2012 06 12 CCPD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS
OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT
June 12, 2012
The Board of Directors of the Baytown Crime Control and Prevention District (CCPD)
met in a Regular Meeting on Tuesday, June 12, 2012, at 4:30 P.M., in the Council
Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the
following in attendance:
Rikki Wheeler
Joe Whitehead
Samuel Barker
James Coker
Porter Flewellen
Chris Warford
President
Vice - President
Director
Director
Director
Director
Robert D. Leiper General Manager
Kevin Troller Assistant General Manager
Ignacio Ramirez, Sr. General Counsel
Jason Cozza Assistant Secretary
President Wheeler convened the June 12, 2012, Crime Control and Prevention District
(CCPD) Board Regular Meeting with a quorum present at 4:30 P.M., all members were
present with the exception of Director Samuel Barker who arrived at 4:36 P.M., and
Director Emily Wallace who was absent.
1. MINUTES
a. Consider Approving the Minutes of the Baytown Crime Control and
Prevention District Board Meeting for April 10, 2012 - Secretary.
A motion was made by Vice - President Joseph K. Whitehead and seconded by Director
Dr. Chris L. Warford approving the minutes of the April 10, 2012, CCPD Board
Meeting. The vote was as follows:
Ayes: Director James Coker, Director Porter Flewellen, Director Dr.
Chris L. Warford, President Rikki Wheeler, and Vice - President
Joseph K. Whitehead
Nays: None
Other: Director Samuel Barker (Not Present for Vote), and Director Emily
Wallace (Absent)
Approved
CCPD Board Regular Meeting
June 12, 2012
Page 2 of 4
2. BUSINESS ITEMS
a. Discuss CCPD Mission and Responsibilities - President Wheeler.
President Wheeler presented the agenda item and read the Baytown Crime Control and
Prevention District's mission and responsibilities for the sake of giving all members the
expectations of the district.
b. Discuss the Crime Control and Prevention District (CCPD) 2012 -13
Proposed Budget and budget process.
General Manager Leiper presented the agenda item to discuss the Crime Control and
Prevention District (CCPD) 2012 -13 Proposed Budget and budget process. General
Manager Leiper stated that the CCPD budget has to be confirmed by the Baytown City
Council and indicated that the Council could not change the CCPD budget, but could
only approve it or not approve it. Additionally he stated that in the event that Council
does not approve the budget a meeting would be scheduled between the CCPD and the
City Council to work out any issues regarding the budget. General Manager Leiper stated
that the CCPD budget has to have two public hearings, which must be published and
posted prior to it being adopted. He indicated that July 10, 2012, is the proposed date for
the budget to be adopted by the CCPD and that their next regularly scheduled meeting
would be in October 2012.
General Manager Leiper stated that the proposed budget's revenue is proposed for $1.25
million, which is slightly above last years $1.15 million. He stated that the expenditures
in personnel are down because the officers move in and out of positions throughout the
year; however, the budget numbers are based on their full yearly salaries.
Additionally, in response to a question from President Wheeler regarding whether a
contingency line needed to be added to the proposed budget in order to cover the cost
associated with next year's bonuses, General Manager Leiper stated that, the amount
necessary to cover the bonuses for the officers was not included in the proposed budget.
He further stated that these bonuses would be provided for again in next year's budget,
but since the number or amount of the bonuses has not been specified yet it did not need
to be included in the current proposed budget, but instead could be covered through the
contingency fund at a later time, which has been the practice in the past.
During further discussion of the proposed budget, General Manager Leiper stated that the
capital outlay is higher this year due to the need for four (4) new patrol cars, which
includes the vehicle's equipment, as well as, the replacement of ten mobile data terminal
laptops.
