Loading...
2011 09 01 MDD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT September 01, 2011 The Board of Directors of the Baytown Municipal Development District (MDD) met in a Regular Meeting on Thursday, September 01, 2011, at 4:31 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Stephen DonCarlos President Ruben Linares Vice President Reggie Brewer Director Brandon Capetillo Director Robert Hoskins Director Terry Sain Director Scott Sheley Director Robert D. Leiper General Manager Kevin Troller Assistant General Manager Ignacio Ramirez, Sr. General Counsel Jason Cozza Assistant Secretary President DonCarlos convened the September 01, 2011, Municipal Development District (MDD) Board Regular Meeting with a quorum present at 4:31 P.M., all members were present with the exception of Director Robert Hoskins who arrived at 4:35 P.M. and Directors David McCartney, Mary Hernandez, Dee Anne Navarre, and Mercedes Renteria who were absent. 1. MINUTES a. Consider Approving the Minutes of the Municipal Development District (MDD) Board Regular Meeting on July 07, 2011 - Assistant Secretary. A motion was made by Vice President Scott Sheley and seconded by Director Ruben Linares approving the minutes of the July 07, 2011 MDD Board Regular Meeting. The vote was as follows: Ayes: Secretary Reggie Brewer, Director Brandon Capetillo, President Stephen H. DonCarlos, Director Ruben Linares, Director Terry Sain, and Vice President Scott Sheley Other: Director Robert C. Hoskins (Not Present for Vote), Director David McCartney (Absent), Director Mary Hernandez (Absent), Director Dee Anne Navarre (Absent), and Director Mercedes Renteria (Absent) Approved 2. PROPOSED RESOLUTIONS President DonCarlos recommended that items 2.a. through 2.g. be considered together. a. Consider Authorizing an Interlocal Agreement for the Eddie Huron Park Phase II Project - Parks and Recreation. Resolution No. 167 authorizes an Interlocal Agreement with the City of Baytown for the Phase II Improvements to Eddie Huron Park in an amount not to exceed $92,689. Eddie Huron Park is located on the east side of Bush Road and has been owned by the City of Baytown since the 1970's. Up until the spring of last year, with the completion of the Phase I improvements, this park had very little development. The improvements in the first phase included: (1) the construction of a parking lot, (2) re- grading the property to construct soccer fields, (3) a short connecting trail, (4) shelter for two picnic tables, (5) playground equipment, and (6) the planning of several trees to beautify the property. Phase II will include the completion of a 2,200 foot long concrete multi -use trail and fitness equipment located near the existing playground. Design for the park improvements will be accomplished using in -house resources. Funding will be available October 01, 2011 and the project is expected to be complete in the spring of 2012. RESOLUTION NO. 167 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING OF THE PHASE II IMPROVEMENTS TO EDDIE HURON PARK; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED NINETY -TWO THOUSAND SIX HUNDRED EIGHTY -NINE AND NO /100 DOLLARS ($92,689.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. b. Consider Authorizing and Interlocal Agreement for Sports League Improvements - Parks and Recreation. Resolution No. 168 authorizes an Interlocal Agreement with the City of Baytown for improvements to several Little Leagues facilities from the 2011 — 2012 MDD Budget, in an amount not to exceed $25,000. This agreement will provide funding for several improvement projects at the City's various little league facilities. The repairs /improvements include fencing repairs, dugout repairs and concession/restroom repairs. The funding will be available October 01, 2011. RESOLUTION NO. 168 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING OF IMPROVEMENTS TO SEVERAL LITTLE LEAGUE FACILITIES; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED TWENTY -FIVE THOUSAND AND NO /100 DOLLARS ($25,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. C. Consider Authorizing an Interlocal Agreement for Community Center /City Hall Courtyard Improvements - Parks and Recreation. Resolution No. 169 authorizes an Interlocal Agreement with the City of Baytown for expenditures up to $61,283 for improvements to the Community Center /City Hall Courtyard. The area between the Community Center and City Hall has long been in need of renovation. The old fountain and sun dial were removed prior to the City Hall Expansion project. The improvements will include replacing the sun dial, a lighted flag pole, connecting trails, a gazebo and a trellis. Following the City Hall Expansion Project, approximately 300 feet of six foot wide concrete trail was completed linking the Community Center and City Hall to the courtyard area between the two buildings. The proposed area will provide a beautiful park setting for visitors to the Community Center and City Hall. Phase I will include the completion of the six foot connecting trails, a shelter (rated for 130 MPH), picnic tables and lighting for the flag poles. Design for the park improvements will be provided in -house and funding will be available October 01, 2011. The project is expected to be complete in the spring of 2012. RESOLUTION NO. 169 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING OF IMPROVEMENTS TO THE COMMUNITY CENTER/CITY HALL COURTYARD; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED SIXTY -ONE THOUSAND TWO HUNDRED EIGHTY - THREE AND NO /100 DOLLARS ($61,283.