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2017 08 03 MDD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT August 03 2017 The Board of Directors of the Baytown Municipal Development District (MDD) met in a Regular Meeting on Thursday, August 03, 2017, at 4:33 P M., in the Council Chamber of the Baytown City Hall 2401 Market Street Baytown Texas with the following in attendance Stephen DonCarlos Chris Presley Reggie Brewer Laura Alvarado Charles Johnson Gary Englen Robert Hoskins David McCartney Terry Sain Rick Davis Ignacio Ramirez, Sr Leticia Brysch President Vice President Secretary Director Director Director Director Director Director General Manager General Counsel Assistant Secretary President DonCarlos convened the August 03 2017 Municipal Development District (MDD) Board Regular Meeting with a quorum present at 4.33 P M., all members were present with the exception of Directors Hernandez and Jirrels who were both absent. MINUTES a Consider approving the minutes of the Municipal Development District Board Special Meeting held on May 11, 2017 b Consider approving the minutes of the Municipal Development District Board Regular Meeting held on June 01, 2017 A motion was made by Director Terry Sam and seconded by Director Laura Alvarado approving the May 11, 2017 MDD Board Special Meeting and the June 01 2017 MDD Board Regular Meeting minutes The vote was as follows Ayes Secretary Reggie Brewer, President Stephen H DonCarlos, Director Gary Englert Director Robert C Hoskins, Director David McCartney, Vice President Chris Presley Director Laura Alvarado, Director Terry Sam Nays None MDD Board Regular Meeting Minutes August 03 2017 Page 2 of a Other Director Charles Johnson (Not Present for Vote), Director Mary Hernandez (Absent), Director David P Jirrels (Absent) Approved PUBLIC HEARINGS a Conduct a public hearing concerning the Baytown Municipal Development District's Fiscal Year 2017 18 Proposed Budget At 4:34 P M. President DonCarlos opened and conducted a public hearing concerning the Baytown Municipal Development District's (MDD) Fiscal Year 2017 18 Proposed Budget Finance Director, Wade Nickerson presented a summary of the Baytown MDD's Fiscal Year 2017 18 Proposed Budget and stated that the budget was unchanged as presented on July 06, 2017 He further stated that the revenues were budgeted at $6,756,488, the total expenditures at $10 757 243 and the ending fund balance at $500,338 With there being no one registered to speak regarding agenda item 2.a.. President DonCarlos closed the public hearing at 4:35 P M a Consider a resolution adopting the Baytown Municipal Development District Fiscal Year 2017 18 Budget A motion was made by Secretary Reggie Brewer and seconded by Director Robert C Hoskins approving Resolution No 309, regarding agenda item 3.a The vote was as follows Ayes Secretary Reggie Brewer Director Charles Johnson, President Stephen H DonCarlos Director Gary Englert Director Robert C Hoskins Director David McCartney Vice -President Chris Presley Director Laura Alvarado Director Terry Sam Nays None Other Director Mary Hernandez (Absent) Director David P Jirrels (Absent) Approved RESOLUTION NO 309 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR BEGINNING OCTOBER 1, 2017, AND ENDING MDD Board Regular Meeting Minutes August 03 2017 Page 3 of 8 SEPTEMBER 30, 2018, AND PROVIDING FOR THE EFFECTIVE DATE THEREOF CONSENT Director Johnson requested that consent agenda item 4.d be pulled for discussion A motion was made by Director David McCartney and seconded by Director Robert C Hoskins approving consent agenda items 4.a.. 4.b. 4.c. and 4.e through 4.h The vote was as follows Ayes Secretary Reggie Brewer, Director Charles Johnson, President Stephen H DonCarlos Director Gary Englert Director Robert C Hoskins, Director David McCartney Vice -President Chris Presley Director Laura Alvarado Director Terry Sam Nays None Other Director Mary Hernandez (Absent) Director David P Jirrels (Absent) Approved a Consider a resolution authorizing an interlocal agreement with the City of Baytown for improvements to the Baytown sports league facilities RESOLUTION NO 310 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING OF IMPROVEMENTS TO THE BAYTOWN SPORTS LEAGUE FACILITIES AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED FIFTY THOUSAND AND N0/100 DOLLARS ($50,000.00), MAKING OTHER PROVISIONS RELATED THERETO AND PROVIDING FOR THE EFFECTIVE DATE THEREOF b Consider a resolution authorizing an interlocal agreement with the City of Baytowv for the operation of the Ice Rink at Town Square RESOLUTION NO 311 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING OF THE OPERATION OF THE TOWN SQUARE ICE RINK AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED FIFTY THOUSAND AND NO/100 DOLLARS ($50,000.00), MAKING OTHER MDD Board Regular Meeting Minutes August 03 2017 Page 4 of 8 PROVISIONS RELATED THERETO, AND PROVIDING FOR THE EFFECTIVE DATE THEREOF c Consider a resolution authorizing an interlocal agreement with the City of Baytown for the purchase and installation of a public restroom at McElroy Park RESOLUTION NO 312 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN tNTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING THE PURCHASE AND INSTALLATION OF A NEW RESTROOM AT MCELROY PARK AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED ONE HUNDRED SEVENTY FIVE THOUSAND AND NO/100 DOLLARS ($175,000.00), MAKING OTHER PROVISIONS RELATED THERETO AND PROVIDING FOR THE EFFECTIVE DATE THEREOF e Consider a resolution authorizing an interlocal agreement with the City of Baytown for improvements to the Evergreen Park Clubhouse RESOLUTION NO 313 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING OF IMPROVEMENTS TO THE EVERGREEN PARK CLUBHOUSE AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED THREE HUNDRED THOUSAND AND NO1100 DOLLARS ($300,000.00) MAKING OTHER PROVISIONS RELATED THERETO AND PROVIDING FOR THE EFFECTIVE DATE THEREOF f Consider a resolution authorizing an interlocal agreement with the City of Baytown for the widening of the Laredo Street section of the Goose Creek Trail RESOLUTION NO 314 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING OF THE GOOSE CREEK TRAIL AT LAREDO STREET WIDENING PROJECT, AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED ONE HUNDRED ELEVEN THOUSAND FIVE HUNDRED AND NO/100 DOLLARS ($111,500.00), MAKING OTHER PROVISIONS RELATED THERETO AND PROVIDING FOR THE EFFECTIVE DATE THEREOF MDD Board Regular Meeting Minutes August 03 2017 Page 5 of 8 g. Consider a resolution authorizing an interlocal agreement with the City of Baytown to construct the Champion Park Walking Trail formerly known as East Little League Park RESOLUTION NO 315 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING OF THE CHAMPION PARK WALKING TRAIL PROJECT AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED ONE HUNDRED THIRTY FIVE THOUSAND AND NO/100 DOLLARS ($135,000.00), MAKING OTHER PROVISIONS RELATED THERETO, AND PROVIDING FOR THE EFFECTIVE DATE THEREOF h Consider a resolution authorizing an interlocal agreement with the City of Baytown for landscape improvements for medians in West Baytown RESOLUTION NO 316 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING OF LANDSCAPE IMPROVEMENTS TO THE MEDIANS IN WEST BAYTOWN AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED ONE HUNDRED THIRTY THOUSAND AND NO/100 DOLLARS ($130,000.00), MAKING OTHER PROVISIONS RELATED THERETO, AND PROVIDING FOR THE EFFECTIVE DATE THEREOF 4.d Consider a resolution authorizing an interlocal agreement with the City of Baytown to install park lighting at Eddie Huron Park Director Johnson stated that he's received many positive calls regarding lighting being installed at this park A motion was made by Director Charles Johnson and seconded by Director Robert C Hoskins approving consent agenda item 4.d The vote was as follows Ayes Secretary Reggie Brewer Director Charles Johnson President Stephen H DonCarlos, Director Gary Englert Director Robert C Hoskins Director David McCartney, Vice -President Chris Presley, Director Laura Alvarado Director Terry Sam Nays None Other Director Mary Hernandez (Absent) Director David P Jimels (Absent) Approved RESOLUTION NO 317 MDD Board Regular Meeting Minutes August 03 2017 Page 6 of 9 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING OF LIGHTING IMPROVEMENTS AT EDDIE HURON PARK AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED FIFTY THOUSAND AND NO/100 DOLLARS ($50,000.00) MAKING OTHER PROVISIONS RELATED THERETO AND PROVIDING FOR THE EFFECTIVE DATE THEREOF REPORTS a Receive the Baytown Municipal Development District's Quarterly Financial and Investment Reports for the Quarter Ending June 30, 2017 Mr Nickerson presented the agenda item and stated that the revenues were just under the expected budget, but would recover by the end of the year He stated that the investments were eammg more than what was budgeted and that the sales tax revenue report showed a 4 16% increase as compared to last year this time He noted that the March sale s that was received in May- specifically the 36 77% was an adjustment With regards to the expenditures he stated that the sewer projects were at 89% of budget because of the continued work on the I 10 Lift Station but noted the they don t expect to go over budget He further stated that the 11 57/a for the administrative costs was relatively low, but was replaced by the unforeseen/new initiative funding which was not expected to be spent in its entirety Additionally, Mr Nickerson stated that the investment