and Construction. The Tapping crew is responsible for the installation of all new water and sewer taps and the replacement of failed taps. The Construction crew is responsible for the maintenance of large utility transmission lines and the continuous replacement of old main water lines, fire hydrants, valves, and service taps. Major Goals • Maintain a reliable main line transmission system at all times. • Obtain water and sewer certificates for all employees. • Maintain a maximum two-week schedule or better on installation of water and sewer taps. Major Objectives • Provide more safety training and necessary regulatory training. • Research the latest technology to improve productivity in the tapping crew. • Provide a continuous, uninterrupted supply of water to the distribution system by implementation of preventative maintenance programs; and make timely repairs in case of emergencies. Workload Measures Actual 2008-09 Budget 2009-10 Estimated 2009-10 Projected 2010-I1 1. Water taps 125 200 150 150 2. Sewer taps 18 25 24 25 3. Feet of water lines 6,200 8,000 7,000 8,000 4. Feet of sewer lines 400 500 500 500 Performance Measures 1. Average time to install water taps (hours) short side 2 2 2 2 2. Average time to install water taps (hours) long side 4 4 4 4 3. Average time to install sewer taps (hours) 4 4 4 4 206 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3060 UTILITY CONSTRUCTION Actual Budget Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 7100 Personnel Services 2,725 - - - 71002 Regular Wages $ 405,497 $ 595,362 $ 622,631 $ 622,908 71009 Overtime 66,440 54,160 60,675 29,090 71021 Health & Dental 75,016 112,066 104,919 107,250 71022 TMRS 77,571 112,450 120,192 117,148 71023 FICA 34,216 47,578 49,656 46,917 71028 Workers Compensation 6,276 11,336 12,606 12,252 71091 Personnel Services Reimb. - - (52) - Total Personnel Services 665,016 932,952 970,627 935,565 7200 Supplies 72001 Office 994 750 750 600 72007 Wearing Apparel 7,207 7,000 7,000 7,000 72016 Motor Vehicle 29,536 32,000 32,000 32,000 72021 Minor Tools 7,188 8,000 8,000 8,200 72031 Chemical 403 600 600 600 72032 Medical 48 100 100 100 Total Supplies 45,376 48,450 48,450 48,500 7300 Maintenance 73022 Sanitary Sewers 60 - - - 73025 Streets Sidewalks & Curbs 210 - - - 73042 Machinery & Equipment 1,469 1,700 2,500 2,500 73043 Motor Vehicle 114,642 85,000 85,000 85,000 73047 Meters & Settings 12,808 - - - Total Maintenance 129,189 86,700 87,500 87,500 7400 Services 74011 Equipment Rental 885 2,500 2,500 2,500 74021 Special Services - 500 - - 74041 Travel & Reimbursables 41 500 500 500 74042 Education & Training 7,441 6,000 7,900 6,000 74071 Association Dues 230 500 500 900 Total Services 8,597 10,000 11,400 9,900 Total Operating 848,178 1,078,102 1,117,977 1,081,465 8000 Capital Outlay 80001 Fum & Equip <$5,000 2,725 - - - 83023 Water Distribution System (57,053) 199,500 200,000 200,000 83029 Sewer Connections - 4,000 3,000 3,000 83035 Meters & Connections (567) 65,000 50,000 60,000 84042 Machinery & Equipment 80,227 58,000 58,000 - 84043 Motor Vehicle 85,139 - - - 86011 Capital Lease Payments 47,502 23,277 23,277 23,277 Total Capital Outlay 157,973 349,777 334,277 286,277 TOTAL DEPARTMENT $ 1,006,151 $ 1,427,879 $ 1,452,254 $ 1,367,742 207 BAYTOWN S 208 CITY OF BAYTOWN SERVICE LEVEL BUDGET 9010 TRANSFERS OUT This cost center represents funding to other funds and costs allocation for operating services. Acct# Acct Description 9000 Other Financing Uses 91101 To General Fund 91401 ToGO1S 91521 To Accrued Leave -Water &c Sewer 91522 To WWIS 91550 To Garage Fund 91552 To Warehouse Fund 91560 To Medical Benefits Fund 92510 To BAWA 284,193 Total Other Financing Uses TOTAL DEPARTMENT Actual Budget Estimated Adopted 2008-09 2009-10 2009-10 2010-11 $ 1,610,038 $ 1,610,038 $ 1,610,038 $ 1,610,038 471,226 471,508 471,226 3,176,915 200,000 200,000 200,000 200,000 11,181,233 12,352,649 11,885,872 8,995,937 2,515 2,515 2,515 2,515 266,398 128,683 128,683 128,683 284,193 - - - 68,000 68,000 68,000 58,100 14,083,603 14,833,393 14,366,334 14,172,188 $ 14,083,603 $ 14,833,393 $ 14,366,334 $ 14,172,188 209 BAYTOWN S 210 CITY OF BAYTOWN ANNUAL REQUIREMENT TO AMORTIZE WATER & SEWER DEBT Fiscal Principal Interest Interest Total Annual Debt Year Due 2/01 Due 2/01 Due 8/01 Interest Requirement 2011 $ 5,135,000 $ 1,970,105 $ 1,870,830 $ 3,840,935 $ 8,975,935 2012 5,340,000 1,870,830 1,764,866 3,635,696 8,975,696 2013 5,145,000 1,764,866 1,662,922 3,427,788 8,572,788 2014 5,365,000 1,662,922 1,560,168 3,223,089 8,588,089 2015 4,985,000 1,560,168 1,465,918 3,026,085 8,011,085 2016 5,215,000 1,465,918 1,365,636 2,831,554 8,046,554 2017 5,450,000 1,365,636 1,259,746 2,625,383 8,075,383 2018 5,700,000 1,259,746 1,147,600 2,407,346 8,107,346 2019 5,955,000 1,147,600 1,029,084 2,176,684 8,131,684 2020 6,235,000 1,029,084 903,496 1,932,580 8,167,580 2021 6,525,000 903,496 770,391 1,673,887 8,198,887 2022 6,830,000 770,391 630,046 1,400,436 8,230,436 2023 6,705,000 630,046 492,703 1,122,749 7,827,749 2024 6,645,000 492,703 355,669 848,373 7,493,373 2025 6,095,000 355,669 232,854 588,523 6,683,523 2026 5,255,000 232,854 121,838 354,691 5,609,691 2027 3,140,000 121,838 51,188 173,025 3,313,025 2028 2,275,000 51,188 - 51,188 2,326,188 $ 97,995,000 $ 18,655,058 $ 16,684,953 $ 35,340,012 $ 133,335,012 Annual Debt Service Requirements $10.00 ■ Principal O Interest $9.00 $8.00 °o $7.00 6 $6.00 a a $5.00 d 8 s $4.00 C $3.00 $2.00 $1.00 p,O fV N1 � v, .o r 00 N N IV N N N N N N O O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N N Fiscal Year 211 CITY OF BAYTOWN WATER AND SEWER SYSTEM SUMMARY OF FY 2010-11 DEBT REQUIREMENTS Principal Principal & Interest Principal Amount of Outstanding Requirements for FY 2010-11 Outstanding Series Obligation Issue Oct. 1, 2010 Principal Interest Total Sept. 30, 2011 2002 Certificates of Obligation $ 5,415,000 $ 3,830,000 $ 240,000 $ 189,928 $ 429,928 $ 3,590,000 2003 Certificates of Obligation 4,630,000 3,430,000 195,000 143,740 338,740 3,235,000 2003 Revenue & Refunding 8,100,000 3,175,000 935,000 107,189 1,042,189 2,240,000 2004 Certificates of Obligation 11,980,000 9,140,000 520,000 409,128 929,128 8,620,000 2005 Certificates of Obligation - TWDB 13,370,000 11,260,000 495,000 338,384 833,384 10,765,000 2006A Certificates of Obligation 1 12,230,000 10,750,000 470,000 455,640 925,640 10,280,000 2006B Certificates of Obligation - TWDB 19,700,000 16,795,000 815,000 555,719 1,370,719 15,980,000 2007 Tax & Rev C.O.'s2 13,000,000 11,920,000 490,000 518,231 1,008,231 11,430,000 2008 Tax & Rev C.O.'s 2 29,500,000 27,695,000 975,000 1,122,978 2,097,978 26,720,000 Subtotal 97,995,000 5,135,000 3,840,937 8,975,937 92,860,000 Transfer to GOIS for 2005A GO Refd 1,110,000 1,085,000 5,000 46,662 51,662 1,080,000 Transfer to GOIS for 2010 GO Refd 10,535,870 10,535,870 2,448,471 205,556 2,654,027 8,087,399 Transfer to BAWA for 2006 TWDB 1,000,000 852,000 35,000 23,100 58,100 817,000 Subtotal 12,472,870 2,488,471 275,318 2,763,789 9,984,399 Total Water & Sewer Debt $ 110,467,870 $ 7,623,471 $ 4,116,255 $ 11,739,726 $ 102,844,399 ' Includes MDD share of NE WW Plant 2 Includes MDD share 212 CITY OF BAYTOWN WATER AND SEWER SYSTEM DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Year Rate Due 2101 Due 2101 Due 8/01 Requirement Outstanding Certificates of Obligation, Series 2002 Date of Issue - December 1, 2001 Term - 20 Years Term - 20 Years $ 4,630,000 $ 5,415,000 2002 $ - $ - $ 176,327 $ 176,327 5,415,000 2003 4.250% 170,000 132,245 128,633 430,878 5,245,000 2004 4.250% 175,000 128,633 124,914 428,546 5,070,000 2005 4.250% 185,000 124,914 120,983 430,896 4,885,000 2006 4.250% 195,000 120,983 116,839 432,821 4,690,000 2007 4.250% 200,000 116,839 112,589 429,428 4,490,000 2008 4.500% 210,000 112,589 107,864 430,453 4,280,000 2009 4.500% 220,000 107,864 102,914 430,778 4,060,000 2010 4.500% 230,000 102,914 97,739 430,653 3,830,000 2011 4.625% 240,000 97,739 92,189 429,928 3,590,000 2012 4.750% 250,000 92,189 86,251 428,440 3,340,000 2013 4.850% 265,000 86,251 79,825 431,076 3,075,000 2014 4.900% 275,000 79,825 73,088 427,913 2,800,000 2015 5.000% 290,000 73,088 65,838 428,925 2,510,000 2016 5.000% 305,000 65,838 58,213 429,050 2,205,000 2017 5.125% 320,000 58,213 50,013 428,225 1,885,000 2018 5.125% 340,000 50,013 41,300 431,313 1,545,000 2019 5.250% 355,000 41,300 31,981 428,281 1,190,000 2020 5.375% 375,000 31,981 21,903 428,884 815,000 2021 5.375% 395,000 21,903 11,288 428,191 420,000 2022 5.375% 420,000 11,288 - 431,288 - $ $ 5,415,000 $ 1,656,604 $ 1,700,686 $ 8,772,290 Certificates of Obligation, Series 2003 Date of Issue - March 1, 2003 Term - 20 Years $ 4,630,000 2003 $ - $ - $ 84,485 $ 84,485 4,630,000 2004 5.000% 160,000 101,383 97,383 358,765 4,470,000 2005 5.000% 160,000 97,383 93,383 350,765 4,310,000 2006 5.000% 165,000 93,383 89,258 347,640 4,145,000 2007 5.000% 170,000 89,258 85,008 344,265 3,975,000 2008 5.000% 175,000 85,008 80,633 340,640 3,800,000 2009 4.250% 180,000 80,633 76,808 337,440 3,620,000 2010 3.350% 190,000 76,808 73,625 340,433 3,430,000 2011 3.600% 195,000 73,625 70,115 338,740 3,235,000 2012 3.700% 205,000 70,115 66,323 341,438 3,030,000 2013 3.800% 215,000 66,323 62,238 343,560 2,815,000 2014 4.000% 225,000 62,238 57,738 344,975 2,590,000 2015 4.100% 235,000 57,738 52,920 345,658 2,355,000 2016 4.200% 245,000 52,920 47,775 345,695 2,110,000 2017 4.300% 260,000 47,775 42,185 349,960 1,850,000 2018 4.400% 270,000 42,185 36,245 348,430 1,580,000 2019 4.400% 285,000 36,245 29,975 351,220 1,295,000 2020 4.500% 300,000 29,975 23,225 353,200 995,000 2021 4.600% 315,000 23,225 15,980 354,205 680,000 2022 4.700% 330,000 15,980 8,225 354,205 350,000 2023 4.700% 350,000 8,225 - 358,225 - $ 4,630,000 $ 1,210,420 $ 1,193,523 $ 7,033,943 213 CITY OF BAYTOWN WATER AND SEWER SYSTEM DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Year Rate Due 2101 Due 2101 Due 8/01 Requirement Outstanding Revenue & Refunding, Series 2003 4.200% Date of Issue - May 1, 2003 1,853 Term - 20 Years 80,000 2016 4.300% 10,000 1,853 1,638 $ 8,100,000 2003 $ - $ - $ 61,249 $ 61,249 8,100,000 2004 1.250% 420,000 122,498 119,873 662,370 7,680,000 2005 1.600% 625,000 119,873 114,873 859,745 7,055,000 2006 1.900% 635,000 114,873 108,840 858,713 6,420,000 2007 2.300% 650,000 108,840 101,365 860,205 5,770,000 2008 2.700% 835,000 101,365 90,093 1,026,458 4,935,000 2009 3.000% 865,000 90,093 77,118 1,032,210 4,070,000 2010 3.350% 895,000 77,118 62,126 1,034,244 3,175,000 2011 3.650% 935,000 62,126 45,063 1,042,189 2,240,000 2012 4.000% 970,000 45,063 25,663 1,040,725 1,270,000 2013 4.000% 575,000 25,663 14,163 614,825 695,000 2014 4.000% 605,000 14,163 2,063 621,225 90,000 2015 4.200% 10,000 2,063 1,853 13,915 80,000 2016 4.300% 10,000 1,853 1,638 13,490 70,000 2017 4.400% 10,000 1,638 1,418 13,055 60,000 2018 4.500% 10,000 1,418 1,193 12,610 50,000 2019 4.600% 10,000 1,193 963 12,155 40,000 2020 4.700% 10,000 963 728 11,690 30,000 2021 4.800% 10,000 728 488 11,215 20,000 2022 4.850% 10,000 488 245 10,733 10,000 2023 4.900% 10,000 245 - 10,245 - 4.000% $ 8,100,000 $ 892,256 $ 831,008 $ 9,823,264 2013 Certificates of Obligation, Series 2004 Date of Issue - July 8, 2004 Term - 20 Years 2004 $ 11,980,000 2005 6.000% $ 410,000 $ 388,067 $ 278,750 $ 1,076,817 11,570,000 2006 6.000% 470,000 278,750 264,650 1,013,400 11,100,000 2007 6.000% 475,000 264,650 250,400 990,050 10,625,000 2008 6.000% 485,000 250,400 235,850 971,250 10,140,000 2009 6.000% 495,000 235,850 221,000 951,850 9,645,000 2010 4.450% 505,000 221,000 209,764 935,764 9,140,000 2011 4.000% 520,000 209,764 199,364 929,128 8,620,000 2012 4.000% 530,000 199,364 188,764 918,128 8,090,000 2013 4.000% 550,000 188,764 177,764 916,528 7,540,000 2014 4.150% 565,000 177,764 166,040 908,804 6,975,000 2015 4.300% 585,000 166,040 153,463 904,503 6,390,000 2016 4.450% 605,000 153,463 140,001 898,464 5,785,000 2017 4.550% 630,000 140,001 125,669 895,670 5,155,000 2018 4.650% 650,000 125,669 110,556 886,225 4,505,000 2019 4.700% 675,000 110,556 94,694 880,250 3,830,000 2020 4.800% 705,000 94,694 77,774 877,468 3,125,000 2021 4.900% 735,000 77,774 59,766 872,540 2,390,000 2022 4.950% 765,000 59,766 40,833 865,599 1,625,000 2023 5.000% 795,000 40,833 20,958 856,790 830,000 2024 5.050% 830,000 20,958 - 850,958 - $ 11,980,000 $ 3,404,124 $ 3,016,058 $ 18,400,186 214 CITY OF BAYTOWN WATER AND SEWER SYSTEM DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Year Rate Due 2/01 Due 2101 Due 8/01 Requirement Outstanding Certificate of Oblisation - TWDB Series 2005 Date of Issue - March 1, 2005 9, 2006 Term - 20 Years 2005 0.00% $ - $ - $ 135,036 $ 135,036 $ 13,370,000 2006 1.35% 375,000 189,895 187,364 752,259 12,995,000 2007 1.55% 400,000 187,364 184,264 771,628 12,595,000 2008 1.65% 420,000 184,264 180,799 785,063 12,175,000 2009 1.80% 445,000 180,799 176,794 802,593 11,730,000 2010 2.05% 470,000 176,794 171,976 818,770 11,260,000 2011 2.25% 495,000 171,976 166,408 833,384 10,765,000 2012 2.40% 525,000 166,408 160,108 851,515 10,240,000 2013 2.55% 555,000 160,108 153,031 868,139 9,685,000 2014 2.65% 585,000 153,031 145,280 883,311 9,100,000 2015 2.75% 620,000 145,280 136,755 902,035 8,480,000 2016 2.90% 655,000 136,755 127,258 919,013 7,825,000 2017 2.95% 690,000 127,258 117,080 934,338 7,135,000 2018 3.00% 730,000 117,080 105,948 953,028 6,405,000 2019 3.10% 770,000 105,948 94,013 969,960 5,635,000 2020 3.15% 815,000 94,013 81,176 990,189 4,820,000 2021 2.00% 860,000 81,176 67,416 1,008,593 3,960,000 2022 3.30% 910,000 67,416 52,401 1,029,818 3,050,000 2023 3.35% 960,000 52,401 36,321 1,048,723 2,090,000 2024 3.45% 1,015,000 36,321 18,813 1,070,134 1,075,000 2025 3.50% 1,075,000 18,813 - 1,093,813 - $ 13,370,000 $ 2,553,098 $ 2,498,239 $ 18,421,342 Certificate of Oblieation Series 2006A Date of Issue - February 9, 2006 Term - 20 Years $ 12,230,000 2007 5.88% $ 190,000 $ 510,030 $ 272,617 $ 972,647 12,040,000 2008 5.88% 410,000 272,617 260,573 943,190 11,630,000 2009 5.88% 430,000 260,573 247,942 938,515 11,200,000 2010 5.88% 450,000 247,942 234,723 932,665 10,750,000 2011 5.88% 470,000 234,723 220,917 925,640 10,280,000 2012 5.88% 490,000 220,917 206,523 917,440 9,790,000 2013 4.38% 515,000 206,523 195,258 916,781 9,275,000 2014 3.88% 535,000 195,258 184,892 915,149 8,740,000 2015 3.88% 560,000 184,892 174,042 918,934 8,180,000 2016 4.00% 590,000 174,042 162,242 926,284 7,590,000 2017 4.00% 615,000 162,242 149,942 927,184 6,975,000 2018 4.10% 645,000 149,942 136,719 931,661 6,330,000 2019 4.13% 675,000 136,719 122,798 934,517 5,655,000 2020 4.20% 705,000 122,798 107,993 935,790 4,950,000 2021 4.25% 735,000 107,993 92,374 935,366 4,215,000 2022 4.30% 770,000 92,374 75,819 938,193 3,445,000 2023 4.35% 805,000 75,819 58,310 939,129 2,640,000 2024 4.40% 840,000 58,310 39,830 938,140 1,800,000 2025 4.40% 880,000 39,830 20,470 940,300 920,000 2026 4.45% 920,000 20,470 - 940,470 - $ 12,230,000 $ 3,474,012 $ 2,963,982 $ 18,667,995 215 CITY OF BAYTOWN WATER AND SEWER SYSTEM DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Year Rate Due 2/01 Due 2/01 Due 8/01 Requirement Outstanding Certificate of Obliention - TWDB Series 2006B Date of Issue - May 1, 2006 Term - 20 Years $ 19,700,000 2007 2.70% $ 595,000 $ 454,920 $ 315,626 $ 1,365,547 19,105,000 2008 2.75% 750,000 315,626 305,314 1,370,940 18,355,000 2009 2.75% 770,000 305,314 294,726 1,370,040 17,585,000 2010 2.80% 790,000 294,726 283,666 1,368,393 16,795,000 2011 2.85% 815,000 283,666 272,053 1,370,719 15,980,000 2012 2.95% 840,000 272,053 259,663 1,371,715 15,140,000 2013 3.05% 865,000 259,663 246,471 1,371,134 14,275,000 2014 3.10% 890,000 246,471 232,676 1,369,148 13,385,000 2015 3.20% 920,000 232,676 217,956 1,370,633 12,465,000 2016 3.25% 950,000 217,956 202,519 1,370,475 11,515,000 2017 3.30% 980,000 202,519 186,349 1,368,868 10,535,000 2018 3.40% 1,015,000 186,349 169,348 1,370,696 9,520,000 2019 3.45% 1,050,000 169,348 151,498 1,370,845 8,470,000 2020 3.50% 1,085,000 151,498 132,781 1,369,279 7,385,000 2021 3.50% 1,125,000 132,781 113,094 1,370,875 6,260,000 2022 3.50% 1,165,000 113,094 92,706 1,370,800 5,095,000 2023 3.60% 1,205,000 92,706 71,016 1,368,723 3,890,000 2024 3.60% 1,250,000 71,016 48,516 1,369,533 2,640,000 2025 3.65% 1,295,000 48,516 24,883 1,368,399 1,345,000 2026 3.70% 1,345,000 24,883 - 1,369,883 - $ 19.700.000 $ 4.075.780 $ 3.620.860 $ 27.396.645 Tax & Revenue Certificate of Oblieation Series 2007 Date of Issue - February 1, 2007 Term - 20 Years $ 13,000,000 2008 6.00% $ 160,000 $ 574,486 $ 294,066 $ 1,028,552 12,840,000 2009 6.00% 450,000 294,066 280,566 1,024,631 12,390,000 2010 6.00% 470,000 280,566 266,466 1,017,031 11,920,000 2011 6.00% 490,000 266,466 251,766 1,008,231 11,430,000 2012 6.00% 510,000 251,766 236,466 998,231 10,920,000 2013 6.00% 530,000 236,466 220,566 987,031 10,390,000 2014 4.75% 555,000 220,566 207,384 982,950 9,835,000 2015 4.00% 575,000 207,384 195,884 978,269 9,260,000 2016 4.00% 605,000 195,884 183,784 984,669 8,655,000 2017 4.00% 630,000 183,784 171,184 984,969 8,025,000 2018 4.00% 660,000 171,184 157,984 989,169 7,365,000 2019 4.13% 685,000 157,984 143,856 986,841 6,680,000 2020 4.13% 715,000 143,856 129,109 987,966 5,965,000 2021 4.25% 745,000 129,109 113,278 987,388 5,220,000 2022 4.25% 775,000 113,278 96,809 985,088 4,445,000 2023 4.25% 810,000 96,809 79,597 986,406 3,635,000 2024 4.25% 845,000 79,597 61,641 986,238 2,790,000 2025 4.38% 885,000 61,641 42,281 988,922 1,905,000 2026 4.38% 930,000 42,281 21,938 994,219 975,000 2027 4.50% 975,000 21,938 - 996,938 - $ 13,000,000 $ 3,729,111 $ 3,154,625 $ 19.883.739 216 CITY OF BAYTOWN WATER AND SEWER SYSTEM DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Year Rate Due 2/01 Due 2/01 Due 8/01 Requirement Outstanding Tax & Revenue Certificate of Obligation Series 2008 Date of Issue - February 15, 2008 Term - 20 Years $ 29,500,000 2008 $ - $ - $ 558,977 $ 558,977 29,500,000 2009 4.000% 880,000 606,120 588,520 2,074,640 28,620,000 2010 4.000% 925,000 588,520 570,020 2,083,540 27,695,000 2011 3.500% 975,000 570,020 552,958 2,097,978 26,720,000 2012 3.500% 1,020,000 552,958 535,108 2,108,065 25,700,000 2013 4.000% 1,075,000 535,108 513,608 2,123,715 24,625,000 2014 4.000% 1,130,000 513,608 491,008 2,134,615 23,495,000 2015 4.000% 1,190,000 491,008 467,208 2,148,215 22,305,000 2016 4.000% 1,250,000 467,208 442,208 2,159,415 21,055,000 2017 4.000% 1,315,000 442,208 415,908 2,173,115 19,740,000 2018 4.000% 1,380,000 415,908 388,308 2,184,215 18,360,000 2019 4.000% 1,450,000 388,308 359,308 2,197,615 16,910,000 2020 4.000% 1,525,000 359,308 328,808 2,213,115 15,385,000 2021 4.000% 1,605,000 328,808 296,708 2,230,515 13,780,000 2022 4.000% 1,685,000 296,708 263,008 2,244,715 12,095,000 2023 4.125% 1,770,000 263,008 226,501 2,259,509 10,325,000 2024 4.250% 1,865,000 226,501 186,870 2,278,371 8,460,000 2025 4.250% 1,960,000 186,870 145,220 2,292,090 6,500,000 2026 4.400% 2,060,000 145,220 99,900 2,305,120 4,440,000 2027 4.500% 2,165,000 99,900 51,188 2,316,088 2,275,000 2028 4.500% 2,275,000 51,188 - 2,326,188 - $ 29,500,000 $ 7,528,479 $ 7,481,336 $ 44,509,816 217 BAYTOWN S 218 CITY OF BAYTOWN ORGANIZATION CHART SANITATION FUND I CCity ou cil I I Ma iager I I Deputy City I Manager II Director or Public I Works/Utilities Asst. Director of Public Works 11 Solid Waste 11 95 BAYS 219 CITY OF BAYTOWN SANITATION FUND 500 BUDGET SUMMARY BY FUND Expenditures Personnel Services Actual Budget Estimated Adopted Supplies 2008-09 2009-10 2009-10 2010-11 Revenues 110,001 107,700 86,000 102,700 Solid Waste Collections $ 3,373,600 $ 3,717,932 $ 3,656,100 $ 3,859,680 Recycling Revenue 22,839 22,240 32,250 32,250 Resdidential Recycling 498,811 498,590 497,380 497,380 Recyle Bins 566 400 10,319 19,800 Interest On Investments 12,161 15,200 6,000 6,000 Miscellaneous 82,530 4,000 8,500 8,500 Transfer In - General Fund 100,000 25,000 25,000 50,000 Transfer In- Storm Water Utility Fund 50,000 50,000 50,000 Total Revenues 4,090,507 4,333,362 4,285,549 4,523,610 Expenditures Personnel Services 489,847 522,709 565,495 600,633 Supplies 36,974 66,616 56,250 63,450 Maintenance 110,001 107,700 86,000 102,700 Services 3,156,517 3,565,302 3,579,917 3,655,709 Sundry 20,851 30,000 25,000 25,000 Total Operating 3,814,190 4,292,327 4,312,662 4,447,492 Capital Outlay 184,618 83,226 96,725 76,725 Transfers Out 217,424 220,224 220,216 217,424 Unforseen/New Initiatives - 82.028 82.028 - Total Expenditures 4,216,232 4,677,805 4,711,631 4,741,641 Excess (Deficit) Revenues Over Expenditures (125,725) (344,443) (426,082) (218,031) Working Capital - Beginning 776,415 650,690 650,690 224,608 Working Capital - Ending $ 650,690 $ 306,247 $ 224,608 $ 6,577 No. of Working Capital Days 51 24 17 1 Adopted Budget 2010-11 Operations 4% Personnel Services 13% Capital& Transfers a 6� Services & Swdry 77% Expenditures by Program Solid Waste Operations $ 3,573,651 $ 3,865,490 $ 3,892,686 $ 3,919,363 Residential Recycling 642,581 812,315 818,945 822,278 220 Total $ 4,216,232 $ 4,677,805 $ 4,711,631 $ 4,741,641 CITY OF BAYTOWN PROGRAM SUMMARY 3200 SOLID WASTE Program Description Brush is collected curbside on a once -per -month schedule. Household garbage and heavy trash are collected twice weekly. Brush is recycled to chips and humus. These wood chips are used for wood burning fuel. A self-service junk drop-off site is provided for residents. This facility is available throughout the week. A drop-off recycling center is operated through a contractor. This center accepts recyclable materials from residents on a voluntary basis. The CLEAN Team is an effort for citywide fight against litter and illegal dumping. This team removed debris and bulk items throughout the City streets, alleys, and right-of- ways. Major Goals • Collection of brush and junk on a timely basis with proper disposal or recycling. • Reduction of total waste stream through operation of a drop-off recycling center. • Reduce litter and illegal duping throughout the City. Major Objectives • Provide driver training for new drivers. • Collection of brush and limbs as scheduled. • Safe and efficient collection and chipping of brush and limbs. • Participation in clean-up program. Performance Measures 1. Average cost to collect and process brush and limbs per unit per month $5.00 $5.00 $5.00 $5.00 2. Weekly brush routes completed on time 96% 100% 96% 100% 221 Actual Budget Estimated Projected Workload Measures 2008-09 2009-10 2009-10 2010-11 1. Cubic yards brush/limbs collected 69,200 75,000 74,000 74,000 2. Cubic yard of junk disposal 14,960 16,200 17,000 16,200 3. Tons of material recycled 800 700 700 700 Performance Measures 1. Average cost to collect and process brush and limbs per unit per month $5.00 $5.00 $5.00 $5.00 2. Weekly brush routes completed on time 96% 100% 96% 100% 221 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3200 SOLID WASTE Actual Budget Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 7100 Personnel Services 71002 Regular Wages 71003 Part -Time Wages 71009 Overtime 71021 Health & Dental 71022 TMRS 71023 FICA 71028 Workers Compensation 71081 Retired Employee Benefits 29,773 Total Personnel Services 7200 Supplies 72007 Wearing Apparel 72016 Motor Vehicle 72021 Minor Tools 72026 Cleaning & Janitorial 72031 Chemical 471,194 Total Supplies 7300 Maintenance 73001 Land 73011 Building Maintenance 73043 Motor Vehicles 1,765 Total Maintenance 7400 Services 74001 Communication 74021 Special Services 74026 Janitorial Services 74034 Household Garbage Contract 74036 Advertising 74040 Recycling Services 74042 Education & Training 74050 Disposal Services 74059 Residential Recycling Program 74071 Association Dues 74210 General Liability Insurance 74220 Errors & Omissions 74240 Auto Liability 74241 Auto Collision 74242 Auto Catastrophic 74271 Mobile Equipment 74281 Employee Fraud Total Services 7500 Sundry Charges 75088 Bad Debt Expense Total Sundry Total Operating 222 $ 269,603 $ 346,723 $ 376,341 $ 404,057 - 10,608 - - 46,317 20,000 25,121 21,065 37,089 45,795 54,129 56,596 51,898 63,427 70,050 76,384 23,380 27,861 29,773 31,473 7,516 8,295 10,081 11,058 54,044 - - - 489,847 522,709 565,495 600,633 3,393 6,166 3,500 6,000 31,763 58,500 50,000 55,500 1,301 1,700 2,500 1,700 84 - - - 433 250 250 250 36,974 66,616 56,250 63,450 1,967 2,700 3,000 2,700 - - 3,000 5,000 108,034 105,000 80,000 95,000 110,001 107,700 86,000 102,700 500 606 1,800 600 205,928 275,000 275,000 282,000 432 538 2,000 2,000 2,317,841 2,484,607 2,484,607 2,544,700 1,828 1,200 1,200 1,200 64,039 76,213 86,213 93,300 1,668 550 2,500 1,000 82,032 180,438 180,438 184,750 471,194 534,626 534,626 534,626 246 241 250 250 1,619 1,765 1,765 1,765 2,323 2,509 2,509 2,509 2,620 2,737 2,737 2,737 2,567 2,579 2,579 2,579 106 109 109 109 1,574 1,436 1,436 1,436 - 148 148 148 3,156,517 3,565,302 3,579,917 3,655,709 20,851 30,000 25,000 25,000 20,851 30,000 25,000 25,000 3,814,190 4,292,327 4,312,662 4,447,492 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3200 SOLID WASTE Actual Budget Estimated Adopted kcct# Acct Description 2008-09 2009-10 2009-10 2010-11 8000 Capital Outlay 80001 Furniture & Equip <$5,000 82011 Building & Improvements 83039 Other Improvements 84043 Motor Vehicles 86011 Capital Lease Purchases 9900 Total Capital Outlay 9000 Other Financing Uses 91101 To General Fund 91231 To Odd Trust & Agency 91501 To Accrued Leave -Solid Waste 91550 To Internal Service Fund 10,000 Total Other Financing Uses 9900 Contingencies 99002 Unforeseen/New Initiatives 217,424 Total Contingencies TOTAL DEPARTMENT 4,510 - - - - 6,500 20,000 - 54,906 - - - 86,408 - - - 38,794 76,726 76,725 76,725 184,618 83,226 96,725 76,725 206,489 206,489 206,489 206,489 - 2,800 2,792 - 10,000 10,000 10,000 10,000 935 935 935 935 217,424 220,224 220,216 217,424 82,028 82,028 - 82,028 82,028 - $ 4,216,232 $ 4,677,805 $ 4,711,631 $ 4,741,641 223 BAYTOWN S 224 CITY OF BAYTOWN ORGANIZATION CHART STORM WATER UTILITY FUND City Council City Manager Assistant City Manager Director of Health Storm Water Utility A BAYTOWN 225 BAYTOWN S 226 CITY OF BAYTOWN STORM WATER UTILITY FUND 505 BUDGET SUMMARY BY FUND Storm Drainage Fee $ 506,359 $ 505,300 $ 512,400 $ 512,400 Interest on Investments 8,350 9,600 3,200 3,200 Total Revenues 514,709 514,900 515,600 515,600 Expenditures Personnel Services 170,672 252,111 205,522 251,938 Supplies 99,219 46,150 45,650 46,150 Maintenance 300 300 - 300 Services 101,379 261,601 132,870 247,640 Sundry 2,391 Total Operating 373,961 560,162 384,042 546,028 Capital Outlay - 9,825 9,825 - Transfer to General Fund 167,730 217,730 217,730 217,730 Total Expenditures 541,691 787,717 611,597 763,758 Excess (Deficit) Revenues Over Expenditures (26,982) (272,817) (95,997) (248,158) Working Capital - Beginning 463,577 436,595 436,595 340,598 Working Capital - Ending $ 436,595 $ 163,778 $ 340,598 $ 92,440 No. of Working Capital Days 294 76 203 44 Adopted Budget 2010-11 by Expenditure Type Personnel Services 33 % Transfer to General Fund 29% Opereting 38% 227 CITY OF BAYTOWN PROGRAM SUMMARY 3050 STORM WATER UTILITY Program Description The Division is responsible for the City's compliance with the Federal mandate known as the National Pollutant Discharge Elimination System (NPDES). The NPDES mandate requires cities to implement programs and practices to control polluted storm water run-off through a permitting program. The NPDES permitting program is comprised of two phases. Phase I affects medium and large cities. Phase II affects smaller communities, such as Baytown. Baytown is required to develop a storm water management program that will address six minimum control measures. This program was developed to be implemented in phases over the next five years. Accomplished Major Goals • Adopted the final storm water management program (SWMP) outlining our best management practices (BMPs). • Submitted our notice of intent (NOI) and (SWMP) to Texas Commission on Environmental Quality (TCEQ) and begin implementation in 2008. • Received the Small MS4 permit in 2009 • Have educated the public about stormwater requirements and pollution from urban run-off • Have provided educational materials for all Goose Creek Consolidated Independent School District students • Developed ordinances to address construction site run- off in 2009 • Inspected all construction sites within the city limits for compliance with state and local stormwater regulations • Establish good housekeeping practices for storm water in all City departments. • Educated all city owned industrial facilities operators about required TCEQ permits and assisted them in obtaining full compliance. 228 Major Objectives • Stormwater Division will develop an ordinance to address illicit discharges and post construction runoff. • Stormwater Engineer will audit City of Baytown detention ponds and make recommendations on how to improve them. • Work with engineering department to ensure full compliance with stormwater regulations at all city projects. • Provide public education through brochures, presentations, and the website. This includes the general public, civic associations, homebuilders and developers, commercial businesses, and municipal employees. • Provide public outreach with community clean-up events. • Document and record illicit discharge complaints. • Build relationships with other City departments involved with the SWMP. • Prepare for the next permitting phase. CITY OF BAYTOWN SERVICE LEVEL BUDGET 3050 STORM WATER UTILITY Actual Budget Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 7100 Personnel Services - 9,825 9,825 - 71002 Regular Wages $ 92,668 $ 165,335 $ 131,433 S 170,237 71003 Part -Time 1,375 6,250 - - 71009 Overtime 7,479 1,000 7,657 2,000 71021 Health & Dental 19,427 26,891 23,967 24,750 71022 TMRS 17,056 30,069 25,391 32,564 71023 FICA 7,332 12,910 10,234 12,783 71028 Workers Compensation 485 656 582 604 71041 Allowances 3,614 9,000 6,258 9,000 71081 Retired Employee Benefits 21,236 - - - Total Personnel Services 170,672 252,111 205,522 251,938 7200 Supplies 72001 Office 1,190 2,000 2,800 2,000 72002 Postage 6 2,000 1,200 2,000 72004 Printing 1,125 3,600 3,600 3,600 72007 Wearing Apparel - 900 900 900 72021 Minor Tools 1,440 1,650 1,650 1,650 72031 Chemicals 82,550 20,000 20,000 20,000 72041 Educational 2,090 7,500 7,000 7,500 72045 Computer Software Supply 10,818 8,500 8,500 8,500 Total Supplies 99,219 46,150 45,650 46,150 7300 Maintenance 73041 Furniture & Fixtures 300 300 - 300 Total Maintenance 300 300 - 300 7400 Services 74001 Communication 1,210 3,520 3,520 3,240 74021 Special Services 95,203 248,731 120,000 235,000 74036 Advertising 1,354 500 500 500 74041 Travel & Reimbursables 3,300 6,000 6,000 6,000 74042 Education & Training 126 2,350 2,350 2,350 74071 Association Dues 186 500 500 550 Total Services 101,379 261,601 132,870 247,640 Total Operating 371,570 560,162 384,042 546,028 7500 Sundry Charges 75071 Terminal/Accrual Pay 2,391 - - - Total Sundry Charges 2,391 - - - 8000 Capital Outlay 80001 Furniture & Equipment <$5,000 - 9,825 9,825 - Total Capital Outlay - 9,825 9,825 - 9000 Other Financing Uses 91101 To General Fund 167,730 167,730 167,730 167,730 91500 To Solid Waste Fund - 50,000 50,000 50,000 Total Other Financing Uses 167,730 217,730 217,730 217,730 TOTAL DEPARTMENT $ 541,691 $ 787,717 $ 611,597 $ 763,758 229 BAYTOWN S 230 CITY OF BAYTOWN ORGANIZATION CHART GARAGE FUND I Ccity ouncil I City 11 Manager I Deputy City I Manager I Director of Public I Works/Utilities I Asst. Director of II Public Works Garage A BAYS 231 BAYTOWN S 232 CITY OF BAYTOWN GARAGE FUND 550 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2008.09 2009-10 2009-10 2010-11 Revenues Depamnental Billings - Fuel $ 792,907 $ 780,000 $ 838,207 $ 840,000 Departmental Billings - Repairs 977,849 900,000 809,082 809,082 State Fuel Tax Refund 605 - - - GCCISD-Fuel 55,882 51,720 8,500 8,500 Miscellaneous 4,968 4,830 1,887 2,000 Transfer In - General Fund 2,382 2,382 2,382 2,382 Transfer In - Water & Sewer Fund 2,515 2,515 2,515 2,515 Transfer In - Solid Waste Fond 935 935 935 935 Total Revenues 1,838,043 1,742,382 1,663,508 1,665,414 Expenditures Personnel Services 454,701 501,749 475,462 511,073 Supplies 1,176,727 1,170,400 1,120,150 1,172,400 Maintenance 9,977 10,700 14,300 12,300 Services 143,032 74,401 96,801 82,301 Total Operating 1,784,437 1,757,250 1,706,713 1,778,074 Capital Outlay 8,960 26,000 22,941 47,000 Transfers Out 10,000 10,000 10,000 10,000 Total Expenditures 1,803,397 1,793,250 1,739,654 1,835,074 Excess (Deficit) Revenues Over Expenditures 34,646 (50,868) (76,146) (169,660) Working Capital - Beginning 381,511 416,157 416,157 340,011 Working Capital - Ending $ 416,157 $ 365,289 $ 340,011 $ 170,351 Adopted Budget 2010-11 Capital & Transfers 3% Operations 69% personnel Services 28% 233 CITY OF BAYTOWN PROGRAM SUMMARY 7010 GARAGE OPERATIONS Program Description Equipment Services Division maintains, services, and repairs a fleet consisting of the vehicles and equipment operated by Public Works, Utilities, Parks and Recreation, Pollution Control, Engineering, Inspection, Library, Health, Purchasing, Utility Billing and BAWA. This division also maintains the fueling facility, standby generators, the equipment wash rack, and the garages own mechanical equipment. In addition, assistance is rendered to Police and Fire garages and Bayland Park operations when necessary. This division processes all associated paperwork, as well as billing of fuel and services to all user departments. Major Goals • To provide for safe and efficient maintenance operations by performing vehicle and equipment preventative maintenance and repairs. • Provide these services in an economical and timely manner. Major Objectives • Coordinate with departmental supervisors to facilitate sufficient availability of equipment for their duties. • Reduce downtime and increase "mean -time -between - failure" for vehicles and equipment maintained by the garage. Reduce rate of returns for unscheduled repairs by an aggressive preventative maintenance program. Workload Measures Actual 2008-09 Budget 2009-10 Estimated 2009-10 Projected 2010-11 1. Cost per hour of vehicle/fleet maintenance NEW NEW Light $50/hr Light $50/hr service (shop rate) NEW NEW Heavy $65/hr Heavy $651hr • Repair X -Heavy $80 X -Heavy $80 2. Annual Vehicle Operating and repair cost: NEW NEW 745 1490 • Heavy Equipment/Vehicle NEW NEW 625 1,250 • Light Equipment/Vehicle NEW NEW 500 1,000 • Trailers NEW NEW 75 150 Performance Measures 1. Number of vehicles work orders completed: • Scheduled preventative maintenance: In-house NEW NEW 425 850 • Repair In-house NEW NEW 745 1490 Contract NEW NEW 30 60 2. Average time per work order NEW NEW 2 Hours 2 Hours 3. Number of repair part requisitions/month NEW NEW 1,200 2,400 234 CITY OF BAYTOWN SERVICE LEVEL BUDGET 7010 GARAGE OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 7100 Personnel Services 8,960 - - - 71002 Regular Wages $ 324,643 $ 357,965 $ 327,293 $ 340,797 71009 Overtime 8,623 6,000 13,070 5,610 71021 Health & Dental 31,787 37,693 39,662 66,000 71022 TMRS 55,724 63,792 60,307 63,211 71023 FICA 25,161 27,416 25,597 26,020 71028 Workers Compensation 3,023 3,483 3,409 4,035 71041 Allowances 5,740 5,400 6,124 5,400 Total Personnel Services 454,701 501,749 475,462 511,073 7200 Supplies 72001 Office 1,394 1,800 1,800 - 72007 Wearing Apparel 2,511 3,150 3,150 3,250 72016 Motor Vehicle 2,317 3,300 3,000 3,400 72017 Parts Purchase For Resale 326,319 250,000 250,000 253,250 72018 Fuel Purchase For Resale 832,594 900,000 850,000 900,000 72019 Supplies Purchased For Resale 6,372 7,000 7,000 7,200 72021 Minor Tools 3,014 3,000 3,000 3,100 72026 Cleaning & Janitorial 2,008 1,950 2,000 2,000 72032 Medical 198 200 200 200 Total Supplies 1,176,727 1,170,400 1,120,150 1,172,400 7300 Maintenance 73011 Buildings 2,427 3,000 4,000 3,000 73027 Heating & Cooling System 392 500 800 800 73042 Machinery & Equipment 4,787 5,000 6,000 5,000 73043 Motor Vehicles 2,371 2,200 3,500 3,500 Total Maintenance 9,977 10,700 14,300 12,300 7400 Services 74020 Outside Contracts 122,664 55,000 75,000 60,000 74021 Special Services 7,473 6,300 7,500 8,000 74041 Travel & Reimbursables 724 800 2,000 2,000 74042 Education & Training 5,124 5,000 5,000 5,000 74210 General Liability Insurance 595 657 657 657 74220 Errors & Omissions 853 934 934 934 74240 Auto Liability 2,223 2,322 2,322 2,322 74241 Auto Collision 2,114 2,124 2,124 2,124 74242 Auto Catastrophic 92 95 95 95 74272 Real & Personal Property 1,170 1,114 1,114 1,114 74281 Employee Fraud - 55 55 55 Total Services 143,032 74,401 96,801 82,301 Total Operating 1,784,437 1,757,250 1,706,713 1,778,074 8000 Capital Outlay 80001 Furniture & equip x$5,000 8,960 - - - 84042 Machinery & equipment - - - 40,000 84043 Motor Vehicles - 26,000 22,941 - 84053 Major Tools - - - 7,000 Total Capital Outlay 8,960 26,000 22,941 47,000 9000 Other Financing Uses 91551 To Accrued Leave - Garage Fund 10,000 10,000 10,000 10,000 Total Other Financing Uses 10,000 10,000 10,000 10,000 TOTAL DEPARTMENT $ 1,803,397 $ 1,793,250 $ 1,739,654 $ 1,835,074 235 BAYTOWN S 236 CITY OF BAYTOWN ORGANIZATION CHART WAREHOUSE OPERATIONS FUND City Council City Manager Assistant City Manager Director of Finance Purchasing Manager Warehouse Operations A BAYS 237 BAYTOWN S 238 CITY OF BAYTOWN WAREHOUSE OPERATIONS FUND 552 BUDGET SUMMARY BY FUND Expenditures Personnel Services Actual Budget Estimated Adopted Supplies 2008-09 2009-10 2009-10 2010-11 Revenues 12,900 9,000 9,000 9,000 Transfer ln- General Fund $ 49,188 $ 23,760 $ 23,760 $ 23,760 Transfer In- Water & Sewer Fund 266,398 128,683 128,683 128,683 Water Meter Sales 47,019 28,100 43,900 43,900 Miscellaneous 2,459 2,210 888 876 Total Revenues 365,064 182,753 197,231 197,219 Expenditures Personnel Services 181,588 193,831 192,165 205,466 Supplies 44,502 41,700 41,700 40,500 Maintenance 12,900 9,000 9,000 9,000 Services 5,253 4,920 4,920 3,320 Sundry 1,581 1,000 1,000 1,000 Total Operating 245,824 250,451 248,785 259,286 Capital Outlay 5,069 6,000 6,000 6,000 Total Expenditures 250,893 256,451 254,785 265,286 Excess (Deficit) Revenues Over Expenditures 114,171 (73,698) (57,554) (68,067) Working Capital- Beginning 173,019 287,190 287,190 229,636 Working Capital - Ending $ 287,190 $ 213,492 $ 229,636 $ 161,569 Adopted Budget 2010-11 Operations ,20% Capital Outlay Personnel Services2% 78% 239 CITY OF BAYTOWN PROGRAM SUMMARY 7010 WAREHOUSE OPERATIONS Program Description Provide Centralized warehousing and purchasing for commonly used supplies and materials throughout the city. Operation is designed to provide lower costs through volume purchasing and consolidation. Major Goals • Expansion of base inventory to facilitate citywide usage, while reducing items with low turnover. • Develop inventory -tracking system. Develop inventory minimum and maximum levels based on usage. Major Objectives • Automation of physical inventory process. • Increase use of warehouse by city departments. Performance Measures I. Requisitions processed within required time frame. 