2018 02 21 BAWA Minutes MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS
OF THE BAYTOWN AREA WATER AUTHORITY
February 21, 2018
The Board of Directors of the Baytown Area Water Authority(BAWA) met in a Regular
Meeting on Wednesday, February 21, 2018, at 9:10 A.M., in the Council Chamber of the
Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance:
Brenda Bradley Smith President
Mike Wilson Vice President
Harland Forrest, Jr. Director
Frank McKay Director
Ron Bottoms Deputy General Manager
Karen Horner General Counsel
Alisha Segovia Deputy Assistant Secretary
President Bradley Smith convened the February 21, 2018, BAWA Board Regular Meeting with a
quorum present at 9:10 A.M., all members were present with the exception of Director Benoit
who was absent.
1. MINUTES
a. Consider approving the minutes of the Baytown Area Water Authority Special
Meeting held on January 24, 2018.
A motion was made by Vice President Mike Wilson and seconded by Director Harland Forrest
Jr., approving the January 24, 2018, BAWA Board Special Meeting minutes. The vote was as
follows:
Ayes: Director Harland Forrest, Jr., President Brenda Bradley Smith, Secretary
Frank McKay III, Vice President Mike Wilson
Nays: None
Other: Director Brandon Benoit (Absent)
Approved
At 9:11 A.M., President Bradley Smith recessed into and conducted an executive session
pursuant to Section 551.071 of the Texas Government Code to seek the advice of the Assistant
General Council regarding legal matters associated with the 4th Amendment to the Professional
Services Agreement with Jones and Carter Incorporated for the Baytown Area Water Authority
(BAWA) 6 MGD Surface Water Treatment Plant.
BAWA Board Regular Meeting Minutes
February 21,2018
Page 2 of 7
At 9:40 P.M., President Bradley Smith reconvened the Open Meeting of the BAWA Board
Regular Meeting and announced that in accordance with Section 551.102 of the Texas
Government Code, no action was taken in the Executive Session.
2. PROPOSED RESOLUTIONS
a. Consider a resolution authorizing the Fourth Amendment to the Professional
Services Agreement with Jones & Carter, Inc., for the Baytown Area Water Authority 6
MGD Surface Water Treatment Plant.
Director of Engineering, Jose Pastrana presented the agenda item and stated that this amendment
addresses the issues identified previously as value engineering efforts.
A motion was made by Secretary Frank McKay III and seconded by Vice President Mike Wilson
approving Resolution No. 2018-06, regarding agenda item 2.a. The vote was as follows:
Ayes: Director Harland Forrest, Jr., President Brenda Bradley Smith, Secretary
Frank McKay III, Vice President Mike Wilson
Nays: None
Other: Director Brandon Benoit(Absent)
Approved
RESOLUTION NO. 2018-06
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
AREA WATER AUTHORITY AUTHORIZING THE FOURTH AMENDMENT
TO THE PROFESSIONAL SERVICE AGREEMENT WITH JONES &
CARTER, INC., FOR THE BAWA 6 MGD SURFACE WATER TREATMENT
PLANT PROJECT; AUTHORIZING PAYMENT IN AN AMOUNT NOT TO
EXCEED ONE HUNDRED THIRTY THOUSAND TWO HUNDRED FIFTY-
SEVEN AND NO/100 DOLLARS ($130,257.00); MAKING OTHER
PROVISIONS RELATED THERETO; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
b. Consider a resolution authorizing the First Amendment to the Professional Services
Agreement with KIT Professionals, Inc., for the BAWA Chemical Facilities Improvements
Project.
Mr. Pastrana presented the agenda item and stated that Resolution No. 2018-07, authorizes the
First Amendment to the Professional Services Agreement with KIT Professionals, Inc.
("KIT"), for the BAWA Chemical Facilities Improvements Project in an amount not to exceed
$471,290.00. He stated that the scope of work includes final design, bid phase, and construction
phase services for the following: chemical system and facility improvements, the lime system
BAWA Board Regular Meeting Minutes
February 21,2018
Page 3 of 7
addition, the liquid ammonium sulfate system addition, the forebay liner replacement, and the
repairs to the settled sludge valves and piping. He further stated that the original agreement was
for preliminary engineering services in the amount of$223,545.00 and the amendment increased
the contract amount to $694,835. Additionally, he stated that State law requires that before
BAWA may enter into a contract, the City Council must approve the same; therefore, if this
resolution is approved, the City Council will consider such agreement at its meeting on February
22, 2018.
