2009 05 14 CC Minutes MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE
CITY OF BAYTOWN
May 14, 2009
The City Council of the City of Baytown, Texas met in a Regular Meeting on Thursday,
May 14, 2009, at 6:30 P.M. in the Council Chamber of the Baytown City Hall, 2401
Market Street, Baytown, Texas with the following in attendance:
Lena Yepez Council Member
Lynn Caskey Council Member
Brandon Capetillo Council Member
Terry Sain Council Member
David McCartney Council Member
Scott Sheley Council Member
Stephen H. DonCarlos Mayor
Garrison C. Brumback City Manager
Kevin Troller Assistant City Manager
Ignacio Ramirez City Attorney
Kaythie Darnell City Clerk
Deputy City Manager Bob Leiper was absent from the May 14, 2009 City Council
Regular Meeting.
6:31 P.M. Mayor DonCarlos convened the May 14, 2009, Regular Meeting with a
quorum present.
Pledge of Allegiance, Texas Pledge and Invocation was led by Council Member Yepez.
1. MINUTES
a. Considered approval of the minutes from the City Council Work Session and
Regular Meeting on April 23, 2009.
Motion was made by Council Member McCartney, seconded by Council Member Yepez
approving the minutes from the April 23, 2009, City Council Work Session and City
Council Regular Meeting. The vote was as follows:
Ayes: Council Members: Yepez, Caskey, Capetillo, Sain, McCartney,
and Mayor DonCarlos.
Nays: None.
The motion carried.
Page 2 of 16 Minutes of the May 14, 2009 City Council Regular Meeting
2. RECOGNITIONS AND CITIZENS COMMUNICATIONS
a. Citizen Communication: Eleanor Albon.
Ms. Eleanor Albon appeared before the City Council to inform on the BBAC Adopt-A-
Site Program and its progress.
b. Citizen Communication: Artie Presley.
Mr. Artie Presley appeared before the City Council in regards to the honor and
accountability in City Hall.
c. Recognition: City of Baytown Energy Conservation and Air Quality Efforts -
Mayor DonCarlos.
The City of Baytown received a Certificate of Recognition by the Texas State
Comptroller of Public Accounts State Energy Conservation Office and the Texas Energy
Partnership for its efforts and commitment to energy efficiency and improving the air
quality of Texas.
On April 24, 2009, the City of Baytown received a letter and Certificate of Recognition
from the Texas Comptroller of Public Accounts State Energy Conservation Office and
the Texas Energy Partnership celebrating the City's efforts and commitment to energy
conservation and improving the air quality of Texas.
The Texas Emissions Reduction Plan, Health and Safety Code Section 338.005 and the
recent Senate Bill 12 mandate that cities in affected counties must implement cost
effective energy-efficiency measure, establish a goal to reduce electricity consumption by
5% each year for the next six years and report efforts and progress to the State Energy
Conservation Office.
The City of Baytown has embraced energy efficiency as a way to reduce operating cost,
enhance electrical system reliability and improve air quality and will continue committed
to improving energy efficiency.
Drew Potts, Purchasing Manager, accepted the Certificate of Recognition for the City of
Baytown.
d. Recognition: Ross S. Sterling High School Choirs - Mayor DonCarlos.
Sterling High School Choirs was recognized on their success at the Bluebonnet Choral
Festival in San Antonio, Texas on April 18, 2009. They competed with many other 5A
Varsity choir programs across the state. All of the Sterling Choirs received Superior
ratings in their divisions along with Best in Class in all of the divisions. The Varsity
Women's choir received the most prestigious award for Best Choir in the Festival. Seven
Page 3 of 16 Minutes of the May 14, 2009 City Council Regular Meeting
trophies total were presented. The City of Baytown is proud of the hard work and
dedication of the students that participated.
3. PROPOSED ORDINANCES
a. Contract for Water and Sewer Rate Study for the City of Baytown - Finance.
City Manager Garry Brumback presented the agenda item.
Ordinance 11,107 authorized the City Manager to execute a contract in an amount not to
exceed$61,372.00 with Burton & Associates, Inc., for a water and sewer rate study for
the City of Baytown.
