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2017 04 26 BAWA Minutes, SpecialMINUTES OF THE SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY April 26 2017 The Board of Directors of the Baytown Area Water Authority (BAWA) met in a Special Meeting on Wednesday April 26 2017 at 9.00 A.M., in the Council Chamber of the Baytown City Hall 2401 Market Street, Baytown Texas with the following in attendance Brenda Bradley Smith President Mike Wilson Vice President Wayne Baldwin Secretary Brandon Benoit Director Rick Davis General Manager Ignacio Ramirez, Sr General Counsel Leticia Brysch Assistant Secretary President Bradley Smith convened the April 26 2017 Baytown Area Water Authority (BAWA) Board Special Meeting with a quorum present at 9'00 A.M. all members were present with the exception of Director Frank McKay who was absent PROPOSED RESOLUTIONS a Consider a resolution authorizing the Third Amendment to the Professional Services Agreement with Jones & Carter, Inc., for the Baytown Area Water Authority 6 MGD Surface Water Treatment Plant Assistant Director of Engineering, Ajay Shakyaver presented the agenda item and stated that Resolution No 2017 11 authorizes the Third Amendment to the Professional Services Agreement with Jones & Carter Inc. for the Baytown Area Water Authority ( BAWA ) 6 MGD Surface Water Treatment Plant Project in the amount of $122,000 He stated that this amendment requires Jones and Carter to 1 address the issues identified in the final geotechnical report, including poor soil bearing capacities and other issues, by revising the structural foundation design, dewatering plans and associated designs and plans, and 2 modify the site paving and drainage design in order to tie into the new proposed southern access road which will provide a route for 18 wheeler trucks from the opposite direction of the original design. Mr Shakyaver stated that State law requires that before BAWA may enter into a contract, the City Council must approve the same, therefore_ if approved by the BAWA Board the City Council will consider this agreement at its meeting on April 27, 2017 BAWA Board Special Meeting Minutes April 26 2017 Page 2 of 2 For clarity purposes it was noted that the recommendations regarding this amendment was concerns discussed from the last meeting Additionally, Mr Shakyaver noted for informational purposes that the combined total amount of amendments one and two was $121,682 A motion was made by Vice President Mike Wilson and secended by Secretary Wayne Baldwin approving Resolution No 2017 11 regarding agenda item l a The vote was as follows Ayes Secretary Wayne Baldwin, Director Brandon Benoit President Brenda Bradley Smith, Vice President Mike Wilson Nays None Other Director Frank McKay III (Absent) Approved RESOLUTION NO 2017 11 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY AUTHORIZING THE THIRD AMENDMENT TO THE PROFESSIONAL SERVICE AGREEMENT WITH JONES AND CARTER INC. FOR THE BAYTOWN AREA WATER AUTHORITY SIX MILLION GALLON SURFACE WATER TREATMENT PLANT AUTHORIZING PAYMENT IN AN AMOUNT NOT TO EXCEED ONE HUNDRED TWENTY TWO THOUSAND AND NO/100 DOLLARS ($122,000.00) MAKING OTHER PROVISIONS RELATED THERETO AND PROVIDING FOR THE EFFECTIVE DATE THEREOF ADJOURN With there being no further business to discuss, President Bradley Smith adjourned the April 26, 2017, Baytown Area Water Authority (BAWA) Board Special Meering at 9.04 A.M soAhjN4, �%- > s ( 8 Leticia Brysch, AssistantS4kretary ' m City of Baytown