Deputy General Manager Bottoms inquired if the amount was included in the budget. Mr.
Pastrana stated that the amount was included in the budget.
Director McKay requested an explanation regarding the price difference. Mr. Pastrana stated that
this is significantly more work than the original scope of work and since this is a professional
services agreement, there is no 25% limitation.
Director Wilson inquired if the five(5) items caused the need to pay more, in which Mr. Pastrana
stated that these items were the cause of a need to pay more.
Deputy General Manager Bottoms inquired for clarity if the first phase was for a PER and if this
amendment was for refining the design. Mr. Pastrana stated that the first item was for a PER
determining the repairs that need to be done and this is for the refining of the design. Mr.
Pastrana further stated that the normal process when a problem is unknown is to hire someone
to do a preliminary engineer report by doing a complete analysis of the system involved and
making recommendations of such. Additionally, Mr. Pastrana stated that staff agreed that
the recommendations are necessary.
A motion was made by Vice President Mike Wilson and seconded by Director Harland Forrest,
Jr. approving Resolution No. 2018-07, regarding agenda item 2.b. The vote was as follows:
Ayes: Director Harland Forrest, Jr., President Brenda Bradley Smith, Secretary
Frank McKay III, Vice President Mike Wilson
Nays: None
Other: Director Brandon Benoit(Absent)
Approved
RESOLUTION NO. 2018-07
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
AREA WATER AUTHORITY AUTHORIZING THE FIRST AMENDMENT
TO THE PROFESSIONAL SERVICES AGREEMENT WITH KIT
PROFESSIONALS, INC., FOR THE BAWA CHEMICAL FACILITIES
IMPROVEMENTS PROJECT; AUTHORIZING PAYMENT IN AN AMOUNT
NOT TO EXCEED FOUR HUNDRED SEVENTY-ONE THOUSAND TWO
HUNDRED NINETY AND NO/100 DOLLARS ($471,290.00); MAKING
BAWA Board Regular Meeting Minutes
February 21,2018
Page 4 of 7
OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
c. Consider a resolution authorizing advanced funding for the Baytown Area Water
Authority 6 MGD Surface Water Treatment Plant Project.
Finance Director, Wade Nickerson presented the agenda item and noted that debt would be
issued to fund the BAWA 6 MGD Surface Water Treatment Plant project. He further stated that
Resolution No. 2018-08, authorizes advanced funding as needed for costs associated with such
project, which allows for reimbursement for funds spent before the debt is actually issued, which
is scheduled for May 2018.
Director Wilson inquired for clarity if this was a normal customary process. Mr. Nickerson noted
that this is a normal process to keep the project moving forward while financing is being lined
up.
A motion was made by Secretary Frank McKay III and seconded by Vice President Mike Wilson
approving Resolution No. 2018-08, regarding agenda item 2.c. The vote was as follows:
Ayes: Director Harland Forrest, Jr., President Brenda Bradley Smith, Secretary
Frank McKay III, Vice President Mike Wilson
Nays: None
Other: Director Brandon Benoit(Absent)
Approved
RESOLUTION NO. 2018-08
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
AREA WATER AUTHORITY, EXPRESSING INTENT TO FINANCE
EXPENDITURES TO BE INCURRED; CONTAINING A REPEALING
CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR
THE EFFECTIVE DATE THEREOF.
d. Consider a resolution authorizing the Third Amendment to the Professional
Services Agreement with Hatch Associates Consultants, Inc., f/k/a Shrader Engineering
Inc., for the BAWA High Service Pumps Project.
Mr. Pastrana presented the agenda item and stated that Resolution No. 2018-09, authorizes the
Third Amendment to the Professional Services Agreement with Hatch Associates Consultants,
Inc., f/k/a Shrader Engineering, Inc., in an amount of $14,580.00. He stated that the scope of
work includes installation of two (2) new valves to be installed on the discharge side that will
allow SCADA to remotely open and close such valves to isolate various sections of the discharge
BAWA Board Regular Meeting Minutes
February 21,2018
Page 5 of 7
piping. Additionally, he stated that if approved, the City Council will consider this agreement at
its meeting on February 22, 2018.