100% 100% 100% 100% 2. Requisitions unable to be filled within required time frame. 0% 0% 0% 0% 240 Actual Budget Estimated Projected Workload Measures 2008-09 2009-10 2009-10 2010-11 1. Requisitions processed 5,400 5,500 5,700 5,800 2. Purchase orders processed 2,200 2,200 2,300 2,400 3. Items inventoried 2,850 3,000 3,000 3,500 Performance Measures I. Requisitions processed within required time frame. 100% 100% 100% 100% 2. Requisitions unable to be filled within required time frame. 0% 0% 0% 0% 240 CITY OF BAYTOWN SERVICE LEVEL BUDGET 7010 WAREHOUSE OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 7100 Personnel Services 71002 Regular Wages $ 128,493 $ 133,764 $ 131,276 $ 133,537 71009 Overtime 1,467 1,500 1,996 2,000 71021 Health & Dental 18,247 22,616 23,332 33,000 71022 TMRS 21,339 23,361 23,273 24,353 71023 FICA 9,339 9,784 9,602 9,753 71028 Workers Compensation 2,703 2,806 2,686 2,823 Total Personnel Services 181,588 193,831 192,165 205,466 7200 Supplies 72001 Office 709 1,000 1,000 1,000 72007 Wearing Apparel 836 1,500 1,500 1,500 72015 Meter Purchase for Resale 39,583 33,000 33,000 31,800 72016 Motor Vehicle 2,585 4,800 4,800 4,800 72021 Minor Tools 722 1,300 1,300 1,300 72032 Medical 100 100 100 100 72098 Inventory Adjustments (33) - - - Total Supplies 44,502 41,700 41,700 40,500 7300 Maintenance 73011 Buildings 1,372 3,500 3,500 3,500 73043 Motor Vehicles 11,528 5,500 5,500 5,500 Total Maintenance 12,900 9,000 9,000 9,000 7400 Services 74001 Communication 1,100 1,600 1,600 - 74041 Travel & Reimbursables 1,071 1,000 1,000 1,000 74042 Education & Training 1,710 1,000 1,000 1,000 74210 General Liability Insurance 83 82 82 82 74220 Errors & Omissions 119 117 117 117 74272 Real & Personal Property 1,170 1,114 1,114 1,114 74281 Employee Fraud - 7 7 7 Total Services 5,253 4,920 4,920 3,320 7500 Sundry Charges 75071 Accrued Leave 1,581 1,000 1,000 11000 Total Sundry & Other 1,581 1,000 1,000 1,000 Total Operating 245,824 250,451 248,785 259,286 8000 Capital Outlay 80001 Furniture & Equip x$5,000 5,069 6,000 6,000 6,000 Total Capital Outlay 5,069 6,000 6,000 6,000 TOTAL DEPARTMENT $ 250,893 $ 256,451 $ 254,785 $ 265,286 241 BAYTOWN S 242 ORDINANCE NO. 11,432 Published in the Baytown Sun on September 14, 2010 and Septemer 21, 2010 AN ORDINANCE OF THE CITY COUNCIL. OF THE CITY OF BAYTOWN, TEXAS, ADOP'T'ING A BUDGET FUR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2010, AND ENDING SEPTEMBER 30, 2011, IN ACCORDANCE WITH THE CHARTER AND ORDINANCES OF THE CITY OF BAYTOWN; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. WHEREAS, the City Manager of the City of Baytown has submitted to the City Council a budget estimate of the revenues of said City and the expense of conducting the affairs thereof for the ensuing fiscal year, beginning October I, 2010, and ending September 30, 2011, and which said estimate has been compiled from detailed information obtained from the several departments, divisions, and offices of the City containing all information as required by the Charter of the City of Baytown; and WHEREAS, the City Council has received said City Manager's estimate and held a public hearing thereon as provided by Section 44 of the Charter and Section 102.006 of the Texas Local Government Code; and WHEREAS, after full and final consideration of the public hearing and after certain revisions to the proposed budget, it is the opinion of the Council that the budget as revised should be approved and adopted; NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That the budget estimate of the revenues of the City of Baytown and the expenses of conducting the affairs thereof for the ensuing fiscal year, beginning October 1, 2010, and ending September 30, 2011, as finally submitted to the City Council by the City Manager of said City (a copy of which is on file in the City Clerk's office) be, and the same is in all things, adopted and approved as the budget estimate of all the current expenses as well as the fixed charges against said City for the fiscal year beginning October 1, 2010, and ending September 30, 2011. Section 2: That the sum of SIXTY-ONE MILLION THREE HUNDRED FOUR THOUSAND SEVEN HUNDRED EIGHTY AND NO/100 DOLLARS ($61,304,780.00) is hereby appropriated out of the General Fund for the payment of Operating Expenses and Capital Outlay of the City Government. Section 3: That the sum of ELEVEN MILLION NINE HUNDRED NINETY-FIVE THOUSAND SEVEN HUNDRED FIFTEEN AND NO/100 DOLLARS ($11,995,715.00) is hereby appropriated out of the General Fund Debt Service for the purpose of paying the accruing interest and redeeming the Serial Bonds as they mature on the General Fund Debt Service Bonds. Section 4: That the sum of ONE MILLION FOUR HUNDRED THIRTY-THREE THOUSAND THREE HUNDRED SIXTY-THREE AND NO/] 00 DOLLARS ($1,433,363.00) is hereby appropriated out of the I-lotel/Motel Tax Fund for the payment of Operating Expenses and Capital Outlay of the City Government. Section 5: That the sum of ONE MILLION TWO HUNDRED EIGHT THOUSAND SEVEN HUNDRED TWENTY-SIX AND NO/100 DOLLARS ($1,208,726.00) is hereby appropriated out of the Aquatics Fund for the payment of Operating Expenses and Capital Outlay of the City Government. Section 6: That the sum of THIRTY-FOUR MILLION SIX HUNDRED FORTY-NINE THOUSAND FIVE HUNDRED EIGHTY AND NO/100 DOLLARS ($34,649,580.00) is hereby appropriated out of the Waterworks and Sanitary Sewage System for operating costs and for the purpose of paying the accruing interest and redeeming the Serial Bonds as they mature on the Waterworks and Sanitary Sewer Fund Debt Service Bonds. 243 Section 7: That the sum of FOUR MILLION SEVEN HUNDRED FORTY-ONE THOUSAND SIX HUNDRED FORTY-ONE AND NO/100 DOLLARS ($4,741,641.00) is hereby appropriated out of the Sanitation Fund for the Operating Expenses and Capital Outlay of the municipally owned Solid Waste Collection System. Section 8: That the sum of SEVEN HUNDRED SIXTY-THREE THOUSAND SEVEN HUNDRED FIFTY-EIGHT AND NO/100 DOLLARS ($763,758.00) is hereby appropriated out of the Storm Water Utility Fund for payment of Operating Expenses and Capital Outlay of the City Government. Section 9: That the sum of ONE MILLION EIGHT HUNDRED THIRTY-FIVE THOUSAND SEVENTY-FOUR AND NO/I 00 DOLLARS ($1,835,074.00) is hereby appropriated out of the Garage Fund for the Operating Expenses and Capital Outlay for Municipal Garage Services System and Activities. Section 10: That the sum of TWO HUNDRED SIXTY-FIVE THOUSAND TWO HUNDRED EIGHTY-SIX AND NO/] 00 DOLLARS ($265,286.00) is hereby appropriated out of the Warehouse Operations Fund for the Operating Expenses and Capital Outlay for Central Warehouse Activities. Section 11: That the City Manager is hereby authorized to transfer any unencumbered appropriation balance or portion thereof between general classifications of expenditures within an office, department or agency, in accordance with Section 68 of the Charter. Section 12: That the City Manager shall have the authority to increase a department's line item budget by the amount equal to outstanding purchase orders as of September 30, 2010, to be appropriated out of the Fund Balance. Section 13: This ordinance shall be and remain in full force and effect from and after its passage and approval of the City Council, and it shall be published once each week for two (2) consecutive weeks in the official newspaper of the City of Baytown. INTRODUCED, READ and PASSED by the affirmative vote of the CityjCou9cil ofe City the 9`" day of September, 2010. /f 1 M / //- APPROVED AS TO FORM: NACIO RAMIREZ, SR., Ci Att rney 244 VID Mt7CARTNEY, Mayor Pro Published in the Baytown Sun on ORDINANCE NO. 11,433 September 15, 2010 and September 17, 2010 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AMENDING CHAPTER 86 "SOLID WASTE," ARTICLE II "RESIDENTIAL SOLID WASTE," DIVISION 3 "FEES AND CHARGES AND BILLING PROCEDURE," SECTION 86-101 "CHARGE FOR COLLECTION," SUBSECTIONS (A), (D), AND (E) OF THE CODE OF ORDINANCES, BAYTOWN, TEXAS, TO INCREASE RESIDENTIAL COLLECTION RATES; AMENDING CHAPTER 86 "SOLID WASTE," ARTICLE III "COMMERCIAL SOLID WASTE," DIVISION 2 "SMALL BUSINESS WASTE COLLECTION SERVICE," SECTION 86-166 "CONTRACT FOR GARBAGE COLLECTION" OF THE CODE OF ORDINANCES, BAYTOWN, TEXAS, TO INCREASE THE COLLECTION RATE; CONTAINING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; PRESCRIBING A MAXIMUM PENALTY OF FIVE HUNDRED AND NO1100 DOLLARS ($500.00) FOR EACH VIOLATION THEREOF; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section l: That Chapter 86 "Solid Waste," Article II "Residential Solid Waste," Division 3 "Fees and Charges and Billing Procedure," Section 86-101 "Charge for collection," subsection (a) of the Code of Ordinances, City of Baytown, Texas, is hereby amended to read as follows: CHAPTER 86. SOLID WASTE ARTICLE II. RESIDENTIAL SOLID WASTE DIVISION 3. FEES AND CHARGES AND BILLING PROCEDURE Sec. 86-101. Charge for collection. (a) Each occupied residential unit within the city limits shall be charged the sum of $17.56, plus applicable sales tax, per month for city refuse collection services. This charge is based on the availability of city removal and disposal services and shall be collected regardless of whether or not the occupant of a residential unit places any refuse out for collection. Section 2: That Chapter 86 "Solid Waste," Article II "Residential Solid Waste," Division 3 "Fees and Charges and Billing Procedure," Section 86-101 "Charge for collection," subsection (d) of the Code of Ordinances, City of Baytown, Texas, is hereby amended to read as follows: 245 CHAPTER 86. SOLID WASTE ARTICLE H. RESIDENTIAL SOLID WASTE DIVISION 3. FEES AND CHARGES AND BILLING PROCEDURE Sec. 86-101. Charge for collection. (d) When the head of the household of a residential unit certifies in writing to the utility collections office that he is over 65 years of age and that he will place no more than one 30 -gallon can or one 30 -gallon plastic bag of refuse at his residential unit for collection on each regularly scheduled collection day, the monthly charge will be $14.80 plus applicable sales tax. Section 3: That Chapter 86 "Solid Waste," Article II "Residential Solid Waste," Division 3 "Fees and Charges and Billing Procedure," Section 86-101 "Charge for collection," subsection (e) of the Code of Ordinances, City of Baytown, Texas, is hereby amended to read as follows: CHAPTER 86. SOLID WASTE ARTICLE II. RESIDENTIAL SOLID WASTE DIVISION 3. FEES AND CHARGES AND BILLING PROCEDURE Sec. 86-101. Charge for collection. (e) For multifamily dwelling unit projects containing eight dwelling units or less, the monthly charge for collection of refuse shall be $17.56, plus applicable sales tax, times the number of occupied units in the project. Section 4: That Chapter 86 "Solid Waste," Article III "Commercial Solid Waste," Division 2 "Small Business Waste Collection Service," Section 86-166 "Contract for Garbage Collection' of the Code of Ordinances, City of Baytown, Texas, is hereby amended to read as follows: CHAPTER 86. SOLID WASTE ARTICLE III. COMMERCIAL SOLID WASTE DIVISION 2. SMALL BUSINESS WASTE COLLECTION SERVICE Sec. 86-166. Contract for garbage collection. The city department of public works shall have the right to contract with certain small local businesses and professional offices for garbage service. The contract shall specify the maximum quantity of bags to be disposed of weekly and the rate to be charged. The charges shall 246 be $30.50 per month for up to five bags per week, and for each additional bag per week the charge shall be $2.00 per month. The director of public works shall contract only with those who wish the service and who are located near existing residential customers. Section 5: Any person who fails to comply with any provision of this ordinance shall be guilty of a misdemeanor and, upon conviction, shall be punished by a fine not exceeding FIVE HUNDRED AND NO/100 DOLLARS ($500.00). Each act of violation and each day upon which any such violation shall occur shall constitute a separate offense. In addition to the penalty prescribed above, the city may pursue other remedies such as abatement of nuisances, injunctive relief, administrative adjudication and revocation of licenses or permits. Section 6: All ordinances or parts of ordinances inconsistent with the terms of this ordinance are hereby repealed; provided, however, that such repeal shall be only to the extent of such inconsistency and in all other respects this ordinance shall be cumulative of other ordinances regulating and governing the subject matter covered by this ordinance. Section 7: If any provision, section, exception, subsection, paragraph, sentence, clause or phrase of the ordinance or the application of same to any person or the set of circumstances, shall for any reason be held unconstitutional, void or invalid, such invalidity shall not effect the validity of the remaining provisions of this ordinance or their application to other persons or sets of circumstances and to this end all provisions of this ordinance are declared to be severable. Section 8: This ordinance shall take effect on October 1, 2010. The City Clerk is hereby directed to give notice hereof by causing the caption of this ordinance to be published in the official newspaper of the City of Baytown at least twice within ten (10) days after the passage of this ordinance. INTRODUCED, READ, AND PASSED by the of/ride vote of the City Council of Baytown, this the 9`h day of September, 2010. APPROVED AS TO FORM: 4ACI(O RAMIREZ, Sr.,it Attorney DAVID MCCARTNEV(, MayoAPro Tem 247 ORDINANCE NO. l 1.449 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OI� BAYTOWN. TEXAS. ADOPTING THE RATE AND TAX LEVY FOR GENERAL FUND MAINTENANCE AND OPERATION AND DEBT SERVICE FOR THE CITY OF BAYTOWN FOR THE FISCAL YEAR ENDING SEPTEMBER 30. 2011. UPON ALL TAXABLE PROPERTY IN SAID CITY OF BAYTOWN IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS AND THE CHARTER PROVISIONS AND ORDINANCES OF SAID CITY: PROVIDING A REPEALING CLAUSE: CONTAINING A SAVINGS CLAUSE: AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ii##itittttttii###tittttttit#ittiiittititi##iiiiiitiiiiiii#t#iiitttitttitttttiiii#i## WHEREAS, the City's tax rate consists of the following two components: 1. the rate that, if applied to the total taxable value, will impose the amount of taxes needed to pay debt service: and 2. the rate that, if applied to the total taxable value, will impose the amount of taxes needed to fund maintenance and operation expenditures of the City for the next year; and WHEREAS, the proposed tax rate of $0.45700 per $100 valuation for maintenance and operations together with the proposed tax rate of $0.33003 per $100 valuation for debt service does not exceed the effective tax rate; NOW THEREFORE, BE: IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN. TEXAS: Section 1: That the facts and matters set forth in the recitals of this Ordinance are hereby found to be true and correct. Section 2: That the City Council of the City of Baytown hereby adopts and sets for the fiscal year ending September 30, 2011. an ad valorem tax rate of $ 0.45700 for each ONE HUNDRED AND NO/100 DOLLARS ($100.00) of assessed value of property located within the city limits of the City of Baytown on January 1, 2010. made taxable by law. which said taxes. when collected, shall be apportioned among funds and departments of City Government of the City of Baytown for the purpose of General Fund Maintenance and Operation. Section 3: That the ad valorem tax rate of $ 0.45700. as set forth in Section 2, is hereby levied and shall be assessed and collected on one hundred percent (100%) of each ONE HUNDRED AND NO/100 DOLLARS ($100.00) worth of property located within the city limits of the City of Baytown on January 1. 2010. as valued by the Harris County Appraisal District or the Chambers County Appraisal District and made taxable by law. Section 4: That the City Council of the City of Baytown hereby adopts and sets for the fiscal year ending September 30, 2011. an ad valorem tax rate of $ 0.33003 for each ONE HUNDRED AND NO/ 100 DOLLARS ($100.00) of assessed value of property located within the city limits of the City of Baytown on January 1, 2010. made taxable by law, which said taxes. when collected, shall be apportioned among funds and departments of City Government ot'the City of Baytown f'or the purpose of Debt Service. Section 5: That the ad valorem tax rate of $ 0.33003, as set forth in Section 4. is hereby levied and shall be assessed and collected on one hundred percent (100%) of each ONE HUNDRED 248 AND NO/100 DOLLARS ($100.00) worth of property located within the city limits of the City of Baytown on January 1.2010. as valued by the Harris County Appraisal District or the Chambers County Appraisal District and made taxable by law. Section 6: That the Tax Assessor and Collector of the City of Baytown is hereby directed to assess. extend and enter upon the Tax Rolls of the City of Baytown. Texas. for [lie current year the amounts and rates herein levied, and to keep a current account of same. All collection of such taxes, as well as collection of taxes owed for prior years, to include penalty and interest thereof, shall be deposited in the official depository of the City of Baytown to be distributed between the General Fund and the Debt Service on a basis determined by the percentage that each bear to the total tax rate. Section 7: All ordinances or parts of ordinances inconsistent with the terms of this ordinance are hereby repealed: provided however, that such repeal shall be only to the extent of such inconsistency and in all other respects this ordinance shall be cumulative of other ordinances regulating and governing the subject matter covered by this ordinance. Section 8: If any provisions. section, exception, subsection. paragraph. sentence. clause or phrase of this ordinance or the application of same to any person or set of circumstances. shall for any reason be held unconstitutional, void or invalid. such invalidity shall not affect the validity of the remaining provisions of this ordinance or their application to other persons or sets of circumstances and to this end all provisions of this ordinance are declared to be severable. Section 9: This ordinance shall take effect immediately from and after its passage by the City Council of the City of Baytown. INTRODUCED. READ and PASSED by the affirmative vote of the ity Council of the City of Baytown this the 23`d day of September, 2010. APPROVED AS TO FORM: e-19NACIO RAMIREZ. SR., Ci y ttorney PHEN . DONCARLOS. Mayor 249 BAYTOWN S 250 CITY OF BAYTOWN SUMMARY OF FULL-TIME (FTE) POSITIONS BY DEPARTMENT Number of Positions (FTE) Department 2008-09 2009-10 2010-11 11 General Administration 6 1 6 8 as Fiscal Operations 18.65 2 18.90 a 18.90 ab Legal Services 6 3 6 6 Information Technology Services (ITS) 10 4 11 b 11 Planning & Development Services 18.5 5 18.5 c 18.5 ac Human Resources 8 6 8 8 ad City Clerk 21 7 23.00 d 21.00 ac Police 181 s 180 c 180 Fire 107.00 9 107.00 112.00 of Emergency Management (Communications) 26 to 26 f 26 Emergency Medical Services (EMS) 24 11 24 24 Public Works Administration 4 4 4 Streets & Drainage 29.50 12 25.50 9 25.50 ag Traffic Control 7 10 10 Engineering 10 13 10 10 Public Health 23 23 h 23 Parks & Recreation 40 14 41 i 41 Library 24 15 24 j 24 Total General Fund 563.15 565.90 570.90 Hotel/Motel Fund 0.50 16 - k - Water & Sewer Fund Utility Billing & Collections 18.85 17 18.85 1 18.85 ah Water Operations 31.40 18 29.40 m 29.40 ai Wastewater Operations 50.60 19 48.60 n 48.60 aj Utility Construction 13 20 17 o 17 ak Total Water & Sewer Fund 113.85 113.85 113.85 Sanitation Fund 9.50 21 12.50 p 12.50 al Storm Water Utility Fund 2 3 q 3 Central Services Fund Garage Fund 8 22 8 r 8 Warehouse Operations Fund 4 4 4 Total Central Services Fund 12 12 12 Total Operating Funds 701.00 707.25 712.25 Miscellaneous Funds Emergency Management Fund - 23 - - Community Development Block Grant (CDBG) Fund 4.75 24 4.50 s 4.50 am High Intensity Drug Trafficking Area (HIDTA) 0.25 25 0.25 t 0.25 an Miscellaneous Police Fund 3 3 3 Crime Control and Prevention District (CCPD) 15 15 15 Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) I 1 Municipal Court Special Revenue Fund 1 I 1 Wetlands Education and Recreation Center Fund 2 2 2 Capital Improvement Program Fund 3 26 3 3 Workers Compensation Fund I 1 1 Total Miscellaneous Funds 31.00 30.75 30.75 Total All Funds 732.00 738.00 743.00 251 CITY OF BAYTOWN SCHEDULE OF FULL-TIME (FTE) BUDGETED POSITIONS Department Number of Positions (FTE) Classification Grade 2008-09 2009-10 2010-11 OPERATING FUNDS GENERAL FUND General Administration 1010 City Manager Deputy City Manager Assistant City Manager Public Affairs/Marketing Coordinator Assistant to City Manager Grant Coordinator Executive Assistant Web Page Technician Administrative Assistant Fiscal Operations 1030 Director of Finance Assistant Director of Finance Controller Treasurer Purchasing Manager Accounting Manager Budget Officer Accountant II Financial Analyst Contract Administrator Accountant I Capital Asset Accountant Maintenance Coordinator Buyer Administrative Assistant Payroll Specialist Accounting Specialist 11 Purchasing Technician Accounting Specialist I Legal Services 1060 City Attorney First Assistant City Attorney Assistant City Attorney/Civil Service Legal Advisor Assistant City Attorney/Municipal Court Prosecutor Administrative Assistant Senior Admin Support Specialist Information Technology Services (ITS) 1070 Director of ITS Assistant Director ITS Database Administrator Senior Systems Administrator 252 110 1 1 1 104 1 1 1 98 1 1 1 70 - 1 - 1 as 70 l 1 1 65 1 1 l 50 1 1 1 l 55 - - 1 as 48 - Total 6 6 8 92 1 1 1 81 1 1 1 75 1 1 1 75 1 1 1 72 1 1 1 70 - 1 a 1 65 1 1 1 65 2 0.15 a 0.15 ab 60 1 1 l 58 1 l 1 55 0.50 2 1.75 a 1.75 ab 55 0.15 2 - a - 54 1 2 l 1 48 1 2 1 1 48 1 1 1 48 1 1 1 48 1 1 a l 39 1 2 l 1 39 2 2 a 2 Total 18.65 18.90 18.90 97 1 1 1 84 1 1 1 73 1 3 1 1 70 1 1 1 48 1 1 1 39 1 1 1 Total 6 6 6 91 1 1 1 77 1 1 1 72 - 4 - - 69 1 1 l CITY OF BAYTOWN SCHEDULE OF FULL-TIME (FTE) BUDGETED POSITIONS Department Number of Positions (FTE) Classification Grade 2008-09 2009-10 2010-11 Information Technology Services (ITS) 1070 (cont.) Systems Administrator - Network VoIP Telephone Oper. Technician System Support Analyst System Admin - Jr. Web Page Technician PC Specialist PC Technician Help Desk Technician Planning and Development Services 1080 Director of Planning and Development Services Chief Building Official/Floodplain Administrator Assistant Director Planning/Development Services Planning Manager Deputy Building Official Development Review Manager Combination Inspector II Building Inspection Specialist Planner - Comprehensive Development Services Coordinator Plans Examiner Administrative Assistant Code Enforcement Officer - Signs Senior Admin Support Specialist Human Resources 1140 Director of Human Resources & Civil Service Assistant Director of Human Resources Employee Development Manager Risk Manager Human Resources Coordinator Employment Specialist Benefits Specialist Administrative Assistant Senior Admin Support Specialist Admin Support Specialist City Clerk 1170 City Clerk Municipal Court Judge Public Affairs/Marketing Coordinator Court Administrator City Marshal Web Page Technician Deputy City Clerk Administrative Assistant Open Government Specialist 58 1 4 1 1 55 1 1 1 56 1 4 2 b 2 56 1 4 1 1 55 - 4 - - 54 1 1 1 50 1 1 l 46 1 4 1 1 Total 10 11 1 l 93 1 1 1 74 1 1 t 79 0.5 5 0.5 c 0.5 ac 72 - 5 - - 69 .1 1 1 69 l 5 t 1 57 5 4 c 4 57 - I c 1 55 2 2 2 50 1 5 1 1 43/54 - 5 - - 48 1 1 1 43 2 2 2 39 3 3 3 Total 18.5 18.5 18.5 87 1 1 1 77 1 1 1 72 1 1 1 70 1 1 1 54 1 1 - ad 48 - - 1 ad 48 - - 1 ad 48 1 1 - ad 39 1 1 1 35 1 6 1 1 Total 8 8 8 85 1 1 1 83 1 1 1 70 0.50 7 1 d - ac 61 1 1 1 55 2 2 2 55 1 7 1 - ae 56 1 1 d 1 48 2 2 2 48 - 1 d 1 253 CITY OF BAYTOWN SCHEDULE OF FULL-TIME (FTE) BUDGETED POSITIONS Department Number of Positions (FTE) Classification Grade 2008-09 2009-10 2010-11 City Clerk 1170 (cont.) Records Specialist Municipal Court Clerk Police 2000 Patrol Officer Police Captain Police Lieutenant Police Sergeant Chief of Police Assistant City Attorney/Civil Service Legal Advisor Jail Administrator Records/Property Room Administrator Mechanic Supervisor Jail Supervisor Facilities Coordinator Senior Mechanic Investigative Analyst Mechanic Records Supervisor Accounting Technician Administrative Assistant Open Records Specialist Property Room Supervisor Senior Admin Support Specialist Facilities Assistant Detention Officer Trainee/Detention Officer Property Room Disposal Technician Police Records Technician Property Room Custodian Community Service Officer Kennel Worker Fire 2020 Assistant Fire Chief Battalion Chief Fire Equipment Operator Firefighter Lieutenant Fire Chief Mechanic Supervisor Office Coordinator Mechanic Administrative Assistant Senior Admin Support Specialist 254 48 - I d 1 39 11 7 11 11 Total 20.50 23.00 21.00 CS 104 104 104 CS 3 3 3 CS 8 8 8 CS 14 14 14 95 1 1 l 73 - 8 - - 60 1 - e - 60 1 1 1 60 1 l 1 54 4 6 e 6 54 l 1 1 54 1 8 1 1 52 1 8 1 1 50 1 8 1 1 49 1 1 1 48 1 1 1 48 3 3 3 48 1 1 1 48 1 1 1 39 4 4 4 38 1 8 1 1 37/41 16 14 a 14 37 1 1 1 37 4 8 4 4 37 1 1 1 34 6 6 6 26 - - - Total 181 180 180 CS 3.00 9 3.00 3.00 CS 5 5 5 CS 15 15 18 of CS 58 9 58 57 of CS 20 9 20 23 of 94 1 1 1 60 1 1 1 50 1 1 1 50 2 2 2 48 - - - 39 1 1 1 Total 107.00 107.00 112.00 CITY OF BAYTOWN SCHEDULE OF FULL-TIME (FTE) BUDGETED POSITIONS Department Number of Positions (FTE) Classification Grade 2008-09 2009-10 2010-11 Emergency Management 2030 Emergency Management Coordinator Deputy Emg. Mgmt. Coord. Telecommunicator Coordinator Telecommunications Supervisor Senior Electronics Technician Assistant Emergency Management Coordinator Administrative Assistant Telecommunicator Trainee/Telecommunicator 311 Telecommunicator Total Emergency Medical Services (EMS) 2040 Emergency Medical Service (EMS) Coordinator Emergency Medical Service (EMS) Supervisor Senior Paramedic Paramedic Administrative Assistant Senior Admin Support Specialist Total Public Works Administration 3000 Assistant Director of Public Works Administrative Assistant Senior Admin Support Specialist Total Streets & Drainage 3010 Superintendent of Streets/Drainage/Solid Waste/Rest/ES Drainage Foreman Street Maintenance Foreman Restoration Foreman Heavy Equipment Operator II Concrete Finisher Grade Chief Heavy Equipment Operator I Equipment Operator Concrete Worker Total Traffic Control 3020 Traffic Coordinator Traffic Signal Technician Senior Traffic Control Worker Traffic Control Worker Engineering 3030 Director of Engineering Assistant Director Engineering/Project Manager Senior Project Coordinator Senior Construction Inspector 79 1 10 1 50 1 74 1 10 - f - 64 l 10 1 Total 1 54 4 90 4 1 4 51 1 1 1 64 1 58 - 10 1 f 1 48 1 10 l 1 37/44 15 10 15 15 34 2 io 2 2 26 26 26 74 1 1 1 SP 3 11 3 3 SP 3 11 3 3 SP 15 11 15 15 48 1 1 1 39 1 1 1 24 24 24 78 1 1 1 48 1 1 1 39 2 2 2 4 4 4 69 0.50 12 0.50 g 0.50 ag 54 1 1 1 54 1 1 1 54 - 0.50 g 0.50 ag 46 5 4 g 4 ag 44 2 2.50 g 2.50 ag 44 3 2.50 g 2.50 ag 42 4 3.00 g 3.00 ag 38 11 8 g 8 ag 32 2 2.50 g 2.50 ag 29.50 25.50 25.50 69 1 1 1 50 2 2 2 44 2 3 3 32 2 4 4 Total 7 10 10 90 1 1 1 79 1 1 1 64 1 1 1 57 1 l 1 255 CITY OF BAYTOWN SCHEDULE OF FULL-TIME (FTE) BUDGETED POSITIONS Department Number of Positions (FTE) Classification Grade 2008-09 2009-10 2010-11 Engineering 3030 (cont.) Survey/GPS Coordinator CAD/GIS Technician Construction Inspector Project Coordinator Survey Party Chief/GPS Specialist Engineering Coordinator Administrative Assistant Survey/GPS Technician Senior Admin Support Specialist Public Health 4000 Director of Health & Emergency Medical Services Environmental Health Manager Neighborhood Protection Coordinator (1) Animal Services Coordinator Environmental Health Specialist I/II Senior Mosquito Control Technician Community Service Supervisor Administrative Assistant Neighborhood Protection Officer (4) I/II Senior Animal Services Officer Mosquito Control Technician Senior Admin Support Specialist Animal Services Officer Parks & Recreation 5000 Director of Parks & Recreation Assistant Director of Parks & Recreation Recreation Services Manager Aquatics Coordinator Park Planner/Project Manager Park Foreman Building Maintenance Supervisor Administrative Assistant Recreation Specialist Sports Coordinator Parks Crewleader Heavy Equipment Operator I Equipment Operator Construction Worker Groundskeeper Caretaker 256 54 1 1 1 54 1 1 1 53 1 1 1 52 - - - 52 - - - 51 1 1 1 48 1 13 1 1 43 1 1 1 39 - 13 - - Total 10 10 10 88 1 1 1 72 1 1 1 61 1 1 1 58 1 1 1 51/55 3 3 3 49 1 l 1 48 1 1 1 48 l 1 1 43/47 4 4 4 46 - 1 h 1 40 1 1 1 39 1 1 1 38 7 6 h 6 Total 23 23 23 88 1 1 1 77 1 1 1 65 1 1 1 60 - 1 i 1 58 1 1 1 54 3 3 3 54 1 1 1 48 1 1 1 47 2 2 2 47 1 1 1 46 7 14 7 7 42 7 14 7 7 38 4 14 4 4 32 2 2 2 32 1 1 1 29 7 14 7 7 Total 40 41 41 CITY OF BAYTOWN SCHEDULE OF FULL-TIME (FTE) BUDGETED POSITIONS Department Number of Positions (FTE) Classification Grade 2008-09 2009-10 2010-11 Library 6000 City Librarian 87 1 1 1 Associate of Library Public Services 77 1 1 1 Coordinating Librarian 69 3 15 3 3 Library Technology Coordinator 69 1 15 1 1 Librarian 1/11 52/58 3 3 3 Administrative Assistant 48 1 1 1 Circulation Services Specialist 44 1 1 1 Support Services Specialist 44 1 1 1 Senior Library Technician 39 3 15 3 3 Library Technician 35 7 15 7 7 Custodian 32 1 1 1 Senior Library Page 31 - 1 j 1 Library Page 27 1 - j - Collections Clerk Total 24 24 24 Total General Fund Total 563.15 565.90 570.90 HOTEL/MOTEL FUND Public Affairs/Marketing Coordinator Total Hotel/Motel Fund 70 0.50 16 - k - 0.50 - - WATER & SEWER FUND Fiscal Operations: Utility Billing & Collections 1030 Utility Billing Manager 72 1 1 1 Accountant II 65 - 0.85 1 0.85 ah Capital Asset Accountant 55 0.85 17 - I - Billing Analyst 52 1 1 1 Billing Coordinator 52 I 1 1 Collections Manager 52 1 1 1 Meter Operations Coordinator 52 1 1 1 Meter Technician Crew Chief 50 1 1 1 Senior Customer Service Representative 43 1 1 1 Meter Technician 1/11/111 37/39/43 4 4 4 Customer Service Representative 39 3 3 3 Senior Collections Clerk 39 1 1 1 Collections Clerk 35 3 3 3 Total 18.85 18.85 18.85 Water Operations 3040 Director of Public Works/Utilities Superintendent BAWA BAWA Laboratory Coordinator Maintenance Technician Instrumental/Electronics Water Distribution Foreman Maintenance Technician/Mechanic Water Distribution Crew Chief Water Plant Operator I Trainee/II 91 0.40 18 0.40 m 0.40 ai 69 1 1 l 60 1 18 - m - 56 1 1 1 54 1 1 1 50 l 1 1 50 1 1 1 38/48 6 18 6 6 257 CITY OF BAYTOWN SCHEDULE OF FULL-TIME (FTE) BUDGETED POSITIONS )epartment Number of Positions (FTE) Classification Grade 2008-09 2009-10 2010-11 Water Operations 3040 (cont.) Administrative Assistant BAWA Laboratory Technician Certified Utility Maintenance Technician Utility Maintenance Technician Laborer Wastewater Operations 3050 Director of Public Works/Utilities Assistant Director of Utilities Superintendent of Wastewater Treatment Pollution Control Coordinator Wastewater Coordinator Wastewater Treatment Foreman Wastewater Collection Foreman Lift Station Crew Chief Sanitary Sewer Inspections Crew Chief Chief Laboratory Technician Lab Tech Wastewater Operator Collections I/II Wastewater Operator Treatment I/1I/III Master Certified Utility Maintenance Technician Pollution Control Technician Sanitary Sewer Inspection Technician Utility Maintenance Technician Utility Construction 3060 Superintendent of Utility Transmission Utility Construction Foreman Master Certified Utility Maintenance Technician Certified Utility Maintenance Technician Utility Maintenance Technician Restoration Foreman Heavy Equipment Operator 11 Concrete Finisher Grade Chief Heavy Equipment Operator I Equipment Operator Concrete Worker Total Water & Sewer Fund 48 l 1 1 45 1 2 2 SBP 2 18 2 m 2 SBP 13 18 11 m 11 32 2 18 2 2 Total 31.40 29.40 29.40 91 0.60 19 0.60 n 0.60 aj 78 1 1 1 69 1 1 1 55 1 1 1 58 1 - n - 54 4 4 4 54 1 1 1 50 1 1 1 50 1 1 1 50 1 1 1 48 - 1 n 1 40/46 24 4 4 40/46/50 - 20 20 SBP 1 19 1 n 1 38 1 1 1 38 2 1 n 1 SBP 10 19 9 n 9 Total 50.60 48.60 48.60 69 1 1 1 54 l 1 1 SBP 2 20 2 o 2 A SBP 2 20 1 0 1 ak SBP 7 20 7 o 7 ak 54 - 0.50 o 0.50 A 46 - 1 0 1 A 44 - 0.50 o 0.50 ak 44 - 0.50 o 0.50 ak 42 - 1 0 1 ak 38 - 1 0 1 ak 32 - 0.50 o 0.50 ak Total 13 17.00 17.00 113.85 113.85 113.85 SANITATION FUND Superintendent of Streets/Drainage/Solid Waste/Rest/ES Solid Waste Foreman Clean Team Crew Chief Heavy Equipment Operator II 258 69 0.50 21 0.50 p 0.50 a1 54 1 l 1 50 - I p 1 46 2 2 2 CITY OF BAYTOWN SCHEDULE OF FULL-TIME (FTE) BUDGETED POSITIONS Department Number of Positions (FTE) Classification Grade 2008-09 2009-10 2010-11 SANITATION FUND (cont.) Heavy Equipment Operator I 42 1 2 p 2 Equipment Operator 38 3 4 p 4 Laborer 32 2 2 p 2 Total Sanitation Fund 9.50 12.50 12.50 STORM WATER UTILITY FUND Storm Water Engineer 74 - 1 q 1 Storm Water Coordinator 69 1 1 1 Storm Water Specialist 50 1 1 1 Total Storm Water Utility Fund 2 3 3 CENTRAL SERVICES FUND :e7:T'1%Ti14at11Z is Superintendent of Equipment Services 69 1 - r - Equipment Services Coordinator 65 - I 1 Mechanic Supervisor 60 1 1 1 Senior Mechanic 54 1 1 l Mechanic 50 3 22 4 r 4 Mechanic Apprentice 44 l 22 - r - Mechanic Helper 40 1 1 l Total Garage Fund 8 8 8 WAREHOUSE OPERATIONS FUND Warehouse Manager 50 1 1 1 Warehouse Assistant 38 1 1 1 Warehouse Helper 35 2 2 2 Total Warehouse Operations Fund 4 4 4 TOTAL OPERATING FUNDS 701.00 707.25 712.25 MISCELLANEOUS FUNDS EMERGENCY MANAGEMENT FUND Assistant Fire Chief/Fire Marshal/Emg. Mgmt Coord. CS - 23 - - Emergency Management Coordinator 79 - 23 - - Assistant Emergency Management Coordinator 49 - 23 - - Total Emergency Management Fund - - - COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUND Assistant Director Planning/Development Services 79 0.50 24 0.50 s 0.50 wn Senior Program Manager 69 1 24 1 1 Demo/Housing Inspector 57 1 1 1 Planner - Housing 55 - 24 - - Accountant I 55 0.25 24 - - Property Specialist 49 1 1 1 Administrative Assistant 48 1 1 1 Total CDBG 4.75 4.50 4.50 259 CITY OF BAYTOWN SCHEDULE OF FULL-TIME (FTE) BUDGETED POSITIONS Department Number of Positions (FTE) Classification Grade 2008-09 2009-10 2010-11 HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) Accountant I 55 0.25 25 0.25 t 0.25 an Investigative Analyst 52 - 25 - - Total HIDTA 0.25 0.25 0.25 MISCELLANEOUS POLICE FUND Patrol Officers CS 2 Domestic Violence Coordinator 60 1 Total Miscellaneous Police Fund 3 CRIME CONTROL AND PREVENTION DISTRICT (CCPD) Sergeant CS Police Officers CS Total CCPD FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL Lieutenant CS MUNICIPAL COURT SPECIAL REVENUE FUND Bailiff 54 WETLANDS EDUCATION AND RECREATION CENTER FUND Supt. of Natural Resource Programs 69 Education Specialist 46 Total Wetlands Education and Recreation Center Fund CAPITAL IMPROVEMENT PROGRAM FUND Project Manager Civil Design Engineer/EIT Construction Inspector Total Capital Improvement Program Fund WORKERS COMPENSATION FUND Safety Coordinator Total Workers Compensation Fund TOTAL MISCELLANEOUS FUNDS TOTAL ALL FUNDS 260 2 1 3 2 l 3 1 14 I 14 1 14 15 15 15 1 1 1 1 1 1 1 1 1 1 1 1 2 2 2 76 1 26 1 l 69/74 1 1 l 53 1 l 1 3 3 3 58 l 1 31.00 732.00 1 1 30.75 738.00 I 1 30.75 743.00 CITY OF BAYTOWN ENDNOTES FOR 2008-09 PERSONNEL CHANGES Ref# Department Description of Chane Positions General Fund 0 The Assistant Emergency Management Coordinator position was eliminated in January 2009 I General Admin. 9 Public Affairs/Marketing Coordinator is funded by 50% General Fund and 50% by Hotel/Motel Fund. Moved the 50% General Fund from the General Adm. Department to the City Clerk 11 EMS Department in the Adopted Budget. 