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2017 10 31 FCPEMSD Minutes, Special MINUTES OF THE SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION,AND EMERGENCY MEDICAL SERVICES DISTRICT October 31, 2017 The Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD)met in a Special Meeting on Tuesday, October 31, 2017, at 4:30 P.M., in the Baytown Conference Room of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Brenda Bradley Smith President John Adkins Vice-President Gerald Baldwin Director Richard Carr Director Adelina Gomez-Abshire Director Maurice Watts Director Barry L. Hawkins Director Rick Davis General Manager Mike Garner General Counsel Leticia Brysch Secretary President Bradley Smith convened the October 31, 2017, FCPEMSD Board Special Meeting with a quorum present at 4:30 P.M., all members were present with the exception of Director Gomez-Abshire who arrived at 4:35 P.M. 1. PROPOSED RESOLUTIONS a. Consider a resolution amending the Baytown Fire Control, Prevention, and Emergency Medical Services District's Fiscal Year 2017-18 Budget in order to transfer monies from Unforeseen/New Initiatives (20701-99002)to Motor Vehicles (20701- 84043)for the purchase of seven (7) High Water Vehicles. General Manager Davis presented the agenda item stated that after the recent event of Hurricane Harvey, all but one (1) of the high water service vehicles were operable. He stated that although there is an alternate plan in the event something happens suddenly the vehicles should be replaced quickly. He stated that Marshall Hutton from the emergency management office was able to locate some vehicles at a reasonable price that were considerably newer than the ones that the City was operating with before. He stated that the request is to have a vehicle at each fire station and that staff would submit future request to have additional fixtures added to them. Additionally, he stated that the costs for the vehicles would be approximately less than $50,000 and would come out of the contingency fund. FCPEMSD Board Special Meeting Minutes October 31,2017 Page 2 of 4 Director Watts inquired if the vehicles were all operational. Director of Finance, Wade Nickerson stated that the vehicles were operational, but noted that the City mechanics looked at the vehicles, in which there could be minor repairs needed. General Manager Davis noted that it would costs thousands of dollars to repair the trucks that the City already has because of the parts needed, but that the vehicles being proposed for purchase have parts that are more common for repairs. Director Adkins stated the FCPEMSD funds should be used for the purchase of fire trucks, ambulances, and the fire training field. He noted that in the past there was a discussion with regards to getting a rescue truck to replace three (3)pickup trucks and trailers, but there's hasn't been any word with such regard. He further inquired if the requested funds could go towards the rescue truck and why the vehicles being requested were not purchased with other funds, such as FEMA. In response to Directors Adkins inquiry, General Manager Davis stated that there were no funds available in the general fund but there were funds available in the FCPEMSD budget. He stated that the apparatus request was from the fire department, to be specifically used for the fire department purposes. He stated that the apparatuses would be run on a regular basis and if the request would compete with some other critical piece of fire apparatus he would have been hesitant bringing it before the Board. He noted that the cost of$44,000, for the vehicles does not compete with the cost of$1 million for the rescue apparatus. He further stated that he spoke with the Fire Chief about the reason that the rescue truck was not programed this year,which was due to the funding not being available. Additionally, General Manager Davis stated that he doesn't feel that the purchase would derail any of the future plans going forward. Director Carr inquired as to what happens to the old trucks. General Manager Davis noted that the old trucks would go to auction. A motion was made by Director Richard (James) Carr and seconded by Director Maurice Watts approving Resolution No. 54 regarding agenda item l.a. The vote was as follows: Ayes: Vice President John Adkins, Director Gerald Baldwin, President Brenda Bradley Smith, Director Richard(James)Carr, Director Adelina Gomez- Abshire, Director Maurice Watts, Director Barry L. Hawkins Nays: None Approved RESOLUTION NO. 54 FCPEMSD Board Special Meetmg Minutes October 31,2017 Page 3 of 4 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT AMENDING THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT'S FISCAL YEAR 2017-2018 BUDGET IN ORDER TO TRANSFER FORTY-FOUR THOUSAND ONE HUNDRED NINETY-EIGHT AND NO/100 DOLLARS ($44,198.00) FROM UNFORESEEN NEW INITIATIVES TO THE MOTOR VEHICLES FOR THE PURCHASE OF SEVEN (7) HIGH WATER VEHICLES; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 2. REPORTS a. Present an update regarding the Baytown Fire Training Field Project. Assistant Fire Chief, Dana Dalbey presented the update regarding the Baytown Fire Training Field Project and stated that there were no changes within the past two (2) weeks. Additionally, he stated that they are waiting on the plan review process to be completed by staff in order to move forward. 3. MANAGER'S REPORT a. Reminder that the next Baytown Fire Control, Prevention, and Emergency Medical Services District meeting is scheduled for January 16, 2018, at 4:30 P.M. in the Baytown Conference Room,City Hall,2401 Market Street, Baytown,Texas. General Manager Davis presented the agenda item and stated that the next Baytown Fire Control, Prevention, and Emergency Medical Services District meeting is scheduled for January 16, 2018, at 4:30 P.M. in the Baytown Conference Room, City Hall, 2401 Market Street, Baytown, Texas. Additionally, he introduced the new Fire Chief, Kenneth Dobson and stated that there would be a comprehensive time schedule on the Fire Training Field at the meeting in January. 4. ADJOURN A motion was made by Director Barry L. Hawkins and seconded by Vice President John Adkins adjourning the October 31, 2017, FCPEMSD Board Special Meeting. The vote was as follows: Ayes: Vice President John Adkins, Director Gerald Baldwin, President Brenda Bradley Smith, Director Richard(James)Carr, Director Adelina Gomez- Abshire,Director Maurice Watts, Director Barry L. Hawkins Nays: None Approved FCPEMSD Board Special Meetmg Minutes October 31,2017 Page 4 of 4 With there being no further business to discuss, President Bradley Smith adjourned the October 31, 2017, FCPEMSD Board Special Meeting at 4:42 P.M. / Ilia A Letic a Brysch, Secretary '' City of Baytown \ _;,.