2011 01 25 FCPEMSD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS
OF THE BAYTOWN FIRE CONTROL, PREVENTION AND
EMERGENCY MEDICAL SERVICES DISTRICT
January 25, 2011
The Board of Directors of the Baytown Fire Control, Prevention and Emergency Medical
Services District (FCPEMSD) met in a Regular Meeting on January 25, 2011 at
4:30 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street,
Baytown, Texas with the following in attendance:
Brenda Bradley -Smith
President
John Adkins
Vice - President
Lovella Desormeaux
Director
Ryan Hightower
Director
Maurice Watts
Director
Vacant
Director
Bob Leiper Interim General Manager
Kevin Troller Assistant General Manager
Ford Hamiltion Legal Counsel
Leticia Brysch Secretary
Director Gerald Baldwin was absent from the Janaury 25, 2011, Fire Control Prevention
and Emergency Medical Services District (FCPEMSD) Board Meeting.
President Bradley -Smith convened the January 25, 2011, Fire Control, Prevention and
Emergency Medical Services District (FCPEMSD) Board Regular Meeting with a
quorum present at 4:30 P.M.
1. MINUTES
a. Approve Minutes of the Baytown Fire Control, Prevention and Emergency
Medical Services District (FCPEMSD) Board Special Meeting held on November 30,
2010 - Secretary.
A motion was made by Director Maurice Watts and seconded by Director Lovella
Desormeaux approving the minutes FCPEMSD Board Special Meeting held on
November 30, 2010. The vote was as follows:
Ayes: President Brenda Bradley- Smith, Vice President John Adkins,
Director Lovella Desormeaux, Director Ryan Hightower, Director
Maurice Watts
Nays: None
Other: Director Gerald Baldwin (Absent)
2. PROPOSED RESOLUTIONS
a. Call Baytown Fire Control, Prevention, and Emergency Medical Services
District Continuation Election - Secretary.
Interim General Manager, Bob Leiper presented the agenda item and stated
that Resolution No. 14 calls for a Continuation Election for the Baytown Fire Control,
Prevention, and Emergency Medical Services District to be held on Saturday, May 14,
2011.
Mr. Leiper stated that the language on the ballot is stipulated by state and there is no
flexibility in the language.
A motion was made by Director Ryan Hightower and seconded by Vice President John
Adkins approving Resolution No. 14. The vote was as follows:
Ayes: President Brenda Bradley- Smith, Vice President John Adkins,
Director Lovella Desormeaux, Director Ryan Hightower, Director
Maurice Watts
Nays: None
Other: Director Gerald Baldwin (Absent)
RESOLUTION NO. 14
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY
MEDICAL SERVICES DISTRICT ORDERING A CONTINUATION
ELECTION TO BE HELD ON THE 14TH DAY OF MAY, 2011, FOR
THE PURPOSE OF VOTING FOR OR AGAINST THE PROPOSITION
OF WHETHER THE BAYTOWN FIRE CONTROL, PREVENTION,
AND EMERGENCY MEDICAL SERVICES DISTRICT SHOULD BE
CONTINUED FOR FIVE YEARS AND WHETHER THE FIRE
CONTROL, PREVENTION, AND EMERGENCY MEDICAL
SERVICES DISTRICT SALES AND USE TAX SHOULD BE
CONTINUED FOR FIVE YEARS; DESIGNATING THE MANNER OF
HOLDING SAID ELECTION; PRESCRIBING THE HOURS;
ESTABLISHING THE CENTRAL COUNTING STATION;
ESTABLISHING CERTAIN PROVISIONS RELATED THERETO;
PROVIDING FOR THE POSTING AND PUBLICATION OF NOTICE;
AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
b. Consider a Joint Election Agreement for a Continuation Election on May 14,
2011- Secretary.
Interim General Manager, Bob Leiper presented the agenda and stated that Resolution
No. 15 authorizes the Interim General Manager to execute a Joint Election Agreement on
behalf of the Baytown Fire Control, Prevention, and Emergency Medical Services
District with the City of Baytown, Goose Creek CISD, and the Baytown Crime Control
and Prevention District for a Continuation Election to be held on Saturday, May 14,
2011.
A motion was made by Director Ryan Hightower and seconded by Director Maurice
Watts approving Resolution No. 15. The vote was as follows:
Ayes: President Brenda Bradley- Smith, Vice President John Adkins,
Director Lovella Desormeaux, Director Ryan Hightower, Director
Maurice Watts
Nays: None
Other: Director Gerald Baldwin (Absent)
RESOLUTION NO. 15
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY
MEDICAL SERVICES DISTRICT AUTHORIZING THE INTERIM
GENERAL MANAGER TO EXECUTE AND THE CITY CLERK TO
ATTEST TO A JOINT ELECTION AGREEMENT WITH OTHER
GOVERNMENTAL ENTITIES FOR THE CONTINUATION
ELECTION TO BE HELD ON THE 14TH DAY OF MAY, 2011;
AUTHORIZING PAYMENT THEREFOR IN AN AMOUNT NOT TO
EXCEED TEN THOUSAND AND NO /100 DOLLARS ($10,000.00);
AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
3. REPORTS
a. FCPEMSD Quarterly Investment Report for Calendar Quarter Ended
December 31, 2010 - Finance.
Interim Finance Director, Mike Lester presented the FCPEMSD Quarterly Investment
Report for the period ending December 31, 2010 and stated that the first interest earnings
are $435.
Mr. Adkins inquired if there were a group of people who decide where to hold the
money. Mr. Leiper stated that the Board adopted an investment policy with the main
focus being on safety and liquidity.
b. FCPEMSD Revenue and Expenditure Report — Finance.
Interim Finance Director, Mike Lester presented the update on the Baytown Fire Control,
Prevention, and Emergency Medical Services District's revenues and expenditures. Mr.
Lester stated that if any encumbrance money is not spent it would go back into the
budget. Mr. Lester stated that the beginning balance and actual budget started out the
same and last years annual expenditures was carried over leaving the adjusting
beginning balance at $818,060. Mr. Lester stated that a future recommendation is to
have all the information for the quarterly reports to the Board.
4. BUSINESS ITEMS
a. Next FCPEMSD Meeting — Secretary.
Mrs. Brysch stated that the next FCPEMSD meeting is tentatively scheduled for Tuesday,
April 19, 2011, at 4:30 P.M. in the Council Chamber.
Mr. Leiper inquired about the quarterly report. Mr. Lester stated that the report for the
second quarter will be available for May. Mrs. Brysch stated that the report can go
on June Meeting agenda. Mr. Leiper stated that the April meeting will have the same
format regarding the quarterly reports for budget purposes and then in June have a full
quarterly report.
A motion was made by Director Maurice Watts and seconded by Director Lovella
Desormeaux approving the next FCPEMSD Board meeting for April 19, 2011. The vote
was as follows:
Ayes: President Brenda Bradley- Smith, Vice President John Adkins,
Director Lovella Desormeaux, Director Ryan Hightower, Director
Maurice Watts
Nays: None
Other: Director Gerald Baldwin (Absent)
5. MANAGER'S REPORT
Mr. Leiper stated that the (5) year spending plan has absolutely no changes other than the
numbers add up and there will be a one page tri-fold educational piece regarding public
safety sales tax.
6. ADJOURN
With there being no further business to discuss, Presi(Ictit Bradley-Sinith adjOUrned the
January 25, 2011, Fire Control, Prevention and Emergency Medical Services District
(FCP,EMSD,) Board Regular Meeting at 4A4 P.M.
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