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2017 04 18 FCPEMSD MinutesFCPEMSD Board Regular Meeting Minutes Apn118 2017 Page 2 of 6 b Consider approving the minutes of the Baytown Fire Control, Prevention, and Emergency Medical Services District Regular Meeting held on October 18, 2016 A motion was made by Director Barry L Hawkins and seconded by Director Richard (James) Carr approving the October 18 2016, FCPEMSD Board Regular Meeting minutes The vote was as follows Ayes Vice President John Adkins Director Gerald Baldwin, President Brenda Bradley Smith, Director Richard (James) Carr, Director Adelina Gomez- Abshire Director Maurice Watts Director Barry L Hawkins Nays None Approved PROPOSED RESOLUTIONS a Consider a resolution amending the Baytown Fire Control, Prevention, and Emergency Medical Services District's Fiscal Year 2016 17 Budget in order to transfer monies from fund balance to the operating and capital budget for the ISO rating study agreement and fire training props General Manager Davis presented the agenda item and stated that prior to the end of the calendar year there was a prompt from several of the elected officials that commissioned a committee composed of both fire personnel and public works to look at the feasibility of pursuing an ISO 1 rating. He stated that the results from that came after the beginning of the calendar year indicating that there's a strong possibility of obtaining an ISO 1 rating. He stated that staff approached Council about moving forward with the process of obtaining such, which is a little expensive as it includes an engagement of a consultant to complete a pre -assessment and then advise staff further General Manager Davis noted that the firefighter's budget is entirely personnel and that there's no funding in the city's budget for such therefore, he inquired if the FCPEMSD Board would consider funding the hiring of the consultant. Fire Chief, Shon Blake stated that since he's been the Fire Chief, staff has worked to achieve the goal of an ISO 1 rating, in which they're in a good position to do so He noted that the purchases of the new fire trucks and the fire training field were components of the ISO 1 rating He stated that his hope is that the FCPEMSD Board considers approving the requested funding amount Additionally, he confirmed for clarity that $50,000 of the requested funding amount is for the consultant and approximately $19 000 is for additional props to be added to the bum field He further noted that there's some money in the current budget for the fire props but not enough therefore the funds would be taken from the fund balance FCPEMSD Board Regular Meeting Minutes Apnl 18 2017 Page 3 of 6 Chief Blake introduced Mr Ronald Roberts who would be filling in for Assistant Fire Chief Bill Baylis during his absence Director Carr inquired as to what would be the benefit of obtaining an ISO rating In response to Director Carr's inquiry Chief Blake stated that the ISO rating helps with the insurance premiums it brings in the big box stores for an economic development tool and it's considered to be best in which the city strives to be General Manager Davis noted that the image and brand was one of the top directives from the citizens with regards to the strategic plan He further noted that the image and brand has implications as well as, impacts the community and this rating would definitely help such. Director Abshire inquired if the consultant would give advice that's related to EMS In response to Director Abshire's inquiry Chief Blake stated that Fire and EMS is one group under Fire He further noted that all firefighters that are EMS trained and all EMS that are firefighter trained go towards credit in the ISO rating General Manager Davis noted that when the City received its ISO 2 rating, there were some items that needed to be addressed to receive the ISO 1 rating, which have since been completed, such as the recognition for record keeping deficiencies in the water area that's already been addressed the addition of a ladder, as well as, the 911 Center and some others He noted that the consultant would verify any deficiencies and advise the city thereafter as well as, continue on with the application process once addressed President Bradley Smith inquired if the additional fire training props were related to the ISO rating. Chief Blake stated that the training props are totally different than the ISO rating as the bum building is already there but that the training is an enhancement President Bradley Smith further inquired if this type of study would be one that this board could support In response to President Bradley Smith's additional inquiry General Manager Davis stated that he discussed this topic with Fire Chief Blake and that he trusts the chiefs Judgment that this district has excess available for the study A motion was made by Vice President John Adkins and seconded by Director Maurice Watts approving Resolution No 51 regarding agenda item 2.a. The vote was as follows Ayes Vice President John Adkins, Director Gerald Baldwin President Brenda Bradley Smith Director Richard (James) Carr, Director Adelina Gomez Abshire, Director Maurice Watts Director Barry L Hawkins Nays None Approved FCPEMSD Board Regular Meeting Minutes April 18 2017 Page 4 of 6 RESOLUTION NO 51 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION AND EMERGENCY MEDICAL SERVICES DISTRICT AMENDING THE BAYTOWN FIRE CONTROL, PREVENTION