Loading...
2018 01 18 MDD Minutes, Special MINUTES OF THE SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT January 18, 2018 The Board of Directors of the Baytown Municipal Development District(MDD) met in a Special Meeting on January 18, 2018, at 4:34 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown,Texas with the following in attendance: Stephen DonCarlos President Chris Presley Vice President Laura Alvarado Director Mary Hernandez Director Dave Jirrels Director Heather Betancourth Director Gary Englert Director Rick Davis General Manager Ignacio Ramirez, Sr. General Counsel Alisha Segovia Deputy Assistant Secretary President DonCarlos convened the Thursday, January 18, 2018, MDD Board Special Meeting with a quorum present at 4:31 P.M., all members were present with the exception of Directors Johnson, Hoskins, Brewer and Himsel who were absent and Director Englert who arrived at 4:34 P.M. 1. MINUTES a. Consider approving the minutes of the r1unicipal Development District Special Meeting held on December 7, 2017. A motion was made by Secretary Laura Alvarado and seconded by Director Mary Hernandez approving the December 07, 2017, MDD Board Special Meeting minutes. The vote was as follows: Ayes: President Stephen H. DonCarlos, Director Mary Hernandez, Director David P. Jirrels, Vice-President Chris Presley, Secretary Laura Alvarado, and Director Heather Betancourth Nays: None Other: Secretary Reggie Brewer(Absent), Director Charles Johnson(Absent), Director Gary Englert(Not Present for Vote), Director Robert C. Hoskins (Absent), and Director David Himsel (Absent) Approved MDD Board Regular Meeting Minutes January 18,2018 Page 2 of 9 2. PROPOSED RESOLUTIONS a. Consider a resolution reprogramming funds in the Baytown Municipal Development District FY 2017-2018 budget to provide additional funding for the Jenkins Park Grant Project. Parks and Recreation Director, Scott Johnson presented the item and stated that Resolution No. 324 reallocates $50,000.00 in the Baytown Municipal Development District FY 2017-2018 budget from Contingencies (99001) to the Jenkins Park Texas Parks and Wildlife Department Grant Project (the "Project"). He stated that the City of Baytown (the "City") received a $500,000 grant from the Texas Parks and Recreation account administered by the Texas Parks and Wildlife Department in 2016. He stated that the project included a $500,000 match by the City that was provided through the installation of a new spray park and restrooms that were paid by the Baytown Municipal Development District (the "District") and Aquatic Bonds. He stated that the project also included a covered and lighted basketball court (completed), indoor size and style soccer court with field turf (under construction), two (2) new back stops, an overlook, outdoor fitness equipment, dog park improvements and disc golf course improvement lighting for the soccer field and signage. He stated that the additional funds requested would pay for the lighting of the soccer field and the fitness equipment. Mr. Johnson noted that the project delays were due to the timing of the installation of the new water line along Crosby Cedar Bayou Road that now services Jenkins Park and to some price increases related to the new spray park, which in part is driving this request. Lastly, he noted that construction was expected to be completed in the upcoming early spring and that the funding for this project would be available immediately. Mayor DonCarlos asked where the staff intended to build the overlook as this park tends to be pretty flat. Mr. Johnson stated that the overlook was going to be built on the back side of the park close to where the dog park is located and noted that as a part of the Park and Wildlife Grant, the project would include a deck to overlook the nature in that area, the vast Carey's Bayou Valley, and the new nature trail that will pass right next to it. A motion was made by Director Mary Hernandez and seconded by Secretary Laura Alvarado approving Resolution No. 324 regarding agenda item 2.a. The vote was as follows: Ayes: President Stephen H. DonCarlos, Director Mary Hernandez, Director David P. Jirrels, Vice-President Chris Presley, Secretary Laura Alvarado, Director Gary Englert and Director Heather Betancourth Nays: None Other: Secretary Reggie Brewer(Absent), Director Charles Johnson(Absent), Director Robert C. Hoskins(Absent), and Director David Himsel (Absent) Approved RESOLUTION NO. 324 MDD Board Regular Meeting Minutes January 18,2018 Page 3 of 9 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT MAKING A CHANGE IN THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT'S FISCAL YEAR 2017-2018 BUDGET IN ORDER TO REPROGRAM FUNDS FOR THE JENKINS PARK TEXAS PARKS AND WILDLIFE DEPARTMENT GRANT PROJECT; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREO h. Consider a resolution authorizing an interlocal agreement with the City of Baytown for funding of park improvements at Jenkins Park. Mr. Scott Johnson presented the agenda item and stated that Resolution No. 324 authorizes an interlocal agreement with the City of Baytown(the "City") for the funding of park improvements at Jenkins Park and clarified that the amount in the preface was not correct, but that the correct amount is not to exceed $50,000.00. Additionally, he noted that the resolution and attachments were correct, but the preface was not updated to the$50,000 amount. A motion was made by Director Gary Englert and seconded by Vice-President Chris Presley approving Resolution No. 325 regarding agenda item 2.b. The vote was as follows: Ayes: President Stephen H. DonCarlos, Director Mary Hernandez, Director David P. Jirrels, Vice-President Chris Presley, Secretary Laura Alvarado, Director Gary Englert and Director Heather Betancourth Nays: None Other: Secretary Reggie Brewer(Absent), Director Charles Johnson(Absent), Director Robert C. Hoskins(Absent), and Director David Himsel (Absent) Approved RESOLUTION NO. 325 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING OF PARK IMPROVEMENTS AT JENKINS PARK; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED FIFTY THOUSAND AND N0/100 DOLLARS ($50,000.00); MAKING OTHER VICES; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 3. BUSINESS ITEMS a. Consider the election of officers for President and Vice President, and Secretary; and the appointment of an Assistant Secretary. MDD Board Regular Meeting Mmutes January 18,2018 Page 4 of 9 President DonCarlos stated that the current officers of the MDD Board were Stephen H. DonCarlos, President; Chris Presley, Vice President; Reggie Brewer, Secretary; and the City Clerk as Assistant Secretary. He further noted that Director Brewer stated his intent to resign from the Board and could no longer serve as Secretary. A motion was made by Director Mary Hernandez and seconded by Director David Himsel approving the election of Stephen DonCarlos as President; Chris Presley as Vice-President; Laura Alvarado as Secretary and appointing the City Clerk as Assistant Secretary. The vote was as follows: Ayes: President Stephen H. DonCarlos, Director Mary Hernandez, Director David P. Jirrels, Vice-President Chris Presley, Secretary Laura Alvarado, Director Gary Englert and Director Heather Betancourth Nays: None Other: Secretary Reggie Brewer(Absent), Director Charles Johnson(Absent), Director Robert C. Hoskins (Absent), and Director David Himsel (Absent) Approved 4. DISCUSSIONS a. Receive and discuss an update regarding the Brunson Theater Project. Bob Randall, Principal Architect and President for Resource Planning Architects (RPA), introduced his companions, Amy Harris, Staff/Project Architect for RPA, who would present the Board with an update regarding the design of the Brunson Theater taking into consideration their comments and ideas from their December 07, 2017, meeting. He noted that Greg Hollenberg, President from National Signs, and Bronwyn Hattingh, Account Manager was also present to present different options and cost for the lighting aspects of the project per the Board's direction. Deputy General Manager Bottoms noted that the staff was looking for comments and direction in order to complete the final design for this project and begin construction as soon as possible. Mr. Randall stated that the presentation would follow the same outline as their presentation of the preliminary design with Mr. Hollenberg and Ms. Hattingh presenting first with regards to the front facade and the lighted sign or the marquee, followed by Ms. Harris who would go over the air conditioned components of the building and closing with himself outlining the options for the non-conditioned areas. He further stated that the cost for the signs and lighting have been pulled from the costs for the design in order to allow the staff to deal directly with National Signs through the BuyBoard program, while they complete the design of the building. MDD Board Regular Meeting Minutes January 18,2018 Page 5 of 9 Ms. Hattingh stated that the designs and pictures presented incorporated the Board's comments and request from the last meeting. She noted that the lapis going around the sign and they have included LED tubing throughout the canopy with different options on sizing and spacing between the tubing. President DonCarlos asked if the addition of this tubing was cost prohibitive as he noted that the one foot tubing would be brighter and logically a better option. Ms. Hattingh stated that the option with more tubing was $38,800, while the one with the less or the one foot and six inches spaces,was$26,700, which ends up being a 200 feet and $12,000 difference. Ms. Hattingh stated that they're proposing a 15 foot LED screens on each side with the Baytown logo in the center and a proper flagpole at the top with an EMC. She stated that the Brunson sign itself is fully illuminated and they included the triangle into the round structure at the top that was missing from the first design. She further stated that the design currently has the yellow and white lighting at the top, but they're working at procuring the blue or green to match the colors of the original building. Ms. Hattingh stated that the biggest change was the two (2) message boards that have