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2012 01 19 CCPD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT January 19, 2012 The Board of Directors of the Baytown Crime Control and Prevention District (CCPD) met in a Regular Meeting on Thursday, January 19, 2012, at 4:37 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Rikki Wheeler President Joe Whitehead Vice- President Samuel Barker Director James Coker Director Kevin Troller Assistant General Manager Karen Horner Assistant General Counsel Jason Cozza Assistant Secretary President Wheeler convened the January 19, 2012, Crime Control and Prevention District (CCPD) Board Regular Meeting with a quorum present at 4:37 P.M., all members were present with the exception of Directors Goolsby, Wallace, and Warford who were absent. 1. MINUTES a. Consider Approving Minutes of the Crime Control and Prevention District (CCPD) Board Meeting held on October 11, 2011 - Secretary. A motion was made by Vice - President Joseph K. Whitehead and seconded Director Samuel Barker approving the minutes of the October 11, 2011, CCPD Board Regular Meeting. The vote was as follows: Ayes: Director Samuel Barker, Director James Coker, President Rikki Wheeler, Vice - President Joseph K. Whitehead Nays: None Other: Director Bob Goolsby (Absent), Director Emily Wallace, and Director Chris Warford (Absent) Approved 2. PROPOSED RESOLUTIONS a. Consider Authorizing the Agreement for Patrol Officers, Vehicles and Equipment with the City of Baytown - Administration. CCPD Regular Meeting Minutes January 19, 2012 Page 2 of 6 Assistant General Manager Troller presented the agenda item and stated that Resolution No. 25 authorizes the Agreement for Patrol Officers, Vehicles and Equipment with the City of Baytown. Assistant General Manager Troller stated that pursuant to the Agreement, the City will be responsible for managing various programs of the Baytown Crime Control and Prevention District ( "CCPD "), including public safety operations, supplies, equipment, and vehicles. As part of the public safety operations of the CCPD, the CCPD will provide funds for the City's continued employment of 14 patrol officers and one sergeant. Two of these positions are assigned to Department of Transportation (DOT) enforcement and the remaining 12 make up the Hot Spot Team. The sergeant's position provides supervision and coordination of the activities of the team in the field. Under this agreement, the total sworn officers funded by CCPD will remain at 15; 14 patrol officers and one sergeant. As in the prior contract, the proposed agreement allows for a reimbursement to the City for a portion of the costs incurred by the City in administering the programs of the CCPD, although none has been previously or currently budgeted. Assistant General Manager Troller stated that this agreement is similar to the previous agreement, to which the entities agreed in 2006, and shall continue for a period of five years, which is the period for which the CCPD was continued by the voters in 2011. A motion was made by Vice - President Joseph K. Whitehead and seconded Director Samuel Barker approving Resolution No. 25. The vote was as follows: Ayes: Director Samuel Barker, Director James Coker, President Rikki Wheeler, Vice - President Joseph K. Whitehead Nays: None Other: Director Bob Goolsby (Absent), Director Emily Wallace, and Director Chris Warford (Absent) Approved RESOLUTION NO. 25 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT AUTHORIZING AND DIRECTING THE PRESIDENT TO EXECUTE AND THE SECRETARY TO ATTEST TO AN INTERLOCAL AGREEMENT FOR PATROL OFFICERS, VEHICLES AND EQUIPMENT WITH THE CITY OF BAYTOWN; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. CCPD Regular Meeting Minutes January 19, 2012 Page 3 of 6 b. Consider Revising the Baytown Crime Control and Prevention District's (CCPD) Investment Policy and Strategy - Finance. Assistant General Manager Troller presented the agenda item and stated that Resolution No. 26 revises the Baytown Crime Control and Prevention District's Investment Policy in order to comply with legislative changes and approval in accordance with the Public Funds Investment Act Section 2256 -005 to add an additional broker /dealer (Wells Fargo Brokerage Services, LLC), approve additional authorized investments and include revisions to the CCPD's Investment Strategy. RESOLUTION NO. 26 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT ADOPTING THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT'S INVESTMENT POLICY; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. A motion was made by Director Samuel Barker and seconded Vice - President Joseph K. Whitehead approving Resolution No. 26. The vote was as follows: Ayes: Director Samuel Barker, Director James Coker, President Rikki Wheeler, Vice - President Joseph K. Whitehead Nays: None Other: Director Bob Goolsby (Absent), Director Emily Wallace, and Director Chris Warford (Absent) Approved 3. BUSINESS ITEMS a. Consider Setting the Time, Date and Place for 2012 Baytown CCPD Meetings - Secretary. Assistant Secretary, Jason Cozza