12 Streets & Drainage • The Administrative Assistant has been upgraded to the Executive Assistant. 2 Fiscal Operations • Accountant I is funded 50% by General Fund, 25% by CDBG and 25% HIDTA. 13 Engineering 9 Capital Asset Accountant is funded 15% in General Fund and 85% in Water and Sewer Fund. 14 Parks & Recreation • Maintenance Coordinator transferred from the City Facilities Department to the Fiscal Operations Department in the Adopted Budget. • Upgrade Purchasing Technician to Buyer. 3 Legal 0 The Legal Advisor position title changed to Assistant City Attorney/Civil Service Legal Advisor; 15 Library and is now funded in the Legal Department instead of the Police Department. 4 ITS • Reorganization in Department. • Web Page Technician Transferred to the City Clerk Department during the 2008-09 Fiscal Year. 5 Planning & Dev. Svs. • Reorganization in Department. • The Asst. Director Planning/Development Services is now funded 50% by General Fund and 50% by CDBG Fund. • The Plans Examiner position has been reorganized as the Development Services Coordinator. 6 Human Resources • Administrative Support Specialist added. 7 City Clerk • Public Affairs/Marketing Coordinator is funded by 50% General Fund and 50% by Hotel/Motel Fund. Moved the 50% General Fund from the General Adm. Department to the City Clerk Department in the Adopted Budget. • Web Page Technician Transferred to the City Clerk Department during the 2008-09 Fiscal Year. • Municipal Court Clerk added. 8 Police • The Legal Advisor position title changed to Assistant City Attorney/Civil Service Legal Advisor; and is now funded in the Legal Department instead of the Police Department. • One of the Mechanic positions have been upgraded to Senior Mechanic. • Transferred Investigative Analyst from HIDTA to General Fund Police Department. 0 One of the Police Records Technicians were reorganized to a Facilities Assistant. 9 Fire • One Assistant Fire Chief is now 100% funded by General Fund and 0% funded by Emergency Management. • One firefighter hired during the fiscal year pending the SAFER Grant. 9 Firefighters funded first by General Fund; then, will be reimbursed by the SAFER Grant. * Three (3) Firefighter positions upgraded to a Lieutenant position by Council Ordinance #11,184. 10 Emergency Mgmt. 0 Emergency Management division was reorganized into the General Fund Emergency Management (Communications Department). • Telecommunicator Coordinator 261 0 The Assistant Emergency Management Coordinator position was eliminated in January 2009 when the employee retired; therefore, the position was reorganized to an Administrative 9 Two of the Telecommunicators positions were moved to a 311 Telecommunicator position. 11 EMS • Special Pay 12 Streets & Drainage 0 Superintendent of Streets/Drainage/Solid Waste is funded by 50% General Fund and 50% by Sanitation Fund. 13 Engineering 0 Senior Admin Support Specialist upgraded to an Administrative Assistant. 14 Parks & Recreation • Parks Crewleader added. • Heavy Equipment Operator I - added as Technical Adjustment by Council. • Equipment Operator added. e Caretaker added. 15 Library • One Coordinating Librarian position was reorganized to a Library Technology Coordinator. • One Senior Library Technician position was transferred to a Library Technician. 261 CITY OF BAYTOWN ENDNOTES FOR 2008-09 PERSONNEL CHANGES Refi; Department Description of Chane Positions HoteUMotel Fund 16 Promotional • Public Affairs/Marketing Coordinator is funded by 50% General Fund and 50% by Hotel/Motel Fund. Moved the 50% General Fund from the General Adm. Department to the City Clerk Department in the Adopted Budget. Water & Sewer Fund 17 Utility Billing • Capital Asset Accountant is funded 15% in General Fund and 85% in Water and Sewer Fund. 18 Water Operations • Director of Public Works/Utilities is funded 40% in the Water Operations Department and 60% in the Wastewater Operations Department in Water and Sewer Fund. • In FY2008-09, the position job duties will be outsourced. • Skilled Based Pay • Utility Maintenance Technician added. • Reorganized (1) Water Plant Operator I Trainee/II to a Laborer position. 19 Wastewater • Director of Public Works/Utilities is funded 40% in the Water Operations Department and 60% Operations in the Wastewater Operations Department in Water and Sewer Fund. • Skilled Based Pay 20 Utility Construction • Skilled Based Pay Sanitation Fund 21 Solid Waste • Superintendent of Streets/Drainage/Solid Waste is funded by 50% General Fund and 50% by Sanitation Fund. Garage Fund 22 Garage • One of the Mechanics positions was reorganized to a Mechanic Apprentice. Emergency Management 23 Emergency Mgmt. • Emergency Management division was reorganized into the General Fund Emergency Mgmt./Communications Department. (2) • One Assistant Fire Chief is now 100% funded by General Fund and 0% funded by Emergency Management. Community Development Block Grant (CDBG) Fund 24 CDBG • Reorganization in Department. • Accountant I is funded 50% by General Fund, 25% by CDBG and 25% HIDTA. • The Asst. Director Planning/Development Services is now funded 50% by General Fund and 50% by CDBG Fund. Hiels Intensity Druz Trafficking Area (HIDTA) 25 HIDTA • Accountant 1 is funded 50% by General Fund, 25% by CDBG and 25% HIDTA. • Transferred Investigative Analyst from HIDTA to General Fund Police Department. Capital Improvement Program Fund (CIPF) 26 CIPF • Added during Fiscal Year 2008-09. 262 CITY OF BAYTOWN ENDNOTES FOR 2009-10 PERSONNEL CHANGES Ref# Department Description of Change Positions General Fund a Fiscal Operations • Reorganization within department and now one Accountant II has been upgraded to Accounting Manager. • Reorganization within department and now Accountant 11 is funded 15% in General Fund and 85% in Water and Sewer Fund. • One Accountant I is funded 75% by General Fund and 25% HIDTA. • Reorganization within department and Capital Asset Accountant is now an Accountant II. • Reorganization within department. b ITS • Reorganization within department. c Planning & Dev. Svs. • The Asst. Director Planning/Development Services is now funded 50% by General Fund and 50% by CDBG Fund. Reorganization within department. d City Clerk • The Public Affairs/Marketing Coordinator position is now funded 100% by General Fund in the City Clerk Department but a transfer from the Hotel/Motel Fund pays for 50% of the 100% of the position. o Reorganization within department. e Police • Reorganization within department. f Emg. Mgmt. • Reorganization within department. g Streets and Drainage • Reorganization within department. A new division was created called Restoration, which some positions are funded 50% by General Fund Streets, Drainage and Restoration divisions and 50% by Water & Sewer Fund Utility Construction division. • Superintendent of Streets/Drainage/Solid Waste/Rest/ES is funded by 50% General Fund and 50% by Sanitation Fund. • The Restoration Foreman position in Restoration Division in the Streets and Drainage Department is funded 50% in General Fund and 50% by Water and Sewer Fund. • Five Heavy Equipment Operator II positions in Restoration Division in the Streets and Drainage Department. Three are funded 100% by General Fund. Two positions are funded 50% by General Fund and 50% by Water and Sewer Fund. • Three Concrete Finisher positions in Restoration Division in the Streets and Drainage Department. Two are funded 100% by General Fund and one is funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • Three Grade Chief positions in Restoration Division in the Streets and Drainage Department. Two are funded 100% by General Fund and one is funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • Four Heavy Equipment Operator I positions in Restoration Division in the Streets and Drainage Department. Two are funded 100% by General Fund and two are funded 50% by General Fund and Water and Sewer Fund in the Utility Construction • Nine Equipment Operator positions in Restoration Division in the Streets and Drainage Department. Seven are funded 100% by General Fund and two are funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • Three Concrete Worker positions in Restoration Division in the Streets and Drainage Department. Two are funded 100% by General Fund and one are funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. h Public Health • Reorganization within department. i Parks & Recreation • Aquatics Coordinator added. j Library * Reorganization within department. 263 CITY OF BAYTOWN ENDNOTES FOR 2009-10 PERSONNEL CHANGES Ref# Department Description of Change Positions HotellMotel Fund k Promotional • The Public Affairs/Marketing Coordinator position is now funded 100% by General Fund in the City Clerk Department but a transfer from the Hotel/Motel Fund pays for 50% of the 100% of the position. Water and Sewer Fund I Utility Billing • Reorganization within department and now Accountant II is funded 15% in General Fund and 85% in Water and Sewer Fund. • Reorganization within department and Capital Asset Accountant is now an Accountant II. m Water Operations • Director of Public Works/Utilities is funded 40% in the Water Operations Department and 60% in the Wastewater Operations Department in Water and Sewer Fund. • Reorganization within department. • Skilled Based Pay n Wastewater Op. • Director of Public Works/Utilities is funded 40% in the Water Operations Department and 60% in the Wastewater Operations Department in Water and Sewer Fund. • Reorganization within department. • Skilled Based Pay o Utility Construction • Skilled Based Pay • Reorganization within department. A new division was created called Restoration, which some positions are funded 50% by General Fund Streets, Drainage and Restoration divisions and 50% by Water & Sewer Fund Utility Construction division. • The Restoration Foreman position is funded 50% in General Fund and 50% by Water and Sewer Fund. • The two Heavy Equipment Operators 11 positions are funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • The Concrete Finisher position is funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • The Grade Chief position is funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • Two Heavy Equipment Operator I positions are funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • Two Equipment Operator positions are funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • The Concrete Worker position is funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. Sanitation Fund p Solid Waste • Superintendent of Streets/Drainage/Solid Waste/Rest/ES is funded by 50% General Fund and 50% by Sanitation Fund. • Added Crew Chief, Heavy Equipment Operator and Equipment Operator for the Citywide Litter Eradication And Neutralization (CLEAN) Team. Storm Water Utility q Storm Water Utility • Storm Water Engineer Garaiee Fund r Garage • Reorganization within department. 264 CITY OF BAYTOWN ENDNOTES FOR 2009-10 PERSONNEL CHANGES Ref# Department Description of Change Positions Community Development Block Grant (CDBG) Fund s CDBG • The Asst. Director Planning/Development Services is now funded 50% by General Fund and 50% by CDBG Fund. Hi -ah Intensity Druz TrafTckinz Area (HIDTA) t HIDTA • Accountant I is funded 75% by General Fund and 25% HIDTA. 265 CITY OF BAYTOWN ENDNOTES FOR 2010-11 PERSONNEL CHANGES Ref# Department Description of Change Positions General Fund as General Administration • Moved from the City Clerk Department to the General Administration Department. ab Fiscal Operations • Reorganization within department and now Accountant 11 is funded 15% in General Fund and 85% in Water and Sewer Fund. • One Accountant I is funded 75% by General Fund and 25% HIDTA. ac Planning & Dev. Svs. • The Asst. Director Planning/Development Services is now funded 50% by General Fund and 50% by CDBG Fund. ad Human Resources • Reorganization within department. ae City Clerk • Moved from the City Clerk Department to the General Administration Department. of Fire • New Fire Station #6 Personnel: (6) New Firefighters, (3) Promotions from Firefighters to Equipment Operators and (3) Promotions from Equipment Operators to Lieutenants. The number of Firefighter positions will be reinstated to 57 since the SAFER grant is active. ag Streets and Drainage • Reorganization within department. A new division was created called Restoration, which some positions are funded 50% by General Fund Streets, Drainage and Restoration divisions and 50% by Water & Sewer Fund Utility Construction division. • Superintendent of Streets/Drainage/Solid Waste/Rest/ES is funded by 50% General Fund and 50% by Sanitation Fund. • The Restoration Foreman position in Restoration Division in the Streets and Drainage Department is funded 50% in General Fund and 50% by Water and Sewer Fund. • Five Heavy Equipment Operator positions in Restoration Division in the Streets and Drainage Department. Three are funded 100% by General Fund. Two positions are funded 50% by General Fund and 50% by Water and Sewer Fund. • Three Concrete Finisher positions in Restoration Division in the Streets and Drainage Department. Two are funded 100% by General Fund and one is funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • Three Grade Chief positions in Restoration Division in the Streets and Drainage Department. Two are funded 100% by General Fund and one is funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • Four Heavy Equipment Operator I positions in Restoration Division in the Streets and Drainage Department. Two are funded 100% by General Fund and two are funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • Nine Equipment Operator positions in Restoration Division in the Streets and Drainage Department. Seven are funded 100% by General Fund and two are funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • Three Concrete Worker positions in Restoration Division in the Streets and Drainage Department. Two are funded 100% by General Fund and one are funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. lVater and Sewer Fund ' ah Utility Billing • Reorganization within department and now Accountant 11 is funded 15% in General Fund and 85% in Water and Sewer Fund. ai Water Operations • Director of Public Works/Utilities is funded 40% in the Water Operations Department and 60% in the Wastewater Operations Department in Water and Sewer Fund. • Skilled Based Pay aj Wastewater Op. • Director of Public Works/Utilities is funded 40% in the Water Operations Department and 60% in the Wastewater Operations Department in Water and Sewer Fund. 266 CITY OF BAYTOWN ENDNOTES FOR 2010-11 PERSONNEL CHANGES Ref# Department Description of Change Positions A Utility Construction • Skilled Based Pay • Reorganization within department. A new division was created called Restoration, which some positions are funded 50% by General Fund Streets and Drainage divisions and 50% by Water & Sewer Fund Construction division. • The Restoration Foreman position is funded 50% in General Fund and 50% by Water and Sewer Fund. • The two Heavy Equipment Operators II positions are funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • The Concrete Finisher position is funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • The Grade Chief position is funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • Two Heavy Equipment Operator I positions are funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • Two Equipment Operator positions are funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • The Concrete Worker position is funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. Sanitation Fund al Solid Waste • Superintendent of Streets/Drainage/Solid Waste/Rest/ES is funded by 50% General Fund and 50% by Sanitation Fund. Community Development Block Grant (CDBG) Fund am CDBG • The Asst. Director Planning/Development Services is now funded 50% by General Fund and 50% by CDBG Fund. HIM Intensity Drug TraftkinQ Area (HIDTA) an HIDTA • Accountant I is funded 75% by General Fund and 25% HIDTA. 267 CITY OF BAYTOWN Grade Structure Effective October 1, 2010 - September 30, 2011 GRADE MIN MID MAX 110 $ 139,836 $ 174,792 $ 209,760 109 136,428 170,532 204,636 108 133,104 166,368 199,644 107 129,852 162,312 194,784 106 126,684 158,352 190,032 105 123,600 154,488 185,388 104 120,576 150,720 180,876 103 117,636 147,048 176,460 102 114,768 143,460 172,152 101 111,972 139,968 167,952 100 109,236 136,548 163,860 99 106,572 133,224 159,864 98 103,980 129,972 155,964 97 101,436 126,804 152,160 96 98,964 123,708 148,452 95 96,552 120,696 144,828 94 94,200 117,744 141,300 93 91,896 114,876 137,844 92 89,664 112,068 134,484 91 87,468 109,344 131,208 90 85,344 106,668 128,004 89 83,256 104,076 124,884 88 81,228 101,532 121,836 87 79,248 99,060 118,872 86 77,316 96,636 115,968 85 75,432 94,284 113,136 84 73,584 91,980 110,376 83 71,796 89,736 107,688 82 70,044 87,552 105,060 81 68,328 85,416 102,504 80 66,672 83,328 99,996 79 65,040 81,300 97,560 78 63,456 79,320 95,184 77 61,908 77,388 92,856 76 60,396 75,492 90,600 75 58,920 73,656 88,380 74 57,480 71,856 86,232 73 56,088 70,104 84,120 72 54,720 68,400 82,068 71 53,376 66,732 80,076 70 52,080 65,100 78,120 69 50,808 63,516 76,212 68 49,572 61,968 74,352 67 48,360 60,456 72,540 66 47,184 58,980 70,776 65 46,032 57,540 69,048 64 44,904 56,136 67,356 63 43,812 54,768 65,724 GRADE MIN MID MAX 62 $ 42,744 $ 53,424 $ 64,116 61 41,700 52,128 62,556 60 40,680 50,856 61,032 59 39,696 49,620 59,544 58 38,724 48,408 58,080 57 37,776 47,220 56,664 56 36,852 46,068 55,284 55 35,964 44,952 53,940 54 35,076 43,848 52,620 53 34,224 42,780 51,336 52 33,396 41,736 50,088 51 32,580 40,716 48,864 50 31,788 39,732 47,676 49 31,008 38,760 46,512 48 30,252 37,812 45,372 47 29,508 36,888 44,268 46 28,788 35,988 43,188 45 28,092 35,112 42,132 44 27,408 34,260 41,112 43 26,736 33,420 40,104 42 27,720 32,604 37,500 41 27,036 31,812 36,588 40 26,376 31,032 35,688 39 25,740 30,276 34,824 38 25,104 29,544 33,972 37 24,492 28,824 33,144 36 23,904 28,116 32,340 35 23,316 27,432 31,548 34 22,752 26,760 30,780 33 22,188 26,112 30,024 32 21,648 25,476 29,292 31 21,120 24,852 28,584 30 20,604 24,240 27,876 29 20,100 23,652 27,204 28 19,620 23,076 26,544 27 19,140 22,512 25,896 26 18,672 21,960 25,260 25 18,216 21,432 24,648 24 17,772 20,904 24,048 23 17,340 20,400 23,460 22 16,920 19,896 22,884 21 16,500 19,416 22,320 20 16,104 18,936 21,780 19 15,708 18,480 21,252 18 15,324 18,024 20,736 17 14,952 17,592 20,220 16 14,580 17,160 19,728 15 14,232 16,740 19,248 14 13,884 16,332 18,780 13 13,548 15,936 1 18,324 * Grades 13-42: minimum is calculated using 85% of midpoint. Maximum is calculated using 115% of midpoint. 268, Grades 43-110: minimum is calculated using 80% of midpoint. Maximum is calculated using 120% of midpoint. City of Baytown Certificate Pay FY2010/2011 Public Works Monthly Water Certificate A $120 Water Certificate B $90 Water Certificate C $60 Wastewater Certificate A $120 Wastewater Certificate B $90 Wastewater Certificate C $60 Tool Allowance $75 Police Intermediate $60 Advanced $120 Master $180 Clothing Allowance Office assignments $600/yr Fire Intermediate $75 Advanced $125 Master $180 Clothing Allowance Chief & Asst. Chief $480/yr Investigators $480/yr HazMat Team member $100 Non team member $50 Assignment Pay Assistant Chief $100 Lieutenant $300 Battalion Chief $300 Emergency Response Bilingual Incentive Pay $50 269 Probationary Police Officer Sergeant Lieutenant Captain 270 City of Baytown Police Salary FY2010-11 Years 0-4 5-9 10+ Years 0-4 5-9 10+ Years 0-4 5-9 10+ F nnual Salary anuary 2011 $ 41,820 $ 45,486 $ 46,058 $ 47,841 $ 49,862 $ 51,510 $ 53,029 $ 53,115 $ 54,538 $ 55,998 $ 57,120 $ 59,034 $ 59,813 $ 61,608 $ 63,495 $ 66,810 $ 70,380 $ 73,440 $ 76,500 $ 79,560 $ 81,090 $ 84,660 $ 89,032 City of Baytown Fire Salary 2010-11 After completion of probationary period, Fire Fighter will move to Tier I. Thereafter, Fire Fighter will move to next tier on their anniversary of completion of probation. Fire MEW Equipment Operator Tier Years 1 0-6 mos $ 57,937 2 6 mos+ $ 61,414 Lieutenant TierYears 1 0 $ 63,870 2 1 $ 66,425 3 2+ $ 69,746 Battalion Chief Tier Years 1 0 �73,234 2 3 2+ $ 80,740 Assistant Chief Tier Years 1 0 $ 84,698 2 1 $ 89,780 3 2+ $ 94,269 * Cadet * Academy Tr * Probationary Annual Salary January 2011 $ 37,163 $ 39,119 $ 39,119 $ 43,977 $ 45,297 $ 46,656 $ 48,055 $ 49,497 $ 50,982 $ 52,511 $ 54,087 $ 55,709 Annual salary does not include longevity or seniority pay and nothing in the annual salary column shall move with the employee when he/she steps up pursuant to 143.038(b). 271 BAYTOWN S 272 STATISTICAL SECTION (Unaudited) The Statistical Section presents multi-year data for expenditures, revenues, property tax levies and collections, property tax rates and valuations for overlapping governments, ratios of bonded debt, legal debt margin, overlapping debt, ratio of debt service to general expenditures, revenue bond coverage, property value/construction, principal taxpayers and miscellaneous statistics. BAVTOWN S 273 CITY OF BAYTOWN, TEXAS NBT ASSETS BY COMPONENT Last Seven Fiscal Years (1) (Accrual Basis of Accounting) Total Business -type Activities Net Assets $ 66 596,405 $ 61,164,860 $ 66,596 405 $. _ 73,285,451 Primary Government 2003 2004 2005 2006 Governmental Activities Invested in capital assets, 90,856,541 $ 70,721,426 $ 90,856,541 S 97,556,232 net of related debt S 34,834,842 $ 20,156,953 $ 34,834,842 $ 38,228,537 Restricted 17,520,023 23,360,974 17,520,023 18,434,239 Unrestricted 12,537,798 14,356,740 12,646,578 14,618,396 Total Governmental Activities Net Assets $ 64,892,663 $ 57,874,667 $ 65,001,443 $ 71,281,162 Basinewtype Activities Invested in capital assets, not of related debt $ 56,021,699 $ 50,564,473 $ 56,021,699 $ 59,327,695 Restricted 5,026,131 4,444,749 5,026,131 6,104,941 Unrestricted 5,548,575 6,155,638 5,548,575 7,852,815 Total Business -type Activities Net Assets $ 66 596,405 $ 61,164,860 $ 66,596 405 $. _ 73,285,451 Primary Government Invested in capital ascots, not of related debt $ 90,856,541 $ 70,721,426 $ 90,856,541 S 97,556,232 Restricted 22,546,154 27,805,723 22,546,154 24,539,180 Unrestricted 18,086,373 20,512,378 18,195,153 22,471,201 Total Primary Government Net Assets S 131,489,068 _ $ 119 039 527 S 131597 848 $ 144,566,613 (1) The requirement for statistical date is ton years; only seven years ars available at this time. (2) The City has retroactively recorded h*astructura assets. 274 2007 (2) 2008 2009 $ 94,019,731 $ 94,051,443 $ 119,146,529 29,965,325 41,741,277 29,680,983 17,911,070 14,311,352 (3,124,300) $ 141,896,126 $ 1501104,072 $ 145,703,212 S 61,231,067 $ 71,163,579 $ 76,775,912 6,681,082 6,375,954 6,461,098 14,139,670 17,860,378 18,4061182 $ 82,051,819_ $ 95,399,911 $ 101,643,192 $ 155,250,798 $ 165,215,022 $ 195,922,441 36,646,407 48,117,231 36,142,081 32,050,740 32,171,730 15,2811882 $ 223,947,945 S 245503,983 $ 247,346,404 275 CITY OF BAY`rOWN, TEXAS CHANGES INNETASSETS Yeast Seven Fiscal Years (1) (Accrual Basis of Accounting) Expenses Governmental activities: General government Public safety Public works Public health Parka, recreation, and culture Interest and fiscal agent foes on long-term debt Total governmental activities expenses Business -type activities: Water and sewer Sanitation Bayland Island development Storm water utility Total busluess-type activities expenses Total primary government expenses Program Revenues Governmental activities: Charges for services: General government Public safety Public works Public health Perks, recreation, and culture Operating grants and contributions Capital grants and contributions Total governmental activities program revenues Business -type activities: Charges for services: Water and sewer Sanitation Bayland Island development Storm water Operating grants and contributions Capital grants and contributions Total business -type activities program revenues Total primary government program revenues 2003 2004 2005 2006 $ 10,475,982 $ 10,080,486 $ 11,605,263 $ 12,333,914 23,231, 891 26,806,141 30,051,431 30,375,261 4,125,296 4,344,363 5,071,236 7,471,263 959,077 1,047,925 1,122,097 1,125,234 5,142,302 5,603,786 6,748,098 6,671,924 3,236,323 3,192,346 3,493,575 2,974,959 47,170,871 51,075,047 58,091L700 60,952,555 - 2,924,571 3,639,831 1,434,147 15,963,201 15,753,241 17,408,005 18,187,507 2,680,007 2,613,247 2,773,726 2,876,730 216,419 904,334 69,662 60,770 20A05 144,484 106,055 141,122 18 880 032 66050903 1941 306 20,357,448 78,449,148 21266 129 82,218,684 S 70490,353 $ 7,146 $ 10,305 $ 88,874 $ 121,468 3,408,126 3,267,291 3,206,990 2,899,453 741,833 663,852 601,465 866,055 183,186 184,048 177,502 405,424 302,770 142,341 209,187 278,666 2,864,045 6,858,117 5,605,951 5,904,790 - 2,924,571 3,639,831 1,434,147 7,507,106 14,050,525 13,529,800 11,910,003 17,531,132 19,066,095 21,355,121 23,042,411 3,011,581 3,083,364 3,144,372 2,994,578 76,781 39,993 42,660 41,154 - 180,362 376,321 477,563 1,315,026 - 219,578 1415 066 1,183,218 21,934,520 22,589,392 26,333,540 27.738 924 $ 29,441,b26 $ 36,639.917 $ 39,863,340 S 39 648.927 Net (Expease)/Revenue Govemmental activities $ (39,663,765) $ (37,024,522) $ (44,561,900) $ (49,042,552) Buelaess-type activities 3.054,488 3.174.086 5,976,092 6.472.795 Total primary government not expense $ (36,609 277 $ (33,850.A36) $ 38 585 80 $ 42 569 ?57 276 2007 2008 2009 $ 10,563,503 $ 21,327,943 $ 34,694,738 28,649,012 29,838,903 35,863,793 5,950,837 6,538,034 7,248,788 1,202,475 1,806,566 2,461,251 6,341,240 6,791,904 7,781,634 2.905.717 2,813,437 3,243,597 55,612,784 69,116,787 91,293,801_ 19,746,886 22,144,119 25,510,584 3,274,139 3,596,913 3,832,013 65,858 60,105 44,307 197,559 199,677 380,125 23.284.441 26.000.814 29,767,029 $ 781897,225 $ 95 117 60l $ 121,060,830 $ 132,747 $ 156,740 $ 137,321 3,168,682 3,741,394 3,277,872 946,473 1.1I7,539 979,087 443,070 523,151 458,338 304,541 359,585 315,036 2,360,977 8,556,359 13,202,642 109,215 4,252,180 233,993 71465,705 18,706,948 18,604,289 24,119,344 26,500,708 29,054,280 3,182,861 3,320,233 3,396,485 44,166 49,499 4,509 505,372 509,091 506,359 21,847 4,241 125,683 1,749,002 2,623,031 1,120,920 29.622,592 33.006 803 51.713.751 34,208 236 52,812,525 3 37.088,297 $ (48,147,079) (50,409.839) (72,689,512) 6,338,151 7 005 989 4 441207 $ (41,808,928} S 43 403 850 68 2 B 305 277 CrrY OF HAYTowN, TfXAs CHANGBS EMBTASSBTS (Continued) Last Seven Fiscal Years (1) (Accrual Basis of Accounting) General Revenues and Other Changes In Not Assets Governmental activities: Taxa: Property taxes Sales and holoYmotol taxes Franchise taxes Industrial district payments Invosment earnings Miscellaneous income Transfers, net Total governmental activities Business -type activities: 2003 2004 2005 2006 $ 15,964,132 11,381,200 3,107,324 16,186,363 1,019,006 829,930 1 x059,536 49,547,491 $ 14,765,399 8,590,520 3,148,964 16,398,899 1,037,717 1,591,189 _ 1,229,787 46,762,475 $ 15,344,175 9,724,993 3,196,447 16,870,355 1,581,491 2,720,882 1,519,299 50,957642 $ 16,065,176 10,439,285 4,227,213 17,275,592 2,659,933 2,366,908 2,288,164 55,322,271 Investment earnings 242,027 248,542 910,808 2,185,441 Miscellaneous 14,761 251,496 63,944 318,974 Transfers, net (1x059,536) (1,229,787) (1,519,299) (2,288,164) Total bustnowtype activities (802,7481 (729,749) (544 547) 216x251 Total primary government $ 48,744,743 $ 46,032,726 $ 50,413,095 $ 55,538,522 Change in Net Assets Governmental activities $ 9,883,726 $ 9,737,953 $ 6,395,742 $ 6,279,719 Business -type activities Total primary government changes in net assets 2F251,740 $ 12,135,466 2,444,337 5,431.545 6,689,046 S 11,827,287 3 12,182.290 12,968.765 (1) The requirement for statistical data is ten years; only seven years are available at this time, 278 2007 2008 2009 $ 16,976,846 $ 18,447,192 $ 20,864,156 14,011,632 14,659,564 16,185,851 3,846,484 3,911,211 4,265,055 18,400,449 19,241,209 21,129,127 3,103,114 2,321,652 962,771 1,401,417 1,677,695 2,481,973 2t497j957 2,498,087 2,399,719 60,237,899 62,756,610 681288,652 3,696,015 2,702,036 870,575 1,230,159 2,377,028 3,331,218 (2,497,957) (2,498,087) (2,399,719) 2,4281217 2580,977 1,802,074 $ 62,666,116 =3=057,597= $ 701090,726 $ 12,090,820 $ 12,346,771 $ (4,400,860) 81,766,368 9,586,966 6 243 281 $ 2018571188 219 737 $ 1,842,421 279 CITY OF HAYTOWN, TEXAS TAX REVENUES BYSOURCE, GOVERNMBNTAL ACTIVITIES Last Seven Fiscal Years (1) (Accrual Basis of Accounting) Function 2003 2004 2005 2006 property taxes $ 15,964,132 $ 14,765,399 $ 15,344,175 $ 16,065,176 Sales and hotcUmotel taxes 11,381,200 8,590,520 9,724,993 10,439,285 Franchise taxes 3,107,324 3,148,964 3,196,447 4,227,213 Industrial in -lieu -of -taxes 16,186,363 16,398,899 16.870 355 17,275,592 $ 46,639,019 $ 42,903,782 $ 45,135,970 $ 48.007,266 (1) The requirement for statistical data is tea yearn; only seven years are available at this time. 280 2007 2008 2009 $ 16,976,846 $ 18,447,192 $ 20,864,156 14,011,632 14,659,564 16,185,851 3,846,484 3,911,211 4,265,055 18.400,449 19,241,209 21.129,127 $ 53,235,411 $ 56,259,176 $ 62 444189 281 CITY OF BAYTOWNI, 'TWEAS FUND BALANCES, GOVERNMENTAL FUNDS Last Seven Years (1) (Modified Acaraal Basis of Accounting) 2003 2004 2005 2006 General fund: Reserved $ 456,998 $ 447,592 $ 959,335 S 393,500 Unreserved 12,751,496 14,610,024 14 680 O1 16 Ob5.0 3 Total general fund $ 13,208,494 $ 15,057,616 15,639,636 16L458,563 All other governmental funds: Reserved $ 36,928,003 $ 33,620,223 $ 33,518,414 $ 32,467,767 Unreserved, reported in special revenue funds - Total all other governmental funds $ 3669281003 33.-620,223 $ 33,518,414 $ 32,467,767 (1) The requirement for statistical date is ten years; only seven years are available at this time. 282 2007 2008 2009 $ 588,909 $ 435,239 $ 845,985 19159 499 15412,979 15,834,104 S 19,7 8,408 $ 15,848,218 16,680,089 $ 29,506,564 S 41,855,305 $ 31,388,369 (4.484,253) $ 29,5064564 5,305 3 26,904,116 283 CITY OF BAYTOWN, T=A$ CHWNGES RV FUND BALANCE, GOVERNMENTAL FUNDS Last Seven Years (1) (Modified Accrual Basle of Accounting) Revenues Taxes Licenses and permits Charges for services Fine and forfeitures Intergovernmental Investment earnings Other revenues Expenditures Ganem! government Public safety Public works Public health Pants, reoreatiDn, and culture Capital outlay Debt service: Principal Interest Issuance costs Fiscal Year 2003 2004 2005 2006 $ 44,152,400 $ 43,084,160 $ 45,085,265 E 47,867,459 817,955 736,011 691,096 1,004,601 1,890,039 1,803,409 1,857,755 1,657,473 1,935,067 2,420,334 3,025,647 2,590,884 2,864,045 8,443,576 6,365,752 6,565,100 954,781 983,429 1,514,693 2,548,099 829,930 _ 899,271 1,430,402 1,575,506 Total revenues 53,444,217 58,370,190 59,970 610 63,809,122 8,345,985 5,803,613 6,43S,706 9,356,385 9,746,817 10,776,015 12,008,362 20,995,575 25,110,836 26,873,652 28,922,600 3,366,843 3,669,045 4,134,898 6,750,873 909,370 990,130 958,435 1,107,306 4,698,023 4,779,648 5,325,058 5,853,608 5,093,886 11,846,112 8,133,822 8,730,301 4,385,000 6,830,000 7,185,000 4,995,000 3,236,323 3,192,346 2,976,287 2,939,710 185,192 49,458 Total expenditures 52,041,405 66,164,934 66,54059 71,357,218 Excess of revenues over (under) expenditures Other Financing Sources (Uses) Transfers in Transfers out Debt issued Refunding bands issued Premium on relbnded bonds Premium on bonds Payment to refunded band owrow agent Total other financing sources 1,402,812 (7,794,744) (6,577,749) (7,548,096) 5,232,972 6,604,361 7,069,722 5,140,378 (4,241,987) (5,505,748) (5,739,150) (3,040,941) 7,355,000 4,705,000 5,060,000 5,215,000 - - 7,740,000 - - - 5,743 - - - 1,164 1,939 - - (7,701,773) - 8,345,985 5,803,613 6,43S,706 7,316,376 Net change In fund balances $ 9,748,797 $ (1,991 131) $ (142,043) $ (231,720) Debt service as a percentage of noncapital expenditures 16.23% 18A5% 17.40% 12.67% (1) The requirement for statistical date Is ton years; only seven years aro available at this time. 284 2007 2008 2009 $ 53,035,426 S 56,142,813 $ 61,987,534 1,103,462 1,266,293 1,066,981 1,841,588 2,031,882 2,014,938 2,050,463 2,600,234 2,085,735 2,470,192 8,601,399 13,436,635 2,929,591 2,180,999 899,362 1.401 A 17 1.677.695 2A81.973 64.832.139 74,501,315 83,973,156 12,177,560 19,168,075 27,823,804 26,601,574 28,448,789 31,091,963 3,648,853 6,297,505 4,265,955 1,187,748 1,745.951 1,816,595 5,934,613 6,073,295 6,341,923 10,768,555 11,573,473 24,603,366 5,235,000 6,036,221 5,985,256 2,947,291 2,654,380 3,325,192 29,500 73.749 88,555 68,530,694 82,071.438 105,342,609 (3,698,555) (7,570,123) (21,369.451) 4,505,705 9,902,966 4,499,671 (2,103,614) (7,483,207) (2,879,831) 1,625,106 12,890,000 5,630,293 4=027,197 15,309,759 7250,133 $ 328,642 $ 7,739,636 $ (14,119.318) 14.17% 13.37% 11.10% 285 Crry of BAYTowN, Toms TAX REVENUES BY SOURCE, GOVERNMENTAL ACTIVITIES Last Ten Fiscal Years (Modified Accrual Baste of Accounting) Function 2000 2001 2002 2003 Property taxes (1) $ 15,883,690 $ 11,991,765 $ 23,232,784 $ 13,477,513 Sales and hotel taxes 10,337,844 10,830,396 10,966,587 11,381,200 Franchise taxes 2,975,104 3,243,250 3,332,758 3,107,324 Industrial in lieu -of --taxes (1) 7,267,981 13,775,400 15,526,986 16,186,363 $ 36,464,619 8 39 840,811 $ 43,059115 $ 44152 400 (1) Does not include assessed valuation for property under an industrial district contract for years after 2000. In past years, HCAD has included approximately 20% of the industrial district value as part of the certified tax roll and the taxes paid on these values were credited against industrial dietriets' contractual payments, This was a normal practice and was used by many cities in the arca. As a result of a lawsuit filed against HCAD, HCAD was ordered to stop this practice and was instructed to only include value on the certified roll for property and improvements actually located within the city limits. 286 2004 2005 2006 2007 2008 2009 S 14,565,414 $ 15,293,470 $ 15,925,369 $ 16,776,861 $ 18,330,829 $ 20,407,501 8,590,520 9,724,993 10,439,285 14,011,632 14,659,564 16,185,851 3,148,964 3,196,447 4,227,213 3,846,484 3,911,211 4,265,055 16,398,899 16,870,355 17,275,592 18,400,449 19,241,209 21,129,127 $ _42,703,797 $ 45,085,265 $ 47,867,459 $ 53,035,426 $ 56,142,813 $ 61,987,534 287 CITY OF BAYTOWNi, Twos ASSESSED VALUE AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTY Last Tan Meal Years Taxable value as a percentage of assessed value 87.2% 80.9% 81.2% 80.3% (1) For fiscal year 2000 Hants County Appraisal District included assessed valuation for property under an industrial lstrict contract. Later years include only property located within the City limits. (2) Assessed valuations are considered to be 100 percent of actual valuations. 288 2000(1) 2001 2002 2003 Real assessed value $ 2,162,335,220 $1,718,243,330 $1,818,818,750 $1,899,278,900 Personal assessed value 302,476,790 290,048,850 392,130,449 410,668,650 Total assessed value (2) 2,464,812,010 2,008,292,180 2,210,949,199 2,309,947,550 Leans real property exemptions (314,499,500) (382,739,640) (414,860,750) (454,194,440) Taxable value $2,150,312,510 �. $1,625,552,540 $1,796,088,449 $1,855,753,110 Taxable value as a percentage of assessed value 87.2% 80.9% 81.2% 80.3% (1) For fiscal year 2000 Hants County Appraisal District included assessed valuation for property under an industrial lstrict contract. Later years include only property located within the City limits. (2) Assessed valuations are considered to be 100 percent of actual valuations. 288 2004 2005 2006 2007 $ 2,032,610,900 $ 2,127,989,730 $ 2,382,43S,518 $ 2,661,656,747 439,237,770 460,761,590 536,062,697 549,496,484 2,471,848,670 2,588,751,320 2,918,498,215 3,211,153,231 (495,204,050) (516,611,740) (785,578,290) (910,929,124) 31,976,644,620 $2 2,139,580 $ 22132,919,925 $ 2,300.224,107 80.0% 80.0% 73.1% 71.6% 2008 2009 $ 2,577,257,056 $ 3,113,666,103 471,658,764 546,159,699 3,048,915,820 3,659,825,802 (577,912,543) (967,1OS,346) $ 2,471,003,277 $ 2,692,720,456 81.00/0 73.61% 289 CrrY of BATrowN, Toms PROPERTY TAX RATES - DIRECT AND OVERLAPPING GOVERNMENTS Last Ten Years Harris County Harris County Flood Control District Port of Houston Authority Harris County Hospital District Harris County Dept. of Education Goose Creek ISD IAA Junior College District Total Direct and Overlapping Rates Tax rates per $100 of assessed valuatlon Source: Harris County Appraisal District 290 2000 2001 2002 2003 $ 0.73703 $ 0.73703 $ 0.73703 $ 0.73703 0.39480 0.3S900 0.38390 0.38810 0.08000 0.06170 0.04760 0.04170 0.02040 0.01830 0.01830 0.01990 0.14650 0.20270 0.19020 0.19020 0.00629 0.00629 0.00629 0.00629 1.66127 1.71120 1.70437 1.68371 0.18690 0.21930 0.20841 0.20841 $ 3.23319 $ 3.31552 $ 3.29610 S 3.27534 2004 2005 2006 2007 2008 2009 $ 0.73703 $ 0.73703 S 0.73703 $ 0.73703 $ 0.73703 $ 0.78703 0.38800 0.39986 0.40239 0.40240 0.39239 0.38923 0,04170 0.03322 0.03241 0.03241 0.03106 0.03086 0.02000 0.01474 0.01302 0.01302 0.01437 0.01773 0.19020 0.19216 0.19216 0.19216 0.19216 0.19216 0,00629 0.00629 0.00629 0.00629 0.00585 0,00584 1.68371 1.68371 1.72750 1.59562 1.30196 1,28213 0.20841 0.20841 0.20678 0.20228 0.20678 0.20588 S 3.27534 S 3.27542 S 3.31758 S 3.18121 2.88160 S 2.91086 291 BAYTOWN S 292 CITY of BAYTOWN9 TWu s PRINCIPAL PROPERTY TAXPAYERS Current Year and Nine Years Ago 2009 2000 % of % of Taxable Taxable Taxable Taxable Assessed Assessed Assessed Assessed PropE!Z'fax Payer Value Rank Value Value Rank Value Exxon/Mobil Corp. S 172,478,912 1 7.40% $ 143,102,760 1 Centerpoint Energy Inc. 47,758,002 2 2.05% 45,194,250 5 LCY Elastomas LP 32,053,431 3 1.38% - ala Wal -Matt 20,742,934 4 0.89% - n/a Camden Property Trust 16,317,372 5 0.70% 19,399,940 7 Banc of America Leasing 13,896,776 6 0.60% - n/a Verizon Southwest 13,846,569 7 0.59% 19,596,710 6 Lowes Homo Canter 12,030,156 8 0.52% n/a BRE/LQ TX Properties LP 11,473,044 9 0.49% - n/a Car Son Bay LP 10,951,170 10 0.47% - n/a El Dorado Nitrogen - n/a 46,526,970 2 First Chemical Texas LP - via 46,460,320 3 Bayer Corporation - n/a 27,145,300 4 Baytown Medical Center - da 13,400,000 8 Memorial NW Paviilion LTD - We 12,189,870 9 Erich= Elastomers - We 10,318 260 10 Total $ 351,548,366 15.,09% $ 383.33280 Source: Goose Crook ISD Tax Office 6.65% 2.10% 0.90% 0.91% 2.16% 2.16% 1.26% 0.62% 0.57% 0.48% 17.81% .