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2011 07 25 CC Minutes, SpecialMINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN July 25, 2011 The City Council of the City of Baytown, Texas, met in a Special Meeting on Monday, July 25, 2011, at 4:30 P.M. in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Brandon Capetillo Council Member David McCartney Council Member Terry Sain Council Member Scott Sheley Council Member Kevin Troller Assistant City Manager Ignacio Ramirez City Attorney Jason Cozza Deputy City Clerk Deputy City Clerk Jason Cozza convened the July 25, 2011, City Council Special Meeting with a quorum present at 4:30 P.M., all members were present with the exception of Mayor Stephen DonCarlos, Mayor Pro Tern Mercedes Renteria, and Council Member Hoskins who were absent. A motion was made by Council Member McCartney and seconded by Council Member Terry Sain electing Council Member Scott Sheley as the Temporary Presiding Officer. The vote was as follows: Ayes: Council Member Brandon Capetillo, Council Member David McCartney, Council Member Terry Sain, and Council Member Scott SheIey Nays: None Other: Mayor Stephen DonCarlos (absent), Mayor Pro Tem Mercedes Renteria (absent), and Council Member Robert Hoskins (absent) Approved 1. PROPOSED ORDINANCES a. Consider Authorizing Change Order No. S for the Energy Efficiency Conservation Block Grant Sidewalk Project - Engineering. Assistant City Manager Troller presented the agenda item and stated that Ordinance No. 11,694 authorizes Change Order No. 5 for the Energy Efficient and Conversation Block Grant Sidewalk Project with D &W Contractors, Inc., in the amount of $93,355.50. The original contract was for $482,471.00. Four (4) previous change orders were executed for a net amount of $1,703.70, bringing the current total to $484,174.70. This Change Order in the amount of $93,355.50 will increase the contract total to $577,530.20 and is for additional concrete sidewalks and driveways, and other items as outlined below: Additional Concrete for Driveways 693 SY Additional Concrete for Sidewalks 1100 SY Remove concrete driveways/includes saw cut 693 SY Up size manhole covers and rings 4 EA Additional Type A inlets 2 EA Relocation of Telephone Pedestal 3 EA Additional Saw -cut 734 LF Additional Mountable Curb Transitions 159 LF Additional Monolithic Curb transitions 73 LF Adjust Pull Box 1 EA Assistant City Manager Troller stated that the this change is necessary due to a typographical error by our consultant when finalizing bid tables and the Department of Energy's EECBG Program Grant will fund 85% of the project cost with 15% funded by General Obligation Bonds. Currently there is approximately $119,000 that is available for this program between Grant fund and General Obligation Bonds. A motion was made by Council Member David McCartney and seconded by Council Member Brandon Capetillo approving Ordinance No. 11,694. The vote was as follows: Ayes: Council Member Brandon Capetillo, Council Member David McCartney, Council Member Terry Sain, and Council Member Scott Sheley Nays: None Other: Mayor Stephen DonCarlos (absent), Mayor Pro Tem Mercedes Renteria (absent), and Council Member Robert Hoskins (absent) Approved 2. MANAGER'S REPORT There was no report. 3. ADJOURN A motion was made by Council Member Terry Sain and seconded by Council Member David McCartney adjourning the July 25, 2011, City Council Special Meeting. The vote was as follows: Ayes: Council Member Brandon Capetillo, Council Member David McCartney, Council Member Terry Sam, and Council Member Scott Sheley Nays: None Other: Mayor Stephen DonCarlos (absent), Mayor Pro Tern Mercedes Renteria (absent), and Council Member Robert Hoskins (absent) Approved With there being no further business to discuss, Presiding Officer Scott Sheley adjourned the July 25, 2011, City Council Special Meeting at 4:35 P.M.