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2012 01 17 FCPEMSD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT January 17, 2012 The Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) met in a Regular Meeting on Tuesday, January 17, 2012, at 4:30 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Brenda Bradley Smith President John Adkins Vice - President Gerald Baldwin Director Randy Casey Director Lovella Desormeaux Director Adelina Gomez Director Maurice Watts Director Robert D. Leiper General Manager Ignacio Ramirez, Sr. General Counsel Jason Cozza Assistant Secretary President Bradley Smith convened the January 17, 2012, Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) Board Regular Meeting with a quorum present at 4:30 P.M., all members were present. 1. MINUTES a. Consider Approving the Minutes of the Baytown Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) Board Regular Meeting held on October 18, 2011 - Secretary. A motion was made by Director Maurice Watts and seconded by Director Lovella Desormeaux approving the minutes of the October 18, 2011, FCPEMSD Board Regular Meeting. The vote was as follows: Ayes: Vice President John Adkins, Director Gerald Baldwin, Director Randy Lee Casey, Director Lovella Desormeaux, Director Adelina Gomez, President Brenda Bradley Smith, Director Maurice Watts Nays: None Approved 2. PROPOSED RESOLUTIONS FCPEMSD Regular Meeting Minutes January 17, 2012 Page 2 of 5 a. Consider Authorizing an Agreement for Fire Training Facility Personnel and Equipment with the City of Baytown - Administration. General Manager Leiper presented the agenda item and stated that when the board was first created, it entered into a five (5) year agreement with the City of Baytown to approve a budget yearly that the City would implement. General Manager Leiper stated that Resolution No. 22 authorizes an agreement similar to the previous agreement that shall continue for a period of five (5) years and allows for a reimbursement to the City for a portion of the costs incurred by the City in administering the programs of the FCPEMSD, although none has been or is currently budgeted. Director Watts inquired of the amount of the funds in regards to administrative costs. General Manager Leiper stated that there is no cost and can only be done within the budget that is approved by the FCPEMSD Board. A motion was made by Vice President John Adkins and seconded by Director Maurice Watts approving Resolution No. 22. The vote was as follows: Ayes: Vice President John Adkins, Director Gerald Baldwin, Director Randy Lee Casey, Director Lovella Desormeaux, Director Adelina Gomez, President Brenda Bradley Smith, Director Maurice Watts Nays: None Approved RESOLUTION NO. 22 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT AUTHORIZING AND DIRECTING THE PRESIDENT TO EXECUTE AND THE SECRETARY TO ATTEST TO AN INTERLOCAL AGREEMENT FOR FIRE TRAINING FACILITY, PERSONNEL AND EQUIPMENT WITH THE CITY OF BAYTOWN; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. b. Consider Revising the Baytown Fire Control, Prevention, and Emergency Medical Services District's (FCPEMSD) Investment Policy and Strategy - Finance. General Manager Leiper presented the agenda item and stated that Resolution No. 23 revises the Baytown Fire Control, Prevention, and Emergency Medical Services District's Investment Policy to comply with legislative changes and approval in accordance with the Public Funds Investment Act Section 2256 -005 (e), add an additional FCPEMSD Regular Meeting Minutes January 17, 2012 Page 3 of 5 broker /dealer (Wells Fargo Brokerage Services, LLC), approve additional authorized investments and include revisions to the FCPEMSD Investment Strategy. Director Casey inquired if funds could be put into CD's and money marketing to receive a higher yield. General Manager Leiper stated that funds could be put into CD's but only to the FDIC insured level. Additionally, one of the challenges is that while trying to reach out to the local banks some have never dealt with a municipality investing and some don't have the mechanism to provide the services. General Manager Leiper stated that state law does not allow the City to make out of state investments. A motion was made by Director Randy Lee Casey and seconded by Director Gerald Baldwin approving Resolution No. 23. The vote was as follows: Ayes: Vice President John Adkins, Director Gerald Baldwin, Director Randy Lee Casey, Director Lovella Desormeaux, Director Adelina Gomez, President Brenda Bradley Smith, Director Maurice Watts Nays: None Approved RESOLUTION NO. 23 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT ADOPTING THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT'S INVESTMENT POLICY; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 3. REPORTS a. Receive an Update on Projected Costs for the First Phase of the Fire Training Field - Fire Department. Chief Bill Baylis presented a status update on projected cost for the first phase of construction for the Fire Training Field and stated that the advertising for bids is projected for Mid -April and construction is projected for Mid -June although there are issues in regards to the fire props currently being worked out within the contract. General Manager Leiper stated that the fire props are clean burned which uses gas or propane and the design of the building is based on the type of prop being used. Additionally, two props were approved but is contingent upon the bidders estimated cost for the construction to house them. General Manager Leiper stated that the details for the props are being outlined. FCPEMSD Regular Meeting Minutes January 17, 2012 Page 4 of 5 b. Receive the Baytown Fire Control, Prevention, and Emergency Medical Services District's (FCPEMSD) Revenue and Expenditure Reports for Quarter Ending December 31, 2011 - Finance. Finance Director, Louise Richman presented the update on the Baytown Fire Control, Prevention, and Emergency Medical Services District's Revenue and Expenditure Reports for the Quarter Ending December 31, 2011 and stated that the sales tax is 24% over compared to last year for the same period. Ms. Richman stated that the expenditures are on target and that $2500 has been spent for headsets. C. Receive the Baytown Fire Control, Prevention, and Emergency Medical Services District's Investment Report Quarter Ending December 31, 2011- Finance. Finance Director, Louise Richman presented the Baytown Fire Control, Prevention, and Emergency Medical Services District's Investment Report for the Quarter Ending December 31, 2011 and stated that the investment is currently low and that the investment policy changes should provide a better result. 4. BUSINESS ITEMS a. Consider Setting the Time, Date and Place for the 2012 FCPEMSD Meetings - Secretary. President Bradley Smith presented the agenda item and stated that the proposed times for all FCPEMSD Board 2012 meetings will begin at 4:30 P.M., in the City Council Chamber located in Baytown City Hall, 2401 Market Street and the dates are as follows: Tuesday, April 17, 2012; Tuesday, June 12, 2012; Tuesday, July 17, 2012; and Tuesday, October 16, 2012. General Manager Leiper introduced the new Deputy City Manager, Mr. Ron Bottoms to the board. A motion was made by Director Randy Lee Casey and seconded by Director Adelina Gomez approving the FCPEMSD Board 2012 meeting schedule. The vote was as follows: Ayes: Vice President John Adkins, Director Gerald Baldwin, Director Randy Lee Casey, Director Lovella Desormeaux, Director Adelina Gomez, President Brenda Bradley Smith, Director Maurice Watts Nays: None Approved FCPEMSD Regular Meeting Minutes January 17, 2012 Page 5 of 5 5. MANAGER'S REPORT There was no report. 6. ADJOURN With there being no further business to discuss, President Bradley Smith adjourned the January 17, 2012, Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) Board Regular Meeting at 4:44 P.M.