� 293 CITY 00 BAYTOWN9 TEXAS PROPERTYTAXLEVMAND COLLECTIONS Last Ten Years Tax levy Current tax collected Percent of current tax collections Delinquent tax collections Total tax collections Total collections as a percentage of current levy Outstanding delinquent taxes Outstanding delinquent taxes as percentage of current levy 294 2000 2001 2002 2003 $ 15,848,448 $ 11,980,810 $ 13,237,711 $ 13,677,457 $ 15,283,573 $ 11,453,519 $ 12,570,268 $ 13,017,092 96.44% 95.60% 94.96% 95.17% 371,829 312,960 406,716 606,319 $ 11665.5 .6402 $�1�1 966�47�9 $ 12,976 984 $ 13,623,411 98.78% 98.21% 98.03% 99.60% $ 1,419,238 $ 1,524,932 $ 1,592,896 $ 1,635,384 8.96% 12.73% 12.03% 11.960/0 2004 2005 2006 2007 2008 2009 $ 14,566,464 S 15,272,290 $ 15,720,260 S 16,953,342 $ 18,107,174 S 20,687,000 $ 13,938,784 $ 14,623,305 $ 15,156,541 S 15,933,127 $ 17,333,357 $ 19,456,285 95.68% 95.75% 96.41% 93.98°% 95.73% 94.05% 380,339 418,706 478,924 522,591 632,798 741,387 $ 14,319,123 $ 15,042,011 $ 15,635,465 $ 16,455,718 $ 17966,155 S 20,197,672 98.29% 98.49% 99.46% 97.06°% 99.22°% 97.63% $ 1,822,131 $ 1,961,395 $ 2,138,197 $ 2,152,119 S 2,252,122 S 3,371,123 1251°% 12.84°% 13.60% 12.69% 12.44°% 16.30% 295 Crry or BAYTowN, TExAs RATIOS OF OUTSTANDING DBBT BY TYPB Last Seven Years (1) Budoess-type activides: Revenue bonds 2003 2004 2005 2006 Governmental activities: 19,270,000 30,460,000 42,600,000 32,165,000 General obligationboads S 46,140,000 $ 45,520,000 S 49,700,000 S 51,560,000 Certificates of obligation 17,865,000 16,615,000 10,880,000 9,515,000 Alternative minimum tax bonds 2,775,000 2,520,000 2,255,000 1,980,000 Leas: deferred on refunding - - (259,866) (240,583) Budoess-type activides: Revenue bonds 19,120,000 17,455,000 15,715,000 13,910,000 Cartificato of obligation 19,270,000 30,460,000 42,600,000 32,165,000 Less: deforrod on refunding (453,444) {422,864) (440,652 _ (406,402) Total primary government S 104 716 556 S 1121479136 S 120,449,482 S 108,483,015 Percentage of personal incomo (1) 4.2% 4.9% 5.0% 5.3% Per capita $ 1,521 $ 1,610 $ 1,708 S 1,520 Note: Details regarding the City's outstanding debt can be found in We notes to the financial statements. (1) The rWirament for statistical data is ten years, only seven years are available at this time. 296 2007 2008 2009 $ 48,045,000 $ 44,145,000 $ 39,830,000 91085,000 20,400,000 21,475,000 1,690,000 1,385,000 1,065,000 (231.203) (206,089) (188,842) 12,025,000 83,270,000 (372,152) $ 153 511645 8.0% $ 2.126 10,050,000 109,610,000 (337.808) 185,046,103 9.8% 7,985,000 IOS,165,000 (303,558)_ 175,027,600 11.6% $ 2,502 $ 2,339 297 CITY OF BAYTOWN9 7"O AS RA 770 OF GBNERAL BONDED DEBT OUTSTANDING Last Ton Years Net Taxable Assessed Value All property Not Bonded Debt Bross bonded debt Loss debt service funds Net Bonded Debt Ratio of Net Bonded Debt to Assessed Value Population Net Bonded Debt per Capita 298 2000 2001 2002 2003 $ 2,150,312,510 S 1,625,552,540 $ 1,796,088,449 $ 1,85S,753,110 $ 64,460,000 $ 60,800,000 $ 63,810,000 $ 66,780,000 1,727,956 2,072.058 2,594,992 3,022,470 $ 62,732,044 S 58 727 942 $ 61215 008 $ 63,757,530 2.92% 3.61% 3.41% 3.44% 66,430 67.227 68,034 68,850 $ 944 $ 874 $ 900 $ 926 2004 2006 2006 2007 2008 2009 $ 1,976,644,620 $ 2,072,139,580 $ 2,132,919,925 $ 2,273,778,410 $ 2,471,003,277 $ 2,692,720,456 $ 64,655,000 $ 62,835,000 $ 63,OSS,000 $ 58,820,000 $ 65,930,000 $ 62,370,000 2973,296 1.673,675 1,489,010 922,394 596,117 786,092 $ 62,381704 $ 61 161.325 $ 61,365,990 $ 57,997&06 $ 65,333,883 $ 61,583,908 3.16% 2.95% 2.89% 2.55% 2.64% 2.290/a 69,676 70,512 71,358 72,215 73,959 74,845 $ 895 $ 867 $ 863 $ 802 $ 883 $ 823 299 BAYTOWN S 300 CITY OR BAYTOWN, TEXAS DJRBCT AND OVERUPPJNG GOVERNMENTAL ACTIYJTJES DEBT September 30, 2009 Estimated Net Bonded Estimated Share of Debt Percentage Overlapping Governmental Unit Outstanding Applicable (1) Debt Debt repaid with property taxes Harris County (2) $ 2,643,373,255 1.27% $ 33,570,840 Geese Creek ISD 339,361,832 29.02% 98,482,804 I.ec Junior College District 29,023,672 29.92% 8,683,883 Chambers county (2) 6,030,000 12.45% 750,735 Subtotal, overlapping debt 3,017,788,759 141,488,262 City direct debt 61483,908 1000/0 61,583,908 Total direct and overlapping debt $ 203,072,170 Source: Harris County (1) Estimated percentage applicable obtained from Municipal Advisory Council of Texas. The percentage of overlapping debt applicable is estimated using taxable assessod property values. Applicable percentages were estimated by determining the portion of the city's taxable assessed value that is within the city, boundaries and dividing it by the city's total taxable asseased value. (2) The City of Baytown is located within two counties. A resident would either live in Harris County or Chambers County, not both. 301 CITY OF BAYTOWN, TaxAS LEGAL DEBTMARGININFORMATION Last Seven Fiscal Years (1) Legal Debt Margin Calculation for Fiscal Year 2009 Assessed value $ 2,692,720,456 Debt limit (10% of assessed value) (2) 269,272,046 (1) The requirement for statistical data is ton years; only seven years are available at this time. (2) The City's Home Rule Charter limits all bonded debt to no more than 10% of the assessed valuation. 302 2003 2004 2005 2006 Debt limit $ 185,575,311 S 197,664,462 $ 207,213,958 S 213,291,993 Total net debt applicable to limit 63,757,530 62,381,704 61,161,325 61,565,990 Legal debt margin S I21,917,781 $ 1351282t758 $ 146,052 633 $ 151.726,003 Total net debt applicable to the limit an a percentage of debt limit 34.36% 31.56% 29.52% 28.86% Legal Debt Margin Calculation for Fiscal Year 2009 Assessed value $ 2,692,720,456 Debt limit (10% of assessed value) (2) 269,272,046 (1) The requirement for statistical data is ton years; only seven years are available at this time. (2) The City's Home Rule Charter limits all bonded debt to no more than 10% of the assessed valuation. 302 2007 2008 2009 $ 227,377,841 S 247,100,328 $ 269,272,046 57,897,606 65,333,883 61,583,908 $ 169,480,235 , S 181766,445 S 207,688,138 25.46% 26.440/a 22.87% 303 CrrY of BAYTOWN, TEXAS PLEDGED REVENUB COVERAGE (W477 R AND SEWER FUND) Last Ten Years Debt Service Requirements (3) Principal $ 1,250.000 S 2000 2001 2002 2003 Gross Revenues (1) $ 15,806,065 S 15,705,989 $ 16,894,142 $ 17,653,799 Operating Expenses (2) $ 10,345,996 $ 10,765,895 $ 11,057,186 $ 11,085,708 Net Revenues Available for Debt Service S 5.460,069 $ 4,940,094 $ 5,836,956 $ 6,568,091 Debt Service Requirements (3) Principal $ 1,250.000 S 1,320,000 $ 1,395,000 S 2,490,000 Interest 1,5401379 1,546,112 1,569,136 2,146,859 Total $ 2,790,379 $ 2,8661112 $ 2,964,136 $ 4,636,859 Coverage 1.96 1.72 1.97 1.42 (1) Total rovcnucs including interest, excluding tap fees (2) Total operating expenses less depreciation (3) Includes revenue bonds only 304 2004 2005 2006 2007 2008 2009 S 19,254,778 S 22,102,730 $ 25,032,317 $ 28,764,540 $ 26,269,326 $ 28,951,379 S 11,387,663 $ 12,195,906 $ 12,762,643 $ 19,617,174 $ 14,379,665 $ 16,760,578 $ 7,867,115 $ 9,906,824 $ 12,269,674 $ 9,147,366 $ 11,889,661 $ 12,190,801 S 2,455,000 $ 2,970,000 $ 3,510,000 $ 4,440,000 $ 5,135,000 $ 615100000 1,719,623 2,340,842 2,681,200 3,749,409 41707,217 4,733,526 $ A 174623 $ 5,310,842 $ 6,191400 $ 8,189,409 $ 9,842,217 $ 11,243,526 1.88 1.87 1.98 1.12 1.21 1.08 305 CITY of BAY TowN, TaxAs DEMOGRAPHICAND ECONOMIC STATISTICS Last Ten Fiscal Years Population (1) Personal income Per capita personal income (2) Median age (4) Education level in years of schooling (4) School enrollment (5) Unemployment rate (6) 2000 2001 2002 2003 66,430 67,227 68,034 68,850 $2,280,076,890 $2,338,289,514 $2,378,536,674 $2,469,787,200 S 34,323 $ 34,782 3 34,961 $ 35,872 31.0 30.6 30.6 30.9 14.8 14.8 14.8 14.8 17,883 18,255 18,075 19,085 5.10% 5.10% 6.6016 7.30% Data sources: (1) Year 2000 Source - 2000 Census. Years 2001-2009 City of Baytown Planning Department projection. (2) City of Baywwda per capita personal income was included in Houston-Sugul and -Baytown figures for years 2000 to 2008. (3) You 2009 - Baytown, Texas figure only - Speding'e Bost Places.com (4) American FactFinder (5) Goose Creak Consolidated Independent School District (6) Tan Workforce Commission 306 2004 2005 69,676 70,512 $2,309,201,992 $2,388,452,976 $ 33,142 $ 33,873 30.6 30.6 14.8 14.8 19,347 20,161 7.28% 7.40% 2006 2007 2008 2009 71,358 72,215 73,959 74,845 $2,044,906,206 $1,923,952.030 $1,887,655,557 $1,513,740,125 $ 28,657 $ 26,642 $ 25,523 $ 20,225 (3) 35.0 30.9 31.0 31.0 14.B 14.8 14.8 14.8 20,224 20,352 20,697 20,839 6.30% 5.80% 7.40% 11.50% 307 BAYTOWN S 308 CITY OF BAYTOWN, Toms PRINCIPAL EMPLOYMS Current Fiscal Year and Nino Years Ago Source: Baytown Chamber of Commerce as of December 2009, City of Baytown and Lee College, 309 2009 2000 Percentage Percentage of Total City of Total City Employer Employees Rank Employment Employees Rank Employment Goose Creek Consolidated ISD 2,400 1 8.17% 2,006 1 5.94% Exxon Mobil -Baytown Refinery 1,800 2 6.13% 2,000 2 5.93% San Jacinto Methodist Hospital 1,357. 3 4.62% 1,000 4 2.96% Exxon Mobil -Baytown Chemical 1,132 4 3.85% 1,200 3 3.56% Bayer Corporation 1,050 5 3.57% 831 5 2.46% Wal-Mart Distribution (Ud) 875 6 2.98% - n/a - Exxon Mobil/BTEC - East & West 850 7 2.89% 585 8 1.73% City of Baytown 732 8 2.49% 621 7 1.84% Chevron Phillips Chemical Company 585 9 1.99% 650 6 1.93% Lee College 386 10 1.31% - n/a - BayCoaat Medical Center 500 9 1.48% Exxon Mobil Chemical -Baytown Olefins 400 10 1.19% Total 11,167 T38.01% 9,793 29.02% Source: Baytown Chamber of Commerce as of December 2009, City of Baytown and Lee College, 309 CITY OF BAYTOWN, 'TEXAS FULL-TIME EQUIVALENT MT EMPLOYBBS BY FUNCTIONIPROGRAM Last Ten Fiscal Years HoteUMotel Fund Enterprise Fund: Weter and sewer 2000 2001 2002 2003 General Fund:" 12.0 12.0 -"- 12.0 General government 67.3 74.3 74.3 73.5 Public safety 12.0 12.0 12.0 12.0 Police 121.2 122.2 124.2 124.2 Oiiicers 114.0 118.0 117.0 117.0 Civilians 52.0 55.0 56.0 55.0 Fire 2.0 2.0 2.0 4.0 Firefighters and officers 70.0 70.0 85.0 84.5 Civilians 6.0 6.0 6.0 6.0 Other public safety 39.0 42.0 42.0 42.0 Public works 46.3 48.3 47.3 47.8 Public health 9.0 9.0 9.0 8.2 Parka, recreation, and culture 57.0 56.0 56.0 56.0 General Fund Total 460.55 478.55 492.55 490.0 HoteUMotel Fund Enterprise Fund: Weter and sewer 97.2 98.2 99.2 99.2 Sanitation 12.0 12.0 12.0 12.0 Storm water utility 11.5 - 1.0 1.0 Internal service 12.0 12.0 12.0 12.0 Enterprise Fund Total 121.2 122.2 124.2 124.2 Program Funds: Emergency management 1.0 1.0 1.0 1.5 Capital projects 0.5 0.5 0.5 0.5 Community development block grant 11.5 11.3 12.25 13.1 Hams County organized crime and narcotics task force 12.0 13.25 15.25 17.0 Organized crime unit transitional - - - - Iiigh intensity drag trafficking area 0.25 0.25 0.25 0.25 Miscellaneous police 2.0 2.0 2.0 4.0 Crime control and prevention district 10 - Fire control, prevention and emergency medical services district Municipal court special revenue 1.0 1.0 1.0 1.0 Wetlands education and recreation center 1.0 1.0 1.0 1.0 Capital improvement proms - - 1.0 1.0 CIPF-water and sewer _ _ - Odd trust and agency Workers compensation - _ Program Funds Total 39.25 30.25 34.25 39.3 Total �621�.0� 631.0 651.0 653.5 310 2004 2005 2006 2007 2008 2009 71.6 76.6 77.5 79.5 82.65 87.65 117.0 117.0 124.0 124.0 129.0 129.0 54.0 54.0 54.0 57.0 52.0 52.0 84.5 84.5 90.5 90.5 90.5 101 6.0 6.0 6.0 6.00 6.00 6.00 42.0 43.0 45.0 45.0 47.0 50.0 47.3 46.5 46.5 49.50 50.50 50.50 8.2 8.2 9.2 12.75 24.00 23.00 55.0 55.0 55.0 67.0 60.0 64.0 485.6 490.8 507.7 531.25 541.65 563.15 0.50 99.2 101.0 101.0 108.0 111.85 113.85 11.5 11.5 9.5 9.5 9.5 9.5 1.0 2.0 2.0 2.0 2.0 2.0 12.0 12.0 12.0 12.0 12.0 12.0 123.7 126.5 124.5 131.50 135.35 137.35 1.5 1.5 1.5 1.50 2.5 - 12.0 12.0 11.1 6.5 5.25 4.75 18.0 18.0 12.0 - - - • - 1.0 0.25 1.25 1.25 1.25 1.25 0.25 3.0 3.0 3.0 3.0 3.0 3.0 - - - 14 15 15 - . 1.0 1.0 1.0 1.0 1.0 - 1.0 1.0 1.0 1.0 1.0 1.0 1.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 3.0 - 1.0 1.0 - 1.0 1.0 • - 1.0 1.0 1.0 1.0 38.8 41.8 35.8 32.25 34.00 -'31,0 648.0 659.0 668.0 695.0 711.0 732.0 311 CiTy of BAYTowN, Tmms OPERATING INDICATORS BY FllNCTIONIPROGRAM Last Ten Fiscal Years Function/Program Police: Arrests Accident reports Citations Offense reports Calls for service Fire: Medical responses Firehescue incidents Response times: One minute for turnout time Four minutes or less for the arrival of the first arriving engine company for a fire Eight minutes or less for the deployment of a full fust alarm assignment at a fire suppression incident Five minutes or less for the arrival of the fust arriving engine company for a fire Nino minutes or less for the deployment of a full first alarm assignment at a fire suppression incident Water. Number of water customers Source Average daily water usage (millions of gallons) Number of million gallons of surface water pumped Number of million gallons of well water pumped Peak daily consumption (millions of gallons) Sewer. Number of sewer connections Average daily treatment (millions of gallons) Total consumption (billions of Won&) Peak daily consumption (millions of gallons) Data source: various city departmonts 2000 2001 2002 3003 5,727 5,517 5,296 5,115 2,017 2,461 3,503 2,185 14,291 16,899 15,254 16,118 13,339 11,641 11,311 14,013 56,202 52,575 54,500 55,247 3,209 2,962 3,185 2,996 1,923 1,749 1,810 1,721 a/a n/a Na 92% we n1a n/a 65% n/a n/a n/a 54% n/a n/a n/a n/a n/a n/a n/a n/a 18,222 1 M43 19,045 19,285 Trinity River Trinity River Trinity River Trinity River 10.50 10.60 10.09 11.16 n/a n/a Ila 3,677 n/a n/a n/a 0.17 n/a n/a n/a 16.22 17,807 18,075 18,508 18,845 7.93 11.21 11.92 13.40 Ila n/a n/a 4,892 We n/a n/a 48.40 • In2009, the new reporting software calculates the response times using the National Fire Protection Association (NFPA)1710. 312 2004 2006 2006 2007 2008 2009 5,556 5,411 51689 5,823 4,919 5,925 2,014 2,010 2,230 2,504 2,374 2,335 15,756 14,248 17,193 17,254 15,344 14,378 12,159 12,432 13,596 13,972. 13,780 13,717 54,456 57,029 60,151 60,486 53,468 48,789 2,300 2,557 3,002 3,065 3,241 2,896 1,678 1,882 1,967 2,069 2,336 1,977 100% 1000/0 1000/0 90% 60% • 77.30A 59% 45% 42% 42% • 65°10 53% 32% 28% 48% • n/a n/a wa A n/a 74% n/a n/a n/a A Na 69% 19,485 19,950 19,834 20,629 21,453 21,678 Trinity River Trinity River Trinity River Trinity River Trinity River Trinity River 11.26 12.45 11.83 9.15 10.00 11.90 3,970 4,544 4,487 3,341 3,112 3,148 0.27 11.69 3.33 2.11 0.38 1.10 17.90 17.80 15.76 11.44 13.30 18.36 19,005 19,047 19,280 20,055 20,834 20,918 13.26 11.04 10.18 13.39 11.27 10.57 4,775 4,297 3,715 4,886 4,110 3,708 44.02 37.70 59.60 91.85 46.61 40.00 313 CITY OF BAYTOWN, TEXAS CAPITAL ASSET STATISTICS BY FUNCTION/PROGRAM Last Ten Fiscal Years Data source: various City departments • The number of patrol units does not increase due to the vehicle replacement program. 314 2000 2001 2002 2003 Function/Program ��— Police: Stations 3 3 3 3 Patrol units# 7S 75 75 75 Fire stations 5 5 5 S Oilier public works: Streets (miles) 350 350 360 365 Streetlights 3,509 3,802 3,923 3,951 Parks and recreation: Parks 42 42 42 45 Parks acreage 891 891 891 985 Parks -developed 384 384 385 490 Parks -undeveloped 506 506 506 495 Swimming pools 3 2 2 2 Spraygrounds - - - 1 Haseboll/softball diamonds 18 18 18 19 Tennis courts 14 14 14 8 Community centers 3 3 3 2 Water: Water mains (miles) 410 420 430 435 Fire hydrants 1,583 1,605 1,627 1,649 System capacity (millions of gallons) 13 MOD 13 MoD 19 MGD 26 MOD Sewer: Sanitary sawom (miles) 400 410 430 432 Storm sewers (miles) 235 240 250 252 Treatment plant capacity (millions of gallons) 16.2 MOD 16.2 MOD 16.2 MOD 16.2 MGD Data source: various City departments • The number of patrol units does not increase due to the vehicle replacement program. 314 2004 2005 2006 2007 2008 2009 3 3 3 3 3 5 75 75 75 75 75 78 5 5 5 5 5 5 32S 288 375 379 404 408 3,964 4,013 4,038 4,358 4,481 4,921 45 45 45 45 45 45 985 985 985 985 985 985 490 490 490 490 490 490 495 495 495 495 495 495 2 2 2 2 1 1 1 1 1 1 1 1 14 21 21 21 21 22 8 10 10 10 8 6 2 2 2 2 l 1 357 366 357 359 362 362 1,664 1,661 1,678 1,700 1,737 1,780 26 MOD 26 MGD 26 MOD 26 MOD 26 MOD 26 MOD 360 365 347 350 352 352 175 180 170 172 173 173 16.2 MOD 16.2 MOD 16.2 MOD 16.2 MOD 16.2 MOD 20.2 MOD 315 BAYTOWN S 316 Baytown Area Water Authority (BAWA) ANNUAL PROGRAM OF SERVICES 2010-11 ADOPTED BUDGET 317 Baytown Area Water Authority (BAWA) Garry Brumback Darryl Fourte Cynthia Pearson 318 General Manager Plant Manager Director of Finance BAYTOWN AREA WATER AUTHORITY (BAWA) ORGANIZATION CHART 319 BAYTOWN AREA WATER AUTHORITY BOARD OF DIRECTORS JOHN R. SANDHOP, President DAN M. MUNDINGER, Vice President BRENDA BRADLEY SMITH, Secretary LETICIA GARZA, Assistant Secretary WAYNE BALDWIN, Director WILLIAM GIDLEY, Director 320 BAYTOWN AREA WATER AUTHORITY 7425 Thompson Road, Baytown, Teras 77521-1056 (281) 426-3517 FAX (281) 426-3519 August 18, 2010 President and Directors of the Baytown Area Water Authority Board Baytown Area Water Authority Baytown, Texas It is my pleasure to present the 2010-11 Adopted Budget for the Baytown Area Water Authority (BAWA). The Budget sets forth the revenues and appropriations for the fiscal year October 1, 2010 through September 30, 2011. The financial guidance provided by the Board has resulted in BAWA's ability to maintain a system that consistently provides a dependable and high quality water supply to the City of Baytown and surrounding communities. BAWA's largest recent project, the construction of a second water supply line serving the City of Baytown, is funded partially from non-recurring revenues to reduce the amount of debt issued. This project, which was completed early 2009, will provide reliability to BAWA's largest customer, the City of Baytown, which currently constitutes approximately 89% of BAWA's water sales. BAWA utilized a loan from the Texas Water Development Board (TWBD) for funding of the second water supply line and Phase II improvements. The loan received from the TWDB Drinking Water State Revolving fund has interest rates ranging from 2.25% to 3.15% as compared to a range of 4.00% to 6.00% interest rates for insured bonds sold on the market. Since TWDB's loan program reimburses BAWA as funds are expended, the full debt payments will not occur until the project is complete. Funding requests are submitted to TWDB as invoices are received from the contractor. As of June 30, 2010, $9,975,000 of the total $13,290,000 has been funded. The City of Baytown Water and Sewer Fund paid for the cost of the City to tie-in to the new BAWA supply line to pay for their portion of the project. The City's portion of the project cost is approximately $1,000,000. A continuing transfer from the City's water and sewer fund is included for that portion of the debt payment. In January of 2006, the EPA approved the Long Term 2 Enhanced Surface Water Treatment (LT2) Rule and the Stage 2 Disinfection Byproducts (DBP) Rules. With respect to the LT2 rule, systems that serve a population of less than 100,000 began the monitoring schedule in January 2007. The schedule is as follows: Submit Sampling Plan January 1, 2007 Begin source water monitoring April 1, 2007 Report bin classification October 1, 2009 Comply with additional treatment requirements (Ozone) October 1, 2012 321 The data collected during the 2 year monitoring period determined that Ozone is not required for treatment to be implemented at the BAWA surface water treatment plant. The Stage 2 DBP rule pertains to the City of Baytown distribution system only. BAWA has received the Small System waiver and does not have to monitor the by-products listed in the rule. We have completed the LT2 process for this reporting period. The next sampling, monitoring, and reporting period will begin in 2015. BAWA has managed tough times by planning ahead and being proactive. In May 2009, Burton & Associates was retained to perform a rate study to evaluate the adequacy of the revenue provided by its current rates to meet its financial requirements over a five-year planning period and ten-year projection period. The Rate Study was completed and Final Report submitted May 13, 2010. Utilizing the recommendations from the Rate Study will allow BAWA to successfully manage increases in major operating cost components such as: water supply costs from the City of Houston, electricity, chemicals, and medical insurance expenses; as well as the funding of a $20 million five-year capital improvement program. The City of Houston notified BAWA of a 0.3% rate increase effective April 1, 2010, for untreated water purchased from the City of Houston. The rates increased from $0.4533 to $0.4546 per 1,000 gallons. The City of Houston's Code of Ordinances provides that water and sewer rates be adjusted automatically each year in April to reflect the previous year's percentage change to the Houston -Galveston Area Consumer Price Index (CPI). Future annual rate adjustments will also be relative to the CPI and population growth. On May 14, 2010, the City of Houston notified BAWA of another rate increase effective June 1, 2010, for untreated water purchased from the City of Houston. BAWA's cost for raw water increased from $0.4546 to $0.5647 per 1,000 gallons (24.22%). This increase was the result of the City of Houston's recent rate study. Recommendations from the rate study were presented to Houston's Mayor and City Council. After an in-depth review of all the information provided rate increases were approved. Burton & Associates has calculated the effect of this substantial increase and the BAWA Board has approved a rate increase of $0.25 per 1,000 gallons (14.5%) for BAWA's customers. The adopted budget Includes an increase of 14.5% to adjust for the untreated water rate increases and debt associated with the capital program. Rates will be adjusted in future budgets to reflect funding needs based on the rate study and actual operational needs including debt service requirements. The capital improvements and efficient 2417 operations at BAWA are designed to provide the foundation for growth in sales and continued reliable service of the highest quality water for our customers. I look forward to reviewing this document with you. Sincere) Garry Brumb 322 MAJOR BUDGET ISSUES Fiscal Year 2010-11 BAYTOWN AREA WATER AUTHORITY This fund accounts for the operations of the Baytown Area Water Authority (BAWA). BAWA is a water authority created by the Texas Legislature to supply water for the City of Baytown (City) and surrounding communities. BAWA services a total of eight customers with the City as the largest customer, generating approximately 89% of BAWA's annual sales. BAWA is a separate legal entity; however, it is considered a component unit of the City. Since it began operating, BAWA has not experienced shortages of raw water supply to the plant or interruptions of service to its customers. REVENUES The 2010-11 adopted budget estimates sales of $8,598,597 for an average of 12.000 million gallons per day (MGD). Fluctuations to rainfall amounts can significantly impact actual sales. A $0.25 rate increase, effective October 1, 2010, is included in the 2010-11 adopted budget. The existing rate structure of $1.71 per 1,000 gallons for the City of Baytown and $1.74 per 1,000 gallons for customers outside the city will increase to $1.96 and $1.99 respectively. This will cover the increased cost of operations, including debt service and the purchase of raw water. This increase in rates is expected to generate $1,403,597 in additional revenue. EXPENDITURES Total operating expenditures for the adopted 2010-11 budget are $5,197,423, an increase of $115,957 from the 2009-10 budget. The budget also includes a transfer of $50,000 to the General Fund for an indirect cost allocation to reimburse the City for administrative services such as Human Resources, Fiscal Operations, Legal and Information Technology Services. Highlights of major operating changes are as follows: • Decrease in personnel services $ (15,228) • Increase in supplies (Primarily raw water rate increase) 300,747 • Decrease in maintenance (32,535) • Decrease in services (137,027) • Increase in capital outlay 142,080 Raw Water Supply Cost — BAWA purchases raw water from the City of Houston. The raw water supply contract with the City of Houston is in effect through the year 2040, and sets the maximum amount of raw water to be delivered to the BAWA plant at 15.8 MGD without penalties. The surcharge for water purchased over the 15.8 MGD is nominal at this time. BAWA received notice of a rate increase (0.3%) from $0.4533 to $0.4546 effective April 1, 2010. The City of Houston notified BAWA of another rate increase (24.22%) effective June 1, 2010, from $0.4546 to $0.5647 per 1,000 gallons. Debt Service — The transfer to cover the debt service requirement for existing debt for the adopted 2010-11 budget is $2,163,281. 323 MAJOR BUDGET ISSUES Fiscal Year 2008-09 CAPITAL IMPROVEMENT PROGRAM The Capital Improvement Program for BAWA is funded primarily through the issuance of revenue bonds. • BAWA has just started a plant assessment to determine needs for improvement, repair, and replacement of equipment at the plant. Most of the equipment in service has been in use since the start up of the plant in 1981. Systems to be evaluated include the plant electrical system, filter systems, sedimentation basins, pumps and motors, chemical feed systems including optimization of chemical feeds, Supervisory Control and Data Acquisition (SCADA), and other systems within the plant. The BAWA board approved the contract for engineering services to perform this work in May 2010 for approximately $620,000. Previously there was one line supplying water to BAWA's major customer, the City of Baytown. The BAWA board approved a contract for the design for the second line in 2004. The project was approved by TWDB and the BAWA Board and the City Council awarded the contract in the spring of 2006. The project is partially funded from non-recurring revenues and CIP funds to reduce the amount of debt requirements. TWDB debt has been issued for the balance. The total estimated cost is $10.5 million for the BAWA line with $1,000,000 funded by the City of Baytown for extending their lines to connect with the new supply line. This project was completed in early 2009. WORKING CAPITAL In order to maintain fiscal stability, governmental entities maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. Working capital is defined as current assets (e.g., cash, investments and accounts receivable) less current liabilities (e.g., accounts payable). The Revenue Sufficiency Analysis (RSA) completed May 13, 2010, by Burton & Associates recommends BAWA maintain a Working Capital Reserve balance equal to 2.5 months (76) days of total expenses. With the adoption of the 2010-11 Budget, BAWA will reach its targeted Working Capital Reserve; increase Contingency from $40,000 to $75,000; plus be able to transfer out $1,000,000 to BAWA's Capital Improvement Project Fund (CIPF). The $1,000,000 will be available for funding future capital projects, and to help downsize future borrowing requirements. 324 BAYTOWN AREA WATER AUTHORITY FUND 510 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2008-09 2009-10 2009-10 2010-11 Revenues Sale of Water - Baytown $ 6,022,370 $ 6,475,000 $ 6,678,405 $ 7,683,396 Sale of Water- Other 717,160 720,000 800,226 915,201 Interest Revenue 2,462 2,000 1,630 1,630 Mineral Royalties 221 - - - Miscellaneous 189 - 415 - Transfer From Water & Sewer Fund 68,000 68,000 68,000 58,100 Total Revenues 6,810,402 7,265,000 7,548,676 8,658,327 Expenditures Personnel Services 826,575 920,448 836,286 905,220 Supplies 2,908,025 2,914,718 2,636,000 3,215,465 Maintenance 426,480 259,300 264,300 226,765 Services 777,093 987,000 752,799 849,973 Total Operating 4,938,173 5,081,466 4,489,385 5,197,423 Capital Outlay - 74,668 71,748 216,748 Transfers Out - Debt Service 2,016,570 1,996,706 2,058,930 2,163,281 Transfers Out - General Fund 50,000 50,000 50,000 50,000 Transfers Out - Capital Improvement - - - 1,000,000 Contingency - 40,000 40,000 75,000 Total Expenditures 7,004,743 7,242,840 6,710,063. 8,702,452 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Debt Service Reserve Working Capital - Ending No. of Working Capital Days (194,341) 22,160 838,613 (44,125) 1,206,751 1,012,410 1,012,410 1,851,023 $ 1,012,410 $ 1,034,570 $ 1,851,023 $ 1,806,898 53 52 101 76 325 BAWA - CAPITAL IMPROVEMENT PROGRAM FUND 518 BUDGET SUMMARY BY FUND Revenues Transfer In from Operating Fund $ Interest Revenue FEMA Reimbursements _ Total Revenues Actual forward 2008-09 2008-09 11,388 - 53,080 - 64,468 - Adopted Adjustments Budget Estimated forward Allocation Budget 2009-10 2009-10 2009-10 2009-10 2009-10 2010-11 2010-11 $ - $ - $ - $ 1,000,000 $ 1,000,000 4,800 - 4,800 2,400 - 2,400 2,400 - 1,002,400 1 Expenditures BAWA Admin Bldg -A1C Repairs 4,124 BAWA Second Supply Line 18,720 - - - _ _ _ - Thompson Rd Utility Relocation - 500,000 - (331,812) 168,188 121,872 46,316 - 46,316 BAWA Plant Improvements - - - 618,794 618,794 30,000 588,794 - 588,794 Capital Assets - 23,000 - (11,610) 11,390 11,390 - - - New Capital Project Initiatives 31,968 851,107 19,221 (275,372) 594,956 - 592,556 1,002,400 1,594,956 Total Expenditures 54,812 1,374,107 19,221 - 1,393,328 163,262 1,227,666 1,002,400 2,230,066 Excess (Deficit) Revenues 9verExpenditures 9,656 (1,374,107) (14,421) - (1,388,528) (160,862) (1,227,666) - (1,227,666) Working Capital - Beginning 1,378,872 1,388,528 14,421 - 1,388,528 1,388,528 1,227,666 - 1,227,666 Working Capital - Ending $ 1,388,528 $ 14,421 $ - $ - $ - $ 1,227,666 $ - $ - $ - CITY OF BAYTOWN PROGRAM SUMMARY 3070 BAYTOWN AREA WATER AUTHORITY BAWA Program Description Operate and maintain a 26 MGD surface water treatment facility with a project raw water flow of 13.0 MGD and projected finished water flow of 12 MGD in fiscal year 2010-2011 which currently serves 8 customers with the City of Baytown using 89% of production. Ensure compliance with the Texas Commission on Environmental Quality (TCEQ) Rules and Regulations for Public Water Supplies adopted in 1974 under the Safe Drinking Water Act and amended over the years to include the National Primary Drinking Water Regulations, and Surface Water Treatment Rule and various other regulatory rules. Provide BAWA's customers with high quality, safe drinking water and consistent water pressure for fire protection. Major Goals • Maintain water quality necessary to be classed as "Meeting Optimum Corrosion Control" by TCEQ. • Maintain "Superior Public Water System' status. • Maintain Optimization Standards as classified by TCEQ's Texas Optimization Program. • Develop and maintain a staff of highly trained water professionals to better serve customers. Major Objectives • Produce 12 MGD of finished water. • Maintain finished water turbidity consistently less than 0.1 NTU. • Provide QA/QC and mathematical training for personnel. Performance Measures 1. Days without interruption of service 365 365 365 365 2. Days finished water turbidity <0.1 NTU 365 365 365 365 3. Maintain Running Annual Average Distribution Chloramine Residual <4.0 mg/L 365 365 365 365 327 Actual Budget Estimated Projected Workload Measures 2008-09 2009-10 2009.10 2010-11 1. Primary Customers 8 8 8 8 2. Average MGD of raw water treated 13.07 11.5 12 12 3. Average MGD of finished water produced 12.39 11.5 12 12 Performance Measures 1. Days without interruption of service 365 365 365 365 2. Days finished water turbidity <0.1 NTU 365 365 365 365 3. Maintain Running Annual Average Distribution Chloramine Residual <4.0 mg/L 365 365 365 365 327 CITY OF BAYTOWN SERVICE LEVEL BUDGET 30 00 BAYTOWN AREA WATER AUTHORITY Actual Budget Estimated Adopted �Acct# Acct Description 2008-09 2009-10 2009-10 2010-11 7100 Personnel Services 71031 Contract Personnel Services $ 826,575 $ 920,448 $ 836,286 $ 905,220 Total Personnel Services 826,575 920,448 836,286 905,220 7200 Supplies 72001 Office 4,852 4,000 4,000 3,600 72002 Postage 881 900 750 460 72007 Wearing Apparel 5,195 5,000 6,100 5,850 72016 Motor Vehicle 5,307 12,000 12,000 12,800 72021 Minor Tools 1,130 1,400 2,500 1,540 72026 Cleaning & Janitorial 1,466 2,000 1,600 2,000 72031 Chemical 883,399 812,100 525,000 644,700 72032 Medical 11098 1,000 750 1,000 72041 Educational 850 1,300 1,300 8,500 72051 Untreated Water 1,970,760 2,045,018 2,050,000 2,504,265 72055 Laboratory Supplies 33,087 30,000 32,000 30,750 Total Supplies 2,908,025 2,914,718 2,636,000 3,215,465 7300 Maintenance 73011 Buildings 4,764 6,300 6,300 6,300 73021 Filtration Plants 683 - - - 73025 Streets Sidewalks & Curbs 4,496 8,000 7,500 8,200 73027 Heating & Cooling System 900 2,000 2,000 2,500 73028 Electrical Maintenance 139,971 84,000 95,000 61,635 73041 Furniture & Fixtures 2,831 2,500 2,500 2,565 73042 Machinery & Equipment 265,365 150,000 145,000 139,415 73043 Motor Vehicles 7,470 6,000 6,000 6,150 73045 Radio & Testing Equipment - 500 - - Total Maintenance 426,480 259,300 264,300 226,765 7400 Services 74001 Communication 5,302 4,300 6,000 4,673 74002 Electric Service 624,411 675,000 620,000 675,000 74011 Equipment Rental 21,452 10,000 6,500 10,250 74021 Special Services 78,803 241,900 65,000 107,600 74022 Audits 11,825 13,150 13,150 13,150 74036 Advertising 89 700 950 700 74041 Travel & Reimbursables 2,650 6,100 2,500 2,500 74042 Education & Training 4,715 8,200 8,200 8,450 74071 Association Dues 1,182 800 750 800 74210 General Liability Insurance 3,199 3,500 3,500 3,500 74220 Errors & Omissions 4,591 5,000 5,000 5,000 74240 Auto Liability 556 600 600 600 74242 Auto Catastrophic 26 30 30 30 74271 Mobile Equipment 399 400 503 400 74272 Real & Personal Property 17,893 17,000 19,693 17,000 74280 Bonds - 20 123 20 74281 Employee Fraud - 300 300 300 Total Services 777,093 987,000 752,799 849,973 Total Operating 4,938,173 5.081,466 4,489,385 5,197,423 328 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3070 BAYTOWN AREA WATER AUTHORITY Actual Budget Estimated Adopted 4cct# Acct Description 2008-09 2009-10 2009-10 2010-11 3000 Capital Outlay 80001 Furniture & Equip.