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2017 07 11 CCPD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT July 11 2017 The Board of Directors of the Baytown Crime Control and Prevention District (CCPD) met in a Regular Meeting on Tuesday July 11 2017 at 4:32 P M., in the Council Chamber of the Baytown City Hall 2401 Market Street Baytown Texas with the following in attendance Rikki Wheeler President Steele Arthur Director James Coker Director Chris Navarre Director Randall Strong Director Chris Warford Director Rick Davis General Manager Deame King General Counsel Leticia Brysch Secretary President Wheeler convened the July 11 2017 Crime Control and Prevention District (CCPD) Board Regular Meeting with a quorum present at 4 32 P M. all members were present with the exception of Director Warford who was absent PUBLIC HEARINGS a Conduct the first public hearing regarding the Baytown Crime Control and Prevention District Fiscal Year 2017 18 Proposed Budget At 4.33 P M President Wheeler opened and conducted the first public hearing regarding the Baytown Crime Control and Prevention District (CCPD) Fiscal Year 2017 18 Proposed Budget Finance Director Wade Nickerson presented a summary of the CCPD Fiscal Year 2017 18 Proposed Budget and noted that the budget was unchanged from what was presented before the CCPD Board at the last meeting. He stated that the total revenues were $1,834 140 the operating expenditures were $1,533,095, the capital outlay expenditures were $530479 the unforeseen new initiatives were $100,000, and the ending fund balance was $69,212 With there being no one registered to speak regarding agenda item l.a., President Wheeler closed the first public hearing at 4 34 P M b Conduct the second public hearing regarding the Baytown Crime Control and Prevention District Fiscal Year 2017 18 Proposed Budget At 4 34 P M, President Wheeler opened and conducted the second public hearing regarding the Baytown Crime Control and Prevention District Fiscal Year 2017 18 Proposed Budget CCPD Board Regular Meeting Minutes July Il 2017 Page 2 of 6 Mr Nickerson stated that the budget summary for the second public hearing was unchanged from the first public hearing With there being no one registered to speak regarding agenda item 1 b. President Wheeler closed the second public hearing at 4:34 P M a Consider a resolution adopting the Baytown Crime Control and Prevention District's Fiscal Year 2017 18 Proposed Budget A motion was made by Director Randall B Strong and seconded by Director James Coker approving Resolution No 53, regarding agenda nem 2.a The vote was as follows Ayes Director James Coker Director Steele Arthur, Director Chris Navane, President Rikki Wheeler Director Randall B Strong Nays None Other Director Dr Chris L Warford (Absent) Approved RESOLUTION NO 53 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2017, AND ENDING SEPTEMBER 30 2018 IN ACCORDANCE WITH CHAPTER 363 OF THE TEXAS LOCAL GOVERNMENT CODE AND THE ALTERNATIVE PROCEDURES ADOPTED BY THE DISTRICT, MAKING OTHER PROVISIONS RELATED THERETO, AND PROVIDING FOR THE EFFECTIVE DATE THEREOF a Consider the election of officers for President and Vice President and the appointment of Secretary President Wheeler presented the agenda item and stated that in the past the City Clerk was appointed as the Secretary for the CCPD Board, but further noted that any recommendation for such position was welcomed Additionally, she stated that Chris Warford was elected to serve as Vice President and she elected to serve as President and further extended the opportunity to the current board of directors to serve in such positions if desired CCPD Board Regular Meeting Minutes July 11 2017 Page 3 of 6 Director Strong recommended that the City Clerk be appointed as Secretary, Director Coker nominated Chris Warford to serve as Vice President, and Director Strong nominated Rikki Wheeler to serve as President for another term A motion was made by Director Randall B Strong and seconded by Director Steele Arthur approving the election of Rikki Wheeler as President of the CCPD Board The vote was as follows Ayes Director James Coker, Director Steele Arthur Director Chris Navarre President Rikki Wheeler, Director Randall B Strong Nays None Other Director Dr Chns L Warford (Absent) Approved A motion was made by Director James Coker and seconded by Director Chris Navarre approving the election of Or Chris L Warford as Vice President of the CCPD Board The vote was as follows Ayes Director James Coker, Director Steele Arthur Director Chris Navarre President Rikki Wheeler, Director Randall B Strong Nays None Other Director Dr Chns L Warford (Absent) Approved A motion was made by Director Randall B Strong and seconded by Director James Coker approving the appointment of the City Clerk as the Secretary of the CCPD Board The vote was as follows Ayes Director James Coker Director Steele Arthur Director Chris Navarre President Rikki Wheeler, Director Randall B Strong Nays None Other Director Dr Chns L Warford (Absent) Approved REPORTS CCPD Board Regular Meeting Minutes July 11, 2017 Page 4 of 6 a Presentation of the CCPD Hot Spot and Commercial Vehicle Enforcement (CVE) statistical report Police Chief, Keith Dougherty presented the CCPD Hot Spot and Commercial Vehicle Enforcement (CVE) reports He stated that the June statistics for the Hot Spot included 111 arrests 246 citations, 207 calls for service, 236 traffic stops 682 