General Manager Leiper elaborated on the CCPD budget process to the new members
and stated that the proposed budget is always projected to balance by balancing the
recurring revenue (sales tax) over recurring expenditures (salaries). He further stated that
CCPD Board Regular Meeting
June 12, 2012
Page 3 of 4
the estimated revenue for the upcoming year is $1.652 million, while the operating cost is
$1.12 million. He stated that each year when revenues exceed the budget or when the
expenditures are less than the budget, the funds are considered carry forward money that
goes into working capital. He stated that working capital is like a savings account and it
is important that the working capital is being put to use as the voters anticipated. He
stated that the strive is to keep at least 60 -90 days of savings just in case something ever
happens and there was no revenue; this would allow the District to continue to operate for
a few months with no impacts on services.
President Wheeler inquired that since the numbers for the insurance and worker
compensation are not yet determined, once the budget has already passed, should there be
a budget amount for unforeseen new initiatives. General Manager Leiper stated that an
amendment would come to the CCPD Board or the amount would be paid out of the
general funds.
President Wheeler inquired if the vehicles would be full size. General Manager Leiper
stated that the vehicles would most likely be Chevy Tahocs.
3. REPORTS
a. CCPD Hot Spot and Commercial Vehicle Enforcement Reports - Police.
Chief Dougherty presented the agenda item and the CCPD Hot Spot and Commercial
Vehicle Enforcement (CVE) statistical report and stated that the Hot Spot officers made
64 arrests, issued 197 citations, answered 194 calls, made 228 traffic stops, made 140
pedestrian contacts, made five (5) DWI arrests, and had a total 265 charges.
Chief Dougherty stated that there are two officers assigned to the commercial vehicle
enforcement unit and one of them is dealing with a medical issue from an off duty
injury. Chief Dougherty stated that there are two officers trained in commercial vehicle
enforcement that are not related to CCPD who have been assisting with commercial
vehicle enforcement. He further stated that for the month of May 2012, the two CVE
officers had 55 Level I inspections, 141 level II inspections, 25 hazardous material
inspections, placed 165 vehicles out of service, took seven (7) drivers out of service,
issued 209 citations, issued 118 warnings, issued nine (9) safety decals, issued 68 weight
related violations, and issued 101 weight related warnings. Chief Dougherty stated that
the court has been doing a great job at prosecuting these cases.
Director Whitehead inquired as to why the format of the information that the district
board member has changed. Chief Dougherty stated that the format hasn't changed, but
the data format that was given out was by mistake and assured that this issue would be
corrected.
4. MANAGER'S REPORT
a. Reminder: Time, Date and Place for the 2012 CCPD Meetings - Secretary.
CCPD Board Regular Meeting
June 12, 2012
Page A of 4
General Manager Laiper presented the agenda item and stated that the nest 2012 CCPD
Board rneefings would be on July 10, 2012. lie reminded the board of the importance
of having a quorum for this particular meeting due to the postings of the public hearings
and the budget adoption.
President Wheeler requested that all directors respond if they are going to attend the
meeting once the rnecting notice is sent to them. General Manager Laiper stated that
when responding to the meeting notice, each person should only reply to tire specific
person who seat the entail and not reply to all, because that is a violation of the Texas
Open Mectings.Act.
Director I'Icwellen suggested that one specific person personally calls each member for
attendance confirmation forthe mcedng, General Manager Laiper requested that the City
Clerk's Office contact those who do not receive their packet by email by phone for
attendance confirmation,
5. ADJOURN
A motion was made by Director Samuel Backer and seconded by Vice - President Joseph
K Whitehead adjourning the June 12, 2012, CCPD Board Meeting. The vote was as
follows:
Ayes: Director Samuel Barker, Director James Coke', Director Porter
Flewellen, Director Dr, Chris L. Warlord, President Rikki
Wheeler, and Vice - President Joseph K. Whitehead
Nay: None
Other: Director Emily Wallacc (Absent)
Approved
With there being no further business to discuss, President Wheeler adjourned the June 12,
2012,Crirne Control and Prevention District (CCPD)Board Regular Meeting at 5:02
P.K