< $5,000 83031 Fences 84042 Machinery & Equipment 85001 Construction 86011 Capital Lease Purchases Total Capital Outlay 9000 Other Financing Uses $ - $ 2,920 $ - $ - 35,000 - - 110,000 71,748 71,748 71,748 74,668 71,748 216,748 92101 To General Fund 50,000 50,000 50,000 50,000 91511 To BAWA Debt Service 2,016,570 1,996,706 2,058,930 2,163,281 91518 To BAWA CIPF - - - 1,000,000 Total Other Financing Uses 2,066,570 2,046,706 2,108,930 3,213,281 9900 Contingencies 99001 Contingencies - 40,000 40,000 75,000 Total Contingencies - 40,000 40,000 75,000 TOTAL DEPARTMENT $ 7,004,743 $ 7,242,840 $ 6,710,063 $ 8,702,452 329 BAYTOWN AREA WATER AUTHORITY REVENUE BONDS LONG TERM DEBT AMORTIZATION SCHEDULES Principal Requirements Principal Revenue Amount of Outstanding Fiscal Year 2010-11 Outstanding Bonds Issue Oct. 1, 2010 Principal Interest Total Sept. 30, 2011 Series, 1999 $ 9,095,000 $ 610,000 $ 610,000 $ 31,110 $ 641,110 $ - Series, 2002 3,800,000 2,595,000 205,000 130,274 335,274 2,390,000 Series, 2006 13,290,000 11,075,000 565,000 312,285 877,285 10,510,000 Series, 2007 6,505,000 6,380,000 45,000 259,613 304,613 6,335,000 Total $ 20,660,000 $ 1,425,000 $ 733,281 $ 2,158,281 $ 19,235,000 Combined BAWA Debt, All Series Debt Requirements to Maturity Fiscal Principal Total Total I Year 5101 Interest Requirement I 2011 $ 1,425,000 $ 733,281 $ 2,158,281 2012 1,490,000 676,126 2,166,126 2013 1,535,000 624,301 2,159,301 2014 1,590,000 569,911 2,159,911 2015 1,645,000 512,621 2,157,621 2016 1,710,000 452,691 2,162,691 2017 1,765,000 389,961 2,154,961 2018 1,830,000 324,799 2,154,799 2019 1,900,000 254,346 2,154,346 2020 1,030,000 180,658 1,210,658 2021 735,000 143,588 878,588 2022 755,000 122,273 877,273 2023 775,000 100,000 875,000 2024 800,000 76,750 876,750 2025 825,000 52,350 877,350 2026 850,000 26,775 876,775 Total $ 20,660,000 $ 5,240,431 $ 25,900,431 Combined BAWA Debt, All Series Olnterest Debt Requirement to Maturity 2.500 ■Principal 2.000 c 'Co 1.500 o 1.000 � 0.500 0.000 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Fiscal Year 330 BAYTOWN AREA WATER AUTHORITY REVENUE BONDS DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 5101111 Due 5101111 Due 11!01110 Requirement Outstanding Outstanding Revenue Bond, Series 1999 Bond, Series 2002 Date of Issue - November 1, 1999 Date of Issue - January 10, 2002 Term - 20 Years Term -19 Years 2,698,809 2013 4.800% 230,000 $ 2,612,145 2007 7.000% $ 245,000 $ 63,705 $ - $ 308,705 $ 2,010,000 2,303,440 2008 7.000% 265,000 55,130 55,130 375,260 1,745,000 1,928,180 2009 5.700% 550,000 45,855 45,855 641,710 1,195,000 1,286,470 2010 5.000% 585,000 30,180 30,180 645,360 _ 610,000 641,110 $ 2,255,000 $ 210,425 $ 146,720 $ 2,612,145 Revenue Bond, Series 2002 215,000 Date of Issue - January 10, 2002 59,653 Term -19 Years 2,698,809 2013 4.800% 230,000 54,601 54,601 $ 6,040,949 2002 2014 $ - $ 81,895 $ - $ 81,895 $ 3,800,000 5,959,054 2003 2015 - 98,274 98,274 196,549 3,800,000 5,762,505 2004 5.500% 150,000 98,274 98,274 346,549 3,650,000 5,415,956 2005 5.500% 155,000 94,149 94,149 343,299 3,495,000 5,072,658 2006 5.500% 165,000 89,887 89,887 344,774 3,330,000 4,727,884 2007 5.500% 170,000 85,349 85,349 340,699 3,160,000 4,387,185 2008 5.500% 180,000 80,674 80,674 341,349 2,980,000 4,045,836 2009 5.500% 190,000 75,724 75,724 341,449 2,790,000 3,704,388 2010 5.500% 195,000 70,499 70,499 335,999 2,595,000 3,368,389 2012 4.700% 215,000 59,653 59,653 334,306 2,175,000 2,698,809 2013 4.800% 230,000 54,601 54,601 339,201 1,945,000 2,359,608 2014 4.900% 240,000 49,081 49,081 338,161 1,705,000 2,021,446 2015 5.000% 250,000 43,201 43,201 336,401 1,455,000 1,685,045 2016 5.000% 265,000 36,951 36,951 338,901 11190,000 1,346,144 2017 5.000% 275,000 30,326 30,326 335,651 915,000 1,010,493 2018 5.100% 290,000 23,451 23,451 336,901 625,000 673,591 2019 5.125% 305,000 16,056 16,056 337,111 320,000 336,480 2020 5.150% 320,000 8,240 8,240 336,480 - - $ 3,800,000 $ 1,161,422 $ 1,079,527 $ 6,040,949 331 BAYTOWN AREA WATER AUTHORITY REVENUE BONDS DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 5101111 Due 5101!11 Due 11!01110 Requirement Outstanding Outstanding Revenue Bond, Series 2006 2.400% Date of Issue - June 14, 2006 149,504 Term - 20 Years 879,008 9,930,000 12,271,890 2013 2.500% 590,000 $17,537,835 2007 2.250% $ 595,000 $ 283,082 $ - $ 878,082 $12,695,000 16,659,753 2008 2.250% 530,000 174,640 174,640 879,280 12,165,000 15,780,473 2009 2.300% 540,000 168,678 168,678 877,355 11,625,000 14,903,118 2010 2.300% 550,000 162,468 162,468 874,935 11,075,000 14,028,183 2012 2.400% 580,000 149,504 149,504 879,008 9,930,000 12,271,890 2013 2.500% 590,000 142,544 142,544 875,088 9,340,000 11,396,803 2014 2.600% 605,000 135,169 135,169 875,338 8,735,000 10,521,465 2015 2.650% 620,000 127,304 127,304 874,608 8,115,000 9,646,858 2016 2.700% 640,000 119,089 119,089 878,178 7,475,000 8,768,680 2017 2.750% 655,000 110,449 110,449 875,898 6,820,000 7,892,783 2018 2.800% 675,000 101,443 101,443 877,885 6,145,000 7,014,898 2019 2.850% 695,000 91,993 91,993 878,985 5,450,000 6,135,913 2020 2.900% 710,000 82,089 82,089 874,178 4,740,000 5,261,735 2021 2.900% 735,000 71,794 71,794 878,588 4,005,000 4,383,148 2022 2.950% 755,000 61,136 61,136 877,273 3,250,000 3,505,875 2023 3.000% 775,000 50,000 50,000 875,000 2,475,000 2,630,875 2024 3.050% 800,000 38,375 38,375 876,750 1,675,000 1,754,125 2025 3.100% 825,000 26,175 26,175 877,350 850,000 876,775 2026 3.150% 850,000 13,388 13,388 876,775 - - $13,290,000 $ 2,265,458 $ 1,982,376 $ 17,537,835 Rev. Refunding Bond, Series 2007 Date of Issue - February 1, 2007 128,906 Term -13 Years 952,813 5,640,000 6,605,325 2013 4.000% $ 8,842,941 2007 $ - $ 66,153 $ - $ 66,153 $ 6,505,000 8,776,788 2008 4.000% 40,000 132,306 132,306 304,613 6,465,000 8,472,175 2009 4.000% 40,000 131,506 131,506 303,013 6,425,000 8,169,163 2010 4.000% 45,000 130,706 130,706 306,413 6.380,000 7.862.750 2012 4.000% 695,000 128,906 128,906 952,813 5,640,000 6,605,325 2013 4.000% 715,000 115,006 115,006 945,013 4,925,000 5,660,313 2014 4.000% 745,000 100,706 100,706 946,413 4,180,000 4,713,900 2015 4.000% 775,000 85,806 85,806 946,613 3,405,000 3,767,288 2016 4.000% 805,000 70,306 70,306 945,613 2,600,000 2,821,675 2017 4.000% 835,000 54,206 54,206 943,413 1,765,000 1,878,263 2018 4.250% 865,000 37,506 37,506 940,013 900,000 938,250 2019 4.250% 900,000 19,125 19,125 938,250 - - $ 6,505,000 $ 1,202,047 $ 1,135,894 $ 8,842,941 332 City of Houston Untreated Water Rates Year Rate 04181 .22142 02183 .24157 10186 .25123 10187 .28022 01188 .26591 FIRST 150 MGD/PER 1,000, .26113 NEXT 150 MGD 08188 .28426 FIRST 300 MGD/PER 1,000, .27915 NEXT 300 MGD 07189 .29344 FIRST 300 MGD/PER 1,000, .28817 NEXT 300 MGD 08/90 .31178 FIRST 300 MGD/PER 1,000 .30618 NEXT 300 MGD 02192 .31820 FIRST 300 MGD/PER 1,000, .31249 NEXT 300 MGD 10/93 .32907 FIRST 300 MGD/PER 1,000, .32316 NEXT 300 MGD 10194 .37192 (GRACE UP TO 13.1 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 11.9 06104 .385 (GRACE UP TO 13.1 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 11.9 04105 .398 (GRACE UP TO 17.38 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8 04106 .4123 (GRACE UP TO 17.38 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8 04107 .4238 (GRACE UP TO 17.38 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8 04108 .4314 (GRACE UP TO 17.38 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8 04109 .4533 (GRACE UP TO 17.38 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8 04110 .4546 (GRACE UP TO 17.38 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8 06110 .5647 (GRACE UP TO 17.38 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8 Baytown Area Water Authority Treated Water Rates 333 Increase Year Rate Amount Comments 1981 $0.97 COB 1985-1987 $0.97 COB, $1.00 Other Result of rising operating cost. (Ra 1988-1992 $1.07 COB, $1.10 Other $0.10 water rates up 25% 1993-1998 $1.18 COB, $1.21 Other $0.11 Result of increase in raw water rates. 1999-2006 $1.26 COB, $1.29 Other $0.08 Funding for plant expansion debt Funding for new water line debt and City 2007 $1.39 COB, $1.42 Other $0.13 of Houston rate increase. Funding for new water line debt and City 2008 $1.46 COB, $1.49 Other $0.07 of Houston rate increase. Funding for new water line debt, other operating increases and City of Houston 2009 $1.55 COB, $1.58 Other $0.09 rate increase. Funding for new water line debt, other operating increases and City of Houston 2010 $1.71 COB, $1.74 Other $0.16 rate increase. Funding for new water line debt, other operating increases and City of Houston 2011 $1.96 COB, $1.99 Other $0.25 rate increase. 333 CITY OF HOUSTON- Anrtlse D. Parker Public Works and Engineering Department IMPORTANT NOTICE Mayor Michael S MUMS. P E.. 0 wRE. BCE Director P O Bos 4663 Houston, Texas 77210-4863 www houstontx gov NOTIFICATION OF WATER RATE ADJUSTMENT Effective April 1, 2010, water and sewer rates were adjusted upward by 0.3%. The City of Houston's Code of Ordinances provides that water and sewer rates be adjusted automatically each year in April to reflect the previous year's percentage change to the Houston -Galveston Area Consumer Price Index (CPI). These new rates will appear on your April 2010 billing which you will receive in May. NEW RATES AND CHARGES Classification Rate Contract Treated Water P x $2.190 plus (P -M) x $.612 Untreated Water Rates where there is no contract First 10,000,000 gallons $1.137 per 1,000 gallons Next 10,000,000 gallons $1.022 Der 1,000 gallons Next 30,000,000 gallons $0.963 per 1,000 gallons Next 100,000,000 gallons 0.905 per 1,000 gallons Excess of 150,000,000 gallons 0.876 p1r 1,000 allons Untreated Water Rates under written contracts $0.4548 per 1,000 gallons • P = Total water delivery during the month in thousand gallons, except if the minimum monthly specified in the customer's contract is greater than P, P shall equal M. M = Minimum monthly amount of water specified In the customer's contract expressed in units of one thousand gallons. For further information, please: Refer to the Rates and Prices or the Biliinq and Payment section of your contract Visit: httn&MM.houstonix. aov/codes/ (Sections 47-61 and 47-84 at seq.) Please contact Maria Carrillo at Utility Customer Service at (713) 371-1072 if you have specific questions about your bill. 334 May 14, 2010 QTY OF HOUSTON Public Works and Engineering Department RE: Proposed WaterMastewater Rate Increase Dear Industrial Water Customer. Annlse D. Parker Mayor M had S. Memde. P.E., DARE. BCEE D1rectw P.O. Box 1582 Houston. Taxes 77251.1582 www.ttaustonbcgov Over the last few years, the City of Houston has realized a significant increase In the price of chemicals, electricity and other costs related to the processing and distribution of clean drinking water for our customers. While we have made modest rate increases in recent years, the Combined Utility System (CUS) has not charged the full cost of service to many of Its customers for some time. Because of these cost increases, the CUS hired consultants to conduct an efficiency study last year. The recommendations from this study have been implemented and will continue to result In savings in the coming years. Other steps have been taken to reduce costs, such as renegotiating contracts when price reductions are possible due to economic conditions, and re- engineering our water treatment processes to take advantage of less costly chemicals. However, cost reductions alone cannot make up for the deficit the CUS is experiencing. In order to ascertain how to equitably implement a needed rate increase, a consultant was retained to undertake a rate study to determine the cost of service for each customer classification, including residential, multi -family, commercial, and industrial water customers. Recommendations from the rate study were presented to the Mayor and City Council over the past few months. After an in-depth review of all the Information provided, a rate increase was approved for each customer classification. The new rate structure is based on the cost to provide water and wastewater services to each of these groups. Additionally, any future annual Increases will be based on the Producer Price Index, which provides an accurate reflection of the yearly cost increases the city is experiencing for water production, wastewater treatment, system maintenance and Infrastructure replacement. Enclosed is a table that highlights the new rates that will take effect on June 1, 2010 for the Industrial Water Customers. These water rates are available on the City of Houston website and can be accessed at www.houstonwaterbills.orn. If you have any questions, please contact Rebecca Savory at 713/371-1194. Sincerely, Michael S. Marcotte, P.E., D.WRE, BCEE SB Ca fwg Membri: Sends Suudig Jovis Johnson MM Ckrttrbudc Wanda Adams Mdse Supian AI 335 James G. Ra Rust Stephen C. Coste!!o Sue Lovell MdWo Noriega C.O. "Brad" BradfordHung `3e' EControQer: Ronald C Green Excerpt for Raw Water Customer Rates This rate change will be effective June 1, 2010 "Sec. 47-84. Statement of policy; standard untreated water rates. (a) Application. This division applies to all sales of untreated water by the city. (b) Contracts. The policy of the city is that the provisions of this division shall be deemed a part of every city contract for sale of untreated water for industrial, municipal, or agricultural use. (c) No warranty. It is the city's policy that no guarantees or warranties of any sort shall be made with respect to continued service, water quality, prices, quantity, pressure or any other matter relating to the furnishing of untreated water, unless such guarantee or warranty is contained In a written contract approved by city council. (d) Standard rates. When no contract is in effect, there are no warranties or guarantees of any sort, nor shall there be any minimum monthly quantity, and any water taken by any such customer in the absence of a water supply contract shall be paid for at the following rates per month: (1) First 10,000,000 gallons, $1.4127 per 1,000 gallons. (2) Next 10,000,000 gallons, $1.2694 per 1,000 gallons. (3) Next 30,000,000 gallons, $1.1972 per 1,000 gallons. (4) Next 100,000,000 gallons, $1.1249 per 1.000 gallons. (5) Amount in excess of 150,000,000 gallons, $1.0888 per 1,000 gallons. 336 Excerpt for Raw Water Customer Rates (continued) Sec. 47-86. Contract rates and terms of service. Subject to variations as provided in section 47-86 of this Code, sales of untreated water under written contracts for industrial and municipal use shall be made in consideration of the requirement that the buyer agrees to purchase at least ninety percent of all its untreated water requirements from the city; however, the buyer shall not be required to purchase a minimum quantity during each month. Untreated water contracts shall include provisions limiting the city's obligation to deliver water to a stated contract quantity, and the buyer shall be required to pay a surcharge equal to five percent of the otherwise applicable cost for the portion of the water delivered to the buyer which exceeds the contract quantity whenever the amount actually delivered exceeds the contract quantity by ten percent or more. The rate for untreated water sold pursuant to this subsection is $0.5647 per 1,000 gallons." If you have any questions, please contact Rebecca Savory at 7131371-1194. Public Works & Engineering 337 ORDINANCE NO. 11,422 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING THE BUDGET FOR THE BAYTOWN AREA WATER AUTHORITY (BAWA) FOR THE FISCAL YEAR BEGINNING OCTOBER 1. 2010, AND ENDING SEPTEMBER 30, 2011; AND PROVIDING FOR TIME EFFECTIVE DATE THEREOF. WHEREAS. the Board of Directors of the Baytown Area Water Authority (BAWA) has adopted a budget for BAWA for the fiscal year beginning October 1. 2010. and ending September 30, 2011; and WHEREAS, the General Manager of BAWA has submitted said budget to the City Council of the City of Baytown for approval: and WHEREAS. after full and final consideration. it is the opinion of the City Council of the City of Baytown that the budget should be approved: NOW TI•IEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That the City Council of the City of Baytown, Texas, hereby approves the budget of the Baytown Area Water Authority (BAWA) for the fiscal year beginning October 1, 2010. and ending September 30, 2011. in the amount of EIGHT MILLION SEVEN HUNDRED TWO THOUSAND FOUR HUNDRED FIFTY-TWO AND NO/100 DOLLARS ($8,702,452.00). A copy of the above referenced budget for BAWA is attached hereto, marked Exhibit "A," and made a part hereof t'or all intents and purposes. Section 2: This ordinance shall take effect immediately from and after its passage by the City Council of the City of Baytown. _ INTRODUCED. READ and PASSED by the affirmative vote of City Council of the City of Baytown this the 26`h day of August, 2010. /l , �NACIO RAMIREZ. SR. y Attorney 338 STYPHEN H. DONCARLOS. CITY OF BAYTOWN BAYTOWN S CRIME CONTROL AND PREVENTION DISTRICT (CCPD) 2010-11 ADOPTED BUDGET 339 CRIME CONTROL AND PREVENTION DISTRICT (CCPD) BOARD DIRECTORS RIKKI WHEELER, President JOE WHITEHEAD, Vice President CARL BRANDON, Director BOB GOOLSBY, Director SAMUEL BARKER, Director DANIEL BLACKFORD, Director VACANT, Director 340 BAYS CITY OF BAYTOWN CCPD (POLICE) FUND 206 2010-11 BUDGET SUMMARY REVISED 7-27-10 Actual Budget Estimated Adopted 2008-09 2009-10 2009-10 2010-11 Revenues Sales Tax $ 1,207,053 $ 1,060,000 $ 1,112,800 $ 1,113,000 Interest Income 5,540 5,000 1,543 1,500 Total Revenues 1,212,593 1,065,000 1,114,343 1,114,500 Expenditures Personnel 915,455 1,006,465 1,006,793 1,008,231 Supplies 7,873 7,900 7,876 45,460 Services 1,756 6,000 6,000 18,425 Total Operating 925,084 1,020,365 1,020,669 1,072,116 Capital Outlay 181,470 129,500 129,500 397,040 Unforeseen/New Initiatives - 250,000 85,000 80,000 Total Expenditures 1,106,554 1,399,865 1,235,169 1,549,156 Excess (Deficit) Revenues Over Expenditures 106,039 (334,865) (120,826) (434,656) Working Capital - Beginning 731,096 837,135 837,135 716,309 Working Capital - Ending $ 837,135 $ 502,270 $ 716,309 $ 281,653 341 CITY OF BAYTOWN 2010-11 BUDGET FOOTNOTES REVISED 7-27-10 20601 CCPD (Police Acct.# Account Name Justification Amount PERSONNEL SERVICES 71002 Regular Wages $ 710,097 71009 Overtime - 71021 Health & Dental 109,814 71022 TMRS (TMRS Rate Increase from 17.48% to 18.13%) 127,907 71023 FICA 51,040 71028 Workers Compensation 9,373 TOTAL PERSONNEL SERVICES 11008,231 SUPPLIES 72007 Wearing Apparel 4,500 Regular Uniform Issue - (14) officers & (1) sergeant @ $300/ea. 72021 Minor Tools & Office Equip 22,500 15 AR -15 Patrol Rifles with optics @ $1,500 each 72041 Educational 18,460 Handgun Ammo for Monthly Practice and/or Qualifications, .45 cal, 230 gr JHP, 20k @ $520/k 10,400 Duty Rifle Ammo for Monthly Practice and/or Qualifications, .223 cal, 6k @ $510/k (400 rounds x 15 rifles yr = 6k rounds) 3,060 Election Materials 5,000 TOTAL SUPPLIES 45,460 SERVICES 74021 Special Services 16,000 Recruiting Supplies 500 Recruiting Travel 4,000 Recruiting Registration Fees 1,000 Printing of Recruiting Materials 500 Election Costs 10,000 74042 Education & Training 2,425 Patrol Admin Sergeant (Versadex Police Computer System Coni) 2,425 ($575 Conf, $500 Air, $1,000 hotel, $150 car rental, Meals $200) TOTAL SERVICES 18,425 SUNDRY 75061 Medical - Preemployment _ (No Medical Preemployment needed this year) TOTAL SUNDRY TOTAL OPERATING FUND 1,072,116 342 CITY OF BAYTOWN 2010-11 BUDGET FOOTNOTES REVISED 7-27-10 20601 CCPD Police Acct.# Account Name Justification Amount CAPITAL 84042 Machinery & Equipment 189,040 Replacement of MDT Laptops in Patrol cars - 10 @ $5,000 50,000 Radar Units - 6 @ $2,000 12,000 Issuance of (32) X26 Tasers to 32 Officers 32,000 Police Graphics Package - 8 @ $335 2,680 In -Car Video Cameras - 8 @ $7,000 56,000 Light Bars - 8 @ $2,000 16,000 Window Barriers - 8 @ $200 1,600 Push Bumpers - 8 @ $300 2,400 Siren speaker with brackets - 8 @ $200 1,600 Headlight and Taillight Flashers - 8 @ $100 per car 800 Brake Light Cut Off Relays - 8 @ $35 per car 280 Push Bumper LED Lights - 2 per car - 8 @ $105 840 Rear Deck LED Lights - 2 per car - 8 @ $130 1,040 Vehicle Consoles - 8 @ $1,050 8,400 Prisoner Partitions - 8 @ $425 3,400 84043 Motor Vehicles 208,000 Full -Size Patrol Vehicles, 8 @ $26,000 208,000 (Motor Vehicles increased by $140,500 - All 8 Vehicles needed are full-size. Also, the price increased by $1,500 because the Crown Victoria is being discontinued; Department will transition to 2011 Chevy Caprice. Replaces 0570 - 05 Ford Crown Victoria - 95,247 miles Replaces 0133 - 01 Ford Crown Victoria - 94, 103 miles Replaces 0679 - 06 Ford Crown Victoria - 92,407 miles Replaces 0484 - 04 Ford Crown Victoria - 90,610 miles Replace 0022 - 00 Chevy Impala - 123,000 miles Replace 0061 - 00 Ford Explorer - 94,000 miles Replace 0119 - 01 Chevy Impala - 108,000 miles Replace 0429 - 04 Dodge Truck - 125,000 miles TOTAL CAPITAL OUTLAY 397,040 99002 Unforeseen/New Initiatives 80,000 TOTAL - YEAR 2010 CCPD $ 1,549,156 343 ORDINANCE NO. 11,420 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN. TEXAS. APPROVING THE FISCAL YEAR 2010-I1 BUDGET SUBMITTED BY THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT: AND PROVIDING FOR TIME EFFECTIVE DATE THEREOF. WHEREAS. in accordance with the alternate budget procedures of Baytown Crime Control and Prevention District (the "District") and the published notice of the budget hearings. the Board of Directors of the District (the "Board") conducted public hearings to consider the District's proposed annual budget on the 27`h day of July. 2010: and WHEREAS. on the 27* day of July. 2010. after considering the proposed budget together with the testimony and information received at the public hearings. the Board adopted its 2010-11 budget: and WHEREAS. within ten days of the Board's adoption of its budget. the Board submitted its approved budget to the City Council of the City of Baytown. Texas; and WHEREAS. on the 12`h day of August. 2010. the City Council of the City of Baytown. Texas, held a public hearing to consider the budget adopted by the Board and submitted to the City Council in accordance with the published hearing notice; and WHEREAS. the City Council of the City of Baytown, after considering the submitted budget together with the testimony and information received at the public hearing. believes that the budget approved by the Board is consistent with the interest of the residents of the District: NOW THEREFORE. BE 1T ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN. TEXAS: Section I: That all matters and facts set forth in the recitals hereinabove are found to be true and are approved by the City Council of the City of Baytown. Texas. Section 2: That the City Council of the City of Baytown, Texas hereby approves the budget submitted by the Board of the Baytown Crime Control and Prevention District. which budget is attached hereto as Exhibit "A" and incorporated herein for all intents and purposes for the District's 2010-11 fiscal year. Section 3: This ordinance shall take effect immediately City Council of the City of Baytown. INTRODUCED. READ and PASSED by the affirmative vote Baytown this the 26h day of August, 2010. / �� gpi f ow �� ATT ' ~ .. v 1 APPROVED AS TO FORM: •AC'10 RAMIREZ. SR.. Ci , ttorney 344 sr after its passage by the the City Council of the City of ARLOS. Mayor CITY OF BAYTOWN BAYTOWN s FIRE CONTROL, PREVENTIONAND EMERGENCY MEDICAL SER VICE DISTRICT (FCPEMSD) 2010-11 ADOPTED BUDGET 345 FIRE CONTROL, PREVENTION AND EMERGENCY MEDICAL SERVICES DISTRICT (FCPEMSD) BOARD DIRECTORS MAURICE WATTS, President JOHN ADKINS, Vice President GERALD BALDWIN, Director LOVELLA DESORMEAUX, Director RYAN HIGHTOWER, Director BRENDA BRADLEY SMITH, Director EARL A. WURZBACH, Director BAYS 346 Revenues Sales Tax Interest income Expenditures Personnel Supplies Services Maintenance CITY OF BAYTOWN FIRE - EMS SPECIAL DISTRICT FUND 207 2010-11 BUDGET SUMMARY Actual Budget Estimated Adopted 2008-09 2009-10 2009-10 2010-11 $ 1,192,601 $ 1,031,000 $ 1,100,700 $ 1,10 l ,000 9,794 5,000 2,794 2,500 Total Revenues 1,202,395 1,036,000 1,103,494 1,103,500 87,130 94,176 6,665 - 4,153 - 91,478 98,154 20,000 Total Operating 97,948 94,176 91,478 118,154 Capital Outlay 480,004 623,693 623,175 623,693 Transfer to Capital Impr Prog 450,000 925,000 925,000 450,000 Unforeseen/New Initiatives - 250,000 - 210,000 Total Expenditures 1,027,952 1,892,869 1,639,653 1,401,847 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending 174,443 (856,869) (536,159) (298,347) 1,112,143 1,286,586 1,286,586 750,427 $ 1,286,586 $ 429,717 $ 750,427 $ 452,080 347 CITY OF BAYTOWN FIRE - EMS SPECIAL DISTRICT FUND 207 SPECIAL DISTRICT -FIRE - 20701 Actual Budget Estimated Adopted 2008-09 2009-10 2009-10 2010-11 Expenditures 71002 Regular Wages $ 61,794 $ 66,941 $ 64,725 S 69,663 71021 Health & Dental 5,347 5,401 5,338 5,401 71022 TMRS 10,753 12,181 11,939 13,164 71023 FICA 4,926 5,303 5,193 5,547 71028 Workers Comp 696 750 725 779 71041 Allowances 3,614 3,600 3,558 3,600 Personnel 87,130 94,176 91,478 98,154 74021 Special Services - - - 7,500 74042 Education & Training - - - 2,500 Services - - - 10,000 Total Operating 87,130 94,176 91,478 108,154 84045 Radio Equipment - 23,693 23,175 23,693 86011 Capital Lease Payments 249,802 350,000 350,000 350,000 Capital Outlay 249,802 373,693 373,175 373,693 91351 Transfer to Capital Impr Program 450,000 925,000 925,000 450,000 99002 Unforeseen/New Initiatives - 125,000 - 105,000 Total Expenditures $ 786,932 $1,517,869 $1,389,653 $1,036,847 348 CITY OF BAYTOWN FIRE - EMS SPECIAL DISTRICT FUND 207 SPECIAL DISTRICT - EMS - 20702 Actual Budget Estimated Adopted 2008-09 2009-10 2009-10 2010-11 Expenditures 72045 Computer Software $ 6,665 $ - $ - $ - Supplies 6,665 - - - 73011 Buildings 4,153 - - - Maintenance 4,153 - - - 74021 Special Services - - - 7,500 74042 Education & Training - - - 2,500 Services - - - 10,000 Total Operating 10,818 - - 10,000 80001 Furn & Equipment 20,776 - - - 84042 Machinery And Equipment 65,551 100,000 100,000 100,000 84043 Motor Vehicles 143,875 150,000 150,000 150,000 Capital Outlay 230,202 250,000 250,000 250,000 91351 Transfer to Capital Impr Program - - - - 99002 Unforeseen/New Initiatives - 125,000 - 105,000 Total Expenditures $ 241,020 $ 375,000 $ 250,000 $ 365,000 349 CITY OF BAYTOWN 2010-11 BUDGET FOOTNOTES Justification Amount 20701 - Special District - Fire 71002 Regular Wages 71021 Health & Dental 71022 TMRS (TMRS Rate Increase from 17.48% to 18.13%) 71023 FICA 71028 Workers Compensation 71041 Allowances 74021 Special Services Election Costs 74042 Education & Training Election Training Total Personnel Services Total Services Total Operating 84045 Radio & Testing Equipment Replacement Sigtronic Headsets (6) - Annual Replacement Voice Amplifiers -Annual Replacement Scott Hazmat Radio Interface Houston Spec (6) Annual Replacement Portable Radios (2) 154 MHZ - Annual Replacement 86011 Capital Lease Payments Pay for Year 2 of 2 of the Capital Lease Fire Apparatus Total Capital Outlay 91351 Transfer to Capital Impr Program Radio Equipment for Communications Construction of Fire Training Facility 99002 Unforeseen/New Initiatives Total Special District - Fire 350 $ 69,663 5,401 13,164 5,547 779 3,600 98,154 7,500 2,500 10,000 108,154 23,693 1,658 2,310 1,925 10,200 7,600 350,000 373,693 450,000 100,000 350,000 105,000 $ 1,036,847 20702 - Special District - EMS 74021 Special Services Election Costs 74042 Education & Training Election Training CITY OF BAYTOWN 2010-11 BUDGET FOOTNOTES Justification Amount Total Services Total Operating 84042 Machinery & Equipment Other equipment for ambulance Lucas 2 CPR Compression System @$15,000 x 4 Zoll E Series 12 Lead ECG Monitor 84043 Motor Vehicles 1 Frazer Type I 14' Generator Powered Module mounted on a 2011 Dodge 4500 Diesel chassis TOTAL CAPITAL 91351 Transfer to Capital Impr Program 99002 Unforeseen/New Initiatives Total Special District - EMS TOTAL FIRE -EMS SPECIAL DISTRICT FUND - 207 $ 7,500 2,500 10,000 10,000 100,000 10,000 60,000 30,000 150,000 250,000 100,000 105,000 $ 365,000 $ 11401,847 351 ORDINANCE NO. 11,421 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN. TEXAS. APPROVING THE FISCAL YEAR 2010-11 BUDGET SUBMITTED BY THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE. CONTROL. PREVENTION. AND EMERGENCY MEDICAL SERVICES DISTRICT: AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. WHEREAS. in accordance with the alternate budget procedure of the Baytown Fire Control. Prevention and Emergency Medical Services District (the "District") and the published notice of the budget hearing, the Board of Directors of the District (the "Board") conducted a public hearing to consider the District's proposed annual budget on the 20`h day of July. 2010: and WHEREAS. on the 201h day of July, 2010, after considering the proposed budget together with the testimony and information received at the public hearing. the Board adopted its 2010-11 budget; and WHEREAS. within ten days of the Board's adoption of its budget. the Board submitted its approved budget to the City Council of the City of Baytown. Texas: and WHEREAS, on the 12'h day of August, 2010. the City Council of the City of Baytown, Texas. held a public hearing to consider the budget adopted by the Board and submitted to the City Council in accordance with tite published hearing notice: and WHEREAS. the City Council of the City of Baytown, after considering the submitted budget together with the testimony and information received at the public hearing. believes that the budget approved by the Board is consistent with the interest of the residents of the District: NOW THEREFORE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section l: That all matters and facts set forth in the recitals hereinabove are found to be true and are approved by the City Council of the City of Baytown. Texas. Section 2: That the City Council of the City of Baytown. Texas hereby approves the budget submitted by the Board of the Baytown Fire Control, Prevention and Emergency Medical Services District, which budget is attached hereto as Exhibit "A" and incorporated herein for all intents and purposes for the District's 20 10-1 l fiscal year. Section 3: This ordinance shall take effect immediately City Council of the City of Baytown. INTRODUCED. READ and PASSED by the affirmative Baytown this the 26`h day of August, 2010. 1 : ACIO RAMIREZ. SR.. ty Attorney 352 and after its passage by the of the City Council of the City of Mayor BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT (MDD) 2010-11 ADOPTED PROJECTS BUDGET FISCAL YEAR ENDING SEPTEMBER 30, 2011 Garry Brumback Ignacio Ramirez Cynthia Pearson Leticia Garza General Manager General Counsel Finance Officer Assistant Secretary 353 BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT DIRECTORS STEPHEN H. DONCARLOS, President RUBEN LINARES, Vice President VACANT, Secretary BRANDON CAPETILLO REGGIE BREWER MARY HERNANDEZ TERRY SAIN SCOTT SHELEY LYNN A. CASKEY II DAVID MCCARTNEY MERCEDES RENTERIA III 354 MUNICIPAL DEVELOPMENT DISTRICT August 5, 2010 President and Directors of the Municipal Development District Board Enclosed you will find the 2010-2011 budget for the Baytown Municipal Development District (MDD). Listed below are the highlights of revenues and expenditures. Revenues — Although there has been a declining trend in sales tax collections over the past year, recent months have reflected a slowing of that downward trend and we anticipate revenues to remain flat for the ensuing year. Sales tax revenue for 2010-11 is projected at $4,240,000 which is approximately the same as current year estimated collections. Along with interest income, total revenues for 2010-2011 are projected at $4,309,000. Expenditures - The MDD has several projects funded that will play a significant role in the economic development and quality of life in the City. The new allocations for projects in 2010-2011 are classified in one of the following three (3) priorities: Priority., Projects or expenditures designed to promote new or expanded business activity that create or retain primaryjobs: ➢ Development of New and Expansion of Existing Businesses and Industry v Economic Development Foundation — Basic Service ➢ Economic Development Foundation — Special Projects ➢ Property Acquisition for Economic Development Priority: Projects which provide infrastructure for economic development: ➢ Land Acquisition for New Thoroughfares ➢ State Infrastructure Bank Loan Repayment— Decker Dr to SH 146 S Flyover ➢ Texas Avenue Streetscape Project ➢ Cost Share with Developers for Upsizing Utilities ➢ Northeast Wastewater Treatment Plant — Debt Service to fund 60% of design and construction ➢ North Main/1-10 Utility— Debt Service to fund extension of utilities ➢ West District Plant Expansion — Debt Service to fund 60% of design; 50% of construction o Priority. Projects that improve a community's quality of life, including parks, athletic facilities, etc: ➢ Aquatic Facility — Debt Service on partial construction ➢ Baytown Sports League Improvements ➢ Baytown Nature Center Entryway and Miscellaneous Improvements ➢ Land Acquisition — Future Parks ➢ Sports Complex Improvements — Parking, Fields and Lighting ➢ Spraygrounds (not specific) 355 Additional narrative on each of the foregoing projects is included in the "Major Budget Issues" section of the budget packet. Project administration costs of $250,000 are included for administrative support of the MDD. There is not an allocation to unforeseen/new initiatives this year. However, there are previously allocated funds to this account that are still available. These funds provide flexibility to allow the Board to utilize MDD funds to secure federal, state and local grant funds when available and to enhance and expand the impact that the MDD has on the economic development of the community as opportunities arise. It will also allow funding for inflationary increases on project cost estimates if needed. Since , Garry B ral Manager 356 MUNICIPAL DEVELOPMENT DISTRICT MAJOR BUDGET ISSUES Fiscal Year 2010-11 On May 5, 2001, in the general election, the citizens of the City of Baytown voted to authorize the creation of the Baytown Municipal Development District (MDD) and the imposition of a sales and use tax at the rate of one-half of one percent for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. The board is composed of the Mayor, six council members and four at -large resident members. REVENUES - Although there has been a declining trend in sales tax collections over the past year, recent months have reflected a slowing of that downward trend and we anticipate revenues to remain flat for the ensuing year. Sales tax revenue for 2010-11 is projected at $4,240,000 which is approximately the same as current year estimated collections. Along with interest income, total revenues for 2010-2011 are projected at $4,309,000. EXPENDITURES — The projects included in this year's program are economic development improvements in the areas of streets, drainage, sidewalks & signalization; utilities; and parks. Generally, project costs may include functions such as services, construction or debt service on long-term construction projects. Project administration costs of $250,000 are included for administrative support of the MDD. PROJECTS Development of New and Expansion of Existing Businesses and Industry A significant function of this budget allocation is the development of new and expansion of existing businesses. These projects are critically important in light of the State Implementation Plan's potential impact on the petro -chemical industry and underscore our need to diversify our economic foundation. $100,000 Economic Development Foundation — Basic Service This provides continued funding for the basic economic development services contract with the Baytown Area/West Chambers County Economic Development Foundation (EDF). $200,000 Economic Development Foundation — Special Projects The current MDD budget includes continued funding for a special projects contract with the EDF. The provisions of this contract are requested and approved on an annual basis. $100,000 Property Acquisition for Economic Development This allocation provides funding to purchase property that may become available to be used for future economic development purposes. $100,000 Land Acquisition for new Thorou hfares Funds to purchase rights-of-way for roadway development or expansion. $100,000 357 State Infrastructure Bank Loan Repayment — Decker Drive to Highway 146 S. Flyover The MDD financed a $1,000,000 loan from the Texas State Infrastructure Bank (SIB) for a Decker Drive to Highway 146 South flyover project. This funding, combined with matching funds from the November 2007 bond election, allowed for completion of the Decker Drive to Highway 146 South flyover. The current project funding eliminates the "braided" on and off ramps. The postponement of the construction of these ramps would have impaired mobility in the area. The State matched our $2 million contribution to provide the $4 million necessary to complete all elements of this flyover. Eligible projects must be on the state highway system and be included in the Statewide Transportation Improvement Plan. This allocation was over funded in the prior year and reflects an adjustment to provide for current year funding needs. ($2,086) Texas Avenue Streetscape Project The budget includes continued funding for either direct expenditures or match for grants in subsequent years to enhance streets and sidewalks for economic redevelopment, community identity and beautification in the public rights-of-way of Texas Avenue. The expenditures may include roadway improvements, utilities, streetlights, trees, crosswalks, street furniture, landscape plantings, etc. $150,000 Economic Development Cost Share with Developers This funding allows the City to have the ability to upsize utility lines installed by developers to meet future water and sewer needs for undeveloped areas serviced by the same lines. $50,000 Northeast Wastewater Treatment Plant — Debt Service The confirmed growth and development within the City necessitated the design and construction of the Northeast Wastewater Treatment facility. The project is estimated at $28,500,000 with 60% ($17,100,000) of the funding from the MDD. The remaining 40% ($11,400,000) is funded from the Water and Sewer Fund. This allocation includes the current year principal and interest payment on multiple debt issuances by the Texas Water Development Board (TWDB) loan and Certificates of Obligation. The plant was completed in early 2009. $1,192,128 North Main/1-10 Utility — Debt Service This economic development project extends water and wastewater service along North Main Street from just north of Cedar Bayou Lynchburg Road to Wallisville Road, effectively opening up this area for future development. As property owners connect to this line, they would be required to request voluntary annexation as a condition for tying on to this service. The initial user of this new service, and an impetus for additional development in this area, is the new GCCISD Memorial High School at Wallisville and N. Main that opened in August 2008. This project is under design and the final design of the northern section is dependent on the coordination with Harris County on the North Main expansion and cooperation of the adjacent MUD. The City has issued the Series 2007 Certificates of Obligation to finance the total cost of the project which is estimated at $4,500,000. MDD will provide 100% funding for the 20 year debt service. $349,003 358 West District Plant