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2013 02 07 MDD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT February 07, 2013 The Board of Directors of the Baytown Municipal Development District (MDD) met in a Regular Meeting on Thursday, February 07, 2013, at 4:32 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Stephen DonCarlos Scott Sheley Reggie Brewer Brandon Capetillo Mary Hernandez Dave Jirrels David McCartney Dee Anne Navarre Terry Sain President Vice President Secretary Director Director Director Director Director Director Robert D. Leiper General Manager Ignacio Ramirez, Sr. General Counsel Jason Cozza Deputy Assistant Secretary President DonCarlos convened the February 07, 2013, Municipal Development District (MDD) Board Regular Meeting with a quorum present at 4:32 P.M., all members were present with the exception of Directors Robert C. Hoskins and Mercedes Renteria III who were both absent. 1. MINUTES a. Consider approving the minutes of the Baytown Municipal Development District (MDD) Board Meeting held on January 03, 2013. A motion was made by Director Terry Sain and seconded by Director Mary Hernandez approving the January 03, 2013, MDD Board Regular Meeting Minutes. The vote was as follows: Ayes: Secretary Reggie Brewer, Director Brandon Capetillo, President Stephen H. DonCarlos, Director Mary Hernandez, Director David P. Jirrels, Director David McCartney, Director Dee Anne Navarre, Director Terry Sain, and Vice President Scott Sheley Nays: None MDD Board Regular Meeting Minutes February 07, 2013 Page 2 of 7 Other: Director Robert C. Hoskins (Absent), Director Mercedes Renteria III (Absent) Approved 2. PROPOSED RESOLUTIONS a. Consider a resolution authorizing the Economic Development Basic Services Contract with Baytown/West Chambers County Economic Development Foundation. b. Consider a resolution authorizing the Economic Development Special Services Contract with Baytown/West Chambers County Economic Development Foundation. General Manager Leiper recommended that item 2.a. and 2.b. be considered together and stated that Resolution No.202 authorizes the Economic Development Basic Services Contract with Baytown/West Chambers County Economic Development Foundation for their basic services in an amount not to exceed $200,000. He stated that item 2.b. is for special projects in which the bulk of the amount of $75,000 goes toward Phase III of the housing study. A motion was made by Vice President Scott Sheley and seconded by Secretary Reggie Brewer approving Resolutions No. 202 and No. 203. The vote was as follows: Ayes: Secretary Reggie Brewer, Director Brandon Capetillo, President Stephen H. DonCarlos, Director Mary Hernandez, Director David P. Jirrels, Director David McCartney, Director Dee Anne Navarre, Director Terry Sain, Vice President Scott Sheley Nays: None Other: Director Robert C. Hoskins (Absent), Director Mercedes Renteria III (Absent) Approved RESOLUTION NO. 202 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE GENERAL MANAGER TO EXECUTE AND THE ASSISTANT SECRETARY TO ATTEST TO AN ECONOMIC DEVELOPMENT CONTRACT BETWEEN THE BAYTOWN AREA/WEST CHAMBERS COUNTY ECONOMIC DEVELOPMENT FOUNDATION AND THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT FOR ECONOMIC DEVELOPMENT SERVICES; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. MDD Board Regular Meeting Minutes February 07, 2013 Page 3 of 7 RESOLUTION NO. 203 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE GENERAL MANAGER TO EXECUTE AND THE ASSISTANT SECRETARY TO ATTEST TO AN ECONOMIC DEVELOPMENT SPECIAL SERVICES CONTRACT BETWEEN THE BAYTOWN AREA/WEST CHAMBERS COUNTY ECONOMIC DEVELOPMENT FOUNDATION AND THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT FOR ECONOMIC DEVELOPMENT SERVICES; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. C. Consider a resolution authorizing an interlocal agreement with the City of Baytown for funding the Hutto Lift Station Project. Resolution No. 204 authorizes an interlocal agreement with the City of Baytown for funding the Hutto Lift Station Upgrade Project. Under the Agreement, the MDD will fund up to $200,000 for up- sizing the lift station for the development of the Lynn II apartment complex. General Manager Leiper stated that this interlocal agreement is to upsize the Hutto Lift Station which is located by the Camden Apartments on Baker Road near Hutto. He stated that the bids came in significantly higher than expected so the project is going to be re -bid and recommended that MDD fund up to $200,000 which is 100% TIRZ reimbursable amount. A motion was made by Vice President Scott Sheley and seconded by Director David McCartney approving Resolution No. 204. The vote was as follows: Ayes: Secretary Reggie Brewer, Director Brandon Capetillo, President Stephen H. DonCarlos, Director Mary Hernandez, Director David P. Jirrels, Director David McCartney, Director Dee Anne Navarre, Director Terry Sain, and Vice President Scott Sheley Nays: None Other: Director Robert C. Hoskins (Absent), Director Mercedes Renteria III (Absent) Approved RESOLUTION NO. 204 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING THE HUTTO LIFT STATION UPGRADE MDD Board Regular Meeting Minutes February 07, 2013 Page 4 of 7 PROJECT; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED TWO HUNDRED THOUSAND AND NO /100 DOLLARS ($200,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. d. Consider a resolution authorizing the General Manager to negotiate and execute a development agreement among the Baytown Municipal Development District, Reinvestment Zone Number One, City of Baytown, Texas, and the Baytown Redevelopment Authority for reimbursement of the Hutto Lift Station Upgrade Project. General Manager Leiper