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2017 07 18 FCPEMSD Minutes MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION,AND EMERGENCY MEDICAL SERVICES DISTRICT July 18, 2017 The Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD)met in a Regular Meeting on Tuesday, July 18, 2017, at 4:30 P.M., in the Baytown Conference Room of the Baytown City Hall, 2401 Market Street, Baytown,Texas with the following in attendance: Brenda Bradley Smith President John Adkins Vice-President Gerald Baldwin Director Richard Carr Director Maurice Watts Director Barry L. Hawkins Director Rick Davis General Manager Deanie King General Counsel Leticia Brysch Secretary President Bradley Smith convened the July 18, 2017, Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) Board Regular Meeting with a quorum present at 4:30 P.M., all members were present with the exception of Director Adelina Gomez-Abshire who was absent. 1. PUBLIC HEARINGS a. Conduct a public hearing regarding the Baytown Fire Control, Prevention, and Emergency Medical Services District's Fiscal Year 2017-18 Proposed Budget. At 4:31 P.M., President Bradley Smith opened and conducted a public hearing regarding the Baytown Fire Control, Prevention, and Emergency Medical Services District's Fiscal Year 2017- 18 Proposed Budget. Finance Director, Wade Nickerson presented a summary of the public hearing regarding the Baytown Fire Control, Prevention, and Emergency Medical Services District's ("FCPEMSD") Fiscal Year 2017-18 Proposed Budget, which is required pursuant to the Board's alternate budget adoption procedures. He stated that a red lined version of the budget was presented to the board that included amendments for repairs needing to be done at the fire training facility, specifically, the foundation of the burn building. He stated that the repairs costs approximately $200,000, therefore, the request was made to allow for such repairs, instead of funding the power load system that was previously approved. Assistant General Manager, Kevin Troller noted that this is also a request from the Fire Chief. FCPEMSD Board Regular Meeting Minutes July 18,2017 Page 2 of 5 General Manager Davis stated that staff is thoroughly investigating options relative to the contract for the building and further noted that every legal attempt would be made to recoup such funding. He noted that once the funds are replenished, a request would be made to fund the system originally approved. During further discussion, it was stated that a meeting was scheduled for Wednesday, July 26th, to come up with a plan that works best. It was further noted that the condition of the slab was prohibiting the ability to move forward with the props, but also noted that repairs could be done to the foundation, whereas,the walls would be fine,but as it sits would get worse. Director Watts inquired whether the description of the amendment should be noted to be for the foundation. Mr. Nickerson stated that currently they believe that the issue is just the foundation, but the specifics would be determined by the experts, therefore the description was noted as repairs in case other items were included. There was an inquiry regarding if this contractor did work other than the work related to the foundation issue. It was noted that the contractor provided the foundation for the bathroom and the tower, in which they both appear to be fine, therefore, is why they believe the issue with the foundation is more of a soil issue rather than an engineering issue. Additionally, Mr. Nickerson noted that this request does not change the dollar figures on the budget. With there being no one registered to speak regarding agenda item l.a., President Bradley Smith closed the public hearing at 4:40 P.M. 2. PROPOSED RESOLUTIONS a. Consider a resolution adopting the Baytown Fire Control, Prevention, and Emergency Medical Services District's Fiscal Year 2017-18 Proposed Budget. Director Adkins inquired if the $100,000 for the contingency budget line item was for the QA/QC Lieutenant position. Assistant General Manager Troller stated that the specific line item in question was a renewal item that allows for flexibility throughout the year for unforeseen circumstances. General Manager Davis reminded the board of directors that the FCPEMSD is sales tax dependent and this allows for flexibility if something happens with the economy. A motion was made by Vice President John Adkins and seconded by Director Maurice Watts approving Resolution No. 53,regarding agenda item 2.a. The vote was as follows: Ayes: Vice President John Adkins, Director Gerald Baldwin, President Brenda