Expansion — Debt Service The design to expand the facility with a new 4.0 million gallon per day (MGD) treatment facility is underway. This expansion will increase the facility to 8 MGD. MDD has reimbursed the City for 60%, or $1.2 million, of the design costs of approximately $2,000,000, which was authorized in the 2005-06 and 2006-07 budgets. The City issued Series 2008 Certificates of Obligation to finance the total construction costs of the project which is estimated at $27,600,000. MDD will provide 50% funding for the 20 year debt service. This allocation funds the current year debt service requirement. $985,752 Aquatic Facility — Debt Service The Aquatic Needs Analysis has been completed and a Master Plan has been produced to further define the development in this recreational area. The final report provided information on utilization, feasibility of construction, and project cost estimates for aquatic facilities. The 2007-08 budget funded the Engineering and Design. Construction began in early 2009 on the multi-million dollar aquatics facility, Pirate's Bay Waterpark, funded with $4 million authorized in the November 2007 bond election and the issuance of $6 million in Certificates of Obligation in early 2010. MDD will fund the debt service on the $6 million in CO's. $63,348 Baytown Sports League Imorovements The budget provides continued funding for various improvements at little league, pony league and soccer facilities including bleacher covers, backstops, paving, trails, lighting and fencing repairs as needed. $25,000 Baytown Nature Center Entryway and Miscellaneous Improvements The budget includes matching funds for possible future grants to construct additional wetlands, breakwater, and fishing piers. $110,000 Land Acquisition — Future Parks The project provides funding to acquire future parkland. This is a continued set-aside of funds to provide an allocation that would be used as land becomes available. $50,000 Sports Complex (Parking, Fields and Lighting) The project provides for continued funding to be used as needed for park lighting, trails, parking and field improvements at the Sports Complex. $125,000 Soraygrounds (not specific) The funding will allow the Parks and Recreation Department to bring forward potential projects that will enhance or expand spraygrounds around the City. $125,000 Project Administration & Overhead Total MDD 2010-11 Budget $250,000 359 W 01 O MUNICIPAL DEVELOPMENT DISTRICT (MDD) PROGRAM FUND BUDGET SUMMARY for Fiscal Year 2010-11 Actual Carry- forward Adopted Adjustments Total Allocation Estimated Actual C forward New Allocation Total 2008-08 2008-09 2009-10 2009-10 20W10 2009-10 2009.10 2010.11 —Allocation 2010-11 $ 5,946,876 inning working capital $ 8,279,928 $ 7,691,880 $ 1,164,473 $ 7,691.880 $ 7,691,880 $ 5,946,876 $ 292,107 Revenues —4,240,000 _ _ Sales Taxes 4,499,459 4,300,000 4,300,000 4,240,340 4,240,000 Interest on Investments 73,393 75.000 75,000 10,000 10,000 10,000 Intergavemmental - CMAO grant for Goose Creek project 16.978 Transfer from General Fund for Master Plan 75,000 75,000 _ ContribuUon.Si nal-Garthnndepend Kohl's - - - 95,802 -�- Contribution-U ' Sewer Line -Cheddars 50.000 - - Loan Repayments 9.376 38.696 _ 51,019 51,019 Interest on Loans 2,024 6,902 _ 8,383 8. Ffl Miscellaneous 48— Total MDD Revenues 4,642,322 4,375,000 4,375,000 4,517,740 4.309,402 4,309.402 Expenditures Economic Development Prqfects Development of New and Expansion of Existing Businesses and Industry 667,542 419.708 100,000 519.708 443.661 76.047 100.000 176.047 Econ Development Foundation - Basic Economic Development Services 200.000 - 200.000 200.000 200.000- 200,000 200.000 Econ Development Foundation - Special Economic Development Projects 26.590 94.081 75,000 - 169.081 4.436 164.645 100,000 --- — - 264,645 Econ Development Foundation - Special Economic Development P 'ects-SBRLF 110.000 110,000 110,000 110.000 Property Acquisition for Economic Development 55.168 444.832 300,000 744,832 417,856 326,976 100.000 426,976 Unified Land Development Code 15,000 15,000 15,000 15,000 Subtotal 949,300 1068,621 690 000 1.758 621 1,065.953 692.668 500.000 11192.668 Streets, Drainage, Sidewalks & Signalftzadown P acts Baker Road Extension - Land Acquisition 53.473 5,027 5,027 5,027 _ T 5.027 Garth Roadilnde ndence Signal 156.338 —^ Land Acquisition for New Thoroughfares 588,000 100,000 688.000 - 688,000 100,000 — 788,000 North Main/Alexander Signal Synchronization 43,294 477,983 - - 477,983 361,973 116.010 _ 1_1.6,010 Sidewalk -Raccoon Drive 28,879 - - - State Infrastructure Bank Loan Repayment Decker Drive Main Lanes 377.478 377.478 377.478 377,478 __ State Infrastructure Bank Loan Repayment Decker Dr to 146 South flyover ( $1 mm) 149,000 151,000 149.000 300.000 148.957 151.043 (2.086 _ _ 148,957 Texas Avenue - Streetscape Project 131,843 534,849 150,000 684,849 102,395 582,454 150,000 732,454 Land Acquisition - Jahn Martin Road Realignment - 350 350 350 Market I Wisconsin Intersection 4,719 - - - Transportation Master Pian 225,000 75,000 300,000 75,000 225,000 225.000 Subtotal 945,024 11981,859 776,478 75,350 2,833,687 1,066,153 1,767,534 247,914 2,015,448 (10,11Y Projects --- Baker Road/North Main Sanitary Sewer Study & Construction 102.121 37,587 37,587 37,587 - -- - Ecoromic Dev. Cost Share with Developers to Upsize New Utilities 1.113.285 50.000 450,000 713,285 713,285 50.0001 763,285 NE WW Treatment Plant Debt Service (60% - 2005 & 2006 TWDB & 2006 CO's) 1,164.210 - 1.166.168 - 1,166.168 1,166,168 1,192,128 1,192.128 MUNICIPAL DEVELOPMENT DISTRICT MDD PROGRAM FUND BUDGET SUMMARY for Fiscal Year 2010-11 Actual Cant'- forward Adopted Adjustments Total Allocation Estimated Actual forward New Allocation Total Allocation 2008.09 2008-09 2009-10 2009.10 2009-10 2OW10 2009-10 2010-11 2010-11- N. MaiN1-10 Utility W&S Debt Service - $4.5mm - 2007 CO's 354,680 352,049 - 352,049 352,049 349,003 349,003 West District Plant Expansion Debt Service - (50% - 2008 CO's) 974,786 978,968 - 978,968 978,968 985,752 985,752 N. Main 11-10 Utility 2ND Baptist Church 143,230 - - Upsize Sewer Une-Cheddars West District Plant Expansion Design 541,398 500.000 500,000 541,398 500,000 541,398 - 541,398 Subtotal 2,739,027 1,692,270 2,547,185 50,000 4,289,455 3,034,772 1,254,683 2,576,883 3,831,566 Parks Projects Aquatic Master Pian Implementation: Engineefin Design and Construction 14,300 34,299 - 34,299 34,299 - Aquatics Master Plan Phase 1 & 2 Construction Debt Svc on $6mm 110,ODD 349,600 - 459,600 84,635 374,965 63,348 438,313 Art and Cultural Center 1,521 - _ _ Ba Sports League Improvements 40,796 145,858 25,000 58 54.612 116,246 25,000 ` 141,246 BayWmr Nature Center Entryway and Misc. Improvements 8,451 193,092 - 193,092 129,001 64,091 110,000 174,091 Goose Creek Stream, Phase IV (80% Match CMAO = $1,089,535 157,143 109,783 - 109,783 109,783 Goose Creek Stream - Trails, Docks and Picnic Shetters 125,000 I - 125,000 - 125,000 -- 125,000 Gray Center Renovations: Girls and Adult Softball Complex 2,355 - 2,355 2,355 Jenkins Park Bridges 2 71,9DO 86,100 - 158,000 - 158,000 158,000 Jenkins Park Parking Lot 215,743 - 215,743 140,000 75,743 75,743 Land Acquisition - Future Parks 73,139 50,000 100,000) 23,139 - 23,139 50,000 73,139 Land Acquisition - Wayne Gray Park 100,000 100,000 100,000 - Parks Master Pian Update 100,000 100,000 36,273 63,727_63.727_ _ Skate Park Construction - Unidad Park 6.WA - - 6,864 6,864 Sports Complex Parking. Fields and U hti) 122,808 2,192 125,000 127,192 127,192 125,000 125,000 Spry rounds not specific) - 125,000 - - 125,000 - 125,000 125,000 250,000 Unidad Park Trail 49,000 - 49,000 20,852 28,148 -� 28,148 Wetlands Center Improvements add AC/Heating 2,000 13,258 - 13,258 13,258 13,258 Subtotal 347,019 1,161,740 851,443 - 2,013,183 845,866 1,167,317 498,348 1,665,665 Total MDD Projects 4,980,370 5,904,490 4,865,106 125,350 10,894,946 6,012,744 4,882,202 3,823,145 1,765.347 Other - Project Administration and Overhead 250,000 250,000 250,000 250,000 250,ODO 250,000 UnforeseenlNew Initiatives 622,917 150,000 350 772,567 772,567 772,567 Subtotal 250,000 622,917 400,000 350 1,022,567 250,000 772,567 250,000 1,022,567 Total MDD Expenditures 5,230,370 6,527,407 5,265,106 125,000 11,917,513 6,262,744 5,654,769 4,073,145 9,727,914 Revenues over under expenses 588,048 6,527,407 890,106 125,000 7,542,513 1,745,004 5,654,769 236,257 5,418,512 Ending working capital $ 7,691,080 $ 1,164,473 $ 274,367 $ 125,000 $ 149,3671$ 5,946,876 $ 292.1071$ 528.3641$ 528,364 W ON MUNICIPAL DEVELOPMENT DISTRICT (MDD) PROGRAM FUND BUDGET SUMMARY for Fiscal Year 2010-11 Actual Carty- forward Adopted Total Adjustments Allocation Estimated Actual Carry -forward Now Allocation Total Allocation 2008-09 2008-09 2009-10 2009-10 2009-10 2009-10 2009-10 2010-11 20W11" - DEBT SERVICE PAYMENT RECAP �- Aquatics Master Pian Phase 1 & 2 Construction Debt Svc on $6mm) - 110,000 349,600 - 459,600 84,635 374,965 63,348 438,313 State Infrastructure Bank Loan Repayment Decker Drive Main Lanes 377,478 377,478 - 377,478 377,478 State Infrastnicture Bank Loan Repayment Decker Dr to 146 South flyover $1 mm) 149,000 151,000 149,000 - 300,000 148,957 151,043 2,086 -- " 148,957 NE WW Treatment Plant Debt Service (60% - 2005&2006TWDB&2006CO's) 1,164,210 - 1,166,168 - 1,166,168 1,166,168 1,192,128 1,192,128 N. Mainn-10 Utility W &S Debt Service - ($4.5mm - 2007 CO's) 354,680 352,049 - 352,049 352,049 349,003 349,003 West District Plant Expansion Debt Service - 50% - 2008 CO's 974,786 978,968 - 978,968 978,968 985,752 ` 985,752 Total Debt Service Payments $ 3,020,154 $ 261,000 $ 3,373,2&3 $ - S 3,634,263 $ 3,108,255 S 526,008 $ 2,588,145 $ 3,114,153 SUPPLEMENTAL INFORMATION INCLUDED FOR PLANNING PURPOSES 363 MUNICIPAL DEVELOPMENT DISTRICT (NIDD) PROGRAM FUND BUDGET SUMMARY - PROJECTED WORKING CAPITAL _ Flual Year 201041 _ Estimated revenue growth for projected years: 1.S�L -� Ex Actual nditures Carry- forward Adjusted Allocation Total Allocation Estimated Carry- forward New Allocation Total Allocation Projected Projected Projected Projected _ Projected throw h W30109 200849 2009-10 2009-10 2009-10 2009.10 2010-11 2010-11 2011-12 2012-13 2013.14 2014.15^ 2015.16 Inning working capital $ - $ 7,691,880 $ 1,164,473 $ 7,691,880 $ 7,691,680 $ 5,946,876 $ 292,107 $ 5,946,876 $ 528,364 $ 271,126 S 295,049 S 103,512 $ 37,322 Revenues -�-T_ ---�- Sales Taxes 29,356,243 4,300,000 4,300,000 4,240,340 4,240,000 4,240,000 4,304,000 4,369,000 4,435,000 4,502,000 4,570,000 Interest on Investments 1,328,575 75,000 75,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10.000 Contributions & Misoellanueous 682,181 267,400 59,402 59,402 20,000 20,000 20,000 20,000 20,000 Total MDD Revenues 31,366,999 4,375,ODO 4,375,000 4,517,740 4,309,402 4,309,402 4,334,000 4,399,000 4,465,000 4,532,000 4,600,000 _----- Expenditures - -- - - Economic Development Proects Developmem of New and Expansion of Existing Businesses and Industry 668,042 419,708 100,000 519,708 443,661 76,047 100,000 176,047 100,000 100.0001 100,000 100,000 --- 100,0DO Econ Developmerd Foundation - Basic Economic Development Services 900,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 Econ Development Foundation - Special Economic Devela meat Projects 271,618 94,081 75,000 169,081 4,436 164,645 100,000 264,645 100,000 100,000 100,000 100,000 - 100,000 Econ Development Foundation - Special Economic Devela ment Projects-SBRLF 1 100,000 110,000 110,000 110,000 110,000 -- Propedy Acquisition for Economic Development 55,168 444,832 300,000 744,832 417,856 326,976 100,0001 426,976 100,000 100,000 100,000 300,000 _ 300,000 Unified Land Development Code 37,500 15,000 15,000 15,000 15,000 --- Subtotal 2,032.328 1,068,621 690,000 1,758,621 1,065,953 692,668 500,000 1,192 668 500,000 500,000 500,000 700.000 700,000 Streets, Drainage. Sidewalks & Si nalizatfon Pro acts - Baker Road Extension - Land A usition 113,792 5,027 5,027 5,027 5,027 Garth Roadfindependence Signal 193.604 _ _ - - - -------.-- _ Land Acquisition for New Thom tdares 588,000 100,000 688,OW - 688,000 100,000 788,000 1 100,000 100,000 100,000 - 100,000 -- -1.00,000 North MainfAlexander Signal Synchronization 403,399 477,983 477,983 361,973 116,010 116,010 Sidewalk-Raocoon Drive 137,242 State Infrastructure Banc Loan Repayment Decker Drive Main Lanes 2,642,346 377,478 377,478 377,478 State Infrastructure Bank Loan Repayment Decker Or to 146 South flyover $1 mm) 149,000 151,000 149,000 300,000 148,957 151,043 2,086 148,957 149,000 149.000 - 149,OW 149,000 - 149,DD9 1_50,000 TexasAvenmume - treetscape Project 205,151 534,849 150,000 684,849 102,395 582,454 150,000 732.454T5 0,000 150,000 150,OW 150,000 Land Acquisition - John Martin Road Realignment 26,700 350 350 350 __ Tra Master Plan 225,000 75.0 00 300.000 75,000 225,000 225,O 225 0 DO -�� - -- -- - Subtotal 3,871,234 1,981,859 851,828 2,833,687 1,066,153 1,767,534 247,914 2,015,448 399,000 399,000 399,000 399,000 399,OW t1ti/ Projects - Baker Road/North Main Sanitary Sewer Study &- Construction 1,116,447 37,567 - 37,587 37,587 Economic Dev. Cost Share with Developers to U size New Utilities - 1,113,285 400,000 713,285 713,285 50.0001 763,285 50,000 50,000 - - 50,000 50,000 -- - 50,000 NE WW Treatment Plant Debt Service (60% - 2005 & 2006 TWDB & 2006 CO's 3,709,284 1,166,168 1,166,168 1,166,168 1,192,128 1,192,128 1,195,193 1,199,080 1,201,581 -- -- 1,208,315 - - --- 1,214,694 N. MairJi-10 Utility W&S Debt Service - ($4.5mm - 2007 CO's) 710,717 352,049 352,049 352,049 349,003 349,003 345,541 341,665 - 340.252 338,631 - 340,647 West District Plan Expansion Debt Service - (50% - 2008 CO's) 1,237,426 978,968 978,968 978,968 985,752 985,752 990,491 997,844 - -._ 1,002,966 4_ 1,009.356 _ .-.. _ . 1,014,619 N. Main / 1-10 Utility 2ND Baptist Church) 143,230 - _-- '-- U size Sewer Line Cheddars 500,000 500,000 500,000 ----'- West District Plant nsion Design 541,398541,398 541,398 541,398 -- --- Subtotal 6,917,104 1,692.2701 2,597185 4,289,455 3,034,772 1,254,683 2,576,883 3,831,566 2.581,2251 2,588,5891 2,594.7991 2,606.3D2 2,620,160 MUNICIPAL DEVELOPMENT DISTRICT MDD PROGRAM FUND BUDGET SUMMARY - PROJECTED WORKING CAPITAL - Fiscal Year 201041-" EaUnrated revenue growth for projected years: 1.5% Actual Expenditures Carry- forward Adjusted Allocation Total Allocation Estimated Carry- forward Now Allocation Total Allocation Projected Projected Projected Pro acted Pro voted throe h 9130109 2008-09 2009-10 2009.10 2009.10 2009-10 2010.11 2010-11 201142 2012-13 2013.14 2014-15 2015.16 Parks Prolects Aquatic Master Plan Implementation: Engineering, Design and Construction 515,701 1 34,299 34,299 34,299 -- - Aquatics Master Plan Phase 1 8 2 Construction Debt Svc on $6mm 110,000 349,600 459,600 84,635 374,965 63,348 438,313 426,013 437,488 - 427.738 437,888 -- --- 426,713 Arboretum Education and Parts360,000 - - Baytown Sports League Improvements 250,342 145.858 25,000 170,858 54,612 116.246 25.000 141.246 25.000 25,000 25,000 25,000 -- 25,000 Baytown Nature Center Entryway and Misc. Improvements Goose Creek Stream, Phase IV (80% Match CMAQ = $1,089.535) 701.630 487,627 193.092 109,7831 193,092 109,783 129,001 109,783 64,091 110,000 174,091 110.000 Goose Creek Stream - Trails, Docks and Picnic Shelters 125,000 125,000 125,000 125,000 -- -- ---- - Gray Center Renovations: Gids and Adult Softball Complex 3,299,973 2,355 2,355 2,355 --- Jankins Park Bridges 2 71,900 86,100 158,000 158,000 158,000 �- -- - -�- Jenkins Park Parking Lot 215.743 215,743 140,000 75,743 75,743 --- - - Land Acquisition - Future Parks 34,942 1 73,139 50,000 23,139 23.139 50.000 73,139 50.000 50,000 50,000 50,000 50,000 Land Aoquisition - Wayne Gray Park 100.000 100,000 100,000 - -- --` Land Aoquisition -Jenkins Park Expansion 405.109 - Parks Master Plan Update 100,000 100.000 36,273 63,727 63,727 Skate Park Construction - Unidad Park 180,192 6,864 6,864 6,864 Sports Complex (Parking, Fields and Li hli 122,808 2,192 125,000 127,192 127,192 125,000 125,000 125,000 125,000 -_--- `- -A-- S ra rounds notspecific) 125,000 125,000 125,000 125,000 250.000 125.000 50,000 50,000 Unidad Park Trail 49,000 49.000 20,852 28,148 28.148 T- Wetlands Center Improvements add ACIHeati 13,258 13.258 13.258 13.258 Subtotal 5,998.3241 1,161,740 851,443 2,013,183 845,866 1,167,317 498,348 1.665,6651 861,013 637,488 912,738 642.888 501,713_ Total MOD Projects 1a.818.990 5,904.490 4,990.456 10,694.946 6,012,744 4,882,202 3,823.145 8,705.347 4,341,238 4,125,077 4,406,537 4,348,190 `4,220,873 Other --- Project Administration and Overhead 1.287.500 250.000 250.000 250.000 250.000 250.000 250.000 250.000 250.000 250.000 250.000 UnforeseaNNew Initiatives 22.704 622.917 149,650 772,567 772,567 772,567 - -- -100,000 Subtotal 1.310,204 622.917 399,650 1,022,567 250,000 772,567 250.000 1.022,567 250.000 250,000 250.000 250.000 350,000 Total MOD Expenditures 20,129,194 6,527,407 5,390,106 11.917,513 6,262,744 5,654,769 4,073,145 9,727,914 4,591,236 4.375.077 4,656.537 4,598,190 4,570.873 , T 29,127 Revenues over underexpenditures 11,237,804 6.527,407 1.015,106 7,542,513 1,745,004 5,654,789 236.257 5,418,512 257,238 23,923 191,537 66,190 Ending working capital $ 11237,804 $ 1.164,473 S 149,367 $ 149,367 $ 5,946,876 $ 292,107 $ 528,364 $ 528,364 $ 271,126 $ 295,049 S 103,512 -$ 87.322 9 - $ -- 86,4Z W ON tA BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT DETAIL DEBT AMORTIZATION SCHEDULES Certificate of Obligation - TWDB (MDD portion -60%) Issue 1 of 2 $ 3,516,310 Series 2005 Date of Issue - March 1, 2005 Term - 20 Years_ Fiscal Interest Principal Total Total Debt Balance of Year Rate Due 2101 Interest for Fiscal Yr Principal _ 2006 1.35% $ 98,625 $ 99,219 $ 197,844 $ 3,417,685 2007 1.55% 105,200 97,738 202,938 3,312,485 2008 1.65% 110,460 73,009 183,469 3,202,025 2009 1.80% 117,035 71,088 188,123 3,084,990 2010 2.05% 123,610 68,927 192,537 2,961,380 2011 2.25% 130,185 88,995 219,180 2,831,195 2012 2.40% 138,075 85,873 223,948 2,693,120 2013 2.55% 145,965 82,355 228,320 2,547,155 2014 2.65% 153,855 78,456 232,311 2,393,300 2015 2.75% 163,060 74,175 237,235 2,230,240 2016 2.90% 172,265 69,435 241,700 2,057,975 2017 2.95% 181,470 64,261 245,731 1,876,505 2018 3.00% 191,990 58,656 250,646 1,684,515 2019 3.10% 202,510 52,589 255,099 1,482,005 2020 3.15% 214,345 46,075 260,420 1,267,660 2021 2.00% 226,180 39,080 265,260 1,041,480 2022 3.30% 239,330 31,512 270,842 802,150 2023 3.35% 252,480 23,334 275,814 549,670 2024 3.45% 266,945 14,500 281,445 282,725 2025 3.50% 282,725 4,948 287,673 - $ 3,516,310 $ 1,224,226 $ 4,740,536 Certificate of Series 2006A Date of Issue - February 9, 2006 109,121 Term - 20 Years Fiscal Interest Principal Total Total Debt Balance of Year Rate Due 2101 Interest for Fiscal Yr Principal 2007 5.875% $ 51,603 $ 212,562 $ 264,164 $ 3,269,983 2008 5.875% 111,353 144,811 256,164 3,158,630 2009 5.875% 116,785 138,109 254,894 3,041,845 2010 5.875% 122,217 131,089 253.306 2.919.628 2013 4.375% 139,871 109,121 248,991 2,519,028 2014 3.875% 145,302 103,246 248,548 2,373,725 2015 3.875% 152,092 97,484 249,576 2,221,633 2016 4.000% 160,240 91,332 251,572 2,061,393 2017 4.000% 167,030 84,787 251,817 1,894,363 2018 4.100% 175,178 77,855 253,033 1,719,185 2019 4.125% 183,325 70,483 253,809 1,535,860 2020 4.200% 191,473 62,681 254,154 1,344,387 2021 4.250% 199,621 54,418 254,039 1,144,766 2022 4.300% 209,127 45,680 254,807 935,639 2023 4.350% 218,633 36,428 255,061 717,006 2024 4.400% 228,138 26,654 254,793 488,868 2025 4.400% 239,002 16,377 255,379 249,866 2026 4.450% 249,866 5,560 255,425 - $ 3,321,586 $ 1,748,516 $ 5,070,102 366 BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT DETAIL DEBT AMORTIZATION SCHEDULES Certificate of Obligation - TWDB MDD ortion-60% Issue 2 of 2 $ 10,370,133 Series 2006B Date of Issue - May 1, 2006 266,430 Term - 20 Years Fiscal Interest Principal Total Total Debt Balance of Year Rate Due 2101 Interest for Fiscal Yr Principal 2007 5.500% $ 313,210 $ 405,618 $ 718,828 $ 10,056,923 2008 5.500% 394,802 326,865 721,667 9,662,121 2009 5.500% 405,330 315,863 721,193 9,256,791 2010 5.500% 415,858 304,468 720,326 8,840,933 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 5.500% 442,178 279,896 722,074 5.500% 455,338 266,430 721,768 5.500% 468,498 252,224 720,722 5.500% 484,290 237,214 721,504 5.500% 500,083 221,339 721,422 5.500% 515,875 204,700 720,575 5.500% 534,299 187,239 721,538 5.500% 552,723 168,894 721,617 5.500% 571,147 149,645 720,792 5.500% 592,203 129,429 721,632 5.500% 613,259 108,334 721,593 5.500% 634,315 86,184 720,499 5.500% 658,003 62,922 720,925 5.500% 681,691 38,637 720,328 5.500% 708,013 13,098 721,111 $ 10,370,133 $ 4,051,531 $ 14,421,664 7,969,737 7,514,399 7,045,901 6,561,611 6,061,528 5,545,653 5,011,354 4,458,631 3,887,484 3,295,281 2,682,022 2,047,707 1,389,704 708,013 Certificate of Obligation - MDD Portion $ 4,500,000 Series 2007 Date of Issue - February 1, 2007 Term - 20 Years Fiscal Interest Principal Total Total Debt Balance of Year Rate Due 211 Interest for Fiscal Yr Principal 2008 5.875% $ 55,385 $ 300,653 $ 356,038 $ 4,444,615 2009 5.875% 155,769 198,911 354,680 4,288,846 2010 5.875% 162,692 189,357 352,049 4,126,154 2011 5.875% 169,615 179,388 349,003 3,956,539 2012 5.875% 176,538 169,003 345,541 3,780,001 2013 5.875% 183,462 158,203 341,665 3,596,539 2014 4.375% 192,115 148,137 340,252 3,404,424 2015 3.875% 199,038 139,593 338,631 3,205,386 2016 3.875% 209,423 131,424 340,847 2,995,963 2017 4.000% 218,077 122,874 340,951 2,777,886 2018 4.000% 228,462 113,943 342,405 2,549,424 2019 4.100% 237,115 104,483 341,598 2,312,309 2020 4.125% 247,500 94,488 341,988 2,064,809 2021 4.200% 257,885 83,903 341,788 1,806,924 2022 4.250% 268,270 72,723 340,993 1,538,654 2023 4.300% 280,385 61,064 341,449 1,258,269 2024 4.350% 292,500 48,890 341,390 965,769 2025 4.400% 306,346 35,973 342,319 659,423 2026 4.400% 321,923 22,230 344,153 337,500 2027 4.450% 337,500 7,594 345,094 - $ 4,500,000 $ 2,382,832 $ 6,882,832 367 BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT DETAIL DEBT AMORTIZATION SCHEDULES Certificate of Obligation - NIDD Portion Date of Issue - September $ 13,860,814 Series 2008 Term - 8 Years Date of Issue - February 1, 2007 Principal Tenn - 20 Years Fiscal Interest Principal Total Total Debt Balance of Year Rate Due 211 Interest for Fiscal Yr Principal 2008 $ 891,743 $ 262,640 $ 262,640 $ 13,860,814 2009 4.000% $ 413,475 561,311 974,786 13,447,339 2010 4.000% 434,619 544,349 978,968 13,012,720 2011 3.500% 458,112 527,640 985,752 12,554,608 2012 3.500% 479,255 511,236 990,491 12,075,353 2013 4.000% 505,097 492,747 997,844 11,570,256 2014 4.000% 530,940 472,026 1,002,966 11,039,316 2015 4.000% 559,131 450,225 1,009,356 10,480,185 2016 4.000% 587,323 427,296 1,014,619 9,892,862 2017 4.000% 617,863 403,192 1,021,055 9,274,999 2018 4.000% 648,404 377,867 1,026,271 8,626,595 2019 4.000% 681,294 351,273 1,032,567 7,945,301 2020 4.000% 716,534 323,316 1,039,850 7,228,767 2021 4.000% 754,122 293,903 1,048,025 6,474,645 2022 4.000% 791,711 262,987 1,054,698 5,682,934 2023 4.125% 831,649 230,000 1,061,649 4,851,285 2024 4.250% 876,285 194,226 1,070,511 3,975,000 2025 4.250% 920,922 156,035 1,076,957 3,054,078 2026 4.400% 967,908 115,172 1,083,080 2,086,170 2027 4.500% 1,017,243 70,990 1,088,233 1,068,927 2028 4.500% 1,068,927 24,051 1,092,978 - $ 13,860,814 $ 7,052,483 $ 20,913,297 Texas State Infrastructure Bank Loan Series 2008 Date of Issue - September 13, 2007 Term - 8 Years Fiscal Interest Principal Total, Total Debt Balance of Year Rate Due 211 Interest for Fiscal Yr Principal 2009 4.07% $ 108,257 $ 40,700 $ 148,957 $ 891,743 2010 4.07% 112,664 36,294 148,957 779,079 2011 4.07% 117,249 31,709 148,957 661,830 2012 4.07% 122,021 26,936 148,957 539,809 2013 4.07% 126,987 21,970 148,957 412,822 2014 4.07% 132,156 16,802 148,957 280,666 2015 4.07% 137,534 11,423 148,957 143,132 2016 4.07% 143,132 5,825 148,957 - $ 1,000,000 $ 191,660 $ 1,191,659 368 BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT DETAIL DEBT AMORTIZATION SCHEDULES Certificates of Obligation - Combined Tax & Revenue Aquatics portion of debt $ 6,030,000 Series 2010 Date of Issue - Term .20 Years Fiscal Interest Principal Total Total Debt Balance of Year Rate Due 211 Interest for Fiscal Yr Principal 2010 $ 84,635 $ 84,635 $ 6,030,000 2011 1.00% 235,000 203,313 438,313 5,795,000 2012 1.00% 225,000 201,013 426,013 5,570,000 2013 2.00% 240,000 197,488 437,488 5,330,000 2014 2.00% 235,000 192,738 427,738 5,095,000 2015 2.00% 250,000 187,888 437,888 4,845,000 2016 3.00% 245,000 181,713 426,713 4,600,000 2017 3.00% 260,000 174,138 434,138 4,340,000 2018 3.00% 260,000 166,338 426,338 4,080,000 2019 3.50% 280,000 157,538 437,538 3,800,000 2020 3.50% 280,000 147,737 427,737 3,520,000 2021 3.50% 295,000 137,674 432,674 3,225,000 2022 3.63% 300,000 127,074 427,074 2,925,000 2023 3.75% 320,000 115,637 435,637 2,605,000 2024 4.00% 325,000 103,137 428,137 2,280,000 2025 4.00% 345,000 89,737 434,737 1,935,000 2026 4.13% 350,000 75,619 425,619 1,585,000 2027 4.25% 375,000 60,431 435,431 1,210,000 2028 4.25% 380,000 44,387 424,387 830,000 2029 4.38% 410,000 27,344 437,344 420,000 2030 4.38% 420,000 9,187 429,187 - $ 6,030,000 $ 2,684,766 $ 8,714,766 369 RESOLUTION NO. 148 A RESOLUTION 01' TFIE BOARD OF DIREC'T'ORS 01' THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT ADOPTING A BUDGET FOIL THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2010, AND ENDING SEPTEMBER 30, 2011; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 131: IT RESOLVED BY THE BOARD OF DIRECTORS OF 'THE BAYTOWN MUNICIPAL. DEWELOPMENT DISTRICT: Section I: That the budget estimate of the revenues of the Baytown Municipal Development District and the expenses of conducting the affairs thereof for the ensuing fiscal year, beginning October 1, 2010, and ending September 30, 2011, as finally submitted to the Board of Directors by the General Manager of said District be, and the same is in all things, adopted and approved as the budget estimate of all tite current expenses as well as the fixed charges against said District for the fiscal year beginning October 1, 2010, and ending September 30, 2011. A copy of the budget is attached hereto as Exhibit "A" and incorporated herein for all intents and purposes. Section 2: This resolution shall take effect immediately from and after its passage by the Board of Directors ofthe Baytown Municipal Development District. INTRODUCED, READ, and PASSED by the affirmative vote of the Board of Directors of the Baytown Municipal Development District this the 5"' day o fiugust, 2010. APPROVED AS TO FORUM: 4'. ": ��), k ': � " W NACIO RAMIREZ, SR. neral Counsel 370 STA)FIENTT" DONCARLOS, BAYTOWN REINVESTMENT ZONE NUMBER ONE BUDGET SUMMARY Fiscal Year 2010-11 Baytown Reinvestment Zone Number One (Zone) was established by City Council in ordinance number 9197 on August 9, 2001. The Zone was enlarged by City Council in ordinance number 9271 on November 20, 2001. The Zone was enlarged by City Council in ordinance number 9968 on December 9, 2004 to facilitate the city's mobility plan and to provide for in -fill commercial development. Pursuant to Chapter 311 of the Texas Tax Code, the City of Baytown may designate a contiguous geographic area within the City as a reinvestment zone if the area satisfies the requirements of certain sections of Chapter 311 of the Texas Tax Code. The Zone financing plan outlines the proposed use of ad valorem taxes for improvements in the reinvestment zone. The proposed improvements in the Zone are expected to significantly enhance the value of all the taxable real property in the zone and will be of general benefit to the City. The Board of Directors for the Zone consists of nine members of whom the City appoints six, and three members include representatives from Harris County, Goose Creek Consolidated Independent School District and Lee College respectively. The expiration date of the Zone is December 31, 2030, or an earlier time designated by subsequent ordinance. Property taxes levied by taxing units participating in the Zone on captured appraised value above the base value are deposited into the tax increment fund. The base value is the value of all real property taxable by the taxing units participating in the Zone as of January 1, 2001. As a result of the latest Zone enlargement, 2004 was established as the base year for that area. Harris County voted to participate in the Zone by agreement and established 2005 as the base year and established 2007 for the collection of tax increment revenue. 2011 Estimated Funding Sources and Uses — Based on the most recent tax roll received from the Harris County Appraisal District, $73,419,661 is the estimated amount of tax increment in the Zone for the 2010 tax year. The estimated 2010 value for the reinvestment zone totals $123,839,081. Based on this incremental growth and a 95% collection rate, the City tax incremental contribution to the fund will be $548,943. Harris County participation is restricted to 75% of their base tax rate and the resulting increment is restricted to funding for a County -approved project (John Martin Road). Once the cost of this project is funded (reimbursed), County participation will end. The County incremental contribution, assuming a 95% collection rate, is estimated to be $146,908. This increment will be set-aside in a project - specific fund to retire the associated costs. In addition to the tax incremental revenues, it is anticipated that developer contributions will total $500,000 for investments associated with other developments. Estimated payments to the City of Baytown from the Zone will total $95,217 which includes a reimbursement of $27,447 that equals 5% of the increment revenues captured by the City for Zone administration and project management and a $67,770 reimbursement for costs associated with the provision of basic services in the residential area of the TIRZ. Following are the increment values by development project: Project Base Value 2010 Estimated Value Increment LEGNA $ 1,519,173 $ 37,839,896 $36,320,723 The Lynn $ 148,007 $ 8,028,836 $ 7,880,829 Mall $37,242,580 $ 36,439,685 $ (802,895) Eastpoint Sec. 2 $11,090,955 $ 29,375,401 $18,284,446 Eastpoint Sec. 3 $ 410,995 $ 12,149,097 $11,738,102 04 Annexed Area $ 7,710 $ 6,166 $ (1,544) Total $50,419,420 $123,839,081 $73,419,661 County Original $74,414,142 $123,496,526 $49,082,384 County 04 Annexed $ 7,254 $ 6,166 $ (1,088) Total $74,421,396 $123,502,692 $49,081,296 371 Estimated Project Costs The estimated project costs for the Zone outlined in the Restated and Amended Project and Reinvestment Zone Financing Plan approved by Ordinance 10,923 on July 24, 2008 total $33,192,878. It is expected that developers will advance funds for the public infrastructure improvements and will be reimbursed as provided in separate agreements and other documentation between the developers, the county and the Zone. This year's developer contribution is estimated to be $500,000 for infrastructure associated with the residential development. The John Martin project continues in its development. The budget may need to be amended at a later date if expenditures associated with the project are initiated in this fiscal year. 372 BAYTOWN REINVESTMENT ZONE #1 FUND 216 BUDGET SUMMARY BY FUND Actual Approved Estimated Adopted 2008-09 2009-10 2009-10 2010-11 City TIRZ Increment $ 550,984 $ 531,183 $ 496,174 $ 548,943 County TIRZ Increment 99,871 140,213 97,513 146,908 Investment Interest 992 600 4,429 4,651 Bond Proceeds 2,200,000 - 35,000 - Developer Contribution 250,000 - 232,633 500,000 Prior Year Revenue Adjustment 214,201 225,750 (278,865) 225,750 Bond Issuance costs Total Sources 3,101,847 671,996 551,884 1,200,502 Uses of Funding Zone Adm. & Project Mgmt. 27,641 36,000 27,800 27,800 Legal Services 4,720 7,000 7,000 7,000 Data Base Management 1,575 - 4,275 2,700 Precinct Together 70,000 Value 35,000 35,000 Capital Improvements 250,000 - 232,633 500,000 Debt Service 214,201 225,750 225,750 225,750 Bond Issuance costs 193,109 (1,113,780) $ 35,242,078 2009 $ Fiscal Agent Fees 2003 59,132,610 2,500 2,500 Developer Payments 1,513,569 977,422 521,802 425,000 City Services 120,200 84,959 91,306 95,297 Total Uses 2,395,015 1,331,131 1,148,066 1,321,047 Excess (Dencit) Sources Over Uses 706,832 (659,135) (596,182) (120,545) Working Capital - Beginning - Restricted 52,696 152,567 152,567 250,080 Working Capital - Beginning - Non Restricted 532,732 1,139,693 1,139,693 445,998 Working Capital - Ending - Restricted 152,567 292,780 250,080 396,988 Working Capital - Ending - Non Restricted $ 1,139,693 $ 340,345 $ 445,998 $ 178,545 • Ending Working Capital Includes all county increment revenue and bonds proceeds attributable to the county. 373 HARRIS COUNTY CITY OF BAYTOWN Historical Tax Increment Schedule Historical Tax Increment Schedule Historical Annexed Area Tax Increment Schedule axable Taxable Cumulative Annual Taxable Annual Increment Value Value Increment 2005 Base Year S Value Increment 2001 Base Year S 50,411,710 $ - 111,557,654 $ 37,143,512 2008 $ 2002 49,297,930 $ (1,113,780) $ 35,242,078 2009 $ 5,984 2003 59,132,610 S 8,720,900 1 Estimated 2010 6,166 (1,088) 2004 72,826,380 $ 22,414,670 2004 Base Year $ 7,710 2005 73,177,660 $ 22,765,950 2005 7,254 $ (456) 2006 73,987,945 $ 23,576,235 2006 6,801 S (909) 2007 89,547,322 S 39,135,612 2007 6,347 $ (1,363) 2008 98,073,854 $ 47,662,144 2008 6,347 $ (1,363) 2009 113,964,039 $ 63,552,329 2009 5,984 $ (1,270) Estimated 2010 123,832,915 $ 73,421,205 1 Estimated 2010 6,166 $ (1,544) 373 HARRIS COUNTY Historical Tax Increment Schedule Historical Annexed Area Tax Increment Schedule axable Annual Taxable Annual Value Increment Value Increment 2005 Base Year S 74,414,142 $ - 2005 Base Year S 7,254 2008 $ 111,557,654 $ 37,143,512 2008 $ 6,347 S (907) 2009 $ 109,656,220 $ 35,242,078 2009 $ 5,984 $ (1,270) Estimated 2010 123,496,526 49,082,384 1 Estimated 2010 6,166 (1,088) 373 BAYTOWN S 374 to BAYTOWN CITY OF BAYTO" S CAPITAL IMPROVEMENT PROGRAM The Capital Improvement Program (CIP) Budget is the City's plan for the acquisition and construction of municipal public improvements. Projects included in the CIP program are usually expensive, non-recurring projects, which have a useful life spanning more than ten years. Project schedules and information presented in the City's annual budget represent the active and planned CIP projects. Capital Planning The Capital Planning process is an ongoing assessment of the needs of the community. The City has developed a comprehensive plan that provides the roadmap for new development and expansion. The departments submit capital project proposals that include both the cost of construction and recurring operational impact of the project to the operating budget. The projects are prioritized and ranked according to established criteria weighing such factors as public safety and welfare, regulatory compliance, economic development impact, and community needs and support. The CIP program is designed to maintain the City's infrastructure in accordance with the Texas Commission on Environmental Quality (TCEQ) guidelines and the City's objective to maintain Infrastructure to a high standard. The public improvement projects will normally have a construction cycle or period from twelve to thirty-six months. Therefore, any impact to the operating budgets may not occur until the period(s) following the period in which construction was started. Capital Funding Funding for the current CIP program is provided primarily from three sources: 1) issuance of General Obligation (GO) bonds, supported or repaid by ad valorem property taxes, 2) issuance of Revenue bonds or Certificates of Obligation (CO), supported or repaid by water and wastewater utility revenue, and 3) sales tax revenue from the Municipal Development District (MDD). Secondarily, projects may be funded from other funds, intergovernmental revenues, developer contributions and interest income. Effect on Operating Costs The effect on operating costs in the current projects in the General Capital Improvement Program, Utility Capital Improvements Program and the MDD will have some or no impact on the operating budget. The three most significant projects are the Northeast Fire Station #6, the North Central Fire Station and the new N.C. Foote Aquatics Center. The Northeast Fire Station #6 and the North Central Five Station which are both budgeted in the General Capital Improvement Program and will require additional personnel and operating costs. The maintenance and operating costs are $1,105,805 for the Northeast Fire Station #6 and $1,108,050 for the North Central Fire Station. The N.C. Foote Aquatics Center will open in Summer 2011 and is budgeted in the General Capital Improvement Program. It will require both personnel and operating needs from the operating budget. 