gone from manual changing signs to fully illuminated with LED screens that could be changed electronically via computer or cell phone. She noted that these screens could have written messages and/or pictures added remotely. She showed the options for the LED tubing and lighting, up-lights and RGB colors schemes, which will be rotating on a time frame. She further noted that the sign includes a five(5) year warranty on all parts and labor and beyond that they could do service calls as needed, in which the service calls would be based on time and materials that would be outlined in a quote. Additionally, she noted that panels that were replaced or serviced would have a one(1) year warranty from that point. Ms. Hattingh stated that if there were multiple panels that need replacement, they would quote (1) the replacement of those panels and (2) the replacement of the entire sign. She further stated that if the entire sign is replaced, the five (5) year warranty would kick in; many times the full replacement of a sign does not happen until the 7-10 year mark. Lastly, she noted that unlike other companies they warranty the parts and the labor, where most companies just do the manufacturing warranty on the parts and not the labor. The Board agreed that the programmable message boards were nicer than the manual ones. Ms. Hattingh gave an overview of the cost for the different sign options: ST-A: Illuminated Blade Sign Investment: $80,000.00 Manufacture and install (1) 26'-4"x 5-3" double face blade sign with mounted channel letters reading, "BRUNSON" at 24". • Cabinet to be all aluminum construction- .125" aluminum over 2" aluminum angle framing with acrylic polyurethane painted finish. • Top of cabinet to have 3" round tube ring element with RGB up light fixture for ICON and flagpole. • Letters to be .040" pre-finished returns mounted to .063" letter backs. Faces to be 3116" acrylic with 1" trimcap. • Internally illuminated with white LED. • Perimeter accents to be 1 watt LED S-11 lamps(no animation) and LED border tube. MDD Board Regular Meeting Minutes January 18,2018 Page 6 of 9 ST-B: Illuminated Baytown Logo Sign Cabinet Investment: $4,900.00 Manufacture and install (1) single face 3'-8" x 2'-6" internally illuminated cabinet sign, onto client provided canopy. • Cabinet to be all aluminum construction- .125 aluminum over 2" aluminum angle framing with acrylic polyurethane painted finish. • Face to be 3/16" acrylic with mechanically fastened aluminum graphics and mechanically fastened to cabinet with 1 %" retainer with acrylic polyurethane finish. • Internally illuminated with White LED. ST-C: 15.85mm Full Color LED Message Center Investment: $133,200.00 Provide and install (2)two 3',8" x 15'-11" RGB full color message center with 15.85rnm box 300 matrix and 3'-2" X 14'-7" viewable area. Manufacture and Install (2) single face LED Marquee electronic message center cabinets. • Cabinet to be all aluminum construction- .125" aluminum over 2" aluminum angle framing with acrylic polyurethane painted finish. • Communication by Ethernet bridge radio. ST-D: Horizontal Light Bars Investment: $20,500.00 Fabricate and install (2) horizontal light tracks at top and bottom along the faces of the client provided canopy. • Features to be all aluminum construction- 3" x 2" Aluminum square tube and 2" x 2" x 3116" aluminum angle with acrylic polyurethane painted finish. • Externally illuminated with white 1 watt LED 511 lamps(no animation) ST-E: Horizontal Light Bars Investment: $22,500.00 Manufacture and install (16)horizontal light features to face of client provided canopy. • Features to be all aluminum construction- 3" x2" aluminum square tube with acrylic polyurethane painted finish. • Externally illuminated with White LED harder-tube. ST-F: Light Bars for coiling Investment: $38,800.00 Manufacture and install approximately 594 linear feet of white LED border tube lighting. The representatives from National Signs stated that their products and craftsmanship were of the highest quality as they look to maintain a long term relationship with their municipal customers and not just a one-time sale. They invited the Board to visit their facilities and/or allow them to bring some signs to the next meeting so that they could become comfortable with their work and products. MDD Board Regular Meeting Minutes January 18,2018 Page 7 of 9 Ms. Harris presented the Board with the major changes done to the design of the building which were mostly located in the interior. She stated that the first item changed was moving the round sofa from the middle of the building to the front where it was originally and that the receptionist area was moved where the snack bar used to be as it felt like a more logical location to welcome people coming into the building. She stated that they increased the amount of enclosure around the conference room and while it still does not have a ceiling, the walls were eight feet high and sliding doors were each of the corners to allow for more privacy. She noted that they added a Tourism office that's now accessible from the front of the