Thirteen proposals were sent out and seven were received. A committee of
five staff employees evaluated all requests for proposals (RFP's) and developed a short
list of three firms to present and demonstrate their computer rate models; each firm was
allotted two hours for their presentations. All three firms are very experienced and
qualified to perform rate studies. After careful review and consideration, the committee
determined Burton & Associates, Incorporated to be the most qualified firm to perform
the rate study for the City of Baytown.
The contract is a multi-year contract with the comprehensive water and sewer rate study
being done in the first year. Thereafter, the City may request an update to such study for
an amount not to exceed $23,085. Furthermore the City may request ad hoc rate and/or
financial analysis for an amount not to exceed $5,000. Both such amounts are subject to
a CPIU increase starting October 1, 2010, and a non-funding provision. Any rate study
update requested more than two years after the last update will be renegotiated as to
scope and price but shall be subject to the same terms and conditions.
Motion was made by Council Member Sain, seconded by Council Member Capetillo
approving Ordinance 11,107. The vote was as follows:
Ayes: Council Members: Yepez, Caskey, Capetillo, Sain, McCartney,
and Mayor DonCarlos.
Nays: None.
The motion carried.
ORDINANCE 11,107
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, AUTHORIZING AND DIRECTING THE CITY
MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO
AN AGREEMENT WITH BURTON & ASSOCIATES, INC., FOR A
Page 4 of 16 Minutes of the May 14, 2009 City Council Regular Meeting
WATER AND SEWER RATE STUDY FOR THE CITY OF
BAYTOWN; AUTHORIZING PAYMENT BY THE CITY OF
BAYTOWN IN AN AMOUNT NOT TO EXCEED SIXTY-ONE
THOUSAND THREE HUNDRED SEVENTY-TWO AND NO/100
DOLLARS ($61,372.00); MAKING OTHER PROVISIONS RELATED
THERETO; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF.
4. PROPOSED RESOLUTIONS
a. Special City Council Meeting on May 19, 2009- City Clerk.
City Manager Garry Brumback presented the agenda item.
Resolution 1984 called for a Special Meeting on May 19, 2009, at 10:30 a.m. in the City
Council Chamber to canvass the May 9, 2009, General and Special Elections. For the
purpose of canvassing, only two (2) members of the City Council are needed to constitute
a quorum pursuant to state law.
Motion was made by Council Member Caskey, seconded by Council Member Yepez
approving Resolution 1984 changing the Special Meeting time to 4:00P.M. The vote was
as follows:
Ayes: Council Members: Yepez, Caskey, Capetillo, Sain, McCartney,
and Mayor DonCarlos.
Nays: None.
The motion carried.
RESOLUTION 1984
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, CALLING A SPECIAL COUNCIL MEETING
TO BE HELD ON MAY 19, 2009, AT 10:30 A.M. IN THE COUNCIL
CHAMBERS OF CITY HALL, BAYTOWN, TEXAS; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
5. REPORTS
a. Receive the City of Baytown Quarterly Investment Report and Financial
Report for the Period Ending March 31, 2009 -Finance.
Page 5 of 16 Minutes of the May 14, 2009 City Council Regular Meeting
Director of Finance Cynthia Pearson presented the agenda item.
The City of Baytown Quarterly Investment Report and Financial Report for the period
ending March 31, 2009 were submitted for review. The reports were reviewed by the
Council Finance Subcommittee on April 28, 2009.
6. CONSENT
Motion was made by Council Member Sheley, seconded by Council Member Yepez
approving Consent Items: 6.a., 6.b., 6.c., 6.d., 6.e., 6.f., 6.g., 6.h., 6.i., 6.j., 6.k., 6.1., 6.m.,
and 6.n. The vote was as follows:
Ayes: Council Members: Yepez, Caskey, Capetillo, Sain, McCartney,
Sheley and Mayor DonCarlos.
Nays: None.
The motion carried.
a. Ordinance 11,108: Approving a Contract for Wholesale Water Rate Study
for Baytown Area Water Authority-Finance.
Ordinance 11,108 approved a contract in the amount of $42,640.00 with Burton &
Associates, Inc., for a wholesale water rate study for the Baytown Area Water Authority
(BAWA). BAWA has not yet considered the agreement. However, pursuant to BAWA's
enabling legislation, the agreement must be approved by the City Council before BAWA
can enter into the same.