earnings were $8,003.80 at a rate of 1 156% and noted that the rated average maturity was extended from 36 days to 75 days After Mr Nickerson completed the presentation of the reports, it was acknowledged that during the presentation there were issues with the dais computer screens so Mayor DonCarlos recommended moving forward with agenda item 5.b until the issue was resolved After agenda item 5.b was complete, Mr Nickerson resumed his report and stated that the sales tax revenues were expected to come m budgeted but was 4.16% weaker than the prior year He noted that 36 77% of the sales tax revenues were a prior credit adjustment With regards to expenditures he reiterated that the sewer projects came in at 89% which includes the capital improvement projects and that the administrative costs were fewer than 12% for the unforeseen/new initiatives funding Additionally, he stated that investment earnings were $8,003.80 at a rate of 1 156% MDD Board Regular Meeting Minutes August 03 2017 Page 7 of a b Receive the Economic Development Foundation's third quarter report for FY 2016 2017 Mr B.J Simon presented that to the Board the Economic Development Foundation's third quarter report for FY 2016 2017 He stated that they responded to 73 prospects in various fors to include four (4) site visits of petrochemicals prospects He stated that they attended the ICSC in Vegas which was very productive as they met with three (3) mall anchors regarding the redevelopment project at the San Jacinto Mall He stated that the meetings laid grown work for continued discussion to establish some consensus on the development plan He further stated they had a number of referrals to the Lee College Small Business Development Center Mr Simon noted that currently there's an effort to address identified gaps in telecommumcation service in the Beach City area. With regards to public policy he stated that as there's been a long standing effort to address the heavy haul in the west Chambers County area, since the Nichols Bill has passed trying to rationalize how the corridors are relevant to that frame work He noted that this specific bill allows for loads up to 100,000 pounds to run, but it doesn't mean that the corridors established in the west Chambers County will be rendered route and there's still a possibility to move from industrial park to industrial park or inter county to intra county transportation He noted that they continue their efforts to support transportation efforts along Cedar Bayou, to support environmental strategies, to support drainage pmlects, to collaborate with workforce development partners to support early childhood education impact effort, to continue to facilitate tax abatement and incentive programs to collaborate with public officials and ED allies, to collaborate with regional allies to support foreign trade promote regional tourism, and continue efforts to interact with the governor's office for economic development Additionally Mr Simon noted that Chambers County is taking steps to formalize a foreign trade zone policy MANAGER'S REPORT a Reminder that the next Baytown Municipal Development District meeting is scheduled for Thursday August 10 2017 at 4.30 P M., in the City Council Chamber, 2401 Market Street, Baytown, Texas, 77520 General Manager Davis presented the agenda item and stated that the next Baytown Municipal Development District meeting is scheduled for Thursday August 10, 2017, at 4:30 P M., in the City Council Chamber 2401 Market Street Baytown Texas 77520 Assistant Secretary Brysch stated that right before this meeting there was an issue with scheduling therefore the next meeting would have to be scheduled for another date, tentatively, August 24 2017 President DonCarlos inquired for the reason for rescheduling the meeting, and she noted that more time was needed to work on the accuracy of an agreement Additionally, General Manager Davis noted that the Brunson Theater Project would be presented to the MDD Board MDD Board Regular Meeting Minutes August 03 2017 Page S o1`8 ADJOURN A motion was made by Director Robert C Hoskins and seconded by Director Laura Alvarado adjourning the August 03 2017 MDD Board Regular Meeting The vote was as follows Ayes Secretary Reggie Brewer Director Charles Johnson President Stephen H DonCarlos Director Gary Englert Director Robert C Hoskins Director David McCartney, Vice President Chris Presley Director Laura Alvarado Director Terry Sam Nays None Other Director Mary Hernandez (Absent), Director David P Jirrels (Absent) Approved With there being no further business to discuss, President DonCarlos adjourned the August 03 2017, Municipal Development District (MDD) Board Regular Meeting at 4.52 P M t ,J.� `�pas��VELOP�R eticia Brysch Assistant Sodetary City of Baytown Z d