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2011 07 28 WS MinutesMINUTES OF THE REGULAR WORK SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN July 28, 2011 The City Council of the City of Baytown, Texas met in a Regular Work Session on Thursday, July 28, 2011, at 4:32 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Brandon Capetillo Council Member Robert Hoskins Council Member David McCartney Council Member Terry Sain Council Member Scott Sheley Council Member Stephen DonCarlos Mayor Robert D. Leiper City Manager Kevin Troller Assistant City Manager Ignacio Ramirez City Attorney Leticia Brysch City Clerk Keith Dougherty Sergeant at Arms Mayor DonCarlos convened the July 28, 2011, City Council Regular Work Session with a quorum present at 4:32 P.M., all members were present with the exception of Council Member Renteria who was absent and Council Member Sheley who arrived at 4:40 P.M. 1. DISCUSSIONS a. Discuss and Review Proposed Redistricting Maps - Administration. City Manager Leiper presented the agenda item to discuss and review proposed redistricting maps. City Manager Leiper stated that Dr. Robert Stein from Rice University will present Council with maps he believes meets the legal requirements necessary for approval by the U.S. Department of Justice (DOJ) and that the purpose of this item is to review the maps, incorporate Council's comments and receive direction from Council on the next steps to follow. City Manager Leiper stated that if the consensus of Council is to make changes, then it will go back to Dr. Stein for recalculations and changes. He also stated that the maps are based on census calculated numbers. Mr. John Alford, a colleague of Dr. Stein presented the redistricting plan presentation and stated that due to the one person one vote requirement, they were tasked with evening out the population growth within the City of Baytown with some restrictions. He also stated that because the numbers are based on census numbers, it can be difficult to accommodate all requests in regards to redistricting. Dr. Stein stated that because the City did not meet the one person one vote requirement, the district lines were redrawn but the minority districts were preserved along with where possible the incumbents' districts. Dr. Stein stated that a mistake was made on District 5 where an unpopulated area (east side of Sjolander, north side of Needlepoint Road) was not included on the maps that they originally received but with the area being unpopulated, it had no effect on the recommendations. Mayor DonCarlos stated that he received calls from residents in the old County Club area objecting to being split from the new sections of Country Club and asked if there were any trade offs possible. City Manager Leiper stated that those residents are being moved from District 4 to District 3 and although there were no minority issues, the challenge was moving some of the population out of District 5 to District 4. Council Member Sain stated that the calls he received from the residents objecting to the change was because the change separates the Country Club Home Owners Association. Dr. Stein requested that Council identify on the map their proposed changes and they will modify the map and then bring in the results of the adjustments. Council Member Sheley inquired about West Main Street and Goose Creek Stream becoming a boundary line and what the racial make up would be in District 2, if expanded. City Manager Leiper stated that the population growth has no bearing on drawing the maps for the 2010 Council Districts. He stated that the census data is the only data that the maps are based off of. b. Discuss Municipal Election Alternatives to Accommodate the Challenges Resulting from the Passage of Senate Bill 100 - City Clerk. City Manager Leiper presented the agenda item to discuss Municipal Election alternatives to accommodate the challenges resulting from the passage of Senate Bill 100 and stated that Senate Bill 100 was passed by the Texas Legislature in June 2011, in order to bring the state into compliance with the Federal MOVE Act (Military and Overseas Empowerment Act), which requires ballots for federal office be transmitted out to voters no later than 45 days before an election. City Manager Leiper stated that after Senate Bill 100 was signed, Harris County indicated via a letter that they will no longer be able to provide election equipment and services to political entities that hold their May General Elections on even numbered years. City Manager Leiper