1:71117!! OY I[Iiy/ 01 AVA l OlS'I The 2010-11 CIP project summary and attached narratives are provided for your information. These projects are part of the overall comprehensive CIP program, which includes utility system projects 375 and other general public improvements projects. The 2010-11 projects in the Utility CEP program will be financed through Certificates of Obligation and General Obligation Bonds will support the voter approved General CIP Program. Projects funded either entirely or partially by the Municipal Development District (MDD) have been submitted to the MDD board for review and approval. The CEP Budget is designed to annually review the development and continuing maintenance of the City's infrastructure. The relationship between the assessed valuation, outstanding debt, annual debt service requirements and general government expenditures as illustrated provide a basis of project consideration and funding. Revisions and amendments may be incorporated into the plan as desired by Council. General Capital Improvement Program Before any general obligation bonds can be sold to fund capital projects, they must first be authorized by voters. Generally, a process is followed by which the City Council appoints a Steering Committee that decides how much additional general obligation debt can be issued based on factors such as projected revenue increases or decreases, anticipated increases or decreases in property values, and the impact of future bond sales on the property tax rate. After the committee decides the amount of debt that could be issued, a process determining which projects to put before the voters is undertaken. This process usually involves input from City staff and the public about needed projects, and cost estimates are developed for each project. Once the projects and their costs are determined, the City Council calls for the bond election and the voters determine which propositions are approved. After election, the City is authorized to sell the bonds (usually over a period of years) for the propositions approved by the voters. In the November 2007 bond election, a bond program totaling $79,975,000 was approved. The tax rate impact for 2008-09 to fund the debt service was $0.05 which was less than the $0.064 expected. A reassessment of the cash flow of projects related to Year Two and Year Three GO's led the City to defer the issuance of approx. $12.6M debt until fiscal year 2011. This also allows the deference of related debt service, which in turn gives us the ability to defer the associated tax increase, while continuing the implementation of the projects themselves as scheduled. Future increases are anticipated; however, they may be mitigated by the increases in assessed values related to new construction or increased values. The following is a description of all General CIP projects and their estimated cost in the 2007 bond program. General Capital Improvement Program Projects Summaries Streets & Sidewalks Improvements 1. Street Improvements The continuation of our annual street rehabilitation program and a physical condition surveys of City streets. The survey will determine the streets with the worst physical condition. The survey will assist in determining the next streets to be rehabilitated. $30,000,000 Operating Impact: Operating maintenance costs will be absorbed in General Fund when the project occurs. 2. Matching Funds for Harris County and Texas Department of Transportation (TxDOT) Projects Matching funds for potential Harris County and TxDOT street and highway projects. $6,000,000 Operating Impact: No impact to annual operating budget. 3. Sidewalks Near Parks and Schools Construct sidewalks near parks and schools. $500,000 376 Operating Impact: No impact to annual operating budget. 4. East Baker Road Extension Extending Baker Road and related utility, sidewalks and drainage improvements. $7.100.000 Operating Impact: Operating maintenance costs will be absorbed in General Fund. Total Streets & Sidewalks Improvements $43,600,000 Drainage Improvements 1. Drainage Improvements Install and upgrade drainage to mitigate street flooding and improve drainage conditions. $2,000.000 Operating Impact: Operating maintenance costs will be absorbed in General Fund. Total Drainage Improvements Public Safety Improvements 2 0$ , 00,000 1. Northeast Fire Station #6 Construction of a Fire Station in the northeast area of the city. $3,006,600 Operating Impact. Personnel and operating maintenance costs were absorbed in the General Fund. 2. Radio System Up rgrade Upgrade to a digital radio system for police, fire and other emergency services. $4,250,000 Operating Impact. Reduction in maintenance costs. 3. Replacement or Expansion of EMS Station on South Main Replace or expand the EMS Station on South Main. $980,000 Operating Impact: No impact to annual operating budget. 4. 911 Center and Fiber Upgrades Construction of a 911 Center and expansion of the fiber optic network. $9,500,000 Operating Impact: No impact to annual operating budget. 5. North Central Fire Station Construction of a Fire Station in the north central area of the city. $4,030,400 Operating Impact: Personnel and operating maintenance costs were absorbed in General Fund. 6. Public SafetX Building Improvements Improvements to public safety buildings in the city. Operating Impact: No impact to annual operating budget. $600,000 7. Siren Replacement and Additions Replace warning sirens and add additional six sirens sites along the interstate 10 corridor. $418,000 Operating Impact: No impact to annual operating budget. Total Public Safety Improvements Parks, Recreation and Beautification Improvements $22,785,000 1. Aquatics Master Plans Phases 1 & 2 The Aquatic Needs Analysis has been completed and a Master Plan has been produced to further define the development in this recreational area. The final report provided information on 377 utilization, feasibility of construction, and project cost estimates for aquatic facilities. The 2007- 08 budget funded the Engineering and Design and construction began in early 2009 and on a multi-million dollar aquatics facility. Funded with $4 million authorized in the November 2007 bond election. NIDD will fund the debt service on an additional $6 million in CO's to provide further funding for the project, the Pirates Bay Water Park opened in Summer 2010. Operating Impact: Personnel and operating maintenance costs will be absorbed in General Fund. Phase 1 includes the construction of the Pirates Bay Water Park which opened in Summer 2010. Phase 2 includes the replacement of the NC Foote Pool. Phase 3 includes construction of a new sprayground park and splash pads. $9,300,000 Operating Impact: Operating maintenance costs will be absorbed. 2. Park Land North of Hwy. I-10 Purchase of land north of Hwy. I-10 for future park site. Operating Impact: No impact to annual operating budget. $525,000 3. Beautification Visual improvements to the gateways of the city and medians including Alexander Drive, Baker Road and Rollingbrook Drive. $1,005,000 Operating Impact: Operating maintenance costs will be absorbed. Total Parks, Recreation and Beautification Improvements $10.830,000 Bond Issuance Costs $760,000 Total General Capital Improvement Program $Z 75.000 Utility Capital Improvement Program The City of Baytown is the sole supplier of water and wastewater services in the City limits of the City of Baytown. The City accounts for all revenues and expenses of water and wastewater operations through a utility enterprise fund. This is classified as a proprietary fund, similar to the operation of a business. Revenues in the fund are generated by "user fees," not property or sales taxes. This is separate and distinct from the General Fund of the City. The City also provides water and wastewater services in some areas of the City's extraterritorial jurisdiction (ETI). Typically provision of utility services outside the city is pursuant to a contract with a municipal utility district. In 2003, the City Council adopted a policy defining its role in providing utility services outside the city limits. Due primarily to wastewater capacity concerns, this policy significantly limits any provision of utility services outside the City. In 2005, the City Council amended the policy which allows utility services to be provided to public educational institutions outside the City limits. The Utility Bond Program. During the budget process, the staff reviewed the current and future utility capital improvements and included additional items in the CIP. As an enterprise fund which operates on fees charged to customers, water and sewer rates may be increased as necessary to fund these much needed capital improvements. 378 The following is a description of active and future Utility CIP projects and their estimated costs in the current program: Utility Capital Improvement Program Proiect Summaries Rehabilitation Projects 1. Miscellaneous Rehabilitation and Emergencies Provides funding for an annual program for rehabilitation and emergency sewer repairs throughout the city. $14,000,000 Operating Impact: No impact to annual operating budget. 2. Central District Wastewater Treatment Plant Rehabilitation Install bypass piping on influent head -works to prevent overflows during bar screen breakdowns; replace the 14 -year-old mechanical bar screen and serpentex conveyor; replace administration building containing asbestos flooring; and replace lift station motor control cabinet. $1,594,093 Operating Impact: It will improve service, but no operating impact. 3. Central District Wastewater Treatment Plant Lift Station Replace the existing lift station. $7,900,000 Operating Impact: It will improve service, but no operating impact. 4. West District Plant Expansion Expand the plant capacity in order to treat an additional four million gallons per day of sewage and provide additional capacity to allow for new development in the service area. $29,600,000 Operating Impact: It will improve service, but no operating impact. S. Gulf Coast Lift Station Replace the existing lift station. $2,500,000 Operating Impact: It will improve service, but no operating impact. 6. Goose Creek Trunk Line Replace approximately 18,300 feet of 18" to 36" Line utilizing the pipe bursting method. The current pipe is concrete and is severely deteriorated and is a major source of inflow and infiltration. Operating Impact: It will improve service, but no operating impact. $4,000,000 7. Steinman Lift Station & Force Main Rebuild the lift station to increase capacity, eliminate the bypass, and install a new force main. Operating Impact. It will improve service, but no operating impact. $7,440,000 8. Raccoon Lift Station Install new pumps and rehabilitation of existing wet well. $4,443,350 Operating Impact: It will improve service, but no operating impact. 9. Garth Road Lift Station Install new pumps, piping, control panel, and rehabilitation of existing wet well. $1,000,000 Operating Impact: It will improve service, but no operating impact. 10. West Main Lift Station Install new piping, control panel, rehab existing wet well, and move pumps to ground level. Operating Impact. It will improve service, but no operating impact. $1,500,000 379 380 11. Cedar Bou L, nr�chburg Lift Station Install new pumps, piping, control panel, and rehabilitation of existing wet well. $1,019,847 Operating Impact: It will improve service, but no operating impact. 12. Slapout Gully Lift Station Install new pumps, rehab existing wet well, and move pumps to ground level. $300,000 Operating Impact: It will improve service, but no operating impact. 13. Hugh Wood Lift Station Increase wet well to accommodate a two -pump system. $300,000 Operating Impact: It will improve service, but no operating impact. 14. Collection System Rehabilitation (including Oakwood/Lee Heights and Pe11v/Gulf Heights Subdivisions Replace 163,000 feet of 8" through 18" pipe utilizing the pipe bursting method. It will also include the rehabilitation and/or replacement of lift stations in various subdivisions. $29,150,000 Operating Impact: It will improve service, but no operating impact. 15. Cedar Bayou Lift Station Investigative Study/Construction The study will investigate and determine the best solution to increase the pumping capacity of the lift station with implementation of the plan to follow. $2,100,000 Operating Impact: No impact to annual operating budget 16. Rehab Force Main Rehabilitation Rehab Force Main by using pipe bursting and/or open cut method. $500,000 Operating Impact: It will improve service, but no operating impact. 17. Central Heights Subdivision Rehabilitation The rehabilitation will replace the existing 6 -inch and 8 -inch sanitary sewer mains. $642,500 Operating Impact: It will improve service, but no operating impact. 18. Pinehurst Sanitary & Storm Sewer Rehabilitation The rehabilitation will replace the existing 6, 8 and 10 -inch sanitary sewer mains and along with the storm sewer piping. $4,900,000 Operating Impact: It will improve service, but no operating impact. 19. Water System Rehabilitation The replacement of existing cast iron, galvanized and asbestos cement pipes. $5,162,000 Operating Impact: It will improve service, but no operating impact. Total Rehabilitation Projects $118.051.790 System Improvement Projects 1. Water Tower at Sports Complex The proposed one million gallon water tower will be located on the northeast corner of the Wayne Gray Sports Complex and adjacent to the Republic of Texas Plaza. The tower will enhance the City's overall water system. $2,400,000 Operating Impact: It will improve service, but no operating impact. 2. Baker Road and ft ay Water Tower Rehabs The rehabilitation will replace the interior and exterior coating of the tower and repair the minor corrosion on the tower. $650,000 Operating Impact: It will improve service, but no operating impact. 3. Water Tower Diffusers Modification of existing elevated water storage tanks to improve water circulation inside the storage tank. $450,000 Operating Impact: It will improve service, but no operating impact. 4. Water Line -Business 146 -Goose Creek Bridge Replacement and upsizing of a water main that crosses the Goose Creek Bridge at Business Hwy 146 and services all of Market Street. $300,000 Operating Impact: No impact to annual operating budget. 5. Baker Road Water Well Replacement Construction of a ground water well to replace an existing, failed well that provides raw water to the City of Baytown in citywide emergencies. $1,800,000 Operating Impact: It will improve service, but no operating impact. 6. Thompson Road Utility Relocation Relocation of existing municipal utilities in preparation for and coordination with a Harris County project for widening Thompson Road. BAWA contributed $500,000 funding for this project. $1,153,608 Operating Impact: It will improve service, but no operating impact. Total System Improvements Projects $6,753,608 New Development/Other 1. North Main/I-10 Utility This project will extend water and wastewater service along N. Main Street from just north of Cedar Bayou Lynchburg Road to Wallisville Road, effectively opening up this area for future development. The project is under design and the easements are by acquired. The City issued Series 2007 Certificates of Obligation to finance the project. MDD will provide 100% funding for the 20 year debt service. $4,500,000 Operating Impact: It will improve service, but no operating impact. 2. Utility Building Offices To design and rebuild a new Utility Billing Office to allow for adequate space to service citizens and accommodate staff. $1,000,000 Operating Impact: Operating maintenance costs will be absorbed. 3. Bond Issuance Costs Total New Development Projects/Other Total Utility Capital Improvement Program $2,047,000 $7,547,000 The Utility Capital Improvement Program provides for the issuance of various debt instruments to fund the projects. The following schedule depicts debt issues since fiscal year 2001-02. Fiscal Year Amount 2001-02 $ 5,415,000 2002-03 5,830,000 2003-04 11,980,000 2004-05 13,370,000 2005-06 31,930,000 2006-07 13,000,000 2007-08 29,500,000 381 382 A reassessment of the cash flow of current projects and the utilization of residual bond funds and interest earnings to fund many of the FY09 projects, the City was able to go without issuing debt in fiscal year 2008-09. The City has implemented a new rate structure to generate the funding required for the 2010-11 budget. The new rate strncture is designed to equitably distribute the costs of service, and provide incentives for water conservation. Water and sewer rates were increased by 5.85% April 1, 2010. These rate increases were implemented as a result of a comprehensive Water & Sewer Utility Rate Study. The objective of this study included a Revenue Sufficiency Analysis to ensure sufficient annual revenues over a multi-year projection period in order to meet financial requirements for operations and maintenance costs, capital improvements, new debt service expenses and provide adequate working capital reserves. The Revenue Sufficiency Analysis recommends another 5.85% increase to be effective January 1, 2011. The rate structure includes a "Customer Base Charge" of $2.88 per account ($2.88 water and $2.88 sewer) for all customer types to recover the current cost of meter reading and maintenance, billing, and other customer service functions of the system. The "Base Facility Charge" is based upon meter size for all Non -Residential, Irrigation, and High -Volume User accounts and per physical dwelling unit for Single -Family and Multi -Family residential accounts. No monthly consumption allowance is included in the `Base Facility Charge." Single -Family Residential and Irrigation accounts are calculated using an inclining block, conservation rate structure. Residential sewer has a 12,000 - gallon cap. The Water and Sewer Rates Table is depicted below. Service Rates Effective Rates Effective Individually Metered Single -Family Residential 4/12010 1/1/2011 Inside City Water Monthly Customer Charge $ 2.88 $ 3.05 Water Monthly Base Facility Charge $ 6.00 $ 6.35 Water consumption rates: Up to 2,000 gallons per unit $ 2.05 $ 2.17 Between 2,001 - 6,000 gallons per unit $ 4.46 $ 4.72 Between 6,001 - 12,000 gallons per unit $ 5.35 $ 5.66 Between 12,001 - 18,000 gallons per unit $ 6.96 $ 7.37 Use over 18,000 gallons per unit $ 9.05 $ 9.58 Sewer Monthly Customer Charge $ 2.88 $ 3.05 Sewer Monthly Base Facility Charge $ 6.00 $ 6.35 Sewer consumption rates: Up to 2,000 gallons per unit $ 2.07 $ 2.19 Between 2,001-12,000 gallons per unit $ 4.49 $ 4.75 Outside City Water Monthly Customer Charge $ 5.76 $ 6.10 Water Monthly Base Facility Charge $12.00 $12.70 Water consumption rates: Up to 2,000 gallons per unit $ 3.08 $ 3.26 Between 2,001 - 6,000 gallons per unit $ 6.69 $ 7.08 Between 6,001 - 12,000 gallons per unit $ 8.03 $ 8.50 Between 12,001 - 18,000 gallons per unit $10.44 $11.05 Use over 18,000 gallons per unit $13.58 $14.37 Sewer Monthly Customer Charge $ 5.76 $ 6.10 Sewer Monthly Base Facility Charge $12.00 $12.70 Sewer consumption rates: Up to 2,000 gallons per unit $ 3.11 $ 3.29 Between 2,001-12,000 gallons per unit $ 6.74 $ 7.13 Volume User Water consumption rate/1,000 gallons $3.29 $3.48 The following key planning assumptions are used to evaluate the needs for rate adjustments: • Growth in the water and wastewater customer accounts of 1.25% per year. • Inflation factors as follows: o 15% Health & Insurance o 2% Salary Savings o 10% Electric Service 0 5% Machinery, Equipment and Motor Vehicles 0 3% Salaries o 3% Other Operations 0 1% Transfers • New and/or expanded programs. • Water SupplyCosts. BAWA purchases raw water from the City of Houston. The raw water supply contract with the City of Houston is in effect through the year 2040, and sets the maximum amount of raw water to be delivered to the BAWA plant at 15.8 MGD without penalties. The surcharge for water purchased over the 15.8 MGD is nominal at this time. BAWA received notice of a rate increase (0.311/o) per 1,000 gallons effective April 1, 2010. The City of Houston notified BAWA of another rate increase (24.22%) per 1,000 gallons effective June 1, 2010. The Baytown Water Authority (BAWA) rates increased $0.25 effective October 1, 2010. This increase will cover the increased cost of operations, including debt service and the purchase of raw water. • Planned Debt Issues. Any changes to the Utility CIP could impact future rates. 383 City of Baytown Water and Sewer Rate Increases 16.00% 1s.00°i° 14.00% 12.00% -------------------------------------------------------------------- ::I iia:;' I ----------------------------------------------- 1o.00% ------------------------------------------------------------------- ! ;;: ;: ----------------------------------------------- -------------------------------------- 7.00% 7.00% .:::::.:....:.:.:.: ° [ls<'` -----------5.8510 ° ° 5 ------------5.810 .---.-- 4.00%.......,... ....::::.:.: :' ----------- ;: j ::t � ; i': ;:::::i `; i I:;.':: 2.ao /° ::. . 3 0.00°i° 2005-06 2006-07 2007-08 2008-09 2009-10 Flt. 2010-11 FSf. Adopted Adopted Adopted Adopted April 2010 Jan. 2011 383 Private Sewer Lines The City is experiencing Inflow and Infiltration (I&1) into its wastewater collection system from groundwater which causes the collection system and ultimately, treatment facilities, to exceed the capacity designed specifically for conveyance and treatment of wastewater. TCEQ has issued Notices of Violation for unauthorized discharges from the sanitary sewer collection system as a result of I&I into the system and mandated corrections. I&I problems result from defects in both public and private systems. The vast majority of this amount relates to public wastewater improvements. The City's Utility CIP identifies needed public system improvements but does not address private service lines. Homeowners are contributing significantly to I&I problems by not replacing broken or defective private sewer laterals between their homes and the City's system, having uncapped clean outs, or cross connections. The City Council has expressed a desire to address I&I problems in the wastewater system through the repair of private service lines located between the public lines and the home. The I&I program started in fiscal year 2006-07 in the Water & Sewer Fund which provides a program for a work crew to identify problem private lines through smoke testing and notify the property owners of the timeline for repairs. In February, 2007, City Council modified the City ordinance (Section 42-63) to require a property owner to repair defective sewer services lines within 365 days after notification by the City and allows for a surcharge for noncompliance. Funds have been appropriated for low interest loans to assist certain qualified homeowners with financing the needed improvements. Specifically, if a private sewer line becomes damaged, defective or deteriorated to the extent that it admits earth or surface or subsurface water or permits the escape of effluents, the city, when it becomes aware of such condition, shall send notice by certified mail and advises that repairs must be made within 365 days after receipt of such notice. Economic Development Projects On May 5, 2001, in the general election, the citizens of the City of Baytown voted to authorize the creation of the Baytown Municipal Development District (MDD) and the imposition of a sales and use tax at the rate of one-half of one percent for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. The MDD has several projects underway that will play a significant role in the economic development and quality of life in the City. The projects include economic development improvements in the areas of streets, drainage, sidewalks; signalization; utilities; and parks. The estimated costs are shown in the schedules following this summary and also included in the separate MDD budget document. The following is a description of all MDD 2010-11 funded projects. PROJECTS 1. Development of New and Expansion of Existing Businesses and Industry A significant function of this budget allocation is the development of new and expansion of existing businesses. These projects are critically important in light of the State Implementation Plan's potential impact on the petro -chemical industry and underscore our need to diversify our economic foundation. $100,000 Operating Impact: If successful, it could bring in additional sale taxes, property taxes or payments, in lieu -of -taxes for the City. 2. Economic Development Foundation — Basic Service This provides continued funding for the basic economic development services contract with the 384 Baytown Area/West Chambers County Economic Development Foundation (EDF). $200,000 Operating Impact: No impact to annual operating budget. 3. Economic Development Foundation — Special Projects The current MDD budget includes continued funding for a special projects contract with the EDF. The provisions of this contract are requested and approved on an annual basis. $100,000 Operating Impact: No impact to annual operating budget. 4. Property Acquisition for Economic Development This allocation provides funding to purchase property that may become available to be used for future economic development purposes. $100,000 Operating Impact: No impact to annual operating budget. 5. Land Acquisition for newIboroughfares Funds to purchase rights-of-way for roadway development or expansion. $100,000 Operating Impact: No impact to annual operating budget 6. State Infrastructure Bank Loan Repayment - Decker Drive to Hi iway 146 South Flyover The MDD financed a $1,000,000 loan from the Texas State Infrastructure Bank (SIB) for a Decker Drive to Highway 146 South flyover project. This funding, combined with matching funds from the November 2007 bond election, allowed for completion of the Decker Drive to Highway 146 South flyover. The current project funding eliminates the "braided" on and off ramps. The postponement of the construction of these ramps would have impaired mobility in the area. The State matched our $2 million contribution to provide the $4 million necessary to complete all elements of this flyover. Eligible projects must be on the state highway system and be included in the Statewide Transportation Improvement Plan. This allocation was over funded in the prior year and reflects an adjustment to provide for current year funding needs. ($2,086) Operating Impact: No impact to annual operating budget. 7. Texas Avenue Streetscape Project The budget includes continued funding for either direct expenditures or match for grants in subsequent years to enhance streets and sidewalks for economic redevelopment, community identity and beautification in the public rights-of-way of Texas Avenue. The expenditures may include roadway improvements, utilities, streetlights, trees, crosswalks, street furniture, landscape plantings, etc. $150,000 Operating Impact: No impact to annual operating budget. 8. Economic Development Cost Share with Developers This funding allows the City to have the ability to upsize utility lines installed by developers to meet future water and sewer needs for undeveloped areas serviced by the same lines. $50,000 Operating Impact: No impact to annual operating budget 9. Northeast Wastewater Treatment Plant — Debt Service The confirmed growth and development within the City necessitated the design and construction of the Northeast Wastewater Treatment facility. The project is estimated at $28,500,000 with 60% ($17,100,000) of the funding from the MDD. The remaining 40% ($11,400,000) is funded from the Water and Sewer Fund. This allocation includes the current year principal and interest payment on multiple debt issuances by the Texas Water Development Board (TWDB) loan and Certificates of Obligation. The plant was completed in early 2009. $1,192,128 Operating Impact: No impact to annual operating budget. 10. North Main/1-10 Utility This economic development project extends water and wastewater service along North Main Street from just north of Cedar Bayou Lynchburg Road to Wallisville Road, effectively opening 385 up this area for future development. As property owners connect to this line, they would be required to request voluntary annexation as a condition for tying on to this service. The initial user of this new service, and an impetus for additional development in this area, is the new GCCISD Memorial High School at Wallisville and N. Main that opened in August 2008. This project is under design and the final design of the northern section is dependent on the coordination with Harris County on the North Main expansion and cooperation of the adjacent MUD. The City has issued the Series 2007 Certificates of Obligation to finance the total cost of the project which is estimated at $4,500,000. MDD will provide 100% funding for the 20 year debt service. $349,003 Operating Impact: It will improve service and there will be an impact to operating budget due to operational costs. 11. West District Plant Expansion — Debt Service The design to expand the facility with a new 4.0 million gallon per day (MGD) treatment facility is underway. This expansion will increase the facility to 8 MGD. MDD has reimbursed the City for 60%, or $1.2 million, of the design costs of approximately $2,000,000, which was authorized in the 2005-06 and 2006-07 budgets. The City issued Series 2008 Certificates of Obligation to finance the total construction costs of the project which is estimated at $27,600,000. MDD will provide 50% funding for the 20 year debt service. This allocation funds the current year debt service requirement. $985,752 Operating Impact: It will improve service and there will be an impact to operating budget due to operational costs. 12. Aquatic Facility — Debt Service The Aquatic Needs Analysis has been completed and a Master Plan has been produced to further define the development in this recreational area. The final report provided information on utilization, feasibility of construction, and project cost estimates for aquatic facilities. The 2007- 08 budget funded the Engineering and Design. Construction began in early 2009 on the multi- million dollar aquatics facility, Pirate's Bay Waterpark, funded with $4 million authorized in the November 2007 bond election and the issuance of $6 million in Certificates of Obligation in early 2010. MDD will fund the debt service on the $6 million in CO's. $63,348 Operating Impact: Personnel and operating costs are absorbed in General Fund. 13. Baytown Sports League Improvements The budget provides continued funding for various improvements at little league, pony league and soccer facilities including bleacher covers, backstops, paving, trails, lighting and fencing repairs as needed. $25,000 Operating Impact: No impact to annual operating budget. 14. Baytown Nature Center Entryway and Miscellaneous Improvements The budget includes matching funds for possible future grants to construct additional wetlands, breakwater, and fishing piers. $110,000 Operating Impact: No impact to annual operating budget. 15. Land Acquisition — Future Parks The project provides funding to acquire future parkland. This is a continued set-aside of funds to provide an allocation that would be used as land becomes available. $50,000 Operating Impact: No impact to annual operating budget. 16. SRorts Complex (Parking, Fields and Lighting) The project provides for continued funding to be used as needed for park lighting, trails, parking and field improvements at the Sports Complex. $125,000 Operating Impact: No impact to annual operating budget. 386 17. Spraygounds (not specific) The funding will allow the Parks and Recreation Department to that will enhance or expand spraygrounds around the City. 18. Project Administration & Overhead Total NIDD 2010-11 Budget bring forward potential projects $125,000 $250,000 387 Ca(*al Improvement Program 2007 Approved by Voters on November 6, 2007, revisions: June 26,2008; September 10, 2009; July 15, 2010 Proposition 1 $ 36,500,000 Proposition 2 22,785,000 Proposition 3 10,830,000 Projected Costs at 5% Inflation Per Year Proposition 6 2,000,000 Issue Costs 760.000 $ 79,975,000 Base Project 2007 Funding (7o be Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Authorized Project le reatlanfor InflIssuance FY 2007-08 FY 2008-09 FY 2009-10 FY 201041 FY 201142 FY 201243 FY 2013-14 Total Costs n/a $ 126,000 $ 138,000 $ 173,000 $ 180,000 $ 143,000 $ 760,000 Street Improvements $ 30,000,000 $ 5,000,000 $ 5,000,000 $ 5,000,000 $ 5,000,000 $ 5,000,000 $ 5,000,000 $ 30,000,000 Northeast Fire Station $ 2,892,000 $ 600,000 $ 2,406,600 (occupy] $ 3,006,600 Radio System Upgrade $ 4,000,000 $ 1,000,000 $ 2,100,000 $ 1,150,000 $ 4,250,000 Matching Funds for Harris $ 6,000,000 $ 1,000,000 $ 1,000,000 $ 2,000,000 $ 2,000,000 $ 6,000,000 County and TxDOT Projects Construction of drainage $ 2,000,000 $ 400,000 $ 400,000 $ 400,000 $ 400,000 $ 400,000 $ 2,000,000 facilities Replacement or Expansion of $ 900,000 $ 100,000 $ 880,000 [occupy] $ 980,000 EMS Station on South Main Aquatics Master Plans Phases $ 8,750,000 $ 4,000,000 [MDD-$6m] $ 500,000 $ 3,100,000 $ 1,700,000 $ 9,300,000 1&2 911 Center and Fiber $ 8,000,000 $ 225,000 $ 275,000 $ 1,800,000 $ 7,200,000 $ 9,500,000 Upgrades Extension of Baker Road $ 6,000,000 $ 750,000 $ 750,000 $ 5,600,000 $ 7,100,000 Park land north of 1-10 $ 500,000 $ 525,000 $ 525,000 Sidewalks near Parks and $ 500,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 Schools North Central Fire Station $ 3,587,000 $ 1,700,000 $ 2,330,400 $ 4,030,400 Beautification $ 1,000,000 $ 171,000 $ 167,000 $ 167,000 $ 167,000 $ 167,000 $ 166,000 $ 11005,000 Public Safety Building $ 580,000 $ 600,000 $ 600,000 Improvements Siren Replacement and $ 418,000 $ 418,000 $ 418,000 Additions $ 75,127,000 $ 12,815,000 S 10,773,600 $ 1,842,000 $ 9,285,000 $ 12,940,000 $ 17,576,400 $ 14,743,000 $ 79,975,000 Proposition 1 $ 36,500,000 Proposition 2 22,785,000 Proposition 3 10,830,000 Proposition 4 7,100,000 Proposition 6 2,000,000 Issue Costs 760.000 $ 79,975,000 UTILITY CAPITAL IMPROVEMENT PROJECTS SUMMARY - Active and Future Projects. Project Description Years 1-5 2007 Year6 2008 Year? 2009 Year 8 2010 Year 9 2011 Year 10 2012 Year l l 2013 Year 12 2014 Year 13 2015 Year 14 Total RehablAtaBan ftg&cts Miscellaneous Rehab & Em cies-Sewer S 5,000,000 S 1,000,000 S 1,000,000 S 1,000,000 S 1,000,000 $ _ 1000000 S 1,000,000 S 1,000,000 S 1,000,000 S 1,000,000 -- $_ -- 14,000,000 Central District W/W Plant Impry Design 1,144,093 450,000 - _- - 1,594,093 Central District W/W Plant Lift Station 400,000 27,600,000 500,000 - - _-7,000,000 7,900,000 _ 29,600,000 West District Plant Expansion (Debt Svc on 50% of year 7 costs funded MDD) 2,0_00,000 Gulf Coast Lift Station 2,000,000 - 500,000 2,500,000 Goose Creek Trunk Line - 4,000,000 - - - - - - - 4•000,000 7,440,000 Steinman Lift Station & Force Main 200,000 740,000 6,500,000 _ Raccoon Lift Station 43,350 300,000 400,000 3,700,000 - _ _ 4,443,350 Lift Stations -Various -PER'S - _ Garth Road Lift Station -` - - - 1'000,000 - - 1,000,000 West Main Lift Station - "-- 1,500,000 - _ 1,500,000 Cedar Bayou Lynchburg Lift Station 19,847 - - - - - - - 1,000,000 - _ 1,019,847 300,000 300,000 Slapout Gully Lift Station - - - - - - 300,000 - - - _ _ Hugh Wood lift Station 300,000 Collection System Rehabilitation -- - 4,000,000 8,000,000 8,000,000 8,000,000 28,000,000 Oakwood / Lee Heights Subdivision - 700,000 - 700,000 450,000 Pelly /Gulf Hill Subdivsion - 450,00_0 _ - _ -- Force Main Rehabilitation - - - 500,000 - - - - 500,000 Cedar Bayou Lift Station Investi ive StudytConst - - 100,000 -_- _ _-- - - 2,000,000 - - 2,100,000 642.500 4,900,000 Central Heigbts Subdivision Rehabilitation - - 642,500 - - - - --- - - Pinehurst Sanitary & Storm Sewer Rehabilitation 700,000 4,200,000 - _ -- Water System Rehabilitation 1,000,000 _ 1,000,000 1,000,000 1,000000 1,000,000 5,000,000 Missouri Street from Utah to Huggins 36,000 _ _ 36,000 Cnxk Bend to llillhurst 75,000 ---- 75,000_ North Main from Cedar Bayou to Highway 146 - 22,000 --_ __-_-__ __ 22.E --22.- land from Kentuc to Missouri from " --- - -- 29,000 _ _ - - 29,000 _ Total Rehabilitation Projects 8,207,290 7,000,000 29,300,000 3,632,500 3,262,000 26,900,000 7,750,000 11,000,000 11,000,000 10,000,000 118,051,790 UdJJty Soxtem Improvement Prolem-- Water TowWat Sports Complex - - - - 200,000 2,200,000 - - - - _ 2,400,000 Baker Rd and Bayway Water Tower Rehabs 650,000 - -- _ -_- 650,000 Water Tower Diffusers 450,000 _ - - _- 450,000 v Water Line -business 146 -Goose Creek Bride - -- 300,000 J- - 300,000 Baker Road Water Well Replacement - - 300,000 1,500,000 - 1,800,000 Thompson Rd Utility Relocation 5453,631 in Yr 8 BAWA _ - - 453,631 --,-.699,977 -__ 1,153,608 Total Utility System Improvement Projects 1,053,631 2,849,977 2,200,000 650,000 - - 6,753,608 - --- -- --- - --- New Der 4oament North Main/1-10 Utility (Debt Svc on this project 100% funded by- MDD _ - - -- - ----- 4,500,000 - - - - 4,500, 000 --_...-., � Utility Billing Office�_(New building) .._ ----__ -- -- -- - - 1,000,000 - - 1,0001000 Issue Costs 1,247,000 200,000 _ 200,000 100,000 100.000 100,000 100,000 2,047,000_ -- -- Total New Development ProjectstOther 1,247,000 4,500,000 200,000 - 200,000 1,100,000 100,000 100,000 100,000 7,547,000 Total I S 9,454,290 S 11,500,000 S 30,553,631 1 S 6,482,477 $ 5,462,000 1 S 27,750,000 S 8,850,000 1 S 11,100,000 S 11,100,000 S 10,100,000 1 S 132,352,398 w 00 �0 MUNICIPAL DEVELOPMENT DISTRICT(MDD) BUDGET SUMMARY - PROJECTED WORKING PROGRAM FUND CAPITAL - - Estimated revenue growth for projected years: 1.5% Fiscal Your 2010-11 O Actual Carry- Expenditures forward Adjusted Total Allocation Allocation Estimated Carry- forward Now Allocation Total Allocation Projected "acted Pro ectad_ Projected Pacted ro _ _ through 9130109 2008-09 _ 2009-10 200940 2009-10 200940 2010.11 2010-11 2011-12 201243 2013-14 2014.15 2015-16 $ 271,126 Innln w irking capital $ - $ 7.691,880 S 1,164,473 $ 7,691,880 $ 7,691,880 $ 5,946,876 $ 292,107 $ 5,946,876 $ 528,364 $ 295,049 $ 103,512 $ 37,322 - Revenues Sales Taxes 29,356,243 4,300,000 4,240,340 4,240,000 4,240,000 4,304,000 4,369,000 4,435,000 4,502,000 - 4,570,000 Interest on Investments Contributions & Miscellaneous_ 1,328,575- __4,300,000 75,000 75,000 10.000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 - 682,181 - -- 267,400 - - 59,402 59,402 20,000 20,000 20,00D 20,000 20,000 Total MDD Revenues 31,366,999 4,375,000 4,375 000 1 4.517,740 4.309,402 4.309.402 4.334,000 4,399.000 4,465,000 4 532,000 4,600,000 Expenditures Economic Development Projects 443,661 - 76,047 -- - 100,000 Development of New and Expansion of Existing Businesses and Industry - - - 668,042 419,708 519,708 100,000 176,047 100,000 - 100,000 100,000 100,000 Econ Development Foundation - Basic Economic Development Services 900,000 -._100,000 - - 200.000 200.000 200.000 200,000 200.000 200,000 200.000 200.000 200,000 200,000 _ Eoon Development Foundation - Special Economic Development Projects - 271,618_ 94,081 75,000 169,081 4,436 ---_._ 164,645 100,000 264,645 100,000 - 100,000 - 100,000 100,000 100,000 Econ Development Foundation - Special Economia Development Projects-SBRLF - _ _ 100.000 110,000 110,000110,000 110.000 _ _ Pro A uisition for Economic Development44 55,168 4,832 300,000 744,832 417,856 - 326.976 100,000 426,976 100,000 J~ 100,000 100,000 _ 300.000 300.000 Unified Land Development Code 37,5W _ 15,000 15,000 00 15,0 15 000 _ Subtotal 2,032,328 1,068,621 690000 1,758,621 1,065,953 692,668 500,000 1,192,668 500,000 500.000 5W,00D 700.000 700,000 Streets, Dralna Sidewalks & Signalize -- Baker Road Extension - Land Acgifisitian - 113,792 5,027 5,027 -- 5,027 5,027 Garth Roadllndependence Signal 193,604 - - -- - - _-__- - - - - - - - Land A uisition for New Thoroughfares - 588,000 403,399 477,983 100,000 688.000 361,973 688.000 100,000 788,000 100.000 100.000 _ _ 100,000 100,000 .__. _- 100,000 North MalviAlexander Signal Synchmnizatian - 477,983 116,010 - 116,010 - - Sidewalk -Raccoon Drive 137,242 State Infracture Bank Loan Repayment Decker Drive Main Lanes State IrdrasWcture Bank Loan Repayment Decker Dr to 146 South flyover 31mm 2,642,346 - - - 149,000 151,000 - _ 377,478 377,478 377,478 - - 149,000 300.000 148,957 151,043 2,086 --` 148,957 149,000 149,000 - 149,000 149,000 149,000 Texas Avenue - Streetscape Project - -- - 205,151 534,849 150,000 684.849 102,395 582,454 150,000 732,454 150,000_ 150,000 150,000 150,000 150,000 Land Acquisition - John Martin Road Realignment - 26,700 350 350 350 _-- _-_ - _-- Trans 'on Master Plan 225.000 75,000 300.000 75,000 225,000 225,OOD - Subtotal 3,871,234 1,981,859 851.828 2833.687 1,066,153 1,767,534 247.914 2,015,448 399,000 399.000 399.000 399,000 399,000 Utility Projects -- - Baker Road/North Main Sanitary Sewer Study & Consbuction 1,116,447 37,587 - 37,587 - 37,587 - - - - - - - Economic Dev. Cost Share with Developers to UpsizeNewUtilities 1,113,285 (400000) 713,285 1,166,168 1,166,168 _ _ 713.285 _ _ 50,000 763.285 50,000 50,000 50.000 _ 50,000 - 50.000 1,214,694 _ 340.847 _ W NE W Treatment Plant Debt Service (W%- 2005 &2006TWDB&2006COs) 3,709.284 1,166,168 __ 1,192,128 1,192,128 1,195,193 1,199,080 1.201.581 1,208,315 - 340,252 338,631 _ N. Mainl1-10 Utility W&S Debt Service - ($4.5mm - 2007 CO's 710,717 352.04.9 352,049 352,049 - _ _ -..349,003 985,752 349,003 345,541_ 341,665 West District Plant Expansion Debt Service - (5D% - 2008C0's) 1,237.426 143,230 -_ 978,968 978,968 978,968 _- 985,752 _990,491 997,844 1,002,966 1,009.356 1,014,619 N. Main / I-10 Utility (2ND Baptist Church) _ Upsize Sewer Line -Cheddars I 500.000 500.000 500,000 - 541,398 - - _- West District Ptard Expansion Design - __ 541.398 - 541.398 - - 541,398 _ - - - - Subtotal 6,917,104 1,692.270 2,597 185 4 289,455 3,034,772 1,254,683 2,576.883 3,831,566 2,581,225 2,588 569 2,594,799 2,606.302 1 2,620,160 MUNICIPAL DEVELOPMENT DISTRICT (MDD) PROGRAM FUND BUDGET SUMMARY - PROJECTED____ WORKING CAPITAL Fiscal Yoar 2010-11 Estimated revenue growth for projected years: 1.5% Actual Expenditures Cant'- forward Adjusted Allocation Total Allocation Estimated Carty- forward_ New Allocation Total Allocation Projected Projected Projected _ Pro acted Projected through 9130109 2088-09 2009-10 200940 2009-10 2009-10 2010-11 2010-11 2011-12 201243 201344 2014-15 2015-16 - Parks Projects Aquatic Master Plan Implementation: Engineering. Design and Construction 515,701 34,299 -- 34,2991 - - 34,299 - ---- - Aquatics Master Pian Phase 1 8 2 Construction Debt Svc on $6mm 110,000 349,600 459,600 84,635 374,965 63,348 438,313 426,013 437,488 427,738 437,888 426,713 Arboretum Education and Park- 25,000 - 141,246 25,000 25,000 360,000 25,000 25,000 25,000 Ba Sports League Improvements Baytown Nature Center Entryway and Miss Improvements 250,342 - _- - - 701,630 145,858 193,092 25,000 -------�- 170,858 193,092 54,612 129,0_0.1 116,246 64,091 110,000 174,091 110,000 Goose Creek Stream, Phase IV (80%, Match CMAC] =$1,089,535) 487,627 109,783 109,783 109,783 - - _- - Goose Creek Stream - Trails, Docks and Picnic Shatters - 125.000 _- 125,000 125,00.0 ---- - _ _ Gray Center Renovations: Girls and Adult Softball Complex 3,299,973 2,355 355 Jenkins Park Bridges 2 71,9W 86,100 --i--68.0000 &43 158,000 158,000Jenkirts Park Park! Lot 215,743 000 75,743 75,743 Land uisition - Future Parks 34,942 73,139 50,000 23,139 50,000 73,139 50,000 50,000 50,000 50,000 50,000 Land Acquisition - Wayne Gray Park 100,000 000 - - - Land Acqtdshion -Jenkins Park Expanslap - - 405.109 - Parks Master Plan Update 100,000 -_-_ 100,000 - 36,273 63,727 63,727 Skate Park Construction - Unidad Park 180,192 6,864 6,8646,864 Sports Complex (Parking. Fields and Lighting) 122,808 2,192 125,000 - 127,192 - 127,192 125,000 125,000 125,000 _ 125,0_00 Sprenrounds not specific) 125.000- - - 125,000 125,000 125.000 250.000 125.000_ --- ,-_- 50.000 50,000 `- - Unidad Park Trail _ 49,000 49,000 20,652 28,148 28,148 __- _ - Wellands Center Improvements add AC/Healin 13,258 13,258 _-_ 13,258 13,258 Subtotal 5,998,324 1,161,740 851,443 2,013,183E 1,167,317 498,348 861,013 637,488 912,738 642,888 _ _ 501,713 _1,665,665 Total MDD P 'ects 18,818,990 5,904,490 4,990,456 10,894,946 4,882,202 3,823,145 8,705,347 4,341,236 4,125,077 4,400,537 4,348,190 4,220,873 -- Ocher ------ - -- --- --- Pm ect Administration and Overhead 1,287,500 250,000 250,000 250,000 250,000 250,000 250,000 -25Q006 250,000 250,000 UnforeseenlNew Initiatives 22,704 622,917 149,650 772,567772,567 772,567 100,000 Subtotal 1,310,204 622,917 399,650 1,022,567 250,000 772,567 250.000 1,022,567 250,0001 250,000 250.000 250,000 350,000 Total MDD Expenditures 20,129,194 6,527,407 5,390106 11,917,513 6,262.7441 5,654,769 4,073,145 9,727,914 4,591238 4,375077 4,656,537 4,598,190 4,570,873 Revenues oversrmderj expenditures - _ _ 11 237,804 6,527,407 1,015,105 7,542,513 1,745,004 (5,654,769] 236,257 5,418,512 257,238 23,923 191,537 T (66,190) 29,127 _ - Ending working capital - $ 11,237,804 1 51,164,473 $ 149,367 1 $ 149,367 1 $5,946,876 $ 294107 $ -528.3&i-1 $ 528.36413 271,126 $ 295,049 $ 103.512 $ 37,J22 $ 66,449 w �O BAYTOWN S 392 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW This section consists of various funds designated for a single purpose. The presentation is a matter of information. Authorization is received by a grant, contractual arrangement, legislative requirement or budget appropriation in other funds. The funds presented are as follows: • Street Maintenance Sales Tax (Fund 211) In 2001 the Texas Legislature passed House Bill 445, which allows cities to raise their local sales tax rate by 0.25 percent if the funds are dedicated to street maintenance and repair. On May 15, 2004, in the general election, the citizens of the City of Baytown voted to authorize the imposition of a street maintenance sales tax. This sales tax must be reapproved every four years by voters or it will expire. In May 2008, Baytown citizens overwhelmingly reapproved the sales tax in order to continue this beneficial program. This fund will account for the revenues collected from this sales tax and may only be used to maintain and repair municipal streets that exist when the tax is adopted. • Community Development Block Grant Fund (Fund 270) CDBG is funded through grants from the Department of Housing and Urban Development under its Entitlement Program and is used to carryout the initiatives of developing viable communities within the City of Baytown. The City's initiatives under this program are to provide decent housing, suitable living environment, and expanding economic opportunities for low- and moderate -income persons within the CDBG targeted areas. • Capital Replacement Fund (Fund 350) The Capital Replacement Fund (CRF) was established to improve and maintain the City's non -infrastructure capital, including, but not limited to, such items as vehicles, equipment, computer software and hardware. Items included in the CRF are usually expensive, non-recurring items that have a useful life that spans more than one year. Funding is provided through capital lease payments from other funds and interest income. • General Capital Improvement Program Fund (Fund 351) The General Capital Improvement Program Fund (CIPF) was established in 1998 to provide pay-as-you-go funding for the City's General Capital projects. The CIPF can be used to offset the impact of debt issued for capital improvements. • Water & Sewer Capital Improvement Program Fund (Fund 527) The Water & Sewer Capital Improvement Program Fund (WSCIPF) was established in 2003 to provide pay- as-you-go funding for the City's Water & Sewer Capital projects. The WSCIPF can be used to offset the impact of debt issued for capital improvements. • Water & Sewer Impact Fee Fund (Fund 529) On August 26, 2004, City Council adopted Ordinance number 9854, authorizing an impact fee for the City. The fee is intended to ensure the provision of adequate public facilities to serve new development in the service area by requiring each such development to pay its pro rata share of the costs of water and wastewater capital improvements necessitated by and attributable to such new development. 393 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW • Bayland Island Operations Fund (Fund 540) The activity relating to the leasing of facilities at Bayland Island is recorded in the Bayland Island Operations Fund. These funds are used to maintain the facilities and service the Alternate Minimum Tax (AMT) debt issued in 1992. A lease for the operation of the marina was executed in 2002. • Medical Benefits Fund (Fund 560) The Internal Service Risk Management Fund for medical benefits includes premium payments and claims for the City's self-funded health and dental program. The budget includes a rate increase effective January 1, 2006, which will increase the City's portion by 31.5%; retirees and employees' contributions, will increase by 25%. The Major Budget Issues section includes additional information on rate changes. The City fully funds a reserve for claims incurred but not reported and maintains adequate reserves to cover unexpected spikes in plan costs. The target reserve level for the Medical Benefits fund is to maintain between a 90 to 120 days reserve to cover unexpected spikes in plan costs. • Workers Compensation Fund (Fund 561) The Internal Service Risk Management fund for workers compensation includes activities associated with the administration of the City's self-funded workers compensation program. The target reserve level for the Workers Compensation Risk Management fund is to maintain between a 90 to 120 days reserve to cover unexpected spikes in plan costs. The City funds a reserve for claims incurred but not reported. • Other Miscellaneous Funds This section includes other funds with restricted uses. These are budgeted for the use of all available funds received to date. As new monies are received throughout the budget year, they will be presented to Council for acceptance and appropriation. ❖ Municipal Court Special Revenue Fund (Fund 201) Municipal Court Building Security SB 182 amended §102.107 of the Texas Code of Criminal Procedure to allow the Municipal Court to impose a $3.00 fee on all misdemeanor convictions in order to cover the costs of providing building security. This fee provides funding for personal services for the bailiff in the City of Baytown's Municipal Court. Municipal Court Technology SB 601 amended §102.0172 of the Texas Code of Criminal Procedure to allow the Municipal Court to impose a $4.00 fee on all misdemeanor offenses in order to purchase computer enhancements, such as computer systems; computer networks; imaging systems; electronic kiosks; electronic ticket writers; and docket management systems. This fee provides funding for the purchase of technological enhancements for the City of Baytown's Municipal Court. RAP Program This program is funded by a $25 mandated fee which is added to all municipal court cases in which the defendant takes over thirty days to pay for assessed fines. Half of the twenty five dollar fee is retained by the city, the other half is sent to the state. The City of Baytown has primarily used their portion of the payment to fund our juvenile alternative sentencing program (R.A.P.). The R.A.P. program which stands for Responsibility, Accountability, and Pride is a community service program. Juveniles are supervised 394 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW and perform community service (clean-up, graffiti, trash pickup, mowing of yards, washing cars) in lieu of payment of assessed fines. d• Parks and Recreation Special Revenue Fund (Fund 209) This fund accounts for special contributions from individual and corporate groups dedicated to special programs within the Parks and Recreation Department that are not part of the normal operating budget. Hazmat/Homeland Security Special Revenue (Fund 210) Weapons of Mass Destruction/Hazardous Materials This program will account for expenses and revenues associated with responses to incidents involving hazardous material spills outside the City or on behalf of non-residents. 4, Photo Signal Enforcement (Fund 224) This fund was established to account for the fines collected for the red light violators. ❖ Police Forfeitures (Fund 225) Special funds designated for programs outside the normal operating police budget. Funds are received through forfeitures of seized funds and contributions. •S Family/Youtlt Programs (Fund 226) Drug Awareness Resistance Education (D.A.R.E.) Project This program provides Gangs and Drugs educational training to middle school students within the local independent school district. This educational training is provided by officers from the City of Baytown's Police Department and is funded 50150 through an intergovernmental partnership with the Goose Creek Consolidated Independent School District and the City of Baytown. Child Safety Fees and DARE Donations provide the City's share for this project. Pursuant to Article 102.014 of the Texas Code of Criminal Procedure, the County assesses a Child Safety Fee in the amount of $25 against drivers that receive violations in school zones and remits the fee to the City monthly. Victims of Crime Act (VOCA) This grant program funds 80% of one domestic violence -counseling position within the Police Department. The City provides 20% matching funds for other expenses through local funds. The counselor assists domestic violence victims by responding to the crime scenes, providing immediate counseling and referral services and if needed, hospital accompaniment. Additionally, guidance is given to victims on the various legal steps within the criminal justice system such as crime victims' compensation issues, protective orders, and court accompaniment. ❖ Police Academy Fund (Fund 228) The academy provides in-service training to City of Baytown police officers as well as providing training to new recruits and officers from other agencies. This program is funded by the Law Enforcement Officer Standards and Education Organization (LEOSE), fees charged to participating students, General Fund and a grant from the Houston -Galveston Area Council. 395 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW 4e Odd Trust and Agency Fund (Fund 231) This fund is to account for funds received from the local industrial plants for the City to provide fire fighting and rescue services to the plants that are not included as a part of the Fire Department's operating budget. d• Justice Assistance Grant (JAG) Fund (Fund 233) This law enforcement program (formerly known as the Local Law Enforcement Block Grant Fund) is a federally funded grant that operates under the direction of the City of Baytown's Police Department. The Police Department is responsible for ensuring that the program initiatives are met according to the Office of Justice Program guidelines. The JAG program has primarily been funded with grant funds from the Office of Justice Programs — Bureau of Justice Assistance and local matching funds from the City of Baytown. The use of these funds is to pay overtime for the participating officers, procure equipment, technology, and other material directly related to basic law enforcement functions. ❖ Recovery Act Fund (Fund 234) This fund accounts for funds awarded under the American Recovery and Reinvestment Act of 2009. d• High Intensive Drug Trafficking Area Fund (Fund 241) HIDTA is a multi jurisdictional law enforcement program, funded by grants from the Office of National Drug Control Policy (ONDCP), which operates under the direction of the City of Baytown's Police Department. The City of Baytown serves as the Administrator of HIDTA funds to the Director's office. The Director's office ensures program compliance with ONDCP guidelines. While the City does not have operational control or responsibility over the Director's activities, it does maintain critical oversight and management accountability of designated HIDTA funds. ❖ Library Grant Fund (Fund 266) This fund accounts for local grant funds pass-through the State of Texas Library and the Texas State Library & Archives Commission (TSLAC). The grant funds are restricted to provide funds to maintain, improve, and enhance local library services, and to provide Texans who are not residents of a particular local community access to and services from the many participating public libraries in Texas. Contributions and donations fund special library programs, not a part of the normal operating budget. ❖ Summer Youth Job Program Fund (Fund 280) This fund is to account for funds received from local businesses and individuals in support of the Mayor's Summer Job Program. The primary use of these funds is to provide funding for the major's initiatives to support the students who participate in the summer job program within the City. ❖ Emergency Management Fund (Fund 291) Local Emergency Planning Committee (LEPC) This program is mandated by SARA Title III and is funded by contributions received from the various plants with matching funds from the City of Baytown General Fund. The LEPC board meets to make recommendations for expenditure of these funds. It is used primarily to provide hazardous material education awareness to the City of Baytown; plants located in the industrial district; as well as in the Extra Territorial Jurisdiction (ETJ). 396 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW ❖ Baytown Nature Center Fund (Fund 296) The Baytown Nature Center is 420 -acre special use facility designed for passive recreation. It is a nature preserve to be used for fishing, birding, hiking, picnicking and environmental education, and consists of upland wooded areas, salt marshes, trails, fishing piers and educational pavilions. Funding is provided by user -fees and donated funds for special purposes. •A Wetlands Education and Recreation Center Operating Fund (Fund 298) Lee College, Goose Creek ISD, local industry, private contributions, and the City of Baytown fund this Parks and Recreation Department's initiative. It provides environmental education and recreation to both youth and adult citizens. ❖ Wetlands Education and Recreation Center Fund -Special Projects (Fund 299) Special contributions from Industry or other groups dedicated for the Wetlands Education and Recreation Center for improvements or activities. 397 CITY OF BAYTOWN STREET MAINTENANCE TAX FUND 211 BUDGET SUMMARY for Fiscal Year 2010-11 BEGINNING WORKING CAPITAL Revenues Sales Tax Interest on Investments TOTAL REVENUES TOTAL AVAILABLE RESOURCES Expenditures Asphalt Mill & Overlay Crack Sealing Concrete Street Repair Base Repair & Sealing East Wye Drive Paving Felton/Maplewood Intersection Paving Crosby Cedar Bayou & Needlepoint New Capital Project Initiatives TOTAL EXPENDITURES ENDING WORKING CAPITAL 398 Actual 2008-09 Budget 2009-10 Estimated 2009-10 3.832.998 $ 3.832.99E 2,570,290 2,330,000 2,342,700 30,822 30,000 8,200 2,601,112 2,360,000 2,350,900 6,086,775 6,192,998 6,183,898 Carry- Budget forward 2010-11 Total Allocati 3.371.474 $ - $ 3.371.4 2,343,000 2,343,000 - 7,000 7,000 - 2,350,000 2,350,000 3,371,474 2,350,000 5,721,474 2,023,939 2,811,585 1,691,000 1,120,585 1,500,000 2,620,585 - 558,124 - 558,124 - 558,124 83,526 1,063,066 450,000 613,066 300,000 913,066 - 500,000 500,000 250,000 750,000 92,785 - - - - 53,527 - - - - - - 421,424 421,424 - - - - 800,000 250,000 - 300,000 300,000 2,253,777 6,154,199 2,812,424 1 2,791,775 2,350,000 5,141,775 $3,832,998 $ 38,799 $ 3,371,474 1 $ 579,699 $ - $ 579,699 CITY OF BAYTOWN COMMUNITY DEVELOPMENT BLOCK GRANT FUND 270 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2008-09 2009-10 2009-10 2010-11 Revenues CDBG - Entitlement $ 819,318 $ 830,917 $ 830,917 $ 1,062,360 CDBG - IKE - Dept of HUD - - 90,000 11,969,064 Program Income 68,816 65,318 65,318 67,431 Total Revenues 888,134 896,235 986,235 13,098,855 Expenditures Program Administration 114,766 154,257 151,000 153,612 Housing Rehabilitation 419,438 416,628 416,628 472,914 Demolition of Structures 143,535 156,233 156,233 192,190 Code Enforcement-Vacant/Alleyways - - - - Senior/Disabled Citizens Taxi Program 63,309 63,317 63,317 65,712 Homebuyers' Workshops 3,600 3,343 3,200 6,500 Homebuyers' Assistance Program 122,553 103,691 103,691 96,976 Literacy Programs 35,000 30,000 30,000 - Our Promise for West Baytown - Public Services 4,748 - - - Habitat for Humanity - 20,000 8,933 - Baytown Family YMCA 2,200 3,000 3,000 10,000 New Horizon Family Center 6,799 20,000 11,963 11,250 Baytown Resource & Assistance 9,000 9,000 9,000 12,000 Sidewalk and Curb Replacement Program - 40,623 40,623 - Pirate's Bay Program - - 2,500 - Consolidated Plan - 25,000 25,000 - Residential Sewer Line Repair/Replace 65659 21,600 21,000 21,600 Bay Area Homeless Services - - - 5,200 Central Heights Park - - - 41,443 Goose Creek Park Hike and Bike - - - 40,394 CDBG-IKE - - 90,000 11,969,064 Total Expenditures 931,607 1,066,692 1,136,088 13,098,855 Excess (Deficit) Revenues Over Expenditures Available for Reprogramming -Beginning Available for Reprogramming -Ending (43,473) (170,457) (149,853) - 254,249 210,776 210,776 60,923 $ 210,776 $ 40,319 $ 60,923 $ 60,923 * CDBG-Entitlement Grant approved by City Council Resolution No 2077, 07-08-10. 399 CITY OF BAYTOWN CAPITAL REPLACEMENT FUND (CRF) 350 BUDGET SUMMARY Actual Budget Carry Forward Estimated Carry Forward Budget 2008-09 2009-10 Prior Years 2009-10 2010-11 2010-11 Sources 57,299 - - - Principal $ 552,356 $ 700,321 $ - $ 690,977 $ - $ 647,299 Interest on receivable 56,459 59,035 - 60,415 - 44,913 Interest on investments 25,340 25,000 - 10,000 - 10,000 Grants and Contributions - 150,000 - 150,000 - - Operating Transfers In - 350,000 - 350,000 - 350,000 Total Sources 634,155 1,284,356 - 1,261,392 - 1,052,212 ITS 57,299 - - - - - Animal Services - - 127,500 15,250 112,250 112,250 Fire Department 850,000 700,000 33,606 606,577 127,029 127,029 Garage - 150,000 - 147,956 2,044 2,044 Emergency Management - 89,000 - - 89,000 89,000 Public Works Admin. - - 28,050 - 28,050 28,050 Streets/Drainage - 160,000 - 125,128 34,872 34,872 Traffic - - 5,233 - 5,233 5,233 Parks 14,550 - - - - - Sanitation Fund 213,004 100,000 4,406 77,350 27,056 27,056 Water & Sewer Fund 359,546 110,000 22,454 110,098 22,356 22,356 Promotional - - 35,450 33,055 2,395 2,395 Bayland Island Fund - 200,000 200,000 - - BAWA Operations - 425,000 - 105,149 319,851 319,851 Transfer Out to CIPF - 250,000 - 250,000 - - Total CRF Uses 1,494,399 1,984,000 456,699 1,670,563 770,136 770,136 Net source/use of resources (860,244) (699,644) (409,171) 282,076 Budgetary Funds Available - Beginning 1,724,728 864,484 864,484 455,313 Budgetary Funds Available - Ending 864,484 164,840 455,313 737,389 Outstanding Advances 309,405 1,674,783 934,458 1,161,828 Total CRF Resources $ 1,173,889 $ 1,839,623 $ 1,389,771 $ 1,899,217 400 CITY OF BAYTOWN CAPITAL REPLACEMENT FUND (CRF) 350 CAPITAL LEASE LIST Actual Budget Estimated Adopted Div. Description 2008-09 2009-10 2009-10 2010-11 10710 ITS Windows IBM Blade Server (nmt 3 of 3) 19.538 19.538 19.538 19.538 20070 Animal Services Modular Office Space & Remodel (pmt 3 of 4) 33,000 32,967 32,966 32,966 20230 Fire Operations Replacement of Fire Station #5 (pmt 5 of 7) 140,762 140,762 140,762 140,762 20305 Emergency Mgmt - Admin Replace Storage Building (pmt 2 of 4) - 21,416 22,455 22,455 20410 EMS Ambulance 2004-05 23,848 - - - Ambulance 2005-06 (pmt 6 of 6) 23,319 23,319 23,319 23,319 30010 Public Works Admin Garage Roof (pmt 4 of 4) 32,764 22,933 22,933 - 30110 Streets Dozer (pmt 5 of 5) 29,377 29,377 29,377 29,377 Replacement of 1996 Patch Truck (pmt 2 of 5) - 32,354 32,354 32,354 30210 Traffic Control Bucket Truck 36,244 39,912 36,244 - 30320 Building Services 112 Ton Truck (pmt 2 of 2) - 7,283 7,283 7,282 50210 Parks Arts Center Renovation (moved to 50320) - 12,931 12,931 - 60010 Library Library Renovations (pmt 4 of 5) 60,338 57,589 57,589 57,589 30510 Wastewater Collections 2 1/2 Ton Truck 20,384 - - - Vactor Truck (pmt 3 of 5) 61,098 66,431 61,097 61,097 1/2 Ton Truck (pmt 2 of 2) - 11,195 11,195 11,196 Replacement of 1996 6500 Wash Trailer (pmt 2 of 4) - 27,753 27,753 27,753 30610 Water & Sewer - Constr 2 1/2 Ton Utility Truck (pmt 3 of 4) 47,502 23,276 23,276 23,276 30710 BAWA Operations BAWA Plant Improvements (pmt 2 of 6) - 71,748 71,748 71,747 32010 Solid Waste Operations Picker Truck (pmt 3 of 4) 38,794 38,794 38,794 38,794 Green Center Renovations (pmt 2 of 4) - 12,931 12,931 19,005 2 Ton Truck (pmt 2 of 5) - 25,000 25,000 18,923 50320 Promotional Arts Center Renovation (pmt 2 of 4) - - - 12,932 53020 Bayland Island Operations Dredging for Bayland 2009 (pmt 3 of 5) 41,847 41,847 41,847 41,847 Total for Capital Leases $608,815 $759,356 $751,392 $692,212 401 CITY OF BAYTOWN CAPITAL IMPROVEMENT PROGRAM FUND (CIPF) 351 BUDGET SUMMARY for Fiscal Year 2010-11 Expenditures Actual 2008-09 Budget 2009-10 Estimated 2009-10 Carry -forward 2009-10 Budget 2010-11 Total 1 Allocation Fund balance - beginning S 9,099,278 $ 8,318,043 S8,318,043 $ 6,642,249 S 1,588,109 S 6,642,249 Revenues - 156,776 Brunson Theater Fagade Repair - 42,600 Interest on Investments 123,874 100,000 66,330 - 65,000 65,000 Transfer in for Capital Improvements 796,590 539,000 708,446 - 540,000 540,000 Recovery of Damages 1,272,799 - 475,420 - - - FEMA Reimbursement 230,593 - - - - - Contributions 5,920 - 1,000 - - - Contributions from Special Districts 450,000 925,000 925,000 - 450,000 450,000 Capital Lease Proceeds 3,430,293 - 15,000 - - - Donation for Fire Fighters Memorial - - 100,000 - - - Transfers for Marina Reconstruction - Match - - 349,731 414,507 Disaster Preparation Settlement Proceeds 867 - - - - Miscellaneous 198,391 26,000- 2,537 - 61,788 61,788 1 1,116,788 1,116,788 Total Revenues 6,509,327 1,590,000 2,625,927 Expenditures Art League Building Repairs - 219,446 62,670 156,776 - 156,776 Brunson Theater Fagade Repair - 42,600 42,600 - - - Bus Shelters - 87,788 50,517 37,271 - 37,271 CIP Project Management 108,938 291,555 131,674 159,881 200,000 359,881 City Hall Emergency Generator 233,535 - - - - - City Hall Expansion FY 2008 13,049 7,451 7,451 - - - Communication Shop Repairs 15,000 15,000 - - - Demolition of Buildings 293,274 650,189 235,682 414,507 - 414,507 Disaster Preparation - - - - - Dog Park 89,783 2,537 2,537 Dumpster Enclosures - City Wide - 100,000 - 100,000 - 100,000 Emergency Operations Center 47,923 - 47,923 - 47,923 Firefighters Memorial 169,436 2,917 2,917 - - - Fire Radio Replacement (FCPEMD) 325,000 - 325,000 100,000 425,000 Fire Station #5 - Replacement Bldg 336,963 867 867 - - Fire Training Grounds (FPCEMSD) 78,797 971,203 16,567 954,636 350,000 1,304,636 General C1PF 800 51,200 17,955 33,245 50,000 83,245 Hazard Mitigation Grant Match 363,061 - - - - Hurricane IKE-City Repairs 1,543,428 154,264 38,502 115,762 - 115,762 Hurricane IKE-Transfer Reimb General Fund - 3,000,000 3,000,000 - 500,000 500,000 Hurricane IKE-Reserve Remaining Gen Fund - 1,225,000 1,225,000 (500,000) 725,000 Marina Reconstruction Matching Funds - 650,000 9,400 640,600 - 640,600 Landfill Erosion Control 722,789 162,440 162,440 - 162,440 Lee Drive Renovation 6,200 103,931 54,820 49,111 - 49,111 Library Network Cabling - 74,590 25,000 49,590 - 49,590 Median Beautification - 4,843 4,843 - - New Capital Project Initiatives - 200,000 - 500,000 500,000 Park Imprv-Miscellaneous - 21,000 21,000 - - - Park Street Property Number 1106 - 300,000 300,000 - - - Park Street Property Security Items - 30,000 30,000 - - City Hall - Roof Repair - - - 300,000 300,000 Public Facilities Repairs (102,210) 167,317 66,719 100,598 200,000 300,598 Public Works Storage Bldg 157,006 - - Public Works Emergency Generators 412,000 100,000 312,000 - 312,000 Revitalization of Downtown -Matching Prog 125,000 125,000 - 125,000 Satcom System for EOC - 65,000 65,000 - - - Software -Miscellaneous - HR - 44,200 44,200 - 44,200 Energy Efficiency Project 3,275,713 - - - - Supplemental for Capital Project - 279,364 - 400,000 400,000 Texas Avenue Streetlights -Donuts - 600 600 - 600 Total Expenditures 7,290,562 9,835,225 4,301,721 5,054,140 2,100,000 7,154,140 5,054,140) (983,212) (6,037,352 Excess (deficit) revenues over expenditures (781,235) (8,245225) (1,675,794} $ 1,588,109 $ 604,897 $ 604,897 Ind balance - ending S 8,318,043 S 72,818 S 6,642,249 CITY OF BAYTOWN WATER & SEWER - CAPITAL IMPROVEMENT PROGRAM FUND (CIPF) 527 BUDGET SUMMARY for Fiscal Year 2010-11 Excess (Deficit) Revenues Over Expenditures 207,958 (4,683,768) (1,395,660) (2,465,341) 8,000 (2,457,341) FundBalance- Beginning 4,654,133 4,862,091 4,862,091 3,466,431 1,001,090 3,466,431 Fund Balance - Ending $ 4,862,091 $ 178,323 $ 3,466,431 $1,001,090 $1,009,090 $1,009,090 403 Carry- Total Actual Budget 1 Estimated Forward Budget Allocation 2008-09 2009-10 2009-10 2009-10 2010-11 2010-11 Revenues Interest on Investments $ 56,231 $ 30,000 $ 27,700 $ - $ 20,000 $ 20,000 Bay Oaks Harbor Assessment 30,891 30,000 38,000 - 38,000 38,000 FEMA Reimbursement 125,683 - 52,849 - - - Recovery of Damages 311,612 - - - - - - 58,000 58,000 Total Revenues 524,418 60,000 118,549 Expenditures Central District Treatment Plant (241,655) - - - - - Street Rehab Phase III - Utility - 764,218 - - - - Utility Billing Office Renovations 49,998 - - - - - BOH - Sewer Sec 1 145,983 14,209 14,209 - - - BOH - Miscellaneous Repairs 5,296 - - - - - Hurricane IKE-W&S Repairs 356,838 579,401 - 579,401 - 579,401 Hurricane IKE-Reimb W&S Fund - 1,500,000 1,500,000 - - - Hurricane IKE-Reserve Trans Fr W&S Fund - 150,000 - 150,000 - 150,000 New Capital Project Initiatives - 1,735,940 - 1,735,940 50,000 1,785,940 2,465,341 50,000 2,515,341 Total Expenditures 316,460 4,743,768 1,514,209 Excess (Deficit) Revenues Over Expenditures 207,958 (4,683,768) (1,395,660) (2,465,341) 8,000 (2,457,341) FundBalance- Beginning 4,654,133 4,862,091 4,862,091 3,466,431 1,001,090 3,466,431 Fund Balance - Ending $ 4,862,091 $ 178,323 $ 3,466,431 $1,001,090 $1,009,090 $1,009,090 403 CITY OF BAYTOWN WATER & SEWER - IMPACT FEES 529 BUDGET SUMMARY for Fiscal Year 2010-11 Actual Budget Estimated forward 2008-09 2009-10 2009-10 2009-10 Revenues Interest on Investments $ 70,240 $ 60,000 $ 35,132 $ Impact Fees 953,587 - 300,885 Total Revenues 1.023.827 60.000 336,017 Expenditures N. Main/I-10 Utility Design New Capital Project Initiatives Total Expenditures Revenues Over (Under) Expenditures Fund Balance - Beginning Fund Balance - Ending 404 224,140 Total Budget Allocation 1 2010-11 2010-11 - 4,421,711 - $ 35,000 $ 35,000 - 250,000 250,000 - )AS Ann )AS Ann 224,140 279,287 65,702 213,585 - 213,585 - 4,421,711 - 4,421,711 500,000 4,921,711 224,140 4,700,998 65,702 4,635,296 500,000 5,135,296 799,687 (4,640,998) 270,315 (4,635,296) (215,000) (4,850,296) 4,016,273 4,815,960 4,815,960 1 5,086,275 5,086,275 $ 4.815.960 $ 174.962 $ 5.086.275 1 $ 450.979 $ (215.000) $ 235.979 Revenues CITY OF BAYTOWN BAYLAND ISLAND OPERATIONS FUND 540 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2008-09 2009-10 2009-10 2010-11 Lease of Facilities $ 4,509 $ 47,340 $ 6,012 $ 6,012 Interest on Investments 2,490 8,800 2,584 1,200 Miscellaneous Revenues - 5,000 - - Total Revenues 6,999 61,140 8,596 7,212 Expenditures Supplies - 800 100 800 Maintenance 7,629 15,720 14,617 16,220 Services 6,873 17,781 16,531 17,781 Total Operating 14,502 34,301 31,248 34,801 Capital Outlay 49,530 86,848 41,847 86,847 Transfers Out - - - - Total Expenditures 64,032 121,149 73,095 121,648 Excess (Deficit) Revenues Over Expenditures (57,033) (60,009) (64,499) (114,436) Working Capital - Beginning 243,478 186,445 186,445 121,946 Working Capital - Ending $ 186,445 $ 126,436 $ 121,946 $ 7,510 405 CITY OF BAYTOWN MEDICAL BENEFITS FUND 560 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2008-09 2009-10 2009-10 2010-11 Revenues Employer Contributions $ 5,466,145 $ 4,903,757 $ 4,903,757 $ 6,072,000 Employer Retiree Contributions 1,255,679 1,254,000 1,311,708 973,500 Employee Contributions 1,647,903 1,638,000 1,839,282 2,023,000 Interest Income 50,763 50,000 22,500 23,000 COBRA Insurance 6,029 - - - Retiree Contributions 366,259 364,800 389,153 436,800 Total Revenues 8,792,779 8,210,557 8,466,400 9,528,300 Expenditures Office Supplies - 200 200 200 Special Services 96,576 133,900 133,900 133,900 Travel & Reimbursables 447 3,500 2,000 3,500 Association Dues 195 200 200 200 Claim Payments 7,440,507 7,200,000 7,536,000 8,393,000 Administrative Fee on Ins. 975,733 1,200,000 1,391,000 1,470,000 Flexible Spending 1,606 - - - Medical Services 9,242 22,300 22,300 - Total Expenditures 8,524,306 8,560,100 9,085,600 10,000,800 Excess (Deficit) Revenues Over Expenditures 268,473 (349,543) (619,200) (472,500) Working Capital - Beginning 2,480,286 2,748,759 2,748,759 2,129,559 Restricted Reserve - GASB 45 (267,165) (267,165) Working Capital - Ending $ 2,748,759 $ 2,132,051 $ 2,129,559 $ 1,389,894 No. of Working Capital Days 118 91 86 51 406 CITY OF BAYTOWN WORKERS COMPENSATION FUND 561 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2008-09 2009-10 2009-10 2010-11 Revenues Departmental Billings $ 333,486 $ 373,217 $ 373,217 $ 393,877 Interest Income 21,085 16,200 8,500 8,500 Total Revenues 354,571 389,417 381,717 402,377 Expenditures Personnel Services 70,503 68,612 68,267 68,120 Supplies 33,472 42,873 42,897 42,873 Maintenance - 200 - 200 Services 34,087 35,000 34,000 35,000 Education & Training 1,646 2,700 2,700 2,700 Claim Payments 188,154 450,000 250,000 440,000 Administrative Fee on Ins. 98,841 105,696 105,696 112,000 Unforeseen/New Initiatives - 50,000 50,000 50,000 Total Expenditures 426,703 755,081 553,560 750,893 Excess (Deficit) Revenues Over Expenditures (72,132) (365,664) (171,843) (348,516) Working Capital - Beginning 1,065,650 993,518 993,518 821,675 Working Capital - Ending $ 993,518 $ 627,854 $ 821,675 $ 473,159 No. of Working Capital Days 850 303 542 230 407 CITY OF BAYTOWN OTHER MISCELLANEOUS FUNDS 408 Balance FY 2010-11 Balance Fund # Fund Name 10/1/2010 Revenues Appropriations 9/30/2011 201 Municipal Court Special Revenue $ 79,795 $ 172,205 $ 252,000 $ - 209 Parks & Recreation Special Revenue 148,356 22,070 170,426 - 210 Hazmat/Homeland Security 223,489 136,102 359,591 - 224 Photo Signal Enforcement 340,636 1,563,025 1,903,661 - 225 Police Forfeitures 111,015 3,500 114,515 - 226 Family & Youth Programs 352,698 278,773 631,471 - 228 Police Academy 7,820 217,443 225,263 - 231 ODD Trust & Agency 295,353 215,565 510,918 - 233 Justice Assistance Grant - 71,539 71,539 - 234 Recovery Act Fund - 966,956 966,956 - 241 High Intensity Drug Trafficking Area (HIDTA) - 1,049,422 1,049,422 - 266 Library Special Revenue 60,517 87,500 148,017 - 280 Summer Youth Job Program 14,733 100,000 114,733 - 290 FEMA Fund - 5,876,667 5,876,667 - 291 Emergency Management/LEPC 76,121 33,600 109,721 - 296 Baytown Nature Center 25,753 77,801 103,554 - 296 Baytown Nature Special Projects 83,206 30,962 114,168 - 298 Wetlands Education and Recreation Center 22,742 235,141 257,883 - 299 Wetlands - Special Projects 143,163 100,924 244,087 - $ 1,985,397 $11,239,195 $ 13,224,592 $ - 408