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2012 07 17 FCPEMSD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT July 17, 2012 The Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) met in a Regular Meeting on Tuesday, July 17, 2012, at 4:30 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Brenda Bradley Smith John Adkins Gerald Baldwin Randy Casey Adelina Gomez Maurice Watts Robert D. Leiper Ignacio Ramirez, Sr. Jason Cozza President Vice - President Director Director Director Director General Manager General Counsel Assistant Secretary President Bradley Smith convened the July 17, 2012, Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) Board Regular Meeting with a quorum present at 4:30 P.M., all members were present with the exception of Director Desormeaux who was absent. 1. MINUTES a. Consider Approving the Minutes of the Baytown Fire Control, Prevention, and EMS District Board Meeting on June 19, 2012 - Secretary. A motion was made by Director Randy Lee Casey and seconded by Vice President John Adkins approving the minutes of the June 19, 2012, FCPEMSD Board Regular Meeting. The vote was as follows: Ayes: Vice President John Adkins, Director Gerald Baldwin, Director Randy Lee Casey, Director Adelina Gomez, President Brenda Bradley Smith. and Director Maurice Watts Nays: None Other: Director Lovella Desormeaux (Absent) Approved FCPEMSD Board Regular Meeting Minutes July 17, 2012 Page 2 of 4 2. PUBLIC HEARINGS a. Conduct a Public Hearing for Baytown Fire Control, Prevention, and EMS District 2012 -13 Proposed Budget - Secretary. At 4:32 P.M., President Bradley Smith conducted a Public Hearing for the Baytown Fire Control, Prevention, and Emergency Medical Services District 2012 -13 Proposed Budget. General Manager Leiper stated that the proposed budget's revenue was in the amount of $1,284,937 and the recurring expenditures were $199,453 bringing the total to $1,344,912 with an ending balance of right at $800,000. He stated that there was a change in the budget to add funding for an emergency medical services training and quality assurance coordinator and an assistance training officer. Additionally, he stated that the capital would stay the same; the funding to the fire field goes up from $450,000 to $550,000 with $450,000 for the training field and $100,000 for radio equipment in which all is in line with the five (5) year plan. With there being no one registered to speak, President Bradley Smith closed the public hearing and reconvened the open meeting at 4:33 P.M. 3. PROPOSED RESOLUTIONS a. Consider Adopting Baytown Fire Control, Prevention, and Emergency Medical Services District 2012 -13 Proposed Budget - Finance. General Manager Leiper presented the agenda item and stated that Resolution No. 25 adopts the Baytown Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) 2012 -13 Budget totaling $1,344,912 in expenditures. A motion was made by Vice President John Adkins and seconded by Director Maurice Watts approving Resolution No.25. The vote was as follows: Ayes: Vice President John Adkins, Director Gerald Baldwin, Director Randy Lee Casey, Director Adelina Gomez, President Brenda Bradley Smith, and Director Maurice Watts Nays: None Other: Director Lovella Desormeaux (Absent) Approved FCPEMSD Board Regular Meeting Minutes July 17, 2012 Page 3 of 4 RESOLUTION NO. 25 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2012, AND ENDING SEPTEMBER 30, 2013, IN ACCORDANCE WITH CHAPTER 344 OF THE TEXAS LOCAL GOVERNMENT CODE AND THE ALTERNATIVE PROCEDURES ADOPTED BY THE DISTRICT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 4. BUSINESS ITEMS a. Consider the Election of Officers - Secretary. A motion was made by Vice President John Adkins and seconded by Director Maurice Watts for the current officers of Brenda Bradley Smith, President; John Adkins, Vice President; and the City Clerk as the Secretary to be re- elected and remain in the same positions for another term. The vote was as follows: Ayes: Vice President John Adkins, Director Gerald Baldwin, Director Randy Lee Casey, Director Adelina Gomez, President Brenda Bradley Smith, and Director Maurice Watts Nays: None Other: Director Lovella Desormeaux (Absent) Approved 5. REPORTS a. Receive the Baytown Fire Control, Prevention, and Emergency Medical Services District's (FCPEMSD) Revenue and Expenditure Reports for Quarter Ending June 30, 2012 - Finance. Finance Director, Louise Richman presented the update on the Baytown Fire Control, Prevention, and Emergency Medical Services District's Revenue and Expenditure Reports for the Quarter Ending June 30, 2012 and stated that the sales tax revenue was a little less than 17% ahead of the same period compared to last year. She stated that the expenditures were on target and that $400,000 in the capital outlay would be transferred to the Capital Improvement Program Fund (CIPF) at the end of the year. FCPEMSD Board Regular Meeting Minutes July 17, 2012 Page 4 of 4 Director Adkins inquired if the $400,000 was a payment on the fire truck. General Manager Leiper stated that the funds are put in the CIPF which rolls over until the accumulation of two payments and then the payment is made for the fire truck. b. Receive the Baytown Fire Control, Prevention, and Emergency Medical Services District's Investment Report Quarter Ending June 30, 2012 - Finance. Finance Director, Louise Richman presented the Baytown Fire Control, Prevention, and Emergency Medical Services District's Investment Report for the Quarter Ending June 30, 2012 and stated that the ending balance was $1,070,000. Director Adkins inquired about the reason for the sales tax increase. General Manager Leiper stated that the sales tax increase was due to many reasons and that the economy in Baytown was good. Ms. Richman stated that sales tax increased across the state. 6. MANAGER'S REPORT a. Reminder: Time, Date and Place for the 2012 FCPEMSD Meetings - Secretary. General Manager Leiper stated that the next regular scheduled meeting was set for Tuesday, October 16, 2012, at 4:30 P.M. General Manager Leiper stated that state law requires that the FCPEMSD FY2012 -13 Budget be presented to Council within 10 days of adoption in which would be presented at the next Council meeting held on July 26, 2012 followed by a public hearing. He reminded the Board that the Council could not change the budget, but only affirm or reject it. He stated that if Council rejected the budget, a joint meeting between the board and the Council would be scheduled to work out any difference. 7. ADJOURN With there being no further business to discuss, President Bradley Smith adjourned the July 17, 2012, Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) Board Regular Meeting at 4:41 P.M.