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2011 02 03 MDD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT February 03, 2011 The Board of Directors of the Baytown Municipal Development District (MDD) met in a Regular Meeting on Thursday, February 03, 2011 at 4:57 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Stephen DonCarlos Ruben Linares David McCartney Brandon Capetillo Mary Hernandez Terry Sain Vacant President Vice President Secretary Director Director Director Director Robert Leiper General Manager Ignacio Ramirez, Sr. General Counsel Leticia Brysch Secretary All Directors were present at the February 3, 2011, Baytown Municipal Development District (MDD) Board Regular Meeting, with the exception of Directors Reggie Brewer, Lynn Caskey, Mercedes Renteria, and Scott Sheley who were absent. The MDD Board met in a meeting at the Red Fox Cafe' from 4:30 P.M. to 4:45 P.M. where they discussed the Texas Avenue Streetscape Project, including deadlines, funding, and specific design and specifications of the overall project. President DonCarlos adjourned the tour and informed the Board that the MDD meeting would reconvene in City Hall for further discussion and action. President DonCarlos convened the February 03, 2011, Municipal Development District (MDD) Board Regular Meeting with a quorum present at 4:57 P.M. 1. MINUTES a. Approve Minutes of the Municipal Development District (MDD) Board Regular Meeting held on September 02, 2011 - Assistant Secretary. A motion was made by Director Mary Hernandez to approve the minutes as submitted and seconded by Director Terry Sain. The vote was as follows: Ayes: President Stephen DonCarlos, Vice President Ruben Linares, Secretary David McCartney, Director Brandon Capetillo, Director Mary Hernandez, Director Terry Sain Nays: None Approved 2. PROPOSED RESOLUTIONS a. Consider Interlocal Agreement Administration. for Texas Avenue Streetscape - General Manager, Robert Leiper presented the agenda item and stated that Resolution No. 157 authorizes an Interlocal Agreement with the City of Baytown in which the MDD will provide funding in the amount of $410,000 for the Texas Avenue Streetscape Project. The breakdown in the funding allocation is as follows: • Streetscape construction contract: $375,000 • TxDOT Fees associated with Streetscape Project: $35,000 (estimated) Mr. Leiper stated that City Council approved this agreement at its meeting on September 09, 2010, that did not include the MDD portion. Mr. Leiper indicated that to avoid delaying the project, the funding portion was retrieved from CIPF, but will be reimbursed through MDD funds. RESOLUTION NO. 157 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING OF THE TEXAS AVENUE STREETSCAPE PROJECT; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED FOUR HUNDRED TEN THOUSAND AND NO /100 DOLLARS ($410,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. A motion was made by Secretary David McCartney and seconded by Director Mary Hernandez approving an Interlocal Agreement with the City of Baytown to provide funding for the Texas Avenue Streetscape Project. The vote was as follows: Ayes: President Stephen DonCarlos, Vice President Ruben Linares, Secretary David McCartney, Director Brandon Capetillo, Director Mary Hernandez, Director Terry Sain Nays: None Approved b. Consider Interlocal Agreement for the Brunson Theater Structural Evaluation Project - Administration. General Manager, Robert Leiper presented the agenda item and stated that Resolution No. 158 authorizes an Interlocal Agreement with the City of Baytown for funding the Brunson Theater Structural Evaluation Project. Pursuant to the agreement, the MDD would provide funding in an amount not to exceed $20,000 for a structural analysis of the Brunson Theater from which a budget for funding structural repairs may be developed. Once the analysis is complete, recommendations for upgrades of and refurbishments to, the structural components to restore the structural integrity of the building's load bearing components will be made. Mr. Leiper indicated that Council approved this agreement at their meeting on January 27, 2011 and the engineering report is anticipated to be available for the first meeting in March. RESOLUTION NO 158 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING OF THE BRUNSON THEATER STRUCTURAL EVALUATION PROJECT; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED TWENTY THOUSAND AND NO /100 DOLLARS ($20,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Director Sain inquired if other engineering studies were done on this project. Mr. Leiper stated that studies were done on specific pieces of the project. Director Capetillo inquired if the engineering report would return to the MDD Board or the Council. Mr. Leiper stated that the report would be submitted to Council because this is a City project, and not an MDD project, but that Staff would submit a copy of said report to the MDD Board for informational purposes only. A motion was made by Secretary David McCartney and seconded by Vice President Ruben Linares approving an Interlocal Agreement with the City of Baytown for funding of the Brunson Theater Structural Evaluation Project. The vote is as follows. Ayes: President Stephen DonCarlos, Vice President Ruben Linares, Secretary David McCartney, Director Brandon Capetillo, Director Mary Hernandez, Director Terry Sain Nays: None Approved C. Consider Economic Development Basic Services Contract with Baytown/West Chambers County EDF - General Manager. General Manager, Robert Leiper requested that agenda items 2.c. and 2.d. be considered together. Resolution No. 159 authorizes the Economic Development Basic Services Contract with Baytown/West Chambers County Economic Development Foundation for an