AND EMERGENCY MEDICAL SERVICES DISTRICT'S FISCAL YEAR 2016-2017 BUDGET IN ORDER TO TRANSFER SIXTY NINE THOUSAND THREE HUNDRED SEVENTY NINE AND NO/100 DOLLARS ($69 379 00) FROM FUND BALANCE TO THE OPERATING AND CAPITAL BUDGET FOR THE ISO RATING STUDY AGREEMENT AND FIRE TRAINING PROPS, AND PROVIDING FOR THE EFFECTIVE DATE THEREOF DISCUSSIONS a Discuss the purchase of a 2018 Pierce Quantum Rescue Truck from Siddons Martin Emergency Group, LLC, through the Houston Galveston Area Council for the Fire Department Chief Blake presented the agenda item and stated that through a grant they received five (5) pieces of equipment and five (5) trailers but that they need a vehicle that will combine both in order to minimize delays He stated that this purchase would allow the Department to consolidate most of its urban search and rescue equipment and response vehicles in order to maximize response capabilities He noted that they will reallocate the other trucks and trailers to different needs within the fire department Additionally, he noted that there was a major accident on Garth Road and although staff thought that they had gathered everything needed they were delayed because of additional needs General Manager Davis stated that the dilemma with purchasing this item is timing which has to parallel the availability of funding. He stated that this item can be put in the upcoming budget after October 1'i, as currently there is no existing funding, but that this would be the only purchase the board could make in terms of apparatus Chief Blake noted that the apparatus will be place at Fire Station #5 which is the rescue station Director Adkins noted that the fire department has rescue equipment, trucks and trailers but that all necessary equipment may not all fit on one truck and trailer when needed During further discussion it was noted that Homeland Security paid for all of the rescue training and provided the department with rescue equipment, trucks and trailers in which it takes time to set up the right egmpment to get all apparatus's to a scene at one time It was also noted that when the equipment was given, staff had no choice as to the type of vehicle they wanted as they had to take what was given or nothing. President Bradley Smith stated that no action was required on this item FCPEMSD Board Regular Meeting Minutes April 18 2017 Page 5 of 6 b Discuss two professional services agreements for the design of the Fire Training Facility Phase III (i) with Hart, Gaugler & Associates, Inc., and (it) with Abercrombie Planning & Design General Manger Davis presented the agenda item and stated that these items are budgeted in the current budget to begin the first phase of Fire Training Facility He stated that financial contributions were requested as the idea is that the project be funding partially from corporate contributions which can allow for decreased costs for training During further discussion, Chief Blake noted that they're using the same group for services for the training field because the group is familiar with the city's plan for the project He stated that they've met with industrial partners regarding the design and are working on contracts with regards to certain industries wanting to donate items to the facility Additionally he stated that an agreement regarding the dollar cost for the use of the training field was made that staff believed was well received REPORTS a Receive the Baytown Fire Control, Prevention, and Emergency Medical Services District's Quarterly Financial and Investment Reports for the Quarter Ending March 31, 2017 Finance Director Wade Nickerson presented the agenda item and stated that this district's budget is sales tax driven revenues. He stated that the revenues were at 50% of budget as expected with sales tax being up 3 78% With regards to expenditures he stated that personnel services was 20% of budget which is lower than the 50% expected, but was because of the vacancy of the QA/QI position that has yet to be filled He stated that the capital outlay expenses were right under 50% and what was encumbered was $311000 for the purchase of the ambulance to include the ambulance equipment Mr Nickerson noted that the remaining balance of the capital outlay was for the bum props in addition to the fund amount requested in the above mentioned agenda item 3.6 He also noted that the $700,000 for construction is waiting on the approval of contracts in order to be spent and that the inter fund transfers were the payback for the fire trucks With regards to the investment report Mr Nickerson stated that the quarterly investment earnings were $929 with a 578% rate return MANAGER'S REPORT a. Reminder that the next Baytown Fire Control, Prevention, and Emergency Medical Services District meeting is scheduled for June 20, 2017, at 4.30 P M in the Baytown Conference Room, City Hall, 2401 Market Street, Baytown, Texas FCPEMSD Board Regular Meeting Minutes April 18 2017 Page 6 of 6 General Manager Davis stated that the next Baytown Fire Control, Prevention and Emergency Medical Services District meeting is scheduled for June 20 2017 at 4:30 P M in the Baytown Conference Room, City Hall 2401 Market Street, Baytown, Texas ADJOURN With there being no further business to discuss, President Bradley Smith adloumed the April 18 2017 Fire Control, Prevention. and Emergency Medical Services District (FCPEMSD) Board Regular Meeting at 4.59 P M City of Baytown I