Director Wilson inquired for clarity if this was the normal process for the scope of work. Mr.
Pastrana noted that this is a situation where they discovered that there could be a necessary
improvement in the plant, in which staff recommends approval.
A motion was made by Director Harland Forrest, Jr. and seconded by Vice President Mike
Wilson approving Resolution No. 2018-09,regarding agenda item 2.d. The vote was as follows:
Ayes: Director Harland Forrest, Jr., President Brenda Bradley Smith, Secretary
Y
Frank McKay III, Vice President Mike Wilson
Nays: None
Other: Director Brandon Benoit(Absent)
Approved
RESOLUTION NO. 2018-09
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
AREA WATER AUTHORITY AUTHORIZING THE THIRD AMENDMENT
TO THE PROFESSIONAL SERVICES AGREEMENT WITH HATCH
ASSOCIATES CONSULTANTS, INC., F/K/A SHRADER ENGINEERING
INC., FOR THE BAWA HIGH SERVICE PUMPS PROJECT; AUTHORIZING
PAYMENT IN AN AMOUNT NOT TO EXCEED FOURTEEN THOUSAND
FIVE HUNDRED EIGHTY AND NO/100 DOLLARS ($14,580.00); MAKING
OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
e. Consider a resolution authorizing a Professional Service Agreement with Dunham
Engineering, Inc., for the BAWA Ground Water Storage Tanks Rehabilitation Project.
Mr. Pastrana presented the agenda item and stated that Resolution No. 2018-10, approves a
Professional Service Agreement with Dunham Engineering Inc., in the amount of $120,000.00
for the BAWA Ground Water Storage Tanks Rehabilitation Project. He stated that the scope of
work includes engineering services for the rehabilitation of three (3) 4,500,000 gallon ground
water storage tanks. Additionally, he stated that if approved, the City Council will consider this
agreement at its meeting on February 22, 2018.
Deputy General Manager Bottoms noted that the funds were already budgeted for these
professional services.
BAWA Board Regular Meeting Minutes
February 21,2018
Page 6 of 7
A motion was made by Vice President Mike Wilson, and seconded by Secretary Frank McKay
III approving Resolution No. 2018-10, regarding agenda item 2.e. The vote was as follows:
Ayes: Director Harland Forrest, Jr., President Brenda Bradley Smith, Secretary
Frank McKay III, Vice President Mike Wilson
Nays: None
Other: Director Brandon Benoit(Absent)
Approved
RESOLUTION NO. 2018-10
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
AREA WATER AUTHORITY AUTHORIZING A PROFESSIONAL SERVICE
AGREEMENT WITH DUNHAM ENGINEERING, INCORPORATED, FOR
THE BAWA GROUND WATER STORAGE TANKS REHABILITATION
PROJECT; AUTHORIZING PAYMENT IN AN AMOUNT NOT TO EXCEED
ONE HUNDRED TWENTY THOUSAND AND NO/100 DOLLARS
($120,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
3. MANAGER'S REPORT
a. The next Baytown Area Water Authority meeting is scheduled for Wednesday,
March 21, 2018, at 9:00 A.M., in the Council Chamber located at City Hall, 2401 Market
Street,Baytown,Texas 77520.
Deputy General Manager Bottoms stated that the next BAWA board meeting is scheduled for
Wednesday, March 21, 2018, at 9:00 A.M., in the Council Chamber located at City Hall, 2401
Market Street, Baytown, Texas 77520.
4. ADJOURN
A motion was made by Director Harland Forrest, Jr., and seconded by Vice President Mike
Wilson adjourning the February 21, 2018, BAWA Board Regular Meeting. The vote was as
follows:
Ayes: Director Harland Forrest, Jr., President Brenda Bradley Smith, Secretary
Frank McKay III, Vice President Mike Wilson
Nays: None
Other: Director Brandon Benoit(Absent)
BAWA Board Regular Meeting Minutes
February 21,2018
Page 7 of 7
Approved
With there being no further business to discuss, President Bradley Smith adjourned the February
21, 2018, BAWA Board Regular meeting at 9:49 A.M.
L icia Brysch, Assist n Secreta a d x _
City of Baytown
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