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2011 06 21 FCPEMSD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION AND EMERGENCY MEDICAL SERVICES DISTRICT June 21, 2011 The Board of Directors of the Baytown Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) met in a Regular Meeting on Tuesday, June 21, 2011, at 4:31 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Brenda Bradley Smith President John Adkins Vice - President Gerald Baldwin Director Lovella Desormeaux Director Kevin Troller Assistant General Manager Karen Horner Assistant General Counsel Jason Cozza Assistant Secretary President Bradley Smith convened the June 21, 2011, Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) Board Regular Meeting with a quorum present at 4:31 P.M., all members were present the exception of Directors Randy Casey, Ryan Hightower, and Maurice Watts who were absent. 1. MINUTES a. Consider Approving the Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) Meeting April 19, 2011 Minutes - Assistant Secretary. A motion was made by Vice President John Adkins and seconded by Director Lovella Desormeaux approving the minutes from the April 19, 2011 FCPEMSD Board Regular Meeting. The vote was as follows: Ayes: Vice President John Adkins, Director Gerald Baldwin, Director Lovella Desormeaux, President Brenda Bradley Smith Nays: None Other: Directors: Randy Casey (absent), Ryan Hightower (absent), Maurice Watts (absent) Approved 2. PROPOSED RESOLUTIONS a. Consider authorizing Budget Amendments to the FCPEMSD 2010 -11 Budget by Reprogramming Funds from Education and Training (74042) to Special Services (74021) and Reprogramming Funds from Unforeseen/New Initiatives to cover expenses related to the May 14, 2011 FCPEMSD Continuation Election - Secretary. Assistant General Manager Troller stated that the budget transfer is not needed and recommended moving pass this item. b. Consider Amending the Baytown Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) FY 2010 -11 Budget to cover Expenses Related to the EMS Station Expansion Project- Health and EMS. Assistant General Manager Troller presented the agenda item and stated that Resolution No. 18 amends the Baytown Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) FY 2010 -11 budget, in order to reprogram funds from the Unforeseen/New Initiatives account (99002) in the amount of $105,000.00 to the Construction Account (85001) to cover expenses related to the EMS Station Expansion Project, located at 109 S. Main Street, Baytown, Texas. Assistant General Manager Troller stated that the reprogramming of funds is to cover the shortage of funds for the construction, to provide a contingency cushion for unforeseen issues, and if CDBG funds become available for this project, the reprogrammed funds can be utilized for something else. A motion was made by Director Lovella Desormeaux and seconded by Vice President John Adkins approving Resolution No. 18. The vote was as follows: Ayes: Vice President John Adkins, Director Gerald Baldwin, Director Lovella Desormeaux, President Brenda Bradley Smith Nays: None Other: Directors: Randy Casey (absent), Ryan Hightower (absent), Maurice Watts (absent) Approved RESOLUTION NO. 18 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT AMENDING THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT'S FISCAL YEAR 2010 -2011 BUDGET IN ORDER TO REPROGRAM FUNDS FROM UNFORESEEN/NEW INITIATIVES FOR EXPENSES ASSOCIATED WITH THE CONSTRUCTION OF THE 109 S. MAIN STREET EMS STATION EXPANSION PROJECT; MAKING OTHER REPRESENTATIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 3. DISCUSSION a. Discuss the Baytown Fire Control, Prevention, and Emergency Medical Services District ( FCPEMSD) 2011 -12 Proposed Budget and Budget Process - Finance. Assistant General Manager Troller presented the agenda item and stated that a notice of public hearing will be published at least 10 days prior to the suggested public hearing date of July 19, 2011. This is the same date recommended for the Board to adopt the budget so that it can be submitted to City Council for consideration. The City Council will also hold a public hearing on the proposed budget and must adopt it at least 30 days before the beginning of the fiscal year. Assistant Finance Director, Louise Richman stated that the sales tax will be budgeted for $1,074,360.00 and the interest at a conservative rate of $1,200.00. She also stated that the personnel expenditure is for one (1) Fire Lieutenant. Fire Chief, Shon Blake stated that the proposed budget is as follows: $101,000.00 is for the assistant training officer, $300,000.00 to fire technical and equipment for the purchase of fire trucks, $24,800.00 for radio and testing equipment, $350,000.00 for fire training field, and $100,000.00 for communications. Chief Blake stated that he anticipates the start of construction in January. EMS Coordinator, Dana Dalbey stated that the EMS proposed budget is for another ambulance with additional equipment to go along with it and is requesting an oxygen generating system which will help EMS be self sustaining when a disaster occurs. He also stated that the hold up of purchasing this system is the concern of being able to locate someone in this area with the expertise to service and maintain the equipment once it is purchased. 4. BUSINESS ITEMS a. Consider Setting the Next FCPEMSD Meeting - Secretary. Assistant General Manager presented the agenda item and stated that the next Baytown Fire Control, Prevention, and Emergency Medical Services District meeting is scheduled for Tuesday, July 19, 2011, at 4:30 p.m. in the Baytown City Council Chamber. He also stated that the public hearing related to the FCPEMSD 2011 -12 proposed budget will take place at this time. Director Adkins stated that lie could not attend the meeting at 4:30 P.M. President Bradley Smith reclucsted for staff tO get a (ILlorL1111 for the proposed next mecting schedule. A motion was made by Director Lovella Dcsormeaux and seconded by Director Gerald Baldwin approving the next F(ITUMSD Board Meeting for Tuesday, July 19, 2011 at 4:30P.M. The vote was as follows: A motion was made by Director Lovella Desormeaux and seconded by Vice President John Adkins approving Resolution No. 18. 'nic vote was as follows: Ayes.- Vicc President John Adkins, Director Gerald Baldwin, Director Lovclla Dcsm-11:1CaLJX,, President Brenda Bradley Sinith Nays: one Otlicr: Directors: Randy Casey (absent), Ryan Hightower (absent), Maurice Watts (absent) Approved 5. IMANAGER'S REPOR'r 'mere, was no report. 6. ADJOURN With there being no further I)LISiness to discuss, President Bradley Smith adjourned the June 2 1, 2011, Fire Contrt')I, Prevention and E"mergency Medical Services District (FCI')FMS) Board Regular Meeting at 4:42 P.M.