The processes and procedures that the City staff undertook for the City's rate study
contract are the same that were undertaken the proposed BAWA contract. Under the
contract, Burton & Associates will analyze the operation and capital requirements of the
Baytown wholesale water supply system in order to ultimately develop a rate structure
suitable to fund BAWA's operations and capital for the next 10-year period.
ORDINANCE 11,108
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, APPROVING THE AGREEMENT FOR A
WHOLESALE WATER RATE STUDY BETWEEN THE BAYTOWN
AREA WATER AUTHORITY AND BURTON & ASSOCIATES, INC.;
AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
Page 6 of 16 Minutes of the May 14, 2009 City Council Regular Meeting
b. Ordinance 11,109: Authorize Expenditures for the Annual Weekly
Residential Curbside Recycling Contract#065-09 - Finance.
Ordinance 11,109 authorized expenditures for the second year of the Weekly Residential
Curbside Recycling Contract in the amount of $485,680.68 with Waste Management of
Texas. The contract is a three year contract with a yearly automatic Consumer Price
Index (CPIU) escalation clause to be effective June 1st of each year. The allowable CPIU
is a negative 0.4%. Therefore, each residential unit will be reduced by $.01 for the second
year of the contract. The new unit pricing will be $2.19 per each resident effective June 1,
2009 through May 30, 2010. Waste Management has agreed to the new residential unit
count of 18,481; the monthly cost is $40,473.39. The maximum fuel surcharge allowed
for this contract is of 5% per each residential unit. The price of the diesel fuel is below
the benchmark set by Waste Management and no fuel surcharge will be charged for the
remaining 2009 year.
ORDINANCE 11,109
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, AUTHORIZING FUNDING IN AN AMOUNT
NOT TO EXCEED FIVE HUNDRED THOUSAND AND NO/100
DOLLARS ($500,000.00) FOR THE SECOND YEAR OF THE
WEEKLY RESIDENTIAL CURBSIDE RECYCLING CONTRACT
WITH WASTE MANAGEMENT OF TEXAS, INC.; MAKING OTHER
PROVISIONS RELATED THERETO; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
c. Ordinance 11,110: Authorize H-GAC Purchase of Vehicles for the Police
Department-Finance.
Ordinance 11,110 authorized the purchase of six (6) 2009 Ford Police Interceptors, two
(2) 2009 Ford F-150 Supercabs XLT, and one (1) 2009 Ford F-150 Supercab XL from
Philpott Motors, Limited through Houston-Galveston Area Council (H-GAC) for a total
amount of$193,448.97; a total H-GAC fee in the amount of$600.00 for the consolidated
purchase is included in the cost.
One of the Police Interceptors is a new vehicle for the Crime Control Prevention District
(CCPD) program. All the other vehicles are replacement vehicles that are necessary to
replace the older, high-mileage vehicles that have contributed to 64% depletion of the
Police Department's vehicle maintenance budget; the safety of these trucks has also
become an issue. Attached is a spreadsheet indicating each vehicle, the cost of each
vehicle, budgeted amount, organization and account number, assigned department, and
description of vehicle being replaced.
Typically, at the beginning of the fiscal year, all vehicles and equipment are grouped
together to present to City Council at one time; however, due to Hurricane Ike and the
need to preserve capital, some vehicle purchases were delayed.
Page 7 of 16 Minutes of the May 14, 2009 City Council Regular Meeting
ORDINANCE 11,110
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, AUTHORIZING THE PAYMENT OF ONE
HUNDRED NINETY-THREE THOUSAND FOUR HUNDRED
FORTY-EIGHT AND 97/100 DOLLARS ($193,448.97) TO PHILPOTT
MOTORS, LTD., THROUGH THE HOUSTON-GALVESTON AREA
COUNCIL FOR THE PURCHASE OF SIX (6) 2009 FORD POLICE
INTERCEPTORS, TWO (2) 2009 FORD F-150 SUPERCABS XLT,
AND ONE (1) 2009 FORD F-150 SUPERCAB XL; MAKING OTHER
PROVISIONS RELATED THERETO; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
d. Ordinance 11,111: Buy Board Purchase of one (1) John Deere Utility Tractor
and one (1)John Deere Large Cab Tractor- Finance.