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. d. Consider Authorizing an Interlocal Agreement for Quick Soccer Courts at Duke Hill Park - Parks and Recreation. Resolution No. 170 approves an Interlocal Agreement with the City of Baytown for the construction of quick soccer courts at Duke Hill Park in an amount not to exceed $8,030. A new soccer game has emerged in recent years that use 1/2 of a tennis court to play soccer. The game is quick, easy to play and is growing rapidly. The City plans to use the underutilized tennis courts located at Duke Hill Park on Barrymore Street to build two lighted quick soccer courts. The rather inexpensive game will require the construction of a dividing fence between the two courts, the removal of the tennis net posts, and the construction of goals from the back fence. The funding will be available October 01, 2011. RESOLUTION NO. 170 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING OF THE CONSTRUCTION OF QUICK SOCCER COURTS AT DUKE HILL PARK; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED EIGHT THOUSAND THIRTY AND NO /100 DOLLARS ($8,030.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. e. Consider Approving Interlocal Agreement for Improvements to the N.C. Foote Park Basketball Court - Parks and Recreation. Resolution No. 171 approves an Interlocal Agreement with the City of Baytown for improvements to the N.C. Foote Park Basketball Court in an amount not to exceed $75,000. This project will provide a roof over the existing basketball court slab at N.C. Foote Park and will also include lighting improvements for this heavily -used facility. The project will be constructed for up to 130 MPH wind load and is scheduled for completion by spring 2012. The funding will be available October 01, 2011. RESOLUTION NO. 171 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING OF IMPROVEMENTS TO THE N.C. FOOTE PARK BASKETBALL COURT; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED SEVENTY -FIVE THOUSAND AND NO /100 DOLLARS ($75,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. f. Consider Approving the City of Baytown match for the General Land Office, Coastal Management Program Tabbs Bay Cleanup Project - Parks and Recreation. Resolution No. 172 approves an Interlocal Agreement with the City of Baytown for the City's match for the General Land Office, Coastal Management Program Tabbs Bay Cleanup Project in an amount not to exceed $54,000. The City submitted a successful application to the General Land Office Coastal Management Program for a Cycle 16 grant. The project that will begin the removal of abandoned pilings and other junk from Tabbs Bay. Staff expects the project to remove up to 400 abandoned pilings. The $135,000 CMP grant is a 60/40 grant or $81,000/$54,000. The project will begin in November 2011 and has 18 months to be completed. The removal of the pilings from Tabbs Bay will improve navigability, provide safer public access to and enjoyment of the project area, and aesthetically beautify this popular nighttime fishing spot and waterfront area. Actual removal and disposal of the pilings is planned to begin next spring 2012 or as soon as the City of Baytown receives all permits necessary for the project. The funding will be available October 01, 2011. Mayor DonCarlos mentioned that he was glad to see that the Tabbs Bay project was moving forward. Director Terry Sain questioned whether the old oil equipment would still be there. General Manager Leiper stated that this money would only be used to remove pilings. President DonCarlos inquired about what was the basis or structure of the contract. Mr. Johnson stated that the structure is based on a per piling system and indicated that since the LaPorte Field Office had a project done on the south part of Sylvan Beach similar to this one, he reviewed the specifics from it to compare it to Baytown's needs. Mr. Johnson also stated that a grant application is already being submitted for next year. RESOLUTION NO. 172 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING OF THE CITY OF BAYTOWN'S REQUIRED MATCH FOR THE TABBS BAY CLEANUP PROJECT UNDER THE GENERAL LAND OFFICE'S COASTAL MANAGEMENT PROGRAM; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED FIFTY -FOUR THOUSAND AND NO /100 DOLLARS ($54,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. g. Consider Approving an Interlocal Agreement with the City of Baytown for Improvements at the Wayne Gray Sports Complex - Parks and Recreation. Resolution No. 173 approves an Interlocal Agreement with the City of Baytown for improvements at the Wayne Gray Sports Complex in an amount not to exceed $125,000. Several small projects, including connecting trails, grading and drainage improvements, practice softball/baseball backstops, parking improvements and storage facilities, will be funded under this proposed agreement. Planning and design will be provided in- house. The funding will be available October 01, 2011. RESOLUTION