amount not to exceed $200,000. This contract is similar to previous contracts for these services and includes the following services: • City -wide redevelopment assistance; • Marketing and recruitment activities; • Incubator without walls; • Public policy; • Cooperation with other entities; • Review, correlate and update economic development plan; • Implement Downtown Master Plan; and • Statistical data clearing clearinghouse. RESOLUTION NO. 159 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE GENERAL MANAGER TO EXECUTE AND THE ASSISTANT SECRETARY TO ATTEST TO AN ECONOMIC DEVELOPMENT CONTRACT BETWEEN THE BAYTOWN AREA/WEST CHAMBERS COUNTY ECONOMIC DEVELOPMENT FOUNDATION AND THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT FOR ECONOMIC DEVELOPMENT SERVICES; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. d. Consider Economic Development Special Services Contract with Baytown/West Chambers County EDF - General Manager. Resolution No. 160 authorizes the Economic Development Special Services Contract with Baytown/West Chambers County Economic Development Foundation for an amount not to exceed $506,500. This proposed contract for special services is similar to previous contracts and includes: Description Trade Shows -- Attend and Booth Space Marketing Program Implementation Booth Development & Marketing Materials Housing Research Land Acquisition Total Amount Not to Exceed Amount Not to Exceed $ 4,000 $ 45,000 $ 40,000 $ 17,500 $400,000 $ 506,500 RESOLUTION NO. 160 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE GENERAL MANAGER TO EXECUTE AND THE ASSISTANT SECRETARY TO ATTEST TO AN ECONOMIC DEVELOPMENT SPECIAL SERVICES CONTRACT BETWEEN THE BAYTOWN AREA/WEST CHAMBERS COUNTY ECONOMIC DEVELOPMENT FOUNDATION AND THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT FOR ECONOMIC DEVELOPMENT SERVICES; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. A motion was made by Director Terry Sain and seconded by Director Mary Hernandez approving items 2.c and 2.d as submitted. Ayes: President Stephen DonCarlos, Vice President Ruben Linares, Secretary David McCartney, Director Brandon Capetillo, Director Mary Hernandez, Director Terry Sain Nays: None Approved e. Consider Interlocal Agreement for Utilities for an Industrial Development Project in Chambers County - Administration. General Manager, Robert Leiper presented the agenda item and stated that Resolution No. 161 authorizes an Interlocal Agreement with the City of Baytown concerning funding for the extension of water and sewer utilities for an industrial development project in Chambers County in an amount not to exceed $200,000. Once utilities are extended, the Chambers County Improvement District No. I will provide water and wastewater service for the development project pursuant to an Interlocal agreement with the City of Baytown. The City of Baytown will consider this item at its meeting on February 10, 2011. RESOLUTION NO. 161 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING FOR THE EXTENSION OF WATER AND SEWER UTILITIES FOR AN INDUSTRIAL DEVELOPMENT PROJECT IN CHAMBERS COUNTY; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED TWO HUNDRED THOUSAND AND NO /100 DOLLARS ($200,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. A motion was made by Director Teary Sain and seconded by Director Brandon Capetillo approving an Interlocal Agreement with the City of Baytown for the funding of the extension of water and sewer utilities for an industrial development project. The vote is as follows: Ayes: President Stephen DonCarlos, Vice President Ruben Linares, Secretary David McCartney, Director Brandon Capetillo, Director Mary Hernandez, Director Terry Sain Nays: None Approved 3. REPORTS a. MDD Revenue and Expenditure Report for the Quarter Ending September 30, 2010 - Finance. Interim Finance Director, Mike Lester presented the update on the Baytown Municipal Development District's revenues and expenditures for the quarter ending September 30, 2010. Mr. Lester stated that the ending balance for the FY 2009 -2010, without encumbrances, was $6,528,458, and the overall sales tax was down by 3 %. Mr. Lester stated that the current sales tax is an increase of about two or three percent. b. MDD Quarterly Investment Report for Period Ending September 30, 2010 - Finance. Interim Finance Director, Mike Lester presented the Baytown Municipal Development District's Quarterly Investment Report for the period ending September 30, 2010. Mr. Lester stated that funds have been reduced but the Year to Month (YTM) ending cost was at 0.2165% which is an interest of $12,852.12. Director Capetillo inquired of the type and term length ot` the investment. Mr. Leiper stated that the majority of' the Funds For N/IDD are put into the investment brit not For extended periods ol'finie as the fain is need to be accessible anytinic for projects. 4. MANAGEIVS, REPORT General Managcr, Robert Lciper j)rcscntcd the agenda item and stated that due to iricIcnictit weather that the City 111C]htiCS ClOSCd Thursday, February 03, 20 11 at 5:00 PN. and non-public working facilitics is scheduled to open on Friday, FebrUa•y 04, 2011 at 10:00 AN but aria evalLiation will be done at 9:00 AN to determine actual open tinic. S. ADJOURN A motion was made by Director Bratidon Calictillo and seconded by Director Terry Sain to adjourn the inecting, The, vote is as r(.')IIOWS: Ayes: President Stephen DoriCarlos, Vice President Ruben Li arcs, Secretary David McCartney, Director Brandon Capetillo, Dircclor. Mary Herriandez, Director TCtTY Sarin. Nays: None Approvcd With there being tio ftirther business to discuss, President DonCarlos adjourned the February 03, 2011, Miinicipal Development Distiict (NIDD) Board Regular N/Iccting za 5.20 RN/1, 11 Liticia Brys