Ordinance 11,111 authorized the purchase of one (1) John Deere 5075M Utility Tractor
and one (1) John Deere 6330 Cab Tractor for the Parks Department from John Deere
Company in the amount of $76,041.66 through the Local Government Purchasing
Cooperative (Buy Board) which meets all competitive requirements.
The boom mower is listed under separate agenda item to Brookside Equipment. The
following indicates new and replacement equipment.
New Amount Budgeted Org/Acct# Department New/Replacement
Equipment
Unit #552, a 2001
2009 John John Deere 5310
Deere 5075 $35 79676 $30 00000 50210- Parks/Heavy Utility Tractor, 1,232
Utility . . 84052 Equipment registered prior to
Tractor hours meter stopped
working
$80,000.00 Unit #590, 1997 New
2009 John included Holland 6610-S
50210- Parks/Heavy
Deere 6330 $40,244.90 boom mower g4052 Equipment Tractor & Slope
Cab Tractor on separate Mower, 3,381.2
agenda item hours registered
ORDINANCE 11,111
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, AUTHORIZING THE PAYMENT OF
SEVENTY-SIX THOUSAND FORTY-ONE AND 66/100 DOLLARS
($76,041.66) TO JOHN DEERE COMPANY FOR ONE (1) JOHN
DEERE 5075M UTILITY TRACTOR AND ONE (1) JOHN DEERE
6330 CAB TRACTOR FOR THE PARKS DEPARTMENT THROUGH
Page 8 of 16 Minutes of the May 14, 2009 City Council Regular Meeting
THE TEXAS LOCAL GOVERNMENT PURCHASING
COOPERATIVE (BUY BOARD); MAKING OTHER PROVISIONS
RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE
DATE THEREOF.
e. Ordinance 11,112: Renewal of the Annual Wood Grinding and Material
Handling Services Contract#077-09 -Finance.
Ordinance 11,112 authorized the first renewal of the Annual Wood Grinding and
Material Handling Services Contract with Novus Wood Group, L.P., in the amount of
$270,000.00. Novus Wood Group submitted a written request to renew the current
contract for the same pricing, terms and conditions. The cost per cubic yard is $2.91 to
grind all material. The City of Baytown has a contract with Novus Wood Group through
an Interlocal Agreement with the City of Pasadena for wood grinding and chipping.
The City Solid Waste Division conducts curbside pick up of brush and limbs at each
residence once a month. The brush is transported to the East District Wastewater
Treatment property where it is stored until Novus brings mobile equipment on-site to
chip and remove the material. When the amount of brush at the chip site reaches
approximately 10,000 cubic yards, Novus Wood Group, L.P., will mobilize its grinding
equipment to the chip site and grind all of the material. Much of the material is recycled
for various uses by Novus who pays the City $.46 per cubic yard for the chips.
ORDINANCE 11,112
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, RENEWING THE CONTRACT OF NOVUS
WOOD GROUP, L.P., FOR THE ANNUAL WOOD GRINDING AND
MATERIAL HANDLING SERVICES CONTRACT AND
AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE
SUM OF TWO HUNDRED SEVENTY THOUSAND AND NO/100
DOLLARS ($270,000.00); MAKING OTHER PROVISIONS RELATED
THERETO; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF.
f. Ordinance 11,113: Renewal of the Annual Recycling Center Services
Contract#078-09 -Finance.
Ordinance 11,113 awarded the fourth renewal of the Annual Recycling Center contract in
the amount of$73,217.40 to Waste Management of Texas. Waste Management submitted
a written request to renew the current contract for the same pricing, terms and conditions.
