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2012 06 19 FCPEMSD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT June 19, 2012 The Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) met in a Regular Meeting on Thursday, June 19, 2012, at 4:30 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Brenda Bradley Smith President John Adkins Vice - President Gerald Baldwin Director Randy Casey Director Lovella Desormeaux Director Adelina Gomez Director Maurice Watts Director Robert D. Leiper General Manager Karen Horner Assistant General Counsel Jason Cozza Assistant Secretary President Bradley Smith convened the June 19, 2012, Baytown Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) Board Regular Meeting with a quorum present at 4:30 P.M., all members were present. 1. MINUTES a. Consider Approving the Minutes of the Baytown Fire Control, Prevention, and EMS District Board Meeting on April 17, 2012 - Secretary. A motion was made by Director Maurice Watts and seconded by Vice President John Adkins approving the minutes of the April 17, 2012, FCPEMSD Board Meeting. The vote was as follows: Ayes: Vice President John Adkins, Director Gerald Baldwin, Director Randy Lee Casey, Director Lovella Desormeaux, Director Adelina Gomez, President Brenda Bradley Smith, and Director Maurice Watts Nays: None Approved FCPEMSD Board Regular Meeting June 19, 2012 Page 2 of 4 2. PROPOSED RESOLUTIONS a. Consider Approving Budget Amendments to the FCPEMSD Budget 2011 -12 - Health and EMS. General Manager Bob Leiper presented the item and stated that this proposed resolution amends the Baytown Fire Control, Prevention, and Emergency Medical Services District's Fiscal Year 2011 -2012 budget, in order to reprogram funds from Machinery and Equipment to Motor Vehicles for the purchase of a replacement vehicle for the EMS Coordinator. General Manager Leiper further stated that after receiving negative feedback regarding the service of the MOGS system, the EMS Division researched the product and its quality of service with current users in our surrounding communities and found that there are several components of the MOGS system that require periodic servicing, rebuilding or replacement, which could significantly increase its maintenance and operating cost. General Manager Leiper stated that the recommendation before the Board is to not purchase the MOGS and amend the budget to purchase a hydraulic stretcher and a 2012 Chevy Tahoe. He indicated that by eliminating the purchase of a Medical Oxygen Generating System MOGS 100 worth $75,000 and using those monies to purchase Hypress HPE6550- 2- o -CL2 -B Cylinder Fill/Booster Enclosure at a cost of $25,000, additional monies are available for the purchase of the following capital items: 1. Stryker Power Cot Pro XT 6500 Hydraulic Stretcher, $15,000: This stretcher will replace a stretcher purchased in 2009 and allow for a reserve hydraulic stretcher during maintenance or malfunction. 2. 2012 Chevy Tahoe to replace EMS Coordinator 2005 Expedition, $35,000: This purchase is budgeted for 2012/2013 FCPEMS Budget. It will allow the replacement of EMS Coordinators 2005 Ford Expedition (108,000 miles) a few months earlier. General Manager Leiper stated that this would allow for additional replacement of two Stryker Power Cot Units (as described in #1 above) currently having increasing maintenance /repair issues in the capitol item purchases proposed in the next budget year. General Manager Leiper indicated that this would be considered for approval at the next City Council. A motion was made by Director Maurice Watts and seconded by Director Lovella Desormeaux approving Resolution No. 24. The vote was as follows: Ayes: Vice President John Adkins, Director Gerald Baldwin, Director Randy Lee Casey, Director Lovella Desormeaux, Director Adelina Gomez, President Brenda Bradley Smith, and Director Maurice Watts Nays: None Approved RESOLUTION NO. 24 FCPEMSD Board Regular Meeting June 19, 2012 Page 3 of 4 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT AMENDING THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT'S FISCAL YEAR 2011 -2012 BUDGET IN ORDER TO REPROGRAM FUNDS FROM MACHINERY & EQUIPMENT TO MOTOR VEHICLES FOR THE PURCHASE OF A REPLACEMENT VEHICLE FOR THE EMS COORDINATOR; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 3. BUSINESS ITEMS a. Discuss the Baytown Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) 2012 -13 Proposed Budget and Budget Process - Finance. General Manager Leiper presented the agenda item and stated that this item is predicated to the budget amendment of the proposed resolution in agenda item 2.a. He stated that with the Boards' concurrence, there is a requirement to have a public hearing prior to the adoption of the budget in which the notice of public hearing would be published at least 10 days prior to the suggested public hearing date of July 17, 2012. Additionally, General Manager Leiper stated that this is the same date recommended for the Board to adopt the budget, in order to be submitted to City Council for consideration. General Manager Leiper stated that although the City Council approves the budget, they can not change the budget, and in the event that Council rejects it, a meeting would be scheduled between the FCPEMSD and City Council to work out the issues. Additionally, General Manager Leiper stated that the City Council would also hold a public hearing on the proposed budget, which must be adopted at least 30 days before the beginning of the fiscal year. General Manager Leiper stated that the proposed budget exactly follows the five year plan that was developed by the Fire Department and EMS Division, and approved by the FCPEMSD Board prior to the reauthorization. During further discussion of the proposed budget, he indicated that the revenues continue to increase with anticipated revenue of $1.284 million dollars and $194,000 in operating expenditures. General Manager Leiper reminded the Board that the expenditures increased to a total of $1.339 million dollars, which reflects an increase due to the addition of a quality assurance full time position for EMS, which follows the master plan. FCPEMSD Board Regular Meeting June 19, 2012 Page 4 of 4 General Manager Leiper stated that the following items proposed for fire are $400,000 for vehicle replacement, $28,000 for radios, and $550,000 going towards the fire training field. He stated that the items proposed for EMS are $13,000 for equipment, $69,000 for: a new EKG, some battery replacement, additional hydraulic stretchers, and a vehicle replacement. 4. REPORTS a. Receive update on the Fire Training Field - Fire. The Fire Training Field Project is expected to go for bid at the end of the month or the beginning of next month. The expectation is to award the bid in August and break ground sometime in September. 5. MANAGER'S REPORT a. Reminder: Time, Date and Place for the 2012 FCPEMSD Meetings - Secretary. President Bradley Smith stated that the next 2012 FCPEMSD Board meeting is scheduled for July 17, 2012 at 4:30 P.M. 6. ADJOURN With there being no further business to discuss, President Bradley Smith adjourned the June 19, 2012, Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) Board Regular Meeting at 4:41 P.M.