building. Ms. Harris stated that another big change from the preliminary design related to the courtyard was they added a paved area and grassy area, along with small emergency exit towards the back and removed the larger entrances to the area because they were just too expensive. She noted that the grass area would be in filled in order to have the area level with the floor of the incubator space. Deputy General Manager Bottoms noted that the design is very similar to what was presented at the last meeting with the few changes that Ms. Harris noted and stated that if the Board was comfortable with what has been presented the next step would be to move forward with the design of the project. Director Alvarado asked if the courtyard space was accessible to anyone or just those in the incubator space. Ms. Harris stated that as it's currently designed the courtyard is only accessible to those in the Brunson and would serve as an exit, but not as an entrance as it would be locked to those from the outside. She further noted that this space could be used for controlled events, which would not be open from all sides. Ms. Harris gave a general overview of the Construction Budget for Phase One: 1. General Conditions-Contractor: $224,000 2. Site Work: $75,000 3. Concrete: $80,000 4. Masonry: $50,000 S. Metals: $198,750 6. Wood and Plastics: $60,000 7. Roofing- 6,250 sf: $120,000 8. Doors and Windows: $118,400 9. Finishes: $162,560 10. Specialties: $12,000 11. Equipment- Allowance-By Owner: $0 12. Furnishings - By Owner: $0 13. Special Construction: $0 14. Elevator Allowance-Dumbwaiter: $8,000 15. Mechanical and Plumbing: $140,000 16. Electrical: $104,000 MDD Board Regular Meeting Minutes January 18,2018 Page 8 of 9 Two (2) levels(8,200 SF) at$165.81/SF Construction Budget: $1,352,710 with a Contingency of $47,290 for a total project budget of$1,400,004 or(11,600 sf @$120.69/sf) Mr. Harris noted that the estimated cost was at $1.4 million and the cost for furniture and the lighting was a separate cost. Deputy General Manager Bottoms stated that an all in cost estimated for this project's Phase I was about $2 million, with $140,000 for the building, $150,000 for professional services, $300,000 for the sign, and $90,000 for furniture, fixtures and equipment. He noted that the Board budgeted $1.5 million for this project and had $600,000 set aside from infrastructure. He further noted that there would be some costs savings to the infrastructure item as some of the work was done in-house and there was also about $550,000 left in the new initiatives line item that could be used if the decision was to move forward with what has been presented. Director Englert stated that he liked the proposed changes and further inquired if the incubator spaces were ready for occupation and if any businesses showed interest in such. General Manager Davis stated that there has not been any interest as of yet, but they have not really started the promotion of these spaces. He noted that staff continues to work with the EDF on the promotion of the incubator, but they want to be closer to having the project completed before moving forward with promotion. Director Betancourth asked what the capacity of the courtyard space was. Mr. Randall stated that the courtyard could hold from 150 to 200 at any given time. Director Betancourth further stated that the courtyard was her favorite aspect of this project and she could see this being used as a unique event space that could bring in revenue, so she is not overly concerned that the cost of the project has gone a little over to accommodate the work in the courtyard. Mr. Randall stated that it was too early to project what could be done to the courtyard with the $1.4 million estimate, as their first interest is protecting the space from further damage and leveling out the space. Additionally, he noted that they may be short on their estimate for the topsoil and turf, but there's money for the fire exit and the plaza. During further discussion, Mr. Randall stated that the next step in the process was to engage the structural engineer, the MEP people and the sign company to get everything moving, so this project would stay on schedule. The Board agreed that the project looks very good and was ok with the additional costs. Russell Hamman, 1103 Mesquite, registered to speak regarding agenda item 4.a. Mr. Hamman stated that he was impressed with the design of the project and would like good large size pictures of the Honeycutt that could be used throughout the building for a nostalgia effect. General Manager Davis stated that it's his hope that the ribbon cutting for this project would happen before or on the day of the Christmas parade, so that everyone would have an opportunity to enjoy this wonderful location. MDD Board Regular Meeting Minutes January 18,2018 Page 9 of 9 5. MANAGER'S REPORT There was no report. 6. ADJOURN With there being no further business to discuss, President DonCarlos adjourned the January 18, 2018, MDD Board Special Meeting at 5:17 P.M. \\‘'011JrlLt��r�r,. Leticia Brysch, Assistant See et.ry City of Baytown 41 MOW'i OW"'r'