Monthly operations for the recycling center are $3,254.81. Per haul cost is $237.22 with
approximately twelve (12) hauls per month. The Baytown Green Center, located at 1601
West Main, is for the use of Baytown residents only for delivery of household debris and
recyclable materials. No debris from any commercial users is accepted. Acceptable
recyclable materials include the following:
Page 9 of 16 Minutes of the May 14, 2009 City Council Regular Meeting
Newspaper
Aluminum
White Office Paper
Cardboard
Tin Cans
Plastic- Type 1 & 2 - (Some plastic bags, soap containers,milk, soft drink,juice, and
cooking oil and water bottles)
ORDINANCE 11,113
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, RENEWING THE CONTRACT OF WASTE
MANAGEMENT OF TEXAS FOR THE ANNUAL RECYCLING
CENTER CONTRACT AND AUTHORIZING PAYMENT BY THE
CITY OF BAYTOWN, THE SUM OF SEVENTY-THREE THOUSAND
TWO HUNDRED SEVENTEEN AND 40/100 DOLLARS ($73,217.40);
MAKING OTHER PROVISIONS RELATED THERETO; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
g. Ordinance 11,114: Buy Board Purchase of One (1) Diamond 23 ft. Reach
Boom Mower for Parks Department-Finance.
Ordinance 11,114 authorized purchase of one (1) Diamond 23 foot Reach Boom Mower
for the Parks Department from Brookside Equipment Sales in the amount of$40,326.00
through the Local Government Purchasing Cooperative (Buy Board), which meets all
competitive requirements. The mower is a replacement mower to be mounted to a John
Deere 6330 Cab Tractor that is to be purchased from John Deere under a separate agenda
item.
ORDINANCE 11,114
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, AUTHORIZING THE PAYMENT OF FORTY
THOUSAND THREE HUNDRED TWENTY-SIX AND NO/100
DOLLARS ($40,326.00) TO BROOKSIDE EQUIPMENT SALES FOR
ONE (1) DIAMOND 23 FOOT REACH BOOM MOWER FOR THE
PARKS DEPARTMENT THROUGH THE TEXAS LOCAL
GOVERNMENT PURCHASING COOPERATIVE (BUY BOARD);
MAKING OTHER PROVISIONS RELATED THERETO; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
h. Ordinance 11,115: H-GAC Purchase of Two (2) 2009 Ford Ranger Pickups
and One (1) 2009 Ford Fusion 4-Door Sedan -Finance.
Page 10 of 16 Minutes of the May 14, 2009 City Council Regular Meeting
Ordinance 11,115 authorized the purchase of two (2) 2009 Ford Ranger Regular Cab
Pickups and one (1) 2009 Ford Fusion 4-Door Sedan from Philpott Motors, Ltd., through
Houston-Galveston Area Council (H-GAC), for a total amount of $43,081.00; H-GAC
fee of$600.00 is assessed per purchase order. All vehicles for the same vendor will be
placed in one purchase order. A previous agenda item for Police cars from Philpott
Motors included the H-GAC fee of $600.00 in the total cost. All three vehicles are
replacement vehicles as follows:
New Amount Budgeted Org/Acct# Department Vehicle
Vehicle Replaced
2009 Ford Unit #516, 1995
Ranger $13 908 $15 500 750210- Parks/Motor Chevy S-10
Regular Cab 84043 Vehicles Pickup, Mileage
Pickup � 118,636
2009 Ford Utility Unit #149327,
Ranger 50210- —
1999 Ford Ranger
$13,908 $15,500 Billing/Motor
Regular Cab 84043 Vehicles Pickup, Mileage
Pickup 144,022
Building Unit #91006,
2009 Ford 30320- 2001 Ford Crown
Fusion Sedan $15,265 $16,000 84043 Services/Motor Victoria, Mileage
Vehicles 128,870
ORDINANCE 11,115
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, AUTHORIZING THE PAYMENT OF FORTY-
THREE THOUSAND EIGHTY-ONE AND NO/100 DOLLARS
($43,081.00) TO PHILPOTT MOTORS, LTD., THROUGH THE
HOUSTON-GALVESTON AREA COUNCIL FOR THE PURCHASE
OF TWO (2) 2009 FORD RANGER REGULAR CAB PICKUPS AND
ONE (1) 2009 FORD FUSION 4-DOOR SEDAN; MAKING OTHER
PROVISIONS RELATED THERETO; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
i. Ordinance 11,116: H-GAC Purchase of Five (5) Chevrolet Pickups from
Caldwell Country Chevrolet-Finance.