pedestrian contacts and 260 charges With regards to the CVE third quarter report he stated that Officer Woolcock had nine (9) Level 1 inspections, 101 Level 2 inspections, five (5) hazardous material load inspections put 136 vehicles out of service for violations, put 10 drivers out of service for violations issued 112 citations for violations issued 398 warnings for violations, issued two (2) safety decals issued 32 weight -related citations and 30 weight -related warnings He stated that Officer Slot had eight (8) Level 1 inspections, 68 Level 2 inspections five (5) hazardous material load inspections, put 66 vehicles out of service for violations, issued 61 citations for violations issued 159 warnings for violations issued two (2) safety decals, issued eight (8) weight -related citations and 12 weight -related warnings Director Steele inquired if it was odd that there were no DWI's Chief Dougherty stated that it depends on where they are assigned, in which they were in the day/evening hours where there's less of such cases opposed to the evening/mid-morning hours Additionally, Chief Dougherty noted that the regular patrol division attended to such cases rather than the Hot Spot Director Steele further inquired if the drivers were from independent contractors Chief Dougherty stated that the types of drivers vaned and further noted that proactively some of the officers go to some of the businesses and present truck safety seminars b Receive the Baytown Crime Control and Prevention District's Quarterly Financial and Investment Reports for the Quarter Ending June 30, 2017 Mr Nickerson presented the agenda item and stated that the revenues including sales taxes came in as predicted He also noted that the budget was expected to be met at the end of the year With regards to the sales tax receipt report he stated that the budget is currently 6.56% over the prior year which was budgeted as expected He further noted that the sales tax collections were a little over 5% for the year With regards to a graph presented the board, Director Strong inquired as to why there was a huge spike in the May sales taxes the current year as opposed to last year In response to Director Strong's inquiry President Wheeler noted that the Royal Purple races were held earlier in March as opposed to April in the previous year Mr Nickerson further noted that usually the spikes are due to a collections timing issue President Wheeler inquired for informational purposes as to why when she ordered something on line the special district tax was deducted once she paid out. Director Steele noted that he's found that if something ships from a Texas location the sales tax is calculated in, but if it ships from an out-of-state location there's no sales tax on online purchases Mr Nickerson stated that he'd reach out to the state for clarity regarding special district taxes for online purchases CCPD Board Regular Meeting Minutes July 11 2017 Page 5 of 6 During further discussion and with regards to expenditures Mr Nickerson stated that the personnel services were slightly under budget He stated that the negative balance for the supplies item was due to a timing issue which should be cleared up next quarter and noted that the encumbrances were just under $6,000 which would also be cleared up Mr Nickerson stated that the 25% grant match on the body cameras was budgeted in the capital outlay area, which was transferred over to the grant fund in order to accwunt for it correctly He noted the capital outlay items as well as the capital outlay encumbrance would be cleared and also come in under budget before the year end Additionally Mr Nickerson noted that there were no electron services expenditures this year which was the difference in the budget as compared to last year City Clerk Leticia Brysch noted that the next CCPD election would be in the year 2019, in which at that time the City of Baytown would not have a city-wide election, therefore, the CCPD and FCPEMSD would be responsible for the bulk of the elections in November Additionally Mr Nickerson noted that the amount in the electron budget would be sustainably higher than $13000 With regards to the investment report Mr Nickerson stated that the rate was at 8% with a collection of $338.08 MANAGER'S REPORT a The next Baytown Crime Control and Prevention District meeting is scheduled for Tuesday, October 10, 2017, at 4.30 P M., in the Baytown City Council Chamber 2401 Market Street Baytown, Texas 77520 General Manager Davis noted that the CCPD budget would be considered at the City Council meeting scheduled for July 13, 2017 Additionally, he stated that the next Baytown Crime Control and Prevention District meeting is scheduled for Tuesday, October 10, 2017, at 4.30 P M., in the Baytown City Council Chamber 2401 Market Street Baytown, Texas 77520 ADJOURN A motion was made by Director Chris Navarre and seconded by Director James Coker adjourning the July 11, 2017, CCPD Board Regular Meeting The vote was as follows Ayes Director James Coker, Director Steele Arthur, Director Chris Navarre President Rikki Wheeler, Director Randall B Strong Nays None Other Director Or Chris L Warford (Absent) Approved CCPD Board Regular Meeting Minutes July 11, 2017 Page 6 of 6 With there being no further business to discuss President Wheeler adjourned the July 11, 2017 Crime Control and Prevention District (CCPD) Board Regular Meeting at 4 55 P M Leticia Brysch, Secretary City of Baytown