Bradley Smith, Director Richard(James) Carr, Director Maurice Watts, Director Barry L. Hawkins FCPEMSD Board Regular Meeting Minutes July 18,2017 Page 3 of 5 Nays: None Other: Director Adelina Gomez-Abshire(Absent) Approved RESOLUTION NO. 53 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2017, AND ENDING SEPTEMBER 30, 2018, IN ACCORDANCE WITH CHAPTER 344 OF THE TEXAS LOCAL GOVERNMENT CODE AND THE ALTERNATIVE PROCEDURES ADOPTED BY THE DISTRICT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 3. BUSINESS ITEMS a. Consider the election of the President and Vice President and the appointment of the Secretary. Secretary, Leticia Brysch presented the agenda item and stated that the current officers were: Brenda Bradley Smith, President; John Adkins, Vice President; and the City Clerk, Secretary. Vice President Adkins recommended that all current positions remain the same for another term and also extended nominations for those positions from other members of the board. A motion was made by Director Gerald Baldwin and seconded by Director Maurice Watts approving the elections of Brenda Bradley Smith as President, John Adkins as Vice President, and the City Clerk as the Secretary of the FCPEMSD Board. The vote was as follows: Ayes: Vice President John Adkins, Director Gerald Baldwin, President Brenda Bradley Smith, Director Richard(James) Can, Director Maurice Watts, Director Barry L. Hawkins Nays: None Other: Director Adelina Gomez-Abshire (Absent) Approved 4. REPORTS a. Present update regarding the Baytown Fire Training Field, Phase 2. FCPEMSD Board Regular Meeting Minutes July 18,2017 Page 4 of 5 Mr. Ronald Roberts presented the update regarding the Baytown Fire Training Field, Phase 2. He stated that a meeting with all of the stakeholders was scheduled for Wednesday, July 26th,to discuss the design concept of the fire training field and will provide more details after such meeting. Additionally,he noted that some props were already donated and ready to be shipped. b. Receive the Baytown Fire Control, Prevention, and Emergency Medical Services District's Quarterly Financial and Investment Reports for the Quarter Ending June 30, 2017. Mr. Nickerson presented the FCPEMSD Financial Report for the Quarter ending June 30, 2017. He stated that district's funding source was from sales tax, which was at 75% of budget as expected. He stated that the personnel services line item came in just under 46% under budget, which was due to a vacant position that has yet to be filled. He further noted that there was supplies monies not spent, which was also due to the position not being filled. With regards to capital, he stated that there was a balance of approximately $352,000, with most of that amount being for burn props that were ordered, but not yet paid for and further noted that the funds were expected to be spent by the end of the budget year. Additionally, he stated that negative number related to the construction line item, was due to a timing error, in which the correction was made, but should be reflected, in the next report. With regards to the investments, Mr. Nickerson stated that rate was at .79020%with interest earnings of$1,447.02. 5. MANAGER'S REPORT a. Reminder that the next Baytown Fire Control, Prevention, and Emergency Medical Services District meeting is scheduled for October 17, 2017, at 4:30 P.M. in the Baytown Conference Room, City Hall, 2401 Market Street, Baytown, Texas. General Manager Davis stated that at the next council meeting, the FCPEMSD budget would be on the agenda for approval and further noted that the next FCPEMSD meeting was scheduled for October 17, 2017, at 4:30 P.M. in the Baytown Conference Room, City Hall, 2401 Market Street, Baytown,Texas. Additionally, he stated that the ISO study report would be coming available soon and being that 90 was the number of points to receive an ISO 1 rating,the City's number was 93.5. 6. ADJOURN A motion was made by Vice President John Adkins and seconded by Director Richard (James) Carr adjourning the July 18, 2017, FCPEMSD Board Meeting. The vote was as follows: Ayes: Vice President John Adkins,Director Gerald Baldwin,President Brenda Bradley Smith, Director Richard (James) Carr, Director Maurice Watts, Director Barry L. Hawkins FCPEMSD Board Regular Meeting Minutes July 18,2017 Page 5 of 5 Nays: None Other: Director Adelina Gomez-Abshire(Absent) Approved With there being no further business to discuss, President Bradley Smith adjourned the July 18, 2017, Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) Board Regular Meeting at 4:56 P.M. / ,yt,ota11tttta.1/4 Leticia Brysch, Secretar City of Baytown •