Ordinance 11,116 authorized the purchase of three (3) 2009 Chevrolet 1500 Silverado
Regular Cab Pickups, one (1) 2009 Chevrolet 1500 Silverado Extended Cab Pickup, and
one (1) 2009 Chevrolet 3500 Silverado Crew Cab Pickup from Caldwell Country
Chevrolet through Houston-Galveston Area Council (H-GAC) for a total amount of
$108,772.00; H-GAC fee of$600.00 is assessed per each purchase order and included in
the total amount. All five vehicles are replacement vehicles as follows:
Page 11 of 16 Minutes of the May 14, 2009 City Council Regular Meeting
New Amount Budgeted Org/Acct# Department Vehicle Replaced
Vehicle
2009
Chevrolet Unit #150519,
WWater
1500 $19,393 $23,000 30510- Collection/Motor 2000 Ford F250
Silverado 84043 Vehicles Utility Body,
Reg Cab Mileage 232,427
Pickup
2009 Unit #150519
Chevrolet above replaced
WWater with 2
1500 $19,393 $23,000 30510- Collection/Motor smaller trucks to
Silverado 84043 Vehicles check lift stations
Reg Cab
Pickup every day and
save fuel
2009 71-
Chevrolet Traffic Unit #19645 1996
1500 $19,393 $25,000 30210- Control/Motor Ford F250 Pickup,
Silverado 84043 Vehicles Mileage 97,959
Reg Cab
Pickup
2009
Chevrolet Unit #29760, 1997
1500 Ext $22,741 $26,000 30110- Streets/Motor Ford F150 Pickup,
Cab SWB 83043 Vehicles Mileage 140,193
Silverado
Pickup
2009 �1
Chevrolet
3500 50210- Parks/Motor Unit #555, 2001
Silverado $27,252 $31,000 84043 Vehicles Chevy 1500 Pickup,
Crew Cab Mileage 104,284
LWB Pickup
ORDINANCE 11,116
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, AUTHORIZING THE PAYMENT OF ONE
HUNDRED EIGHT THOUSAND SEVEN HUNDRED SEVENTY-TWO
AND NO/100 DOLLARS ($108,772.00) TO CALDWELL COUNTRY
CHEVROLET, THROUGH THE HOUSTON-GALVESTON AREA
COUNCIL FOR THE PURCHASE OF THREE (3) 2009 CHEVROLET
1500 SILVERADO REGULAR CAB PICKUPS, ONE (1) 2009
CHEVROLET 1500 SILVERADO EXTENDED CAB PICKUP, AND
ONE (1) 2009 CHEVROLET 3500 SILVERADO CREW CAB PICKUP;
MAKING OTHER PROVISIONS RELATED THERETO; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
Page 12 of 16 Minutes of the May 14, 2009 City Council Regular Meeting
j. Ordinance 11,117: H-GAC Purchase of Two (2) Dodge Dually Trucks from
Planet Dodge -Finance.
Ordinance 11,117 authorized the purchase of two (2) 2009 Dodge 3500 Dually D13L62
trucks from Planet Dodge, through Houston-Galveston Area Council (H-GAC), for a
total amount of$68,480.00; total H-GAC fee of$600.00 is included in cost. All trucks to
be purchased are replacements and described in detail below:
New Amount Amount Acct/Org Department Vehicle
Vehicle Budgeted # Replaced
2009 Dodge 3500
Diesel 1-
Unit #592, 1998
Ton Dually $33,535 $35,000 50210- Parks/Motor Chevy 2500
D13L62 with 84043 Vehicles Pickup, Mileage
gooseneck hitch 70,726
2009 Dodge 3500 Unit #101656,
Diesel 1- 30210- Traffic 2001 Chevy
Ton Dually $34,345 $36,000 84043 Control/Motor 3500 Flatbed
D13L62 with Lift Vehicles Pickup, Mileage
gate 145,369
Typically, at the beginning of the fiscal year, all vehicles and equipment are grouped
together and presented to City Council at one time. However, due to Hurricane Ike and
the need to preserve capital, all vehicles will be released for purchase intermittently as
their urgent need is required and funding is pre-approved.