stated that the proposed times for all CCPD Board 2012 meetings will begin at 4:30 P.M., in the City Council Chamber located in Baytown City Hall, 2401 Market Street and the dates are as follows: Tuesday April 10, 2012, Tuesday, June 12, 2012, Tuesday, July 10, 2012, and Tuesday, October 9, 2012. CCPD Regular Meeting Minutes January 19, 2012 Page 4 of 6 A motion was made by Director Samuel Barker and seconded Director James Coker CCPD 2012 meeting schedule. The vote was as follows: Ayes: Director Samuel Barker, Director James Coker, President Rikki Wheeler, Vice - President Joseph K. Whitehead Nays: None Other: Director Bob Goolsby (Absent), Director Emily Wallace (Absent), and Director Chris Warford (Absent) Approved 4. REPORTS a. Presentation of CCPD Statistics for Hot Spots and CVE - Police. In an effort to educate and promote community safety, the Chief of Police, Keith Dougherty presented the 4th Quarter Statistical Report of the CCPD - funded Commercial Vehicle Enforcement Unit and stated that activities for the CCPD funded positions were as follows: Activity Woolcock #64 Davis #142 Level 1 Inspections (Includes Hazardous Material) 16 16 Level 2 Inspections (Includes Hazardous Material) 123 61 Level 3Inspections 0 0 Total number of inspections 139 77 Vehicle Out of Service Violations 164 62 Driver Out of Service Violations 4 5 DOT Citations issued for Violations 172 79 DOT Warnings issued for Violations 471 246 CVSA Safety Decal issued 5 3 Overweight Citations Issued 54 5 Overweight Warnings 87 11 Chief Dougherty stated that the statistic numbers for the officers vary and would report to one officer rather than both due to the possibility that the officers may be assisting one another on the same stop or one officer may be servicing a location that has more traffic than the other. Chief Dougherty also stated that more officers are working the commercial vehicle enforcement, but the report reflects the two (2) positions funded by CCPD. Director Whitehead requested to have the statistics in draft format. CCPD Regular Meeting Minutes January 19, 2012 Page 5 of 6 Chief Dougherty stated that 2011 Yearly Stats for the Hot Spot Unit were as follows: Arrest 1162 Citations 3313 Calls 2740 Traffic 4384 Pedestrian Contacts 1286 DWI arrests 58 Chief Dougherty stated that the Hot Spot unit is also utilized for special concerns from the direction of Council as well as participating in other agencies seasonal or special operations. Director Whitehead stated that he would like to be able to see a long term impact being made from neighborhood to neighborhood. Chief Dougherty stated that it would be difficult to track for Director Whitehead's purposes because the issues move around and come from word of mouth. However, Chief Dougherty stated that since the hot spot has been leveled to staff, crime has decreased about 200 index crime per month. Director Whitehead inquired if the criteria for the hot spot changed and if there was a need of change. Chief Dougherty stated that there was no change in his criteria and the selection of officers comes from those that are proactive, self initiated and very active in writing citations and making arrests. Director Coker stated that although statistics are important, because the police are so visible at times, he could see how there would not be numbers to report. Chief Dougherty stated that it is hard to track or prove crime prevention. b. Receive the Baytown Crime Control and Prevention District's (CCPD) Revenue and Expenditure Report for the Quarter Ending December 31, 2011 - Finance. Finance Director, Louise Richman presented the update on the Baytown Crime Control and Prevention District's Revenue and Expenditure for the Quarter Ending December 31, 2011 and stated that the sales tax is up almost 25% compared to last year. Ms. Richman stated that the expenditures is on target for the quarter and the capital outlay was for seven (7) laptops that was purchased in December. C. Receive the Baytown Crime Control and Prevention District's (CCPD) Investment Report for the Quarter Ending December 31, 2011- Finance. Finance Director, Louise Richman presented the Baytown Crime Control and Prevention District's Investment Report for the Quarter Ending December 31, 2011 and stated the due to the low rates of the return the investments are not what they used to be but with the approval of the new investment policy there will be other investments options. 5. MANAGER'S REPORT CCPD Relalhr Me,aing Minues Januniy 14; 2012 Page G of 6 ]'here was no report. ADJOURN A motion was made by Director Samuel Barker and seconded Director James Coker adjourning the CCPD Board Regular Meeting. The vote was as follows: Ayes: Director Samuel Barker, Director James Coker, President Rikki Wheeler, Vice - President Joseph K. Whitehead Nays None Other: Director Bob Goolsby (Absent),: Director Emily Wallace (Absent), and Director Chris Warford (Absent) Approved With there being no further business to discuss, President Wheeler adjourned the January 19, 2012, Crime Control and Prevention District(CCPD) Board Regular Meeting at 5:09 P.M.