2017 06 21 BAWA MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS
OF THE BAYTOWN AREA WATER AUTHORITY
June 21 2017
The Board of Directors of the Baytown Area Water Authority (BAWA) met in a Regular
Meeting on Wednesday June 21 2017 at 9.03 A.M., in the Council Chamber of the Baytown
City Hall, 2401 Market Street, Baytown Texas with the following in attendance
Brenda Bradley Smith
Mike Wilson
Wayne Baldwin
Brandon Benoit
Frank McKay
Rick Davis
Ignacio Ramirez Sr
Leticia Brysch
President
Vice President
Secretary
Director
Director
General Manager
General Counsel
Assistant Secretary
President Bradley Smith convened the June 21, 2017, Baytown Area Water Authority (BAWA)
Board Regular Meeting with a quorum present at 9.03 A.M., all members were present
MINUTES
a Consider approving the minutes of the Baytown Area Water Authority Regular
Board Meeting held on April 19, 2017
A motion was made by Secretary Wayne Baldwin and seconded by Vice President Mike Wilson
approving the April 19 2017 BAWA Board Regular Meeting minutes The vote was as follows
Ayes Secretary Wayne Baldwin Director Brandon Benoit, President Brenda
Bradley Smith, Director Frank McKay III Vice President Mike Wilson
Nays None
Approved
b Consider approving the minutes of the Baytown Area Water Authority Special
Board Meeting held on April 26 2017
A motion was made by Director Frank McKay III and seconded by Vice President Mike Wilson
approving the April 26, 2017, BAWA Board Special Meeting minutes The vote was as follows
BAWA Board Regular Meeting Minutes
June 21 2017
Page 2 of 4
Ayes Secretary Wayne Baldwin, Director Brandon Benoit President Brenda
Bradley Smith Director Frank McKay 111, Vice President Mike Wilson
Nays None
Approved
c Consider approving the minutes of the Baytown Area Water Authority Regular
Board Meeting held on May 17, 2017
A motion was made by Director Brandon Benoit and seconded by Secretary Wayne Baldwin
approving the May 17, 2017, BAWA Board Regular Meeting minutes The vote was as follows
Ayes Secretary Wayne Baldwin, Director Brandon Benoit President Brenda
Bradley Smith Director Frank McKay III, Vice President Mike Wilson
Nays None
Approved
PROPOSED RESOLUTIONS
a Consider a resolution awarding the Lagoon Sludge Removal Contract to Synagro of
Texas CDR, Inc
BAWA Superintendent, Sterling Beaver presented the agenda item and stated that they
advertised for this project for three (3) weeks, which included reaching out to companies that
they've worked with in the past for sludge removal He stated that the last bid dated in the year
2014, was awarded to Magna Flow Environmental for approximately $80,000.00 He noted that
this year Magna -Flow submitted a bid of approximately $200,000 higher for the same work Mr
Beaver further stated that this year's bid was awarded to Synagro of Texas -CDR Inc., for the
amount of $153 700
Director McKay inquired if this was for a one (1) year time penod and further inquired as to how
long it takes to remove the sludge Mr Beaver stated that typically every four (4) years the
sludge is cleaned out. He further noted that they stagger the cleanings of the lagoons for every
other year and the timeframe to complete the cleaning is 30 days Mr Beaver also noted that they
have a sludge registration through TCEQ which allows for them to land apply the sludge
therefore, the sludge is disposed onsite
A motion was made by Vice President Mike Wilson and seconded by Director Brandon Benoit
approving Resolution No. 2017 13 regarding agenda item 2.a The vote was as follows
Ayes Secretary Wayne Baldwin, Director Brandon Benoit, President Brenda
Bradley Smith Director Frank McKay 111, Vice President Mike Wilson
Nays None
Approved
RESOLUTION NO 2017 13
BAWA Board Regular Meeting Minutes
Jane 21 2017
Page 3 of
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
AREA WATER AUTHORITY AWARDING THE LAGOON SLUDGE
REMOVAL PROJECT TO SYNAGRO OF TEXAS CDR INC. IN AN
AMOUNT OF ONE HUNDRED FIFTY THREE THOUSAND SEVEN
HUNDRED AND NO/100 DOLLARS ($153,700.00), MAKING OTHER
PROVISIONS RELATED THERETO AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF
REPORTS
a Receive an update regarding the Baytown Area Water Authority (BAWA) East
Plant Project
Mr Rabalais, a representative from Jones and Carter presented the update regarding the Baytown
Area Water Authority (BAWA) East Plant Project He stated that since the last update presented
regarding this project, TGS has provided preliminary drawings to the City of Baytown for
the access road from Hwy 99 up to the plant site, which they're developing. He stated that they
have a draft of the mitigation plan for the wetlands in progress and have confirmed that one of
the local mitigation banks has credit available for purchase, but wasn't sure if he could publicly
say with who or how much He stated that during a conference call with TCEQ, they worked
through most of the comments noted on the plans that was submitted to them He stated that they
will revise those submittals on June 30th and return to TCEQ afterwards in which officially they
have 60 days to respond Mr Rabalais stated that the Coastal Water Authority finished their final
approval process and sent an email to the City of Houston's legal department who in tum sent an
email to the City of Baytown and the final easement documents are coming together He stated
that there's still a struggle with the City of Houston's Engineer regarding the raw water meter,
although there's an approval from their utility customer service department who actual measures
and use the meter for billing purposes He stated that they're hoping to have that issue resolved
and are still holding for the July 11th as the advertise date He stated that the bid opening is
scheduled to take place between August 15th and August 22nd which may conflict with
BAWA's typical board meeting therefore, he recommended that the BAWA board schedule a
special meeting in late September in order to give them time to make a recommendation from the
bid results Additionally he stated that this will also allow time for them to follow up and get
approval from City Council at the early October meeting further allowing for the notice to
proceed to be given to the contractor on October 16th
BAWA Board Regular Meeting Minutes
June 21, 2017
Page 4 of 4
MANAGER'S REPORT
a. Reminder that the next Baytown Area Water Authority meeting is scheduled for
Wednesday, July 19, 2017, at 9.00 A.M in the City Council Chamber, 2401 Market Street,
Baytown, Texas 77520
General Manager Davis presented the agenda item and stated that the next Baytown Area Water
Authority meeting is scheduled for Wednesday July 19 2017 at 9:00 A.M in the City Council
Chamber 2401 Market Street, Baytown, Texas 77520
Mr Mark LeBlanc introduced Mr Herschel Austin, as the new coordinator for the BAWA plant.
ADJOURN
A motion was made by Vice President Mike Wilson and seconded by Director Frank McKay III
adjourning the June 21, 2017, BAWA Board Regular Meeting The vote was as follows
Ayes Secretary Wayne Baldwin, Director Brandon Benoit President Brenda
Bradley Smith Director Frank McKay III, Vice President Mike Wilson
Nays None
Approved
With there being no further business to discuss President Bradley Smith adjourned the June 21
2017 Baytown Area Water Authority (BAWA) Board Regular Meeting at 9 12 A.M