ORDNANCE 11,117
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, AUTHORIZING THE PAYMENT OF SIXTY-
EIGHT THOUSAND FOUR HUNDRED EIGHTY AND NO/100
DOLLARS ($68,480.00) TO PLANET DODGE, THROUGH THE
HOUSTON-GALVESTON AREA COUNCIL FOR THE PURCHASE
OF TWO (2) 2009 DODGE 3500 DUALLY D13L62 TRUCKS;
MAKING OTHER PROVISIONS RELATED THERETO; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
k. Ordinance 11,118: H-GAC Purchase of Two (2) 2010 Freightliner Utility
Trucks -Finance.
Ordinance 11,118 authorized the purchase of two (2) 2010 Freightliner M2-106-70 utility
trucks from Houston Freightliner/Sterling, through H-GAC, for a total amount of
$168,231.00; total Houston-Galveston Area Council (H-GAC) fee of $1,000.00 is
included. Both trucks are replacement vehicles as follows:
Page 13 of 16 Minutes of the May 14, 2009 City Council Regular Meeting
New Vehicle Amount Budgeted Org/Acct Department Vehicle
# Replaced
2010 Unit #59896,
Freightliner M2- 30410- Water 1998 GMC
106-70 with $83,309 $90,000 84043 Distribution/Motor Utility Truck,
Utility Body and Vehicles Mileage
Crane 73,064
2010 Unit #3102,
Freightliner M2- 32010- Solid Waste 1993 Chevy
106 70 with $83,922 $90,000 84043 (Brush)/Motor Stake Truck,
trash body Vehicles Mileage
145,299
ORDINANCE 11,118
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, AUTHORIZING THE PAYMENT OF ONE
HUNDRED SIXTY-EIGHT THOUSAND TWO HUNDRED THIRTY-
ONE AND NO/100 DOLLARS ($168,231.00) TO HOUSTON
FREIGHTLINER/STERLING, THROUGH THE HOUSTON-
GALVESTON AREA COUNCIL FOR THE PURCHASE OF TWO (2)
2010 FREIGHTLINER M2-106-70 UTILITY TRUCKS; MAKING
OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR
THE EFFECTIVE DATE THEREOF.
1. Ordinance 11,119: H-GAC Purchase of one (1) 2009 Chevrolet Brush Truck
for the Fire Department—Fire Department.
Ordinance 11,119 authorized the purchase of one (1) 2009 Chevrolet 3500 Silverado
Regular Cab Brush Truck for the Fire Department from Caldwell Country Chevrolet in
the amount of$91,550.00. The total H-GAC fee of$600.00 is included in the cost. The
truck is a replacement for Unit#6676, 1998 Keiser Jeep 2 1/2 ton military truck.
Typically, at the beginning of the fiscal year, all vehicles and equipment are grouped
together to present to Council at one time. However, due to Hurricane Ike and the need
to preserve capital, all vehicles will be released for purchase intermittently as their urgent
need is required and funding pre-approved.
ORDINANCE 11,119
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, AUTHORIZING THE PAYMENT OF NINETY-
ONE THOUSAND FIVE HUNDRED FIFTYAND NO/100 DOLLARS
($91,550.00) TO CALDWELL COUNTRY CHEVROLET THROUGH
THE HOUSTON-GALVESTON AREA COUNCIL FOR THE
PURCHASE OF ONE (1) 2009 CHEVROLET 3500 SILVERADO
REGULAR CAB BRUSH TRUCK FOR THE FIRE DEPARTMENT;
Page 14 of 16 Minutes of the May 14, 2009 City Council Regular Meeting
MAKING OTHER PROVISIONS RELATED THERETO; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
m. Ordinance 11,120: Closeout of North Main Waterline Extension Project -
Engineering.
Ordinance 11,120 provided approval for a final payment in the amount of$140,247.80 to
Angel Brother's Enterprises, Incorporated and accepts the North Main Waterline
Extension.
The final cost for this project was $140,247.80, the original contract was for$143,788.00;
a cost savings of$3,540.20. The scope of work included the installation of 3280 LF of
12" PVC waterline south on North Main to provide water for future development. The
contractor finished the work in the allotted time and their workmanship was satisfactory.