stated that staff compiled a number of alternatives, along with their pros and cons for Council's consideration and they are as follows: • (1) Move the City General Elections to November; • (2) Keep election in May and purchase or lease equipment costing a capital investment of approximately $300,000 with about $20,000 to $40,000 yearly in maintenance; • (3) Change terms to (2) years (November Charter Election required); or • (4) Change terms to (4) years staggered (November Charter Election required) City Manager Leiper did not recommend the following alternatives for the following reasons: Alternative (2) — The risk the City takes on as far as allegations of votes not being properly counted. City Manager Leiper recalled when the City processed punch cards and mentioned that this did occur then. As well as the possible voter confusion that could occur if two different types of machines are used for elections; • Alternative (3) — Educating new Council on the budgeting process would be a task; and • Alternative (4) - There are things that will need to be discussed for the Charter for this winter and there is not enough time to discuss these items before November. City Manager Leiper stated that if Council elected to change the terms, the process would need to start immediately and reminded Council that (1) there was no guarantee that the change would be approved and (2) if changed, they would be excluded from any other charter activity for two years. City Manager Leiper stated he recommended moving the election to November as there is no Charter Election required and there are minor related expenses. He stated that the deadline to change the election date is December 2012 by Resolution. All present Council members agreed to choose alternative 1 and consented to moving the general election to November. 2. APPOINTMENTS a. Appointments: Baytown Area Water Authority - City Clerk. City Manager Leiper presented the agenda item to discuss the three (3) reappointments of Mr. Wayne Baldwin, Mr. Dan M. Mundinger, and Mr. Mike Wilson to the Baytown Area Water Authority Board. City Manager stated that they are all eligible and desire to be reappointed. b. Appointments: Baytown Crime Control and Prevention District - City Clerk. City Manager Leiper presented that agenda item to discuss the two (2) reappointments of Ms. Emily Wallace and Mr. Joseph K. Whitehead and one (1) opening to the Crime Control and Prevention District Board. City Manager Leiper stated that they are all eligible and desire to be appointed with the exception of Mr. Daniel C. Blackford, who did not seek to be reappointed. C. Appointments: Baytown Fire Control, Prevention, and Emergency INIedical Services District - City Clerk. City Manager Lciper presentcd that agenda item to discuss the two (2) reappointnients of Mr. Gerald Baldwin and Mr. N/launce Watts arid one (1) opening to the Baytown Fire Control, Prevention, arid Emergency Medical Services District. City Manager Leiper stated that they are all eligible and desire to be reappointed with tile exception of' Mr. Ryan I-lightowu who requested to not be reappointc(l. CoLmell Member Capetillo stated that lie has a recommendation for the opening and will provide at JLIIy 28, 2011 ('OLIIICil Meeting. d. Appointments: Baytown Redevelop tent Authority and Reinvestment Zone Number One and Baytown Redevelopment Authority - City Clerk. City Manager Leiper presented the agenda itern to discuss the three (3) reappointments of" Mr. Reggie Brewer, Mr. Terry Sain, and Mr. Mike Wilson to the Baytown Tax Increment Rcitivestment Zone No. One and tile Bayto\tin Redevclopment Authority, City Manager I-eiper stated that they are all eligible and (Icsire tca be reappointed. Appointments: Board of Adj ustinent - City Clerk. City Manager Leiper presented the agenda item to discuss the five (5) reappoititnients of Ms. Kay Carnion, Mr. Gilbert Santana, Ms. Barbara Wooster, Mr. Mike Wilson, and Dr. David Corder to the City of 13aytowti Board ofAdJustment. City Manager Leipc• stated that they are all eligible nand desire to be reappointed. t. Appointments: Parks and Recreation Board - City Clerk. City Manager Lciper presented the agenda item to discuss tile two (2) reappointments of Mr, Wayne Baldwiri and Mr, Agustin Loredo tsa tile Parks and Recreation Board. City Manager Leiper stated that they are both eligible and desire to be reappointcd. UNNEERVINS-11ML With there being no furthcr business to discuss, Mayor DoriCarlos adjourned the July 28, 2011, City Council Regular Work Session at 5:34 P.M.