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2012 10 16 FCPEMSD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT October 16, 2012 The Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) met in a Regular Meeting on Tuesday, October 16, 2012, at 4:32 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Brenda Bradley Smith President John Adkins Vice - President Randy Casey Director Lovella Desormeaux Director Adelina Gomez Director Maurice Watts Director Robert D. Leiper General Manager Ignacio Ramirez, Sr. General Counsel Jason Cozza Assistant Secretary President Bradley Smith convened the October 16, 2012, Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) Board Regular Meeting with a quorum present at 4:32 P.M., all members were present with the exception of Director Baldwin who was absent. 1. MINUTES a. Consider Approving the Minutes of the Baytown Fire Control, Prevention, and EMS District Board Meeting on July 17, 2012 - Secretary. A motion was made by Director Maurice Watts and seconded by Director Randy Lee Casey approving the July 17, 2012, FCPEMSD Board Regular Meeting minutes. The vote was as follows: Ayes: Vice President John Adkins, Director Randy Lee Casey, Director Lovella Desormeaux, Director Adelina Gomez, President Brenda Bradley Smith, Director Maurice Watts Nays: None Other: Director Gerald Baldwin (Absent) Approved FCPEMSD Board Regular Meeting Minutes October 16, 2012 Page 2 of 4 2. PROPOSED RESOLUTIONS a. Consider Approving a Budget Amendment to the FCPEMSD Budget 2011 -2012 - Fire. General Manager Leiper presented the agenda item and stated that Resolution No. 26 amends the Baytown Fire Control, Prevention, and Emergency Medical Services District's Fiscal Year 2011- 2012 budget in order to reprogram funds from Radio and Testing Equipment (84045) to Capital Improvement Fire Training Facility Project (9135 1) in the amount of $22,305.00. He stated that the funds movement of $22,305.00 is to use monies left in the FCPEMSD FY 2011 -2012 budget for construction of the Fire Training Facility. A motion was made by Director Lovella Desormeaux and seconded by Director Maurice Watts approving Resolution No. 26. The vote was as follows: Ayes: Vice President John Adkins, Director Randy Lee Casey, Director Lovella Desormeaux, Director Adelina Gomez, President Brenda Bradley Smith, Director Maurice Watts Nays: None Other: Director Gerald Baldwin (Absent) Approved RESOLUTION NO. 26 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT AMENDING THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT'S FISCAL YEAR 2011 -2012 BUDGET IN ORDER TO REPROGRAM FUNDS FROM RADIO AND TESTING EQUIPMENT TO CAPITAL IMPROVEMENT FIRE TRAINING FACILITY PROJECT IN THE AMOUNT OF TWENTY -TWO THOUSAND THREE HUNDRED FIVE AND NO 1100 DOLLARS ($22,305.00); MAKING OTHER REPRESENTATIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 3. REPORTS a. Receive the FCPEMSD Revenue and Expenditure Report for the Quarter Ending September 30, 2012 - Finance. Finance Director, Louise Richman presented the update on the Baytown Fire Control, Prevention, and Emergency Medical Services District's revenues and expenditures for the fourth quarter ending September 30, 2012. Ms. Richman stated that the reports are unaudited statements FCPEMSD Board Regular Meeting Minutes October 16, 2012 Page 3 of 4 and that the sales tax was right at 23% better than the budget and 17% over previous year. She stated that the expenditures are on target and under budget. b. Receive the FCPEMSD Quarterly Investment Report for the Quarter Ending September 30, 2012 - Finance. Finance Director, Louise Richman presented the Baytown Fire Control, Prevention, and Emergency Medical Services District's Quarterly Investment Report for the quarter ending September 30, 2012. Ms. Richman stated that the interest rate increased to. 1395% and the year's ending balance was almost $710,000. 4. BUSINESS ITEMS a. Consider Setting the Time, Date and Location for the FY2012 -13 FCPEMSD Meetings - Secretary. General Manager Leiper presented the agenda item to consider setting the time, date and location for the FY2012 -13 FCPEMSD meetings. He stated that the meeting dates were as follows: January 15th, April 16th, June 18th, and July 16th. A motion was made by Director Maurice Watts and seconded by Director Randy Lee Casey approving the FY2012 -13 meetings as January 15'h, April 6'h, June 18`h, and July 16'h. The vote was as follows: Ayes: Vice President John Adkins, Director Randy Lee Casey, Director Lovella Desormeaux, Director Adelina Gomez, President Brenda Bradley Smith, Director Maurice Watts Nays: None Other: Director Gerald Baldwin (Absent) Approved 5. MANAGER'S REPORT a. Present Update on FCPEMSD Projects - Administration. Chief Shon Blake presented the update on the Fire Training Field and stated that he anticipates the training field to be ready for operation in about six (6) to eight (8) months. General Manager Leiper requested that Chief Blake send photos to the City Clerk's office so that the board would be provided with updated photos. Mr. Dana Dalbey presented an update on the 2012 Frazer Ambulance and stated that a manufacturer was contacted but at this time of year backed up with quotes. He stated that when FCPEMSD Board Regular Meeting Minutes October 16, 2012 Page 4 of 4 setting the budget the remount estimated quote was $85,000 to $90,000 and expects it to come in at that price. During further discussion, there was an inquiry on the remount process. Mr. Dalbey stated that the process essentially consist of taking the box of the ambulance off and remount it on a new or updated chassis which includes salvaging as much as could he form the old one. He stated that a new one is about $150,000 compared to a remounted one and that it typically takes about 6 weeks for a remount to be done. Mr. Dalbey stated that there may be some modifications to the box because currently a Chevy truck is being used, which is not being made anymore, therefore it would be converted to a Dodge. General Manager Leiper recommended that Mr. Dalbey converse with Mr. Drew Potts from the purchasing department regarding the remains of the old chassis. b. Announce Next FCPEMSD Meeting - Secretary. President Bradley Smith presented the agenda item and stated that the next FCPEMSD Meeting would be scheduled for January 15, 2013 at 4:30 P.M. in the City Council Chamber, City Hall, 2401 Market Street, Baytown, Texas 77520. 6. ADJOURN With there being no further business to discuss, President Bradley Smith adjourned the October 16, 2012, Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) Board Regular Meeting at 4:40 P.M.