ORDINANCE 11,120
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, ACCEPTING THE NORTH MAIN WATERLINE
EXTENSION PROJECT; AUTHORIZING FINAL PAYMENT OF THE
SUM OF ONE HUNDRED FORTY THOUSAND TWO HUNDRED
FORTY-SEVEN AND 80/100 DOLLARS ($140,247.80) TO ANGEL
BROTHER'S ENTERPRISES, LTD., FOR SAID PROJECT; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
n. Ordinance 11,121: Closeout of the Wye Drive and Felton Paving Project —
Engineering.
Ordinance 11,121 provided approval for final payment in the amount of $16,005.15 to
D&W Contractors, Incorporated and accepting the Wye Drive and Felton Paving Project.
The final cost for this project was $160,051.50 and the original contract was for
$162,575.00; a cost savings of$2,523.50. The scope of work included the reconstruction
of the concrete paving on Wye Drive used by the Fire Department around Fire
Administration. Felton Drive was reconstructed with concrete paving at the intersection
of Felton and Maplewood. The contractor finished the work within the allotted time and
their workmanship was satisfactory.
ORDINANCE 11,121
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, ACCEPTING THE WYE DRIVE AND FELTON
PAVING PROJECT; AUTHORIZING FINAL PAYMENT OF THE
SUM OF SIXTEEN THOUSAND FIVE AND 15/100 DOLLARS
($16,005.15) TO D&W CONTRACTORS, INC., FOR SAID PROJECT;
AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
Page 15 of 16 Minutes of the May 14, 2009 City Council Regular Meeting
Agenda item(s) 8.a, b., and c. followed agenda item 6.n.
7. EXECUTIVE SESSION
Public notice is given that the City Council may elect to go into executive session at
any time during the meeting in order to discuss any matters listed on the agenda
when authorized by the provisions of the Open Meetings Act, Chapter 551 of the
Texas Government Code, and that the City Council specifically expects to go into
executive session on the matters enumerated herein below, if any. In the event the
Council elects to go into executive session regarding an agenda item, the section or
sections of the Open Meetings Act authorizing the executive session will be publicly
announced by the presiding officer.
a. Executive Session: Deliberate Possible Purchase of Real Property- Legal.
7:05 P.M. Mayor DonCarlos closed the Regular Public Meeting and convened the
Executive Session.
Recessed into and conducted an Executive Session pursuant to Texas Government Code,
Section 551.072 to deliberate the possible purchase of real property for a development
project.
7:16 P.M. Mayor DonCarlos closed the Executive Session and reconvened the Regular
Public Meeting stating that no action was taken in the Executive Session.
8. MANAGER'S REPORT
a. Baytown Fallen Firefighter Memorial Update - Fire Department.
City Manager Garry Brumback presented the agenda item.
The Dedication Ceremony for the Baytown Fallen Firefighter Memorial will be held at
3:00 P.M. on Saturday, May 16, 2009.
b. Community Yard Sale -Parks and Recreation.
City Manager Garry Brumback presented the agenda item.
The Community Yard Sale will be held at Bicentennial Park, 1001 Market Street on
Saturday, May 16, 2009 from 8:00 A.M. to 1:00 P.M.
For additional information and booth applications, please contact the Parks and
Recreation Department, 2407 Market Street, 281-420-6597.
Page 16 of 16 Minutes of the May 14, 2009 City Council Regular Meeting
c. Hurricane Preparedness Workshop -Emergency Management Department.
City Manager Garry Brumback presented the agenda item.
The City of Baytown's Office of Emergency Management will host a free hurricane
preparedness workshop on Saturday, May 16, 2009, 10:00 A.M. to 2:00 P.M., at the
Baytown Community Center, 2407 Market Street.
Agenda Item 7.a. followed agenda item 8.c.
9. ADJOURN
Motion was made by Council Member Sain, seconded by Council Member Capetillo
adjourning the May 14, 2009, Regular Meeting. The vote was as follows:
Ayes: Council Members: Yepez, Caskey, Capetillo, Sain, McCartney,
Sheley and Mayor DonCarlos.
Nays: None.
The motion carried.
7:16 P.M. Mayor DonCarlos adjourned the Regular City Council Meeting of May 14,
2009.
Kaythie Darnell, City Clerk
City of Baytown