Ordinance No. 13,520ORDINANCE NO. 13,520
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS,
AUTHORIZING AMENDMENT NO. 1 TO THE CONTRACT WITH THE TEXAS
DEPARTMENT OF STATE HEALTH SERVICES FOR ONLINE COMPUTER
SERVICES TO RESEARCH ITS DATABASE TO ISSUE CERTIFICATION OF
VITAL RECORDS; AUTHORIZING PAYMENT IN AN AMOUNT NOT TO
EXCEED TEN THOUSAND AND NO/100 DOLLARS ($10,000.00); MAKING
OTHER PROVISIONS RELATED THERETO;AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
************************************************************************************
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS:
Section 1: That the City Council of the City of Baytown, Texas, hereby authorizes the City
Manager to execute Amendment No. 1 with the Texas Department of State Health Services ("DSHS") for
online computer services to research the DSHS database to issue certification of vital records. A copy of
said amendment is attached hereto as Exhibit "A" and incorporated herein for all intents and purposes.
Section 2: That the City Council of the City of Baytown hereby authorizes payment in an
amount not to exceed TEN THOUSAND AND NO/100 DOLLARS ($10,000.00) pursuant to the
Agreement authorized in Section 1 hereof.
Section 3: That the City Manager is hereby granted general authority to approve any change
order involving a decrease or an increase in costs of FIFTY THOUSAND AND NO/100 DOLLARS
($50,000.00) or less; however, the original contract price may not be increased by more than twenty-five
percent (25%) or decreased by more than twenty-five percent (25%) without the consent of the contractor
to such decrease.
Section 4: This ordinance shall take effect immediately froman�after its passage by the
City Council of the City of Baytown.
INTRODUCED, READ and PASSED by the affirmative vote�41
City Council of the City of
Baytown this the 13'' day of July, 2017. _
H. DONCARLOS, Mayor
APPROVED AS TO FORM:
RAarenTileslCity Council .Ordinances\2017Vuly 13` VitalRecordsContnctwithState.doc
Exhibit "A"
DEPARTMENT OF STATE HEALTH SERVICES
AMENDMENT No. 01
The Department of State Health Services ("DSHS") and City of Baytown ("Contractor") agree to
amend Contract No. 537-16-0110-00001 (Contract), which was effective on September 1, 20I5.
This amendment will be denominated as Contract No. 537-16-0110-00001 A.
I. The Parties agree to amend Article II. Term of the Contract to extend the end of the contract
term to August 31, 2018.
Il. The Parties agree to delete Article IV. Statement of Work, Section B. in its entirety, and
replace it with the following:
Contractor will search DSHS databases, locate data, and issue Certifications of Vital
Records to authorized individuals requesting such data. The certifications will be in a
format formally approved by DSHS. Contractor will take reasonable efforts to ensure use
of the TER Remote System is not abused by its staff. Abuse of the access to confidential
information in the TER Remote System may be cause for termination of this Contract in
accordance with Section IX.K.
III. The Parties agree to delete Article VI. Billing, Section B., and replace with the following:
Contractor will direct any billing inquiries either by phone to 512-776-7428 or email to
lori.gate a,dshs.state.tx.us.
IV. The parties agree to delete Article VIII. Representatives and replace with the following:
The following will act as the Representative authorized to administer activities under this
Contract on behalf of their respective Party.
DSHS (Previous)
DSHS (New)
Texas Department of State Health Services
Texas Department of State Health Services
Contract Oversight and Support
DCP/RLHS Contract Management Unit
Attn: Princess Lindsay
Attn: Lori Pate
Mail Code 1326
Mail Code 1982
P.O. Box 149347
P.O. Box 149347
Austin, TX 78714-9347
Austin, TX 78714-9347
Phone: 512-776-3713
Phone: 512-776-7428
Email: Princess.Lindsay@dshs.state.tx.us
Email: Loii.Pate(@dshs.state.tx.us
V. This Amendment No. 01 shall be effective as of the date last signed below.
VI. Except as amended and modified by this Amendment No 01, all terms and conditions of
the Contract, as amended, shall remain in full force and effect.
VII. Any further revisions to the Contract shall be by written agreement of the Parties.
SIGNATURE PAGE FOLLOWS
2
SIGNATURE PAGE FOR AMENDMENT No. 01
DSHS CONTRACT No. 537-16-0110-00001A
DEPARTMENT OF STATE
Mike Maples
Assistant Deputy
Date of Execution:
ornassioner
CITY OF BAYTOWN
By:
Name:
Title:
Date of Execution: