2017 06 20 FCPEMSD Minutes MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS
OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND
EMERGENCY MEDICAL SERVICES DISTRICT
June 20, 2017
The Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical
Services District (FCPEMSD) met in a Regular Meeting on Tuesday, June 20, 2017, at 4:32
P.M., in the Baytown Conference Room of the Baytown City Hall, 2401 Market Street,
Baytown, Texas with the following in attendance:
Brenda Bradley Smith President
John Adkins Vice-President
Richard Carr Director
Maurice Watts Director
Barry L. Hawkins Director
Rick Davis General Manager
Deanie King General Counsel
Alisha Segovia Deputy Secretary
President Bradley Smith convened the June 20, 2017, Fire Control, Prevention, and Emergency
Medical Services District (FCPEMSD) Board Regular Meeting with a quorum present at
4:32 P.M., all members were present with the exception of Directors Gerald Baldwin and
Adelina Gomez-Abshire who were both absent.
1. MINUTES
a. Consider approving the minutes of the Baytown Fire Control, Prevention, and
Emergency Medical Services District Regular Meeting held on April 18, 2017.
A motion was made by Director Maurice Watts and seconded by Director Barry L. Hawkins
approving the April 18, 2017, FCPEMSD Board Regular Meeting minutes. The vote was as
follows:
Ayes: Vice President John Adkins, President Brenda Bradley Smith, Director
Richard (James) Carr, Director Maurice Watts, Director Barry L. Hawkins
Nays: None
Other: Director Gerald Baldwin (Absent), Director Adelina Gomez-Abshire
(Absent)
Approved
2. DISCUSSIONS
FCPEMSD Regular Meetmg Mmutes
June 20,2017
Page 2 of 4
a. Discuss the Baytown Fire Control, Prevention, and Emergency Medical Services
District Fiscal Year 2017-18 Proposed Budget and budget process.
General Manager Davis presented the agenda item to discuss the FCPEMSD Fiscal Year 2017-
18 Proposed Budget and budget process. He noted that an increase in revenue was not being
proposed, but that a 5% increase in salary and benefits was being proposed. He stated that the
supplies and maintenance for the fire training facility was budgeted for $42,074. He further
stated that the capital outlay was broken down into two (2) parts: $524,700 for machinery and
equipment and $31,010 for radio and testing equipment. Additionally,he stated that the proposed
budget included a transfer of$242,576 to the general fund for the fire fighter apparatus payback
and a transfer of$710,933 tied directly to the fire training field for debt service costs.
Finance Director, Wade Nickerson provided details to some of the budgeted items. With regards
to machinery and equipment, he stated that the $524,700 amount was for (2) heart monitors; an
ambulance stretcher; a bum prop; a tractor with mower; a mower and power tools; a power load
system; and sixteen (16) docking stations to support the electronic devices. He stated that the
$31,010 included the radio chargers, headsets, amplifiers, and the hazmat radio interface. He
stated that the proposed budget included transfers for the last payment on the fire pumper truck
and the first year's funding for the debt service issued for the fire training facility. He further
noted that there would be an annual payment of approximately $800,000,towards that debt
service. Additionally, he stated that there was $100,000 budgeted for contingencies. During the
discussion, it was noted that the tractor mower was a replacement for one that was stolen and that
this replacement would be housed at Fire Station 5 instead of the fire training facility.
President Bradley Smith inquired if the power load system was one (1) specific system or was it
for all of the ambulances. Mr. Nickerson stated that it was just one(1)power load system.
b. Consider a resolution approving the Baytown Fire Control, Prevention, and
Emergency Medical Services District's Investment Policy and Strategy Statement in
accordance with the Public Funds Investment Act.
Mr. Nickerson presented the agenda item and stated that Resolution No. 52 approves the
FCPEMSD Investment Policy and Strategy Statement in accordance with the Public Funds
Investment Act, Section 2256.005 (e), in which FTN Financial was added as an authorized
broker/dealer.
Director Watts inquired of the process for selecting such broker/dealers. Mr. Nickerson stated
that process included a completed application, required certifications, and an executed agreement
of the investment policy.
A motion was made by Vice President John Adkins and seconded by Director Barry L. Hawkins
approving Resolution No. 52,regarding agenda item 2.b. The vote was as follows:
Ayes: Vice President John Adkins, President Brenda Bradley Smith, Director
Richard(James) Carr, Director Maurice Watts, Director Barry L. Hawkins
FCPEMSD Regular Meeting Minutes
June 20,2017
Page 3 of 4
Nays: None
Other: Director Gerald Baldwin(Absent), Director Adelina Gomez-Abshire
(Absent)
Approved
RESOLUTION NO. 52
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES
DISTRICT ADOPTING THE BAYTOWN FIRE CONTROL, PREVENTION,
AND EMERGENCY MEDICAL SERVICES DISTRICT'S INVESTMENT
POLICY AND STRATEGY STATEMENT; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
3. REPORTS
a. Present update regarding the Baytown Fire Training Field.
Assistant Fire Chief, Dana Dalbey presented the update regarding the Baytown Fire Training
Field and stated that on the 27th of June they're setting up a meeting to come up with a concept of
the building site, in which afterwards, should be full speed with the construction drawings. Chief
Dalbey noted that donations were received and Chevron, Exxon, and Covestro were ready to
deliver props. General Manager Davis stated that they were hoping for financial contributions, in
which they have yet to materialize and hope that by the props being donated would lower the
costs of the project. Chief Dalbey stated that lots of work is being done internally at the fire
training facility and further expressed appreciation to the various City of Baytown departments
for their assistance with such services.
General Manager Davis stated that although he doesn't know how long the design would take,
but by the first of the year, the plan is to move forward with the issuance of the certificate of
occupancy, which will allow for construction to start in the spring that will last for approximately
12-18 months. He stated that they're still involving the industrial partners, so that this would be
functional for their use and further noted that there's still discussion regarding the addition of
acreage to the fire training field.
Chief Dalbey noted that the drill tower was rented out and currently has many request for its use.
President Bradley inquired if the revenue from the rentals would be visible. General Manager
Davis stated that he requested that the finance department structure the revenues from such
products, so that it's reflective and supports the fire training field.
4. MANAGER'S REPORT
FCPEMSD Regular Meeting Minutes
June 20,2017
Page 4 of 4
a. Reminder that the next Baytown Fire Control, Prevention, and Emergency Medical
Services District meeting is scheduled for July 18, 2017, at 4:30 P.M. in the Baytown
Conference Room, City Hall, 2401 Market Street, Baytown, Texas.
General Manager Davis stated that the next FCPEMSD Board meeting was scheduled for July
18, 2017, at 4:30 P.M., in which, the budget would be considered for approval.
5. ADJOURN
With there being no further business to discuss, President Bradley Smith adjourned the June 20,
2017, FCPEMSD Board Regular Meeting at 4:51 P.M.
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Le'icia Brysch, Secretary M
City of Baytown y {r1