presented the agenda item and stated that Resolution No. 205 authorizes the General Manager to negotiate and execute a development agreement among the City of Baytown, Reinvestment Zone Number One, City of Baytown, Texas, and the Baytown Redevelopment Authority for the Hutto Lift Station Upgrade Project. A motion was made by Vice President Scott Sheley and seconded by Director David McCartney approving Resolution No. 205. The vote was as follows: Ayes: Secretary Reggie Brewer, Director Brandon Capetillo, President Stephen H. DonCarlos, Director Mary Hernandez, Director David P. Jirrels, Director David McCartney, Director Dee Anne Navarre, Director Terry Sain, Vice President Scott Sheley Nays: None Other: Director Robert C. Hoskins (Absent), Director Mercedes Renteria III (Absent) Approved RESOLUTION NO. 205 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE GENERAL MANAGER TO NEGOTIATE AND EXECUTE A DEVELOPMENT AGREEMENT WITH REINVESTMENT ZONE NUMBER ONE, CITY OF BAYTOWN, TEXAS, AND THE BAYTOWN REDEVELOPMENT AUTHORITY FOR REIMBURSEMENT OF THE HUTTO LIFT STATION UPGRADE PROJECT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. MDD Board Regular Meeting Minutes February 07, 2013 Page 5 of 7 e. Consider a resolution approving the Baytown Municipal Development District's (MDD) Investment Policy and Strategy Statement in accordance with the Public Funds Investment Act. General Manager Leiper presented the agenda item and stated that the Baytown Municipal Development District's (MDD) Investment Policy and Strategy Statement are being submitted for annual review and approval in accordance with the Public Funds Investment Act Section 2256 -005 (e), in order to (1) update authorized investment officers' position titles and (2) add a new investment officer. He stated that the policy remains the same, but Meghan Lair Reed's title was changed to Budget Officer and that Renee Savage was added as the Financial Analyst. A motion was made by Director David McCartney and seconded by Director Terry Sain approving Resolution No. 206. The vote was as follows: Ayes: Secretary Reggie Brewer, Director Brandon Capetillo, President Stephen H. DonCarlos, Director Mary Hernandez, Director David P. Jirrels, Director David McCartney, Director Dee Anne Navarre, Director Terry Sain, Vice President Scott Sheley Nays: None Other: Director Robert C. Hoskins (Absent), Director Mercedes Renteria III (Absent) Approved RESOLUTION NO. 206 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT ADOPTING THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT'S INVESTMENT POLICY AND INVESTMENT STRATEGY IN ACCORDANCE WITH THE PUBLIC FUNDS INVESTMENT ACT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 3. REPORTS a. Receive the Baytown Area/West Chambers County Economic Development Foundation's Quarterly Report for the quarter ending December 31, 2012. Mr. BJ Simon presented the Baytown Area/West Chambers County Economic Development Foundation's Quarterly Report for the quarter ending December 31, 2012 and stated that there were 38 prospects interesting in locating in Baytown -West Chambers County service area. He stated that the EDF continues to undertake initiatives designed to expand the economic base in MDD Board Regular Meeting Minutes February 07, 2013 Page 6 of 7 the Baytown area and continues its effort to support development and redevelopment in the Baytown -West Chambers County service area. President DonCarlos inquired about the status of Thompson 10 Industrial Park. Mr. Simon stated that they are active and presented a project called Project Line to the City for consideration. General Manager Leiper stated that the proposed project for consideration was in an unacceptable location for the area so the company withdrew the proposal. Mr. Simon stated that Project Line is still active and considering a site in the Baytown ETJ. Mr. Simon stated in regards to public policy formulation, that there's continued effort to expand heavy haul legislation going forward and that the addition of Bay 10, the Chambers County segment of extending the corridor, is under consideration. During further discussion, Mr. Simon stated that the EDF continued its partnerships with neighboring economic development organizations and regional allies and worked closely with the Governor's office to coordinate site selection visits, incentive applications and prospect lead responses. 4. MANAGER'S REPORT a. The next Baytown Municipal Development District Meeting is scheduled for Thursday, March 07, 2013, at 4:30 P.M. in the City Council Chamber, City Hall, located at 2401 Market Street, Baytown, Texas, 77520. General Manager Leiper presented that agenda item and stated that next Baytown Municipal Development District Meeting is scheduled for Thursday, March 07, 2013, at 4:30 P.M., in the Council Chamber. He stated that if renovations for the Council Chamber have started that the meeting location would be in another conference room at City Hall. 5. ADJOURN A motion was made by Director Tent' Sain and seconded by Director Mary Hernandez adjourning the February 07, 2013, MDD Board Regular Meeting. The vote was as follows: Ayes: Secretary Reggie Brewer, Director Brandon Capetillo, President Stephen H. DonCarlos, Director Mary Hernandez, Director David P. Jirrels, Director David McCartney, Director Dee Anne Navarre, Director Terry Sain, Vice President Scott Sheley Nays: None Other: Director Robert C. Hoskins (Absent), Director Mercedes Renteria III (Absent) Approved MDD Board Regular Meeting Minutes February 07, 2013 Page 7 of 7 With there being no further business to discuss, President DonCarlos adjourned the February 07, 2013, Municipal Development District (MDD) Board Regular Meeting at 4: 52 P.M.