NO. 173 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING OF IMPROVEMENTS AT THE WAYNE GRAY SPORTS COMPLEX; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED ONE HUNDRED TWENTY -FIVE THOUSAND AND NO /100 DOLLARS ($125,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. A motion was made by Director Terry Sain and seconded by Director Brandon Capetillo approving agenda items 2.a. through 2.g. The vote was as follows: Ayes: Secretary Reggie Brewer, Director Brandon Capetillo, President Stephen H. DonCarlos, Director Ruben Linares, Director Terry Sain, and Vice President Scott Sheley Other: Director Robert C. Hoskins (Not Present for Vote), Director David McCartney (Absent), Director Mary Hernandez (Absent), Director Dee Anne Navarre (Absent), and Director Mercedes Renteria (Absent) Approved h. Consider Approving an Interlocal Agreement with the City of Baytown for the installation of a streetlight at the Oak Tree - Administration. General Manager Leiper presented the agenda item and stated that Resolution No. 174 approves an Interlocal Agreement with the City of Baytown for the installation of a streetlight at the Oak Tree in an amount not to exceed $20,000. The repaving project around the Oak tree on Texas Avenue included the necessary wiring to install a streetlight on the east side of the esplanade. The lighting was not installed at that time so the fixture could match those used in the Streetscape Project. Now that the demonstration block is completed, the light can be acquired and installed. General Manager Leiper stated that he believes the project is going to be around $13,000 but requested more funding for unforeseen issues since this is a new installation. RESOLUTION NO. 174 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING OF THE INSTALLATION OF A STREETLIGHT AT THE OAK TREE ON TEXAS AVENUE; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED TWENTY THOUSAND AND NO /100 DOLLARS ($20,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. A motion was made by Vice President Scott Sheley and seconded by Director Brandon Capetillo approving agenda item 2.h. The vote was as follows: Ayes: Secretary Reggie Brewer, Director Brandon Capetillo, President Stephen H. DonCarlos, Director Robert C. Hoskins, Director Ruben Linares, Director Terry Sain, and Vice President Scott Sheley Other: Director David McCartney (Absent), Director Mary Hernandez (Absent), Director Dee Anne Navarre (Absent), and Director Mercedes Renteria (Absent) Approved 3. REPORTS a. Economic Development Foundation Third Quarterly Report for Fiscal Year 2010 -11 - Administration. Mr. B.J. Simon presented the Baytown Area/West Chambers County Economic Development Foundation's (EDF) Quarterly Report for the quarter ending June 31, 2011. In summary, Mr. Simon stated that the EDF continues to stimulate, encourage, market, and develop business and commercial activities and in doing so, responded to 26 prospects interested in locating in the Baytown West Chambers County service area and had seven (7) site visits. Mr. Simon highlighted the Lone Star Energy Fabrication Company, and stated the company was awarded a contract as a primary fabricator site for Shell for the Barge Olympus Project which will be located in the building behind the Jindal Steel Company. Additionally, the project is estimated at approximately $5 million and is expected to provide approximately 160 jobs or more. Mr. Simon indicated that there is heavy interest in the market for manufacturing development for this area and that the EDF continues to serve in an advisory capacity for workforce development allies, and work with the Governor's office to coordinate economic development and tourism. Director Capetillo asked what the board or the EDF could do to showcase Baytown to the Governor's Office of Economic Development. Mr. Simon stated that the EDF, as this area's economic development organization, interacts regularly with case managers in the Governor's Office, participates in trade shows, and stated that Baytown is on the State's radar. President DonCarlos stated that the MDD Board and Council will have a joint work session on September 08, 2011 and stated that Baytown needs to insure that the industries have sufficient work force to draw from and getting adequate housing so the people that work in Baytown can live in Baytown. 4. MANAGER'S REPORT General Manager Leiper reiterated the joint meeting with MDD and Council is scheduled for September 08, 2011 at 5:00 P.M and reminded Council to pick up copies of the budget packets. 5. ADJOURN A motion was made by Director Ruben Linares and seconded by Director Brandon Capetillo adjourning the September 01, 2011 MDD Board Regular Meeting. The vote was as follows: Ayes: Secretary Reggie Brewer, Director Brandon Capetillo, President Stephen H. DonCarlos, Director Robert C. Hoskins, Director Ruben Linares, Director Terry Sain, and Vice President Scott Sheley Other: Director David McCartney (Absent), Director Mary Hernandez (Absent), Director Dee Anne Navarre (Absent), and Director Mercedes Renteria (Absent) Approved With there being no further business to discuss, President DonCarlos ad.journed the September 01, 2011, Municipal Development District. (MDr.